ENNIS CITY COMMISSION

ENNIS CITY COMMISSION AGENDA TUESDAY, FEBRUARY 2, 2021 6:00 PM CITY OF ENNIS WELCOME CENTER BLUEBONNET ROOM 201 NW MAIN ST ENNIS, TEXAS 75119 (972) 875-1234 As authorized by Texas Government Code Section 551.071 - this meeting may be convened into closed Executive Session for the purposes of seeking confidential legal advice from the City Attorney on any item on the agenda at any time during the meeting. The City of Ennis reserves the right to re-align, recess, or reconvene the Regular Session or called Executive Session or order of business at any time prior to adjournment. NOTICE REGARDING CITY COMMISSION MEETING ATTENDANCE As authorized by Section 551.127 - one or more Commissioners or employees may attend this meeting remotely using videoconferencing technology. The video and audio feed of the videoconferencing equipment can be viewed and heard by the public at the address posted above as the location of the meeting. Due to the COVID-19 (coronavirus) public health emergency, current orders issued by the City of Ennis, Ellis County, and the Office of Governor Greg Abbott, a satellite viewing room will be made available for members of the public to view and participate in the meeting. Visitors will be asked to keep at least six (6) feet apart from other members of the public and City of Ennis staff. Members of the public who wish to speak during the posted Public Hearings may participate by completing a participation form that will be submitted to the City Secretary prior to the meeting. You will be called upon and allowed to address the Commission when the item you wish to speak on is read. The meeting will also be available for viewing live at: https://www.facebook.com/CityOfEnnis/ A. CALL TO ORDER • Roll Call • Invocation • Pledge of Allegiance B. CITIZENS PUBLIC COMMENT PERIOD The City Commission invites citizens to address the Commission on any topic not already scheduled for a Public Hearing. Citizens wishing to speak should complete a “Citizen Comment Period” form and present it to the City Secretary prior to the meeting. Speakers are limited to 3 minutes. In accordance with the Texas Open Meetings Act, the City Commission cannot take action on items not listed on the agenda. However, your concerns may be addressed by City Staff, placed on a future agenda, or responded to by some other course. C. COMMISSIONER UPDATES Pursuant to Texas Government Code Section 551.0415 the Mayor and Commission may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming City Commission events; (5) information about community events; (6) announcements involving imminent threat to public health and safety. D. WORKSHOP/PRESENTATIONS D.1. New Employee Recognition ASF E. CONSENT ITEMS E.1. Approval of the minutes for the January 19, 2021 Regular City Commission meeting. Page 1 of 36  ASF/Jan 19, 2021 Minutes F. ITEMS FOR DISCUSSION AND INDIVIDUAL CONSIDERATION F.1. Discuss and consider approval of a Resolution ordering a General Election in the City of Ennis to be held on the May 1, 2021 uniform election date for the purpose of electing a Mayor for a three year term and a City Commissioner Ward 1 for a three year term, and approving a Joint Elections Contract with Ellis County Elections. ASF/Resolution Ordering Election F.2. Discuss and consider approval of a Resolution nominating Walter Erwin as a candidate to fill a vacancy on the Ellis Appraisal District Board of Directors for 2021. ASF/Resolution Nomination to Ellis Appraisal District Board F.3. Discuss and consider approval of a Resolution authorizing the Mayor to execute an Interlocal Agreement with Ellis County for Mutual Aid Services and assistance regarding the operation of a COVID-19 vaccination site. ASF/Resolution Interlocal Agreement with Ellis County G. ADJOURNMENT I, the undersigned authority, do hereby certify that this Notice of Meeting was posted in accordance with the regulations of the Texas Open Meetings Act on the bulletin board located at the entrance to the City of Ennis City Hall, a place convenient and readily accessible to the general public, as well as to the City's website at www.ennistx.gov and said Notice was posted prior to the following date and time: Friday, January 29, 2021; 5:00 P.M. and remained posted for at least two hours after said meeting was convened. _____________________________________________ ANGIE WADE, TRMC, CMC City Secretary City of Ennis City Council meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary at (972) 875-1234 or write to: PO Box 220, Ennis, TX 75120, at least 48 hours in advance of the meeting. - PURSUANT TO SECTION 30.07, PENAL CODE (TRESPASS BY LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ENTER THIS MEETING ROOM WITH A HANDGUN THAT IS CARRIED OPENLY. - CONFORMIDAD CON LA SECCION 30.07 CODIGO PENAL (PREVARICACION POR EL TITULAR DE LA LICENCIA CON UNA ARMA DE MANO LLEVADA ABIERTAMENTE), UNA PERSONA CON LICENCIA BAJO EL SUBCAPITULO H, CAPITULO 411, CODIGO DE GOBIERNO (LEY DE LICENCIAS ARMA DE MANO), NO PUEDE ENTRAR A LA SALA DE REUNION CON UNA ARMA DE MANO QUE ES LLEVADO ABIERTAMENTE. - PURSUANT TO SECTION 30.06, PENAL CODE (TRESPASS BY HOLDER OF LICENSE TO CARRY A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUB-CHAPTER H, CHAPTER 411, GOVERNMENT CODE (CONCEALED HANDGUN LAW), MAY NOT ENTER THIS PROPERTY WITH A CONCEALED HANDGUN - ACUERDO CON LA SECCION 30.06 CODIGO PENAL (PREVARICACION POR EL TITULAR DE LA LICENCIA PARA LLEVAR UNA ARMA OCULTA), UNA PERSONA CON LICENCIA BAJO EL SUBCAPITULO H, CAPITULO 411 CODIGO DEL GOBIERNO (LEY ARMAS OCULTAS), NO PUEDE ENTRAR A ESTA PROPIEDAD CON UN ARMA OCUL TA Page 2 of 36 D.1. ENNIS CITY COMMISSION AGENDA SUMMARY FORM To: City Commission Subject: New Employee Recognition Meeting: ENNIS CITY COMMISSION - 02 Feb 2021 Department: Human Resources Staff Contact: Irene Kasujja, Human Resources Director BACKGROUND INFORMATION: New Employees: 1. Public Works - Ashleigh Wilderman - Utilities Secretary 2. Public Works - Jonathan Welch - Maintenance Technician (Water) Page 3 of 36 E.1. ENNIS CITY COMMISSION AGENDA SUMMARY FORM To: City Commission Subject: Approval of the minutes for the January 19, 2021 Regular City Commission meeting. Meeting: ENNIS CITY COMMISSION - 02 Feb 2021 Department: City Secretary/Commission Staff Contact: Angie Wade, City Secretary BACKGROUND INFORMATION: The draft minutes for the January 19, 2021 regular City Commission meeting are being submitted for review and approval RECOMMENDATION: Staff recommends approval following review ATTACHMENTS: CC REG MINUTES 01.19.21 Page 4 of 36 E.1. ENNIS CITY COMMISSION REGULAR SESSION MINUTES TUESDAY, JANUARY 19, 2021 A. CALL TO ORDER Mayor Juenemann called a Regular Session of the Ennis City Commission to order on Tuesday, January19, 2021 at 6:00 P.M. in the Ennis Welcome Center, Bluebonnet Room, 201 NW Main, Ennis, Texas 75119. City Secretary Angie Wade called roll: A quorum was present to wit: Mayor Juenemann present Commissioner Hejny present Mayor Pro Tem Holland present Commissioner Watson present Commissioner Pruitt present Commissioner Honza present via zoom Commissioner Hernandez present The invocation was given by Christen Vick Pledge of Allegiance was led by Mayor Juenemann B. CITIZEN PUBLIC COMMENT PERIOD No one spoke C. COMMISSION UPDATES Mayor Juenemann offered condelences to the family of Kevin Culpepper from the Ennis City Commission and staff. D. WORKSHOP/PRESENTATIONS D1.Retirees Robert Bolen, Public Works Director, and Chauncy Williams, Director of Health Services, were recognized and congratulated on their retirement from the City of Ennis. D2.City Manager Marty Nelson informed the Commission of key vacancies in staff and the efforts to replace the Chief of Police, Director of Health Services, and Assistant Public Works Director. D3.A COVID-19 update was provided to the City Commission D4.The Commission received an update on an RFQ for the development of a Parks Master Plan D5.Christen Vick provided information on Ennis CARES activities. D6.Becky McCarty updated the Commission on events that took place in the Historic Downtown over the Christmas Holidays. D7.Ginger Gonzales provided an update on current activity of the Keep Ennis Beautiful Board. D8.City Manager Nelson led a discussion regarding the City Charter Sec. 3.10 – Audit Committee. Following review staff has concluded that 3.10(A) gives the City Commission gives the authority to appoint a committee if it deems necessary; and 3.10(B) provides for the process to appoint such committee. Staff believes that Section 3.10 does not require the appointment of an Audit Committee unless the Commission deems it necessary. City Attorney McDonald concurs with staff findings. E. CONSENT ITEMS E1. Consider approval of the minutes for the December 15, 2020 City Commission Regular Meeting. Page 5 of 36 E.1. E.2 Consider approval of the minutes for the December 21, 2020 City Commission Special Meeting. Mayor Juenemann read consent items E1 and E2. Commissioner Honza made a motion, seconded by Commissioner Hejny, to approve consent items E1 and E2 as stated. A vote was cast, 7 in favor, 0 against. Motion passed. F. ITEMS FOR INDIVIDUAL CONSIDERATION F.1. Discuss and consider a Resolution approving a bid award recommendation from Public Works staff for Texas Department of Agriculture 2019 Texas Capital Fund Program "2019 Capital Fund Main Street Program Sidewalk Improvements" project and authorizing the City Manager to enter into a contract with La Banda, LLC in a sum not to exceed four hundred fourteen thousand one hundred twenty dollars and zero cents ($414,120) plus allowable contingencies. Mayor Juenemann read the item. Commissioner Honza made a motion, seconded by Commissioner Hejny, to approve the item as read. A vote was cast, 6 in favor, 0 against. Motion passed. F.2. Discuss and consider a Resolution approving a bid award recommendation for Citywide Pest Control Services and Authorize the City Manager to enter into a contract with Sureguard Pest Control Services for $3,060 plus allowable contingencies. Mayor Juenemann read the item. Commissioner Hejny made a motion, seconded by Commissioner Watson, to approve the item as read. A vote was cast, 7 in favor, 0 against. Motion passed. F.3. Discuss and consider a Resolution authorizing the purchase of eight-thousand 96-gallon refuse containers from Toter, LLC through the Onmia Partners Purchasing Cooperative in an amount not to exceed $421,135.38 Mayor Juenemann read the item. Commissioner Watson made a motion, seconded by Commissioner Hejny, to approve the item as read. A vote was cast, 7 in favor, 0 against. Motion passed. [Mayor Juenemann recessed the Commission into Executive Session at 7:14 P.M.] G. EXECUTIVE SESSION G.1. Section 551.087 – Economic Development Negotiations • Lennar Development ROW [Mayor Juenemann reconvenened the Commission into Open Session at 8:00 P.M.] H. RECONVENE INTO OPEN SESSION No action taken as a result of the Executive Session I. ADJOURNMENT With no other business before the Commission, Mayor Juenemann declared the meeting adjourned at 8:00 P.M. ATTEST: APPROVED: CITY SECRETARY MAYOR Page 6 of 36 F.1. ENNIS CITY COMMISSION AGENDA SUMMARY FORM To: City Commission Subject: Discuss and consider approval of a Resolution ordering a General Election in the City of Ennis to be held on the May 1, 2021 uniform election date for the purpose of electing a Mayor for a three year term and a City Commissioner Ward 1 for a three year term, and approving a Joint Elections Contract with Ellis County Elections. Meeting: ENNIS CITY COMMISSION - 02 Feb 2021 Department: City Secretary/Commission Staff Contact: Angie Wade, City Secretary BACKGROUND INFORMATION: Texas State Election Law sets the first Saturday in May as a uniform election date for municipal general elections. The statutory last day for ordering the election is February 12, 2021. The proposed resolution calls for an election to be held May 1, 2021 to elect a Mayor elected at large for a three year term and a City Commissioner Ward 1 for a three year term. This action also approves a contract with the Ellis County Elections Administrator for the following services: a. arrange for notification, training and compensation of a presiding judge, alternate judge; clerks for polling site, Central Counting Station and early voting ballot board; b. procurement of voting machines, election kits and election supplies; c. County Election Officer shall be appointed the Early Voting Clerk; d. arrange for the use of all Election Day and Early Voting Vote Center polling locations; e. tabulation of all early voting and election day ballots, to include preparation of the canvass; f. post the publication of a Joint Election Notice at least once between the 30th day and the 10th day before the election in compliance with Texas Election Code Sec. 4.003(a)(1) FINANCIAL IMPACT: Estimated cost of election is $4,300 Funds for all municipal elections are budgeted in 001-100-44110 RECOMMENDATION: Staff recommends approval ATTACHMENTS: Resolution Ordering the May 1, 2021 General Election - Pdf Page 7 of 36 F.1. RESOLUTION NO. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ENNIS, TEXAS, ORDERING A JOINT GENERAL ELECTION TO BE HELD ON THE MAY 1, 2021 UNIFORM ELECTION DAY FOR THE PURPOSE OF ELECTING A MAYOR AT LARGE FOR A THREE YEAR TERM AND A CITY COMMISSIONER WARD ONE FOR A THREE YEAR TERM; DESIGNATING LOCATIONS OF POLLING PLACES; DESIGNATING FILING DEADLINES; PROVIDING FOR A RUNOFF ELECTION; ORDERING NOTICES OF ELECTION TO BE GIVEN AS PRESCRIBED BY LAW; AND AUTHORIZING EXECUTION OF A JOINT ELECTION CONTRACT WITH THE ELLIS COUNTY ELECTIONS ADMINISTRATOR. WHEREAS, pursuant to the Election Code of the State of Texas and the City of Ennis Charter, it is provided that a joint general election shall be held for the purpose of electing officials of said municipality; and WHEREAS, the Ennis City Commission has determined that a Joint Election Contract between the City of Ennis, and other participating Political Sub-Divisions, and the Ellis County Elections Administrator for election services and equipment is in the best interest of the City of Ennis. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ENNIS, TX: SECTION 1: The City Commission of the City of Ennis, Texas, at a regular meeting held on this the 2nd day of February, 2021 does hereby order General Election for the City of Ennis, Texas, to be held on the May 1, 2021 Uniform Election Day, for the purpose of electing a Mayor at large and a City Commissioner Ward One, who shall each serve for a period of three (3) years or until their successors have been duly qualified. The candidate for each office receiving a majority of the votes cast for all candidates for such office shall be elected to serve such term or until his or her successor is duly elected and qualified. SECTION 2: The City Secretary is hereby authorized to execute a Joint Election Contract, attached hereto as “Exhibit A”, with the Ellis County Elections Administrator for the purpose of election services and equipment. The contract document and election services provided therein shall conform to Chapter 31, Subchapter D, of the Texas Election Code and other applicable statutes and laws. Page 8 of 36 F.1. SECTION 3: The Joint Election Contract shall provide that the contracting officer shall (a) arrange for notification, training and compensation of all presiding judges, alternate judges, clerks for the polling site, Central Counting Station and early voting ballot board, (b) procure, prepare, and distribute voting machines, election kits and election supplies, (c) be appointed as the Early Voting Clerk, (d) arrange for the use of all Election Day polling places, and (e) be responsible for establishing and overseeing the tabulation of the early voting and election day voted ballots by the Central Counting Station Personnel in accordance with Section 127.001 of the Texas Election Code and of this agreement. SECTION 4: Jana Onyon, Ellis County Elections Administrator, 204 E. Jefferson Street, Waxahachie, Texas 75165, is hereby appointed as Early Voting Clerk and General Custodian of the Election Materials until the time period required by law has lapsed. Applications for early voting ballot by mail should be mailed to the Early Voting Clerk at the above address; or faxed to 972-923-5194 and mailed within 4 days; or email a signed copy of the application to Elections@co.ellis.tx.us. Applications for ballot by mail must be received no later than the close of business on April 20, 2021. SECTION 5: Early voting by personal appearance shall be conducted during the hours and dates as identified in the Joint Election Contract at the following locations: Elections Office - Main Location 204 E. Jefferson Street Waxahachie, TX 75165 Palmer ISD Annex Building 303 Bulldog Way Palmer, TX 75152 Red Oak Municipal Center 200 Lakeview Parkway Red Oak, TX 75154 Midlothian Conference Center 1 Community Circle Dr. Midlothian, TX 76065 Ellis County Sub-Courthouse 207 S. Sonoma Trail Ennis, TX 75119 Waxahachie ISD Admin. Bldg. 411 N. Gibson Waxahachie, TX 75165 Mt. Gilead Missionary Baptist Church 106 Harris Street Italy, TX 76651 SECTION 6: All resident registered voters, determined by the laws of the State of Texas, the Charter and ordinances of the City of Ennis shall be qualified to vote at such election. Voting on Election Day, May Page 9 of 36 F.1. 1, 2021, shall be conducted between the hours of 7:00 a.m. and 7:00 p.m. at the locations identified in "Exhibit A" the Joint Elections Contract. SECTION 7: Applications for candidacy to the offices of Mayor and City Commissioner Ward One, shall be made to the City Secretary of the City of Ennis beginning at 8:00 a.m., Wednesday, January 13, 2021, and not later than 5:00 p.m., Friday, February 12, 2021, in the manner and form as prescribed by law, and the Charter and ordinances of the City of Ennis, Texas. The names of eligible and qualified candidates for such office shall be placed on the ballots for such election by the City Secretary at the time and in the manner prescribed by law, and the Charter and ordinances of the City of Ennis. SECTION 8: The results of the election shall be certified, canvassed, and returned in the form and manner prescribed by the laws of the State of Texas and the Charter and ordinances of the City of Ennis. SECTION 9: The notice of the election hereby ordered and called shall be promulgated, published and posted in keeping with the laws of the State of Texas, and the Charter and ordinances of the City of Ennis. SECTION 10: Any runoff election required for the election of members of the City Commission of the City of Ennis, Texas, following the regular election of May 1, 2021, shall be held in accordance with Section 2.025 (a) Election Code of the State of Texas, and as agreed to between the City of Ennis and Ellis County Elections. SECTION 11: The Mayor and the City Secretary are hereby authorized and directed to take any and all actions necessary to comply with the provisions of Federal and State law in carrying out and conducting the election, whether or not expressly authorized herein. DULY ORDERED by the City Commission of the City of Ennis, Texas this 2nd day of February, 2021. ____________________________________ ANGELINE JUENEMANN, Mayor ATTEST: ____________________________________ ANGIE WADE, City Secretary Page 10 of 36  "EXHIBIT A" F.1. May 1, 2021 Joint Election Contract for Election Services Page 11 of 36 F.1. May 1, 2021 Joint Election Table of Contents I…………………………………….……Duties and Services of County Election Officer II………………………………Duties and Services of Participating Political Subdivisions III……………………….………………………………………………..Cost of Election IV….…………………………………………………………………..General Provisions Exhibits Exhibit A...…………………………………….……Early Voting Schedule and Location Exhibit B.….……………………………………………..Election Day Polling Locations Exhibit C……………………………………………………………..…..Cost of Services Exhibit D…………………………...……..List of Political Subdivision Races on Ballot May 1, 2021 Joint Election Contract Revised 1/4/2021 – Page 2 Page 12 of 36 F.1. THE STATE OF TEXAS § JOINT CONTRACT FOR ELLIS COUNTY § ELECTION SERVICES BY THE TERMS OF THIS CONTRACT made and entered into by and between the following AS OF January 4, 2021 subject to cancelation of an election: CITY OF ALMA CITY OF BARDWELL CITY OF CEDAR HILL CITY OF ENNIS CITY OF FERRIS CITY OF GARRETT CITY OF GRAND PRAIRIE CITY OF ITALY CITY OF MAYPEARL CITY OF MIDLOTHIAN CITY OF MILFORD CITY OF OAK LEAF CITY OF OVILLA (INCLUDES DALLAS COUNTY PORTION) CITY OF PALMER CITY OF PECAN HILL CITY OF RED OAK CITY OF VENUS CITY OF WAXAHACHIE ENNIS INDEPENDENT SCHOOL DISTRICT (INCLUDES NAVARRO COUNTY PORTION) FERRIS INDEPENDENT SCHOOL DISTRICT (INCLUDES DALLAS COUNTY PORTION) ITALY INDEPENDENT SCHOOL DISTRICT MAYPEARL INDEPENDENT SCHOOL DISTRICT MIDLOTHIAN INDEPENDENT SCHOOL DISTRICT MILFORD INDEPENDENT SCHOOL DISTRICT (INCLUDES HILL COUNTY PORTION) PALMER INDEPENDENT SCHOOL DISTRICT RED OAK INDEPENDENT SCHOOL DISTRICT WAXAHACHIE INDEPENDENT SCHOOL DISTRICT hereinafter referred to as “Participating Political Subdivisions” and JANA ONYON, Elections Administrator of Ellis County, Texas, hereinafter referred to as "County Election Officer”, pursuant to the authority in Subchapter D, Section 31.092, of Chapter 31, of the Texas Election Code, agree to the following particulars in regard to coordination, supervision and running of the May 1, 2021 Joint Election. May 1, 2021 Joint Election Contract Revised 1/4/2021 – Page 3 Page 13 of 36 F.1. THIS AGREEMENT is entered into in consideration of the mutual covenants and promises hereinafter set out. IT IS AGREED AS FOLLOWS: I. DUTIES AND SERVICES OF COUNTY ELECTION OFFICER. The County Election Officer shall be responsible for performing the following duties and shall furnish the following services and equipment: A. The County Election Officer shall arrange for notification (including writ of election), training and compensation of all presiding judges, alternate judges, clerks for the polling site, Central Counting Station and early voting ballot board. a. The County Election Officer shall be responsible for notification of each Election Day and Early Voting presiding judge and alternate judge, Central Counting Station and Ballot Board of his or her appointment. The presiding election judge of each polling place, will use his/her discretion to determine when additional manpower is needed during peak voting hours and notify the County Election Officer. The recommendations of the Participating Political Subdivisions will be the accepted guidelines for the number of clerks to work in each polling place. Election judges and early voting personnel shall be secured by the County Election Officer using the recommended names provided by the Participating Political Subdivisions by February 12, 2021. Any open positions will be filled using regular county election workers. b. Election judges, Alternate judges, Clerks and Student Clerks shall all attend the County Election Officer's school of instruction. (Date and location to be determined) c. Election judges shall be responsible for picking up from and returning election supplies to the County Election Officer. (Date to be determined). Compensation for this pickup and delivery of supplies will be $25.00. d. The County Election Officer shall compensate each election judge and election worker. Compensation will be based on what the county pays and has been approved in Commissioner’s Court unless arranged otherwise. Early voting presiding officer shall receive $10.50 per hour and clerks shall receive $9.00 per hour for services. Each election day judge shall receive $10.50 per hour for services rendered; each alternate judge shall receive $9.50 per hour for services; and clerk shall receive $9.00 per hour for services. Ballot Board, Central Counting Station Presiding judge and alternate shall receive the same as for Election Day judge and alternate for services. Each worker that attends training class shall receive up to 2 hours of pay. Overtime May 1, 2021 Joint Election Contract Revised 1/4/2021 – Page 4 Page 14 of 36 F.1. will be paid to each person working over 40 hours per week. All other required and additional expenses by law shall be paid. (ie: FICA, Medicaid, etc.) B. The County Election Officer shall procure, prepare, and distribute voting machines, election kits and election supplies. a. Each Participating Political Subdivisions agrees that voting at the Joint Election will be by use of Election Systems and Software ExpressVote marking devices and DS200 Precinct Scanner/Tabulators voting system approved by the Secretary of State in accordance with the Texas Election Code. Procedures will be in accordance with the Texas Election Code and decided by the County Election Officer. b. The County Election Officer shall secure election kits which include the legal documentation required to hold an election. c. The County Election Officer shall secure all tables and chairs required to hold an election. d. The County Election Officer shall provide all lists of registered voters for use on Election Day and for the early voting period as mandated by law. Laptop computers will be used to qualify voters for the early voting period and on Election Day. A second laptop computer with the list of registered voters will be provided as back-up in each Early Voting and Election Day polling place. e. The County Election Officer shall procure and arrange for the distribution of all election equipment and supplies required to hold an election. 1. Equipment includes the DS200 voting machines (1 per site), ADA ExpressVote marking devices (5 or more per site), ballot box, voting signs, carts and laptop computers. 2. Supplies include election forms, ballots, labels, extension cords, pens, tape, markers, ballot pens, required signage, totem display poles, name tags, etc. C. The County Election Officer, Jana Onyon, shall be appointed the Early Voting Clerk by the Participating Political Subdivisions. a. The County Election Officer shall supervise and conduct Early Voting by mail and in person. May 1, 2021 Joint Election Contract Revised 1/4/2021 – Page 5 Page 15 of 36 F.1. b. Early Voting by personal appearance for the said Election shall be conducted during the time period and at the locations listed in Exhibit “A”, attached and incorporated by reference into this contract. Cities are required to have 2 days of 12 hour voting and those will be the last 2 days of early voting. c. Any qualified voter for the Joint Election may vote early by personal appearance at any of the Early Voting locations within Ellis County. Elections Office 204 E Jefferson Street, Waxahachie, TX 75165 serves as the Main Location. d. Some Participating Political Subdivisions have requested additional Early Voting sites pending their participation, therefore Exhibit “A” is subject to change if any of the Participating Political Subdivisions cancel their election. e. All applications for an Early Voting mail ballot shall be received and processed by the Ellis County Elections Administration Office. 1. Application for mail ballots erroneously mailed to the Participating Political Subdivisions shall immediately be faxed to the County Election Officer for timely processing. The original application shall then be forwarded by mail to the County Election Officer for proper retention. 2. Absentee Application (Regular or Federal Postcard) for ballot by mail shall be mailed to: Jana Onyon, Early Voting Clerk, 204 E Jefferson Street, Waxahachie, Tx 75165 or faxed to 972-923-5194 or email a scanned copy of signed application to elections@co.ellis.tx.us (If faxed or emailed, then we must receive original application within 4 days) Application for ballot by mail must be received no later than close of business on Tuesday, April 20, 2021. 3. All Federal Post Card Applicants (FPCA) and Annual Mail Ballot Applicants will be sent a mail ballot with required notices. f. All Early Voting ballots (those cast by mail/absentee) shall be prepared for count by the Early Voting Ballot Board in accordance with Section 87.000 of the Texas May 1, 2021 Joint Election Contract Revised 1/4/2021 – Page 6 Page 16 of 36 F.1. Election Code. The presiding judge of this Board shall be appointed in the same manner as election workers according to this contract. D. The County Election Officer shall arrange for the use of all Election Day and Early Voting Vote Center polling places. a. The Participating Political Subdivisions shall assume the responsibility of remitting the shared cost of all employee services required to provide access, provide security or provide custodial services for the polling locations. b. The Early Voting Vote Center polling locations are listed in Exhibit “A”, attached and incorporated by reference into this contract. c. The Election Day Vote Center polling locations are listed in Exhibit “B”, attached and incorporated by reference into this contract. d. Some Participating Political Subdivisions have requested additional Vote Centers pending their participation, therefore Exhibit “A” and “B” is subject to change if any of the Participating Political Subdivisions cancel their election. e. Any qualified voter for the said Election may vote during Early Voting or Election Day by personal appearance at any of the Vote Center locations within Ellis County. f. If a Runoff Election is needed, the Participating Political Subdivisions will work together to choose the Early Voting and Election Day Vote Center locations to best serve their voters in their territory according to the Election Code and/or this contract. E. The County Election Officer shall be responsible for establishing and overseeing the tabulation of the early voting and election day voted ballots by the Central Counting Station Personnel. Ballots shall be tabulated in accordance with Section 127.001 of the Texas Election Code and of this agreement. a. The County Election Officer shall prepare, test and run the county's tabulation system in accordance with statutory requirements and policies. The tabulation system will be used on Election Night at the Elections Office. b. The Public Logic and Accuracy Test (L&A) of the electronic voting system shall be May 1, 2021 Joint Election Contract Revised 1/4/2021 – Page 7 Page 17 of 36 F.1. conducted. County Election Officer will publish required notice in local newspaper of time and place as required by the election code. c. Election night reports will be available to the Participating Political Subdivisions at 7pm on election night on the Ellis County website (www.co.ellis.tx.us/elections). Provisional ballots will be tabulated after election night in accordance with law. d. The County Election Officer shall prepare the unofficial canvass report after all precincts have been counted for election day, provisional ballots, and any overseas ballots that will be tallied after the final deadline to count ballots. This report will be sent to the Participating Political Subdivisions for their canvass. e. The County Election Officer shall be appointed the custodian of the voted ballots and shall retain all election material for a period of 22 months. 1. Pending no litigation and as prescribed by law, the voted ballots shall be shredded 22 months after the election. 2. The Participating Political Subdivisions can obtain the list of registered voters from the Elections Administration Office after this retention period. Pending no litigation and if the Participating Political Subdivisions does not request the lists, the County Election Officer shall destroy them. f. The County Election Officer shall conduct a manual partial recount as prescribed by Section 127.201 of the Texas Election Code and submit a written report to the Participating Political Subdivisions in a timely manner. The Secretary of State may waive this requirement. If applicable, a written report shall be submitted to the Secretary of State as required by Section 127.201(E) of the aforementioned code. F. The County Election Officer shall post the publication of a “Joint Election Notice” by publishing the notice at least once between the 30th day and the 10th day before the election the proper methods with the proper media in accordance with the Texas Election Code (Sec. 4.003(a)(1)). Newspapers will be agreed upon by the Participating Political Subdivisions based on current publishing customs by each Participating Political Subdivisions. The Participating Political Subdivisions shall send the publication of the “Election Notice” to the Contracting Office to place it on the Elections website in accordance to the Texas Election Code (Sec. 4.008) May 1, 2021 Joint Election Contract Revised 1/4/2021 – Page 8 Page 18 of 36 F.1. II. DUTIES AND SERVICES OF THE PARTICIPATING POLITICAL SUBDIVISIONS. The Participating Political Subdivisions shall assume the following responsibilities: A. The Participating Political Subdivisions shall prepare the election orders resolutions, notices, justice department submissions (if required), official canvass and other pertinent documents for adoption by the appropriate office or body. The Participating Political Subdivisions shall handle the candidate filing process and packets that are required by law. The Participating Political Subdivisions assume the responsibility of posting required notices and likewise promoting the schedules for Early Voting and Election Day. B. The Participating Political Subdivisions if recent changes have been made, shall provide the County Election Officer with an updated map and street index of their jurisdiction in an electronic or printed format as soon as possible but no later than Monday, February 1, 2021, if any changes have occurred since the last election the county has held for your entity. C. The Participating Political Subdivisions shall procure and provide the County Election Officer with the ballot layout and Spanish interpretation in an electronic format (word.doc preferred). 1. The Participating Political Subdivisions shall deliver to the County Election Officer as soon as possible after the election has been ordered any proposition wording in English and Spanish. Candidate names should be given after the drawing. Should receive all information no later than Wednesday, February 17, 2021. 2. Exhibit “D” is provided with a listing of races and/or propositions on the ballot for each Participating Political Subdivisions pending any additions, cancellations, or withdrawals. 3. The Participating Political Subdivisions shall approve the "blue line" ballot format prior to printing. D. The Participating Political Subdivisions shall post the publication of the “Election Order” and “Election Notice” by the proper methods with the proper media in accordance with the Texas Election Code. Additional publications would be handled by the Political Subdivisions to meet any special posting requirements during special elections. (See Section I part F of this contract) May 1, 2021 Joint Election Contract Revised 1/4/2021 – Page 9 Page 19 of 36 F.1. E. The Participating Political Subdivisions shall compensate the County Election Officer for any additional verified cost incurred in the process of running this election or for a manual recount this election may require, or for a required runoff election consistent with charges and hourly rates shown on Exhibit “C” for required services. F. The Participating Political Subdivisions shall submit this signed contract and pay the County Election Officer a deposit of 80% of the estimated cost to run the said election prior to Friday, March 26, 2021. The County Election Officer shall place the funds in a "contract fund" as prescribed by Section 31.100 of the Texas Election Code. The Deposit should be delivered within the mandatory time frame to: Ellis County Treasurer Att. Cheryl Chambers 109 S. Jackson Street Waxahachie, Texas 75165 Made payable to: “Ellis County Treasurer” with the note “for election services” included with check documentation. The signed contract should be delivered or mailed to: Ellis County Elections Attn: Jana Onyon 204 E Jefferson Street Waxahachie, Texas 75165 G. The Participating Political Subdivisions shall pay any additional cost and/or remaining final cost of conducting said election or any required runoff elections pursuant to the Texas Election Code, Section 31.100, within 30 days from the date the final billing was received. III. COST OF SERVICES. See Exhibit “C.” A. All actual shared cost incurred in the conduct of the election will be divided by the Participating Political Subdivisions contracting with the County Election Officer to hold the said election. If one of the Participating Political Subdivisions cancels their election, the full cost of the election will be the responsibility of the remaining Participating Political Subdivisions. May 1, 2021 Joint Election Contract Revised 1/4/2021 – Page 10 Page 20 of 36 F.1. B. An addendum of Exhibit “C” to the contract shall be provided to the remaining participating Political Subdivisions no later than five (5) business days after receipt of any Political Subdivisions notification of intent to withdraw in writing by Ellis County. C. If a Runoff Election is required, all cost will be billed to the Participating Political Subdivisions. Runoff Election will be held on Saturday, June 5, 2021 (subject to changes), if required. IV. GENERAL PROVISIONS. A. Nothing contained in this contract shall authorize or permit a change in the officer with whom or the place at which any document or record relating to the said Election is to be filed or the place at which any function is to be carried out, or any nontransferable functions specified under Section 31.096 of the Texas Election Code. B. Upon request, the County Election Officer will provide copies of all invoices and other charges received in the process of running said election for the Participating Political Subdivisions. C. If a Participating Political Subdivision cancels an election pursuant to the Texas Election Code, they will not be liable for any further costs incurred by the County Election Officer in conducting the said Election. Notice of a cancelled election should be provided to the County Election Officer as soon as the Participating Political Subdivision has approved it in council meeting. D. If any provision of this joint election contract and election services agreement is construed to be illegal or invalid, this will not affect the legality or validity of any of the other provisions. The illegal or invalid provision will be deemed stricken and deleted, but all other provisions shall continue and be given effect as if the illegal or invalid provisions had never been incorporated. E. The Elections Administrator of Ellis County, Texas and all of the contracting authorities of all of the participating political subdivisions listed in this joint election contract and election services agreement represent that each has the full right, power and authority to enter and perform this Contract in accordance with all of the terms and conditions, and that the execution and delivery of this Contract has been made by authorized representatives of the parties to validly and legally bind the parties to all terms, performances and provisions set forth in this Contract. May 1, 2021 Joint Election Contract Revised 1/4/2021 – Page 11 Page 21 of 36 F.1. F. The County Election Officer shall file copies of this contract with the County Auditor and the County Treasurer of Ellis County, Texas (Sec. 31.099). G. Neither party shall be deemed to have breached any provision of this contract as a result of any delay, failure in performance, or interruption of service resulting directly or indirectly from acts of God, network failures, acts of civil or military authorities, civil disturbances, wars, energy crises, fires, transportation contingencies, interruptions in third-party telecommunications or Internet equipment or service, other catastrophes, or any other occurrences which are reasonably beyond any party’s control. The parties are required to use due caution and preventive measures to protect against the effects of a force majeure event, and the burden of proving that a force majeure event has occurred shall rest on the party seeking relief under this provision. The party seeking relief due to force majeure is required to promptly notify the other parties in writing, citing the details of the force majeure event and relief sought, and shall resume performance immediately after the obstacles to performance caused by a force majeure event have been removed, provided the Contract has not been terminated. Delay or failure of performance, by either party to this Contract, caused solely by a force majeure event, shall be excused for the period of delay caused solely by the force majeure event. H. Due to recent concerns, if it is determined by the Ellis County Elections Administrator and the Commissioners Court of Ellis County that the health and safety of the Ellis County employees, poll workers, volunteers, and other people involved in conducting an election would be placed in danger by conducting an election according to the terms of this agreement, then the Ellis County Elections Administrator and Commissioners Court of Ellis Court, at their sole discretion, may elect not to conduct an election for the political subdivision. If Ellis County elects not handle the election of a local subdivision due to health and safety concerns, then Ellis County will provide written notice to the political subdivision with sufficient time for the political subdivision to comply with the Election Code. Furthermore, Ellis County will rent the voting equipment, for a reasonable price, to said political subdivision if it chooses to move forward with the election. A. All parties agree to comply with Section 2270.002 and Section 2252.152 of the Texas Government Code. May 1, 2021 Joint Election Contract Revised 1/4/2021 – Page 12 Page 22 of 36 F.1. WITNESS BY MY HAND THIS THE DAY OF 2021 Jana Onyon, CERA Elections Administrator Ellis County, Texas WITNESS BY MY HAND THIS THE DAY OF 2021 By: ____________________________ _________________________________________ Signature Printed Name and Title Political Subdivision Name: ______________________________________________________ Printed May 1, 2021 Joint Election Contract Revised 1/4/2021 – Page 13 Page 23 of 36 F.1. Exhibit A Ellis County, Texas Condado de Ellis, Texas Joint General and Special Elections Elecciónes General y Especial Conjunta May 1, 2021 01 de mayo de 2021 Early Voting Vote Centers Centros de votación adelantada The below listed Early Voting Vote Centers will be established for any qualified voter with an effective date of registration on or before May 1, 2021. A voter may vote at any of the Early Voting Vote Centers for the Joint General and Special Elections. Las ubicaciones para centros de votacion anticipada que se enumeran a continuación se establecerán para cualquier votante calificado con una fecha efectiva de registro en o antes del 01 de mayo de 2021. Un votante puede votar en cualquiera de los lugares de votación anticipada para las Elecciónes General y Especial Conjunta. Early Voting Location Dates and Times: Ubicación, fechas, y horarios de la votación anticipada: 1. Elections Office (Main Location) 204 E. Jefferson Street Waxahachie, TX 75165 g 2. Midlothian Conference Ctr (Foyer) 1 Community Circle Dr. Midlothian, TX 76065 3. Palmer ISD Annex Bldg (Portable Bldg) 303 Bulldog Way n Palmer, TX 75152 i 4. Ellis County Sub‐Courthouse (Foyer) 207 S. Sonoma Trail Ennis, TX 75119 d 5. Red Oak Municipal Center (Pitts Rm) 200 Lakeview Pkwy Red Oak, TX 75154 6. *Waxahachie ISD Admin Bldg (BoardRm) 411 N. Gibson Wax., TX 75165 (WISD) n 7. *Mt Gilead Baptist Church (Fellowship Hall) 106 Harris St. Italy, TX 76651 (Italy/Milford) e Monday, April 19, 2021 through Friday, April 23, 2021 8:00 AM ‐ 5:00 PM P lunes, 19 de abril de 2021 hasta viernes, 23 de abril de 2021 8:00 AM ‐ 5:00 PM Saturday, April 24, 2021 8:00 AM ‐ 4:00 PM sábado, 24 de abril de 2021 8:00 AM ‐ 4:00 PM Monday, April 26, 2021 and Tuesday, April 27, 2021 7:00 AM ‐ 7:00 PM lunes, 26 de abril de 2021 y martes, 27 de abril de 2021 7:00 AM ‐ 7:00 PM Click here for a Google Map of all the Early Voting Locations Presione aquí para ver un mapa de Google de todas las ubicaciones de votación adelantada Last day to register to vote for the Joint General and Special Elections is: Thursday, April 01, 2021. Último día para registrarse para votar en la Elecciónes General y Especial Conjunta es: jueves, 01 de abril de 2021. Last day for the Election's Office to receive a Regular or FPCA Ballot by Mail Application: Tuesday, April 20, 2021. El Último día para que la Oficina de Elecciones reciba una solicitud regular o una solicitud de tarjeta postal federal para votar por correo (FPCA‐por sus siglas en inglés) es: martes, 20 de abril de 2021. Absentee Application (Regular or Federal Postcard) for ballot by mail shall be mailed to: Early Voting Clerk, 204 E Jefferson Street, Waxahachie, Texas 75165 Or email a scanned copy of signed application to elections@co.ellis.tx.us Or faxed to 972‐923‐5194 (If faxed or emailed, then must receive original application within 4 days) Las solicitudes (Regular o FPCA) de boletas electorales por correo deben enviarse por correo a: Secretaria de la Votación Adelantada 204 E. Jefferson Street Waxahachie, TX 75165 O por correo eletronico una copia e su aplicación firmada a elections@co.ellis.tx.us O por fax al 972‐923‐5194 (Si se envía por fax o correo electrónico, debe recibir la solicitud original dentro de los cuatro días) **Locations #6‐#7 pending if any of the listed Political Subdivisions cancel their Election. Page Revised 24 of 36 (Revisado) 1 /4/2021 PENDING CANCELLATIONS Subject to changes (sujeto a cambios) 1 of 1 F.1. Exhibit B Ellis County, Texas Condado de Ellis, Texas Joint General and Special Elections Elecciónes General y Especial Conjunta May 1, 2021 01 de mayo de 2021 Election Day Vote Centers Centros de votación el día de las elecciones Polls open from 7:00 am to 7:00 pm Horario de votación estarán abiertos de 7:00 am a 7:00 pm The below listed Election Day Vote Centers will be established for any qualified voter with an effective date of registration on or before May 1, 2020. A voter may vote at any of the Election Day Vote Centers for the Joint General and Special Elections. Las ubicaciones para centros de voto de dias de votacion se establecerán para cualquier votante calificado con una fecha efectiva de registro en o antes del 01 de mayo de 2021. Un votante puede votar en cualquiera de los centros de votación de dia de las elecciones para las Elecciónes General y Especial Conjunta. 1 ELLIS COUNTY SUB‐COURTHOUSE (Foyer) 207 S SONOMA TRAIL ENNIS, TX 75119 2 ENNIS PUBLIC LIBRARY (Learning Center) 501 W. ENNIS AVE ENNIS, TX 75119 g 3 FAITH ASSEMBLY OF GOD CHURCH (Fellowship Hall) 1810 W BALDRIDGE ST. ENNIS, TX 75119 n 4 FERRIS PUBLIC LIBRARY (Trussell Mtg Rm) 301 E 10TH STREET FERRIS, TX 75125 i 5 MT GILEAD BAPTIST CHURCH (Cafeteria) 106 HARRIS ST. ITALY, TX 76651 d 6 FIRST BAPTIST CHURCH‐MAYPEARL (Cafeteria) 5744 FM 66 MAYPEARL, TX 76064 n 7 MIDLOTHIAN CHURCH OF CHRIST (Rear Foyer) 1627 N HWY 67 MIDLOTHIAN, TX 76065 e 8 MIDLOTHIAN CONFERENCE CTR (Ballroom) 1 COMMUNITY CIRCLE DR MIDLOTHIAN, TX 76065 9 MOUNTAIN PEAK COMMUNITY CHURCH (Sanctuary) 751 W. FM 875 MIDLOTHIAN, TX 76065 P 10 GRACE CHURCH OF OVILLA (Flex Room) 519 WESTMORELAND RD OVILLA, TX 75154 11 PALMER ISD ANNEX BUILDING (Portable Bldg) 303 BULLDOG WAY PALMER, TX 75152 12 EASTRIDGE BAPTIST CHURCH (Gym) 732 E OVILLA RD RED OAK, TX 75154 13 RED OAK MUNICIPAL CENTER (Pitts Room) 200 LAKEVIEW PKWY RED OAK, TX 75154 14 ELLIS COUNTY WOMANS BUILDING (Main Room) 407 W JEFFERSON ST. WAXAHACHIE, TX 75165 15 FARLEY STREET BAPTIST CHURCH (GYM) 1116 BROWN ST. WAXAHACHIE, TX 75165 16 PARK MEADOWS BAPTIST CHURCH (Foyer) 3350 N HWY 77 WAXAHACHIE, TX 75165 17 SALVATION ARMY OF ELLIS COUNTY (Cafeteria) 620 FARLEY ST. WAXAHACHIE, TX 75165 18 * MILFORD COMMUNITY CENTER 109 S. MAIN STREET MILFORD, TX 76670 (Milford ISD/City) 19 * ALMA COMMUNITY CENTER 104 INTERURBAN RD ENNIS, TX 75119 (Alma) 20 * LIFEPOINT COMMUNITY 201 LOUISE RITTER RD RED OAK, TX 75154 (Pecan Hill) 21 * MARVIN ELEMENTARY SCHOOL (CAFETERIA) 110 BROWN STREET WAXAHACHIE, TX 75165 (WISD) Last day to register to vote for the Joint General and Special Elections is: Thursday, April 01, 2021. Último día para registrarse para votar en la Elecciónes General y Especial Conjunta es: jueves, 01 de abril de 2021. Last day for the Election's Office to receive a Regular or FPCA Ballot by Mail Application: Tuesday, April 20, 2021. El Último día para que la Oficina de Elecciones reciba una solicitud regular o una solicitud de tarjeta postal federal para votar por correo (FPCA‐ por sus siglas en inglés) es: martes, 20 de abril de 2021. For More Information: Website at www.co.ellis.tx.us/Elections OR Contact us at Elections Office 204 E Jefferson Waxahachie, TX 75165 972‐825‐5195 OR Facebook.com/EllisCountyElections **Locations #18‐#21 pending if any of the listed Political Subdivisions cancel their Election. Page Revised 25 of 36 (Revisado) 1/4/2021 PENDING CANCELLATIONS Subject to changes (sujeto a cambios) 1 of 1 F.1. Exhibit C Estimated Cost for May 1, 2021 Joint Election with 27 Political Subdivisions (Estimated Cost Before Cancellations) Estimated Total Item Invoiced Cost of Election Election Day Locations 21 Early voting Locations 9 Election Systems & Software (ES&S) Ballots Cost Estimated $1,900.00 Election Systems & Software (ES&S) Ballot Layout Charges Estimated $3,300.00 Election Systems & Software (ES&S) Ballot Audio Charges Estimated $8,200.00 Election Systems & Software (ES&S) Electonic Voting system programing Estimated $8,500.00 Election Systems & Software (ES&S) Testing and Coding Ballots Estimated $1,350.00 g Newspaper Public Notice of Testing of Electronic Voting System $400.00 Newspaper Public Notice of Joint Election $4,300.00 i n Precinct Kits for Early Voting and Election Day: Labels, paper, envelopes, supplies, pens, $1,500.00 tape, copies for precinct packets and training packets, signs for posting of state required d information at polling place n Rental of County voting equipment DS200 Machines at $57.50 each $1,897.50 Rental of County voting equipment ExpressVote Terminal Marking Device (ADA) at $33.25 $5,818.75 e each Movers Transportation of Voting Equipment 30 Early Voting and Election Day locations $3,200.00 P Dropped off and picked up after election Voting Places Rental Charges locations $2,180.00 Election Day # of Poll workers 87 Election Day: Judges at $10.50, Alternate Judges at $9.50, Clerks at $9.00 Estimated 21 $15,550.00 Polling Location on Election day Estimated 87 poll workers, 15 hours on ED, 2 hours training, Judge pickup fees $25 Early voting # of Poll workers 27 Early Voting: Judges at $10.50, Clerks at $9.00 at 9 Early Voting Locations Estimated 27 $19,500.00 Poll Workers 68reg hours, 3 overtime hours, 2 hours training, Judge pickup fees $25, Fica, Medicare Absentee Mail Ballots Request 1500 Cost for Early Voting mail Ballots for postage and materials for each for ballot mailed $3,285.00 Early Voting Ballot Board and Cental Counting Station Workers $300.00 WiFi for Early voting and Election Day Laptops $860.00 Additional Office Personnel to assist before/during/after the Election and technichians for $8,000.00 Early Voting and Election Day, and Election employee accrual overtime hours Technichians Mileage for Early Voting and Election Day Support at polling sites $155.00 Estimated Cost of Election Expenses $90,196.25 Estimated Election Services Contract 10% Admin Fee $9,019.63 Estimated Total Cost of Joint Election $99,215.88 Page 26PMof 36 1/4/2021 4:04 F.1. Exhibit C Political Subdivisions estimated cost of contracting with the Elections Department for May 1, 2021 Joint Election (Estimated Cost Before Cancellations) ENTITY Voters 1/2021 Estimated Cost GRAND PRAIRIE 23 $1,450.00 VENUS 189 $1,450.00 GARRETT 254 $2,500.00 ALMA 271 $2,500.00 BARDWELL 291 $2,500.00 g MILFORD 468 $2,500.00 n PECAN HILL 502 $2,500.00 i CEDAR HILL 526 $2,500.00 d MAYPEARL 557 $2,500.00 n MILFORD ISD (Includes Hill County) 674 $2,500.00 e OAK LEAF 1161 $2,500.00 P ITALY 1219 $2,500.00 PALMER 1396 $2,500.00 FERRIS 1568 $2,500.00 ITALY ISD 1991 $2,500.00 OVILLA (Includes Dallas County) 3163 $2,500.00 PALMER ISD 3963 $2,500.00 MAYPEARL ISD 3984 $2,500.00 FERRIS ISD (Includes Dallas County) 5799 $3,400.00 RED OAK 8972 $4,000.00 ENNIS 10264 $4,300.00 ENNIS ISD (Includes Navarro County) 15585 $5,500.00 RED OAK ISD 20774 $5,900.00 MIDLOTHIAN 23758 $6,700.00 WAXAHACHIE 25320 $7,100.00 MIDLOTHIAN ISD 33953 $9,500.00 WAXAHACHIE ISD 35594 $9,900.00 As of 1/4/2021 Subject to changes after Politicial Subdivison withdrawal and/or cancel the Election. Revised report with deposit amount and invoice will be given after the deadline to cancel an election has Page past. 27 of 36 F.1. Exhibit D Ellis County, Texas (Condado de Ellis, Texas) The following Political Subdivisions will be having an Election on May 1, 2021. Entities will be contracting with the Election’s Department to conduct their Election. City of Alma General Election for the purpose of electing a Mayor and two At-Large Council Members – Vote for 2 City of Bardwell General Election for the purpose of electing a Mayor and two At-Large Council Members – Vote for 2 City of Cedar Hill General Election for the purpose of electing At-Large Council Member Places 1 & 4 City of Ennis General Election for the purpose of electing a Mayor and Commissioner Ward District 1 City of Ferris General Election for the purpose of electing At-Large Alderman Places 2, 3 & 5 City of Garrett General Election for the purpose of electing a Mayor and At-Large Council Member Places 1 & 2 City of Grand Prairie General Election for the purpose of electing At-Large Council Member Place 8 & District 6 City of Italy General Election for the purpose of electing a Mayor and two At-Large Council Members – Vote for 2 City of Maypearl General Election for the purpose of electing a Mayor and three At-Large Council Members – Vote for 3 City of Midlothian General Election for the purpose of electing At-Large Council Member Places 5 & 6 g City of Milford General Election for the purpose of electing two At-Large Council Members – Vote for 2 n City of Oak Leaf General Election for the purpose of electing At-Large Council Member Places 1, 2 & 3 i City of Ovilla General Election for the purpose of electing a Mayor and At-Large Council Member Places 2 & 4 d City of Palmer General Election for the purpose of electing a Mayor and two At-Large Council Members – Vote for 2 City of Pecan Hill General Election for the purpose of electing At-Large Council Member Places 3, 4 & 5 n City of Red Oak General Election for the purpose of electing a Mayor and At-Large Council Member Places 1 & 3 e City of Venus General Election for the purpose of electing a Mayor and At-Large Council Member Places 1 & 2 City of Waxahachie General Election for the purpose of electing At-Large Council Member Places 4 & 5 P Ennis ISD General Election for the purpose of electing At-Large Member of Board of Trustees Places 3, 4 & 5 Ferris ISD General Election for the purpose of electing At-Large Member of Board of Trustees Places 1, 2 & 3 Italy ISD General Election for the purpose of electing two At-Large Member of Board of Trustees – Vote for 2 Maypearl ISD General Election for the purpose of electing three At-Large Member of Board of Trustees – Vote for 3 Midlothian ISD General Election for the purpose of electing At-Large Member of Board of Trustees Places 1, 2 & 3 Milford ISD General Election for the purpose of electing three At-Large Member of Board of Trustees – Vote for 3 Palmer ISD General Election for the purpose of electing three At-Large Member of Board of Trustees – Vote for 3 Red Oak ISD General Election for the purpose of electing At-Large Member of Board of Trustees Places 6 & 7 Waxahachie ISD General Election for the purpose of electing At-Large Member of Board of Trustees Places 3, 4, & 5 Revised (Revisado) 1/4/2021 Subject to changes (sujeto a cambios) All races will be vote for one unless noted otherwise. List is pending if any of the listed Political Subdivisions cancel the election. (Todas las carreras votaran por una a menos que se indique lo contrario. La lista esta pendiente si alguna de las subdivisones politicas enumeradas cancela su eleccion.) Page 28 of 36 F.2. ENNIS CITY COMMISSION AGENDA SUMMARY FORM To: City Commission Subject: Discuss and consider approval of a Resolution nominating Walter Erwin as a candidate to fill a vacancy on the Ellis Appraisal District Board of Directors for 2021. Meeting: ENNIS CITY COMMISSION - 02 Feb 2021 Department: City Commission Staff Contact: Angie Wade, City Secretary BACKGROUND INFORMATION: Due to the resignation of Ellis Appraisal District Board of Directors member Tom Abram, nominations are now being accepted from qualified taxing units to fill the vacancy. Texas Property Tax Code Section 6.03 provides for the process to fill a vacancy on the Board of Directors. Resolutions are due by Friday, February 19th and will be submitted to the current Board for review and action on Thursday, February 25th at 4pm. All taxing entities will receive notification of the new member selected to serve on the Board of Directors. ATTACHMENTS: Resolution - Nomination to the Ellis County Appraisal District Board of Directors - Pdf Page 29 of 36 F.2. RESOLUTION NO. A RESOLUTION OF THE CITY OF ENNIS CITY COMMISSION NOMINATING A CANDIDATE TO FILL A VACANCY ON THE ELLIS APPRAISAL DISTRICT BOARD OF DIRECTORS FOR THE YEAR 2021 WHEREAS, Section 6.03 (l) of the Texas Property Tax Code, requires that each taxing unit entitled to vote may nominate by Resolution one candidate to fill the vacancy and submit those nominations to the Chief Appraiser of the Ellis Appraisal District by Monday, January 18th, 2021. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ENNIS, TX: SECTION 1: The City of Ennis City Commission, as authorized under Section 6.03 of the Texas Property Tax Code, submits the following nomination for the vacancy on the Board of Directors of the Ellis Appraisal District for 2021: WALTER ERWIN PASSED AND APPROVED THIS 2nd day of February 2021. ____________________________________ ANGELINE JUENEMANN, Mayor ATTEST: ____________________________________ ANGIE WADE, City Secretary Page 30 of 36 F.3. ENNIS CITY COMMISSION AGENDA SUMMARY FORM To: City Commission Subject: Discuss and consider approval of a Resolution authorizing the Mayor to execute an Interlocal Agreement with Ellis County for Mutual Aid Services and assistance regarding the operation of a COVID-19 vaccination site. Meeting: ENNIS CITY COMMISSION - 02 Feb 2021 Department: City Secretary/Commission Staff Contact: Angie Wade, City Secretary BACKGROUND INFORMATION: The proposed Interlocal Agreement for Mutual Aid Services between the City of Ennis and Ellis County is provided for by Chapter 418 of the Government Code which states that local government entities have a responsibility to act in time of emergency by providing aid to each other. The City of Ennis is entitled to reimbursement for aid provided as a providing jurisdiction. This agreement provides for the operation of a COVID-19 vaccination site. RECOMMENDATION: Staff recommends approval ATTACHMENTS: Resolution - Ellis County Interlocal Agreement for COVID-19 vaccination site - Pdf Page 31 of 36 F.3. RESOLUTION NO. A RESOLUTION OF THE CITY OF ENNIS CITY COMMISSION AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL AGREEMENT WITH ELLIS COUNTY FOR MUTUAL AID SERVICES AND ASSISTANCE REGARDING THE OPERATION OF A COVID-19 VACCINATION SITE WHEREAS, Chapter 791 of the Texas Government Code authorizes agreements between political subdivisions of the state in order to more efficiently provide services to the citizens of the State of Texas; and WHEREAS, local government authorities have a responsibility to act in time of emergency as provided by Chapter 418 of the Government Code; and WHEREAS, The County of Ellis, Texas and the City of Ennis desire to mutually cooperate to aid one another in time of emergency. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ENNIS, TX: SECTION 1: The City of Ennis City Commission hereby agrees to provide mutual aid as may be requested for emergency conditions under the conditions set forth in "Exhibit A" Mutual Aid Agreement. PASSED AND APPROVED THIS 2nd day of February 2021. ____________________________________ ANGELINE JUENEMANN, Mayor ATTEST: ____________________________________ ANGIE WADE, City Secretary Page 32 of 36  Minute Order 119.21 F.3. January 21, 2021 Agenda Item 1.6 STATE OF TEXAS ELLIS COUNTY, TEXAS Mutual Aid Agreement WHEREAS, Chapter 791 of the Texas Government Code Authorizes agreements between political subdivisionsof the state in order to more e?iciently provide services to the citizensof the State of Texas, and; WHEREAS, local government authoritieshave a responsibility to act in time of emergency as providedby Chapter 418 of the Government Code, also known as the Texas Disaster Act of 1975, for the purposes expressed in Sec. 418.002 of the act, and; WHEREAS, the County of Ellis, Texas and the City of Ennis political subdivisionsof the State of Texas, desireto mutually cooperate to aid one another in time of emergency, the party providing aid, hereinafterreferred to as the “providing jurisdiction” and the party receiving aid, hereinafterreferred as the “receiving jurisdiction.” NOW, THEREFORE, in the considerationof the above recitals and covenants contained herein, the parties hereto agree as follows: 1. The providing jurisdiction hereby agrees to provide, through its Emergency Management Department or equivalent, in consultation with its electedofficials or designeesand pursuant to its emergency management plan, such mutual aid as may be requested by the requesting jurisdiction for emergency conditions as defined by the Texas Disaster Act of 1975.The aid rendered shall be to the extent of available personnel and equipment not required for the minimum needs of the providing jurisdiction. Thejudgment of the providing jurisdiction shall be ?nal decision as to the personnel and equipmentso available. Any requests for aid must be verified, in written form to the governing body of the providing jurisdiction or its designees. 2. Personnel dispatched to the aid of anotherjurisdiction shall remain the employees of the providing jurisdiction, but shall work under the supervision of the requesting jurisdiction. The providingjurisdiction retains the right to withdrawany and all aid rendered,at any time, when in the sole judgment of the providingjurisdiction, such action is necessary or advisable. 3. The providing jurisdiction will render such aid to the requesting jurisdiction, and the requesting jurisdiction agrees to compensate the providing jurisdiction for costs incurred as expeditiously as possible. It is speci?cally understoodand agreed between the parties that the providing jurisdiction will seek, if available, reimbursementfrom other potential sources for the services provided to the requesting jurisdiction. It IS further understood and agreed that the requesting jurisdiction will reimburse the requestingjurisdiction, in full, for those expenses that relatedirectly to the services the providingjurisdiction rendered for the requesting jurisdiction. In this regard it is understoodthat the receiving jurisdiction will reimbursethe providingjurisdiction tor straight time, overtime,or emergency time rates the providing jurisdiction is required to pay at usea. Page 33 of 36 F.3. Page 34 of 36 F.3. IN WITNESS WHEREOF, this Agreement has been duly executed by the signatures heret being duly authorized by the appropriate action of their respective governing bodies as o require by law. d ELLIS COUNTY, TEXAS CITY OF Ennis .TEXAS Date: JAN2 1 2021 Date: By By: Ellis Little ElectedOf?cial Name, Title Attest: Attest: Page 35 of 36 F.3. City of Ennis Texas Mayorl Emergency Management Director Attn: Of?ce of the Mayor REQUESTF OR MUTUAL ASSISTANCE In accordance with the Mutual Aid Agreement betweenthe City of Ennis , Texas and Ellis County, Texas, the County requests mutual aid for operation of a COVID-19 vaccinatio hub related to the COVID-I9 pandemic emergency response. Ellis County understands n in accordance with paragraph three of the Mutual Aid agreement, that all costs associated with this request be paid as expeditiouslyas possible. Signed, Date: JAN2 1 2021 lis County Judge, Todd Little Ellis County, Texas Page 36 of 36