ENNIS CITY COMMISSION

ENNIS CITY COMMISSION AGENDA TUESDAY, APRIL 18, 2023 6:30 PM CITY OF ENNIS CITY HALL COMMISSION CHAMBERS 107 N. SHERMAN ENNIS, TEXAS 75119 (972) 875-1234 As authorized by Texas Government Code Section 551.071 - this meeting may be convened into closed Executive Session for the purposes of seeking confidential legal advice from the City Attorney on any item on the agenda at any time during the meeting. The City of Ennis reserves the right to re-align, recess, or reconvene the Regular Session or called Executive Session or order of business at any time prior to adjournment. A. CALL TO ORDER • Roll Call • Invocation • Pledge of Allegiance B. PRESENTATIONS B.1. New Employees B.2. American Heart Association Award B.3. Events Update B.4. FY 2024 Budget Calendar C. CITIZENS PUBLIC COMMENT PERIOD The City Commission invites citizens to address the Commission on any topic not already scheduled for a Public Hearing. Citizens wishing to speak should complete a “Citizen Comment Period” form and present it to the City Secretary prior to the meeting. Speakers are limited to 3 minutes. In accordance with the Texas Open Meetings Act, the City Commission cannot take action on items not listed on the agenda. However, your concerns may be addressed by City Staff, placed on a future agenda, or responded to by some other course. D. COMMISSIONER UPDATES Pursuant to Texas Government Code Section 551.0415 the Mayor and Commission may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming City Commission events; (5) information about community events; (6) announcements involving imminent threat to public health and safety. E. CONSENT ITEMS E.1. Approval of the Minutes for the April 4, 2023 Ennis City Commission Briefing and Regular Session meetings. 04.04.23 CC Minutes F. ITEMS FOR DISCUSSION AND INDIVIDUAL CONSIDERATION F.1. Discuss and consider an Ordinance amending the Code of Ordinances Chapter 2, Article III, Division 2 - Airport Advisory Board; Section 2-61, Created, Composition, Page 1 of 39  Appointment, Terms of Office, by removing the residency requirement for board members; and by removing Section 2-64, Conflicts of Interest, in its entirety. Ordinance - Airport Advisory Board F.2. Discuss and consider making appointments to the Airport Advisory Board Airport Advisory Board Appointments F.3. Discuss and consider approval of a Resolution adopting a City of Ennis Strategic Plan for Fiscal Year 2023 Through Fiscal Year 2028. Resolution - Strategic Plan F.4. Discuss and consider approval of a Street Closure/Special Event Permit for a Car & Bike Show. Street Closure - Car and Bike Show F.5. Discuss and consider approval of a Street Closure/Special Event Permit for the Rotary Club's Polkafest Run. Street Closure - Polkafest Run G. ADJOURNMENT I, the undersigned authority, do hereby certify that this Notice of Meeting was posted in accordance with the regulations of the Texas Open Meetings Act on the bulletin board located at the entrance to the City of Ennis City Hall, a place convenient and readily accessible to the general public, as well as to the City's website at www.ennistx.gov and said Notice was posted prior to the following date and time: Friday, April 14, 2023, at 5:00PM. and remained posted for at least two hours after said meeting was convened. _____________________________________________ ANGIE WADE, TRMC, CMC City Secretary City of Ennis City Council meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary at (972) 875-1234 or write to: PO Box 220, Ennis, TX 75120, at least 48 hours in advance of the meeting. Page 2 of 39 E.1. ENNIS CITY COMMISSION AGENDA SUMMARY FORM To: City Commission Subject: Approval of the Minutes for the April 4, 2023 Ennis City Commission Briefing and Regular Session meetings. Meeting: ENNIS CITY COMMISSION - 18 Apr 2023 Department: City Secretary/Commission Staff Contact: Angie Wade, City Secretary BACKGROUND INFORMATION: Minutes for the April 4, 2023 City Commission meetings are presented for the City Commission's review and approval. ATTACHMENTS: CC BRIEFING MINUTES 04.04.23 CC REG MINUTES 04.04.23 Page 3 of 39 E.1. ENNIS CITY COMMISSION BRIEFING SESSION MINUTES TUESDAY, APRIL 4, 2023 A. CALL TO ORDER Mayor Juenemann called a Briefing Session of the Ennis City Commission to order Tuesday, April 4, 2023, at 5:30 P.M. in the Ennis City Hall Briefing Room, 107 N Sherman, Ennis, Texas 75119. Commissioners present – Mayor Juenemann, Mayor Pro Tem Holland, Commissioner Jones, Commissioner Raburn, Commissioner Watson, and Commissioner Honza. Commissioner Pruitt was absent. B. WORK SESSION B.1. Redistricting Gunnar Seaquist with Bickerstaff Heath Delgado Acosta LLP was introduced to the Commission. Mr. Seaquist will be guiding the Commission through the process of redistricting the single member voting wards. B.2. Airport Advisory Board Appointments The City Commission reviewed the submitted applications. Discussion was held on the bylaws; staff was asked to solicit board member applications. B.3. Review Regular Agenda Items Mr. Nelson and the City Commission reviewed the agenda items. Mayor Juenemann stated that no action would be taken on agenda item F6. Mayor Juenemann adjourned the Briefing Session at 6:04 P.M. ATTEST: APPROVED: CITY SECRETARY MAYOR Page 4 of 39 E.1. ENNIS CITY COMMISSION REGULAR SESSION MINUTES TUESDAY, APRIL 4, 2023 A. CALL TO ORDER Mayor Juenemann called a Regular Session of the Ennis City Commission to order Tuesday, April 4, 2023, at 6:30 P.M. in the Ennis City Hall Commission Chambers, 107 N Sherman, Ennis, Texas 75119. City Secretary Angie Wade called roll and verified a quorum: Mayor Juenemann present Commissioner Raburn present Mayor Pro Tem Holland present Commissioner Watson present Commissioner Pruitt absent Commissioner Honza present Commissioner Jones present The Invocation was given by Capital Projects Manager David Anthony. The Pledge of Allegiance was led by Mayor Juenemann. B. PRESENTATIONS B.1. City Manager Marty Nelson introduced the following new employees: Doug “Bud” Taylor, Assistant Public Works Director; Andrew Alvarado, Events Logistics Manager; Mary “Liz” Ortiz, Marketing Manager; Haley Burnett, Tourism/Main Street Coordinator; Anna McCane, Tourism Digital Content Assistant; Ernesto Gonzales, Mechanic; and Jorge Saldano, Utilities Maintenance Technician. B.2. Downtown Development and Tourism Director Becky McCarty stated that the Bluebonnet Market is celebrating 10 years in May, and provided information on downtown activities. B.3. Library Director Jessica Diaz updated the Commission on the status of the library’s temporary relocation. Ms. Diaz stated that the library closed March 24th for the move and will reopen April 24th at the temporary location at 115 W. Brown Street (old City Hall). Summer library programs will be held at the Community Center located at 301 W. Crockett St. C. CITIZEN PUBLIC COMMENT PERIOD Brian Novy, 606 Novy Rd., representing Ellis County Citizens against MUD’s, spoke against Municipal Utility Districts. Karen Collins, 805 Arnold St., spoke regarding the construction on Arnold St. D. COMMISSION UPDATES Commissioner Raburn reminded citizens of the Easter Egg hunts being held in the City. Commissioner Jones congratulated the Ennis Soccer program for their successful season. E. CONSENT ITEMS E.1. Approval of the Minutes for the March 21, 2023 Ennis City Commission Briefing and Regular Session meetings. E.2. Approval of an employment contract for the City Secretary with the terms agreed upon in the March 7, 2023 City Commission Executive Session. Page 5 of 39 E.1. Mayor Juenemann read Consent Agenda items E.1. – E.2. Commissioner Raburn made a motion, seconded by Mayor Pro Tem Holland, to approve the consent agenda as read. A vote was cast, 6 in favor, 0 against. Motion passed. F. ITEMS FOR DISCUSSION AND INDIVIDUAL CONSIDERATION F.1. Receive and discuss a redistricting presentation on drawing single member Commissioner wards for the City of Ennis based on new 2020 census data. Mayor Juenemann read the item. Gunnar Seaquist, with Bickerstaff Heath Delgado Acosta LLP addressed the Commission regarding redistricting the City’s single member voter wards. Mr. Seaquist provided information on the applicable laws – 1 Person/1 Vote, Voting Rights Act Section 2, and Shaw vs. Reno. The initial assessment was reviewed, which included the step by step process for the Commission to follow. No action was taken. F.2. Discuss and consider a Resolution adopting redistricting criteria to apply to development of the City's single member wards. Mayor Juenemann read the item. City Manager Nelson presented the criteria included in the resolution to the Commission. Commissioner Jones made a motion, seconded by Commissioner Raburn, to approve the resolution adopting redistricting criteria for the City’s single member wards. A vote was cast, 6 in favor, 0 against. Motion passed. F.3. Discuss and consider a Resolution adopting redistricting guidelines regarding public participation in the districting process. Mayor Juenemann read the item. City Manager Nelson presented the criteria included in the resolution to the Commission. Mayor Pro Tem Holland made a motion, seconded by Commissioner Watson, to approve the resolution adopting the redistricting guidelines regarding public participation. A vote was cast, 6 in favor, 0 against. Motion passed. F.4. Conduct a Public Hearing and discuss and consider approval of an Ordinance amending the Zoning Map of the City of Ennis, Texas, from R-10 - Single-Family Residential District-10 to IC - Institutional and Civic District for an approximately 2.35 acre-lot, tract or parcel of land and located at 1300 Country Club Road in the City of Ennis, Ellis County, Texas and Ellis CAD ID 193915. Mayor Juenemann read the item and opened a public hearing. No one spoke and the public hearing was closed. Mayor Pro Tem Holland made a motion, seconded by Commissioner Holland, to approve the Ordinance as presented. A vote was cast, 6 in favor, 0 against. Motion passed. F.5. Conduct a Public Hearing and discuss and consider approval of an Ordinance amending the Zoning Map of the City of Ennis, Texas, from CC - Corridor Commercial District to IC - Institutional and Civic District for an approximately 16.415 acre-lot, tract or parcel of land and located at 1700 West Lake Bardwell Drive in the City of Ennis, Ellis County, Texas and Ellis CAD ID 276689. Mayor Juenemann read the item. Commissioner Honza made a motion, seconded by Mayor Pro Tem Holland, to approve the Ordinance as presented. A vote was cast, 6 in favor, 0 against. Motion passed. F.6. Discuss and consider an Ordinance amending the Code of Ordinances Chapter 2, Article III, Section 2-61, by removing the residency requirement for Airport Advisory Board members. Page 6 of 39 E.1. Mayor Juenemann read the item. No action taken. F.7. Discuss and consider a Resolution opposing special districts, including Municipal Utility Districts, in the City of Ennis and our Extraterritorial Jurisdiction. Mayor Juenemann read the item. Commissioner Raburn made a motion, seconded by Commissioner Honza, to approve the resolution opposing special districts. A vote was cast, 6 in favor, 0 against. Motion passed. F.8. Discuss and consider approval of a resolution authorizing the City manager to execute a contract with Schaumburg & Polk, Inc. for professional engineering services related to planning, design, bidding and construction administration services of the Water Main abandonment and realignment in the area of Main Street and Ennis Avenue in a sum not to exceed Seventy-Two Thousand Six Hundred Dollars and Zero Cents ($72,600.00). Mayor Juenemann read the item. Public Works Director Ed Green stated that the contract was for engineering services only and that the design timeline would be approximately 3 months. The project will be brought back for approval. Commissioner Honza made a motion, seconded by Commissioner Jones, to approve the resolution as presented. A vote was cast, 6 in favor, 0 against. Motion passed. G. ADJOURNMENT With no other business before the Commission, Mayor Juenemann declared the meeting adjourned at 7:23 P.M. ATTEST: APPROVED: CITY SECRETARY MAYOR Page 7 of 39 F.1. ENNIS CITY COMMISSION AGENDA SUMMARY FORM To: City Commission Subject: Discuss and consider an Ordinance amending the Code of Ordinances Chapter 2, Article III, Division 2 - Airport Advisory Board; Section 2-61, Created, Composition, Appointment, Terms of Office, by removing the residency requirement for board members; and by removing Section 2-64, Conflicts of Interest, in its entirety. Meeting: ENNIS CITY COMMISSION - 18 Apr 2023 Department: City Secretary/Commission Staff Contact: Angie Wade, City Secretary BACKGROUND INFORMATION: The Ennis Airport Advisory Board currently requires members to be residents of the City of Ennis. Staff has determined that it would be advantageous to the advisory board for its membership to include owners of home-based aircraft and those with specific aeronautical knowledge, and recommends amending the Code of Ordinances by removing the residency requirement. Staff also feels that since the board acts in an advisory capacity only that removing the section regarding conflicts of interest will allow applicants with specific aeronautical knowledge who might otherwise be ineligible to serve. RECOMMENDATION: Staff recommends approval ATTACHMENTS: ORDINANCE NO.-Airport Advisory Board - Pdf Page 8 of 39 F.1. ORDINANCE NO. AN ORDINANCE OF THE CITY OF ENNIS, TEXAS, AMENDING THE CODE OF ORDINANCES, CHAPTER 2 – ADMINISTRATION, ARTICLE III – BOARDS, COMMITTEES, AND COMMISSIONS, DIVISION 2 – AIRPORT ADVISORY BOARD, SECTION 2-61 – CREATED, COMPOSITION, APPOINTMENT, TERMS OF OFFICE BY REMOVING THE RESIDENCY REQUIREMENT FOR BOARD MEMBERS; AND BY REMOVING SECTION 2-64 - CONFLICTS OF INTEREST IN ITS ENTIRETY; PROVIDING SEVERABILITY, REPEALER AND SAVINGS; PROVIDING AN EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, the City Commission of the City of Ennis, Texas (“City Commission”) has determined that it would be advantageous and beneficial to the City of Ennis, Texas (“City”) and its citizens to amend the Code of Ordinances; and WHEREAS, the City Commission finds that it is the best interest of the citizens to remove the residency requirement for Airport Advisory Board members set forth in Chapter 2, Section 2.61 of the Code of Ordinances, and by removing in its entirety Section 2.64 - Conflicts of Interest. The Ennis Municipal Airport is a regional asset, and the City Commission has determined that it would be advantageous to the advisory board for its membership to include owners of home-based aircraft and those with specific aeronautical knowledge. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF ENNIS, TX: SECTION 1: All of the matters stated herein are found to be true and correct findings of the City Commission and are incorporated herein by reference as if copied in their entirety. SECTION 2: The City of Ennis Code of Ordinances, Chapter 2 – Administration; Article III – Boards, Committees, and Commissions; Division 2 – Airport Advisory Board; Section 2-61 Created, Composition, Appointment, Terms of Office, is hereby amended to read as follows: Section 2-61. – Created, Composition, Appointment, Terms of Office There is hereby created the Airport Advisory Board of the city, to be composed of seven (7) members. Members of the Airport Advisory Board shall be appointed by the Mayor, with the advice and consent of the City Commission, and shall be appointed for two-year terms and until Page 9 of 39 F.1. their successors are appointed and qualified. The terms of four (4) members shall expire in even- numbered years and the terms of the remaining three (3) members shall expire in odd-numbered years. SECTION 3: The City of Ennis Code of Ordinances, Chapter 2 – Administration; Article III – Boards, Committees, and Commissions; Division 2 – Airport Advisory Board; Section 2-64 Conflicts of Interest is hereby removed in its entirety. SECTION 4: Severability. It is hereby declared to be the intention of the City Commission that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance, are severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance are declared to be unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this ordinance, since the same would have been enacted by the City Commission without the incorporation of this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION 5: Savings/Repealing Clause. Ennis’ Code of Ordinances shall remain in full force and effect, save and except as amended by this or any other Ordinance. All provisions of any Ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict; but such repeal shall not abate any pending prosecution for violation of the repealed Ordinance, nor shall the repeal prevent a prosecution from being commenced for any violation if occurring prior to the repeal of this Ordinance. Any remaining portions of said Ordinances shall remain in full force and effect. SECTION 6: Effective Date. This Ordinance shall take effect immediately from and after its passage as the law and Charter in such case provide. PASSED AND APPROVED by the City Commission of the City of Ennis, Texas on this 18th day of April, 2023. ____________________________________ ANGELINE JUENEMANN, Mayor ATTEST: ____________________________________ ANGIE WADE, City Secretary Page 10 of 39 F.2. ENNIS CITY COMMISSION AGENDA SUMMARY FORM To: City Commission Subject: Discuss and consider making appointments to the Airport Advisory Board Meeting: ENNIS CITY COMMISSION - 18 Apr 2023 Department: City Secretary/Commission Staff Contact: Angie Wade, City Secretary BACKGROUND INFORMATION: Staff and City Commission members would like to re-activate the Airport Advisory Board. The Board will consist of 7 members. The by-laws state that 4 members shall be appointed to terms expiring in even numbered years, and 3 members shall have terms expiring in odd numbered years. Page 11 of 39 F.3. ENNIS CITY COMMISSION AGENDA SUMMARY FORM To: City Commission Subject: Discuss and consider approval of a Resolution adopting a City of Ennis Strategic Plan for Fiscal Year 2023 Through Fiscal Year 2028. Meeting: ENNIS CITY COMMISSION - 18 Apr 2023 Department: Finance Staff Contact: Stephen Barnes, Finance Director BACKGROUND INFORMATION: Staff has worked with the BerryDunn consulting team to finalize the City's Strategic Plan. This Resolution is requesting the City Commission to officially adopt the final document. RECOMMENDATION: Staff Recommends Approval ATTACHMENTS: RESOLUTION NO.-A Resolution Adopting the City's Strategic Plan - Pdf Page 12 of 39 F.3. RESOLUTION NO. A RESOLUTION ADOPTING THE CITY OF ENNIS STRATEGIC PLAN FOR FISCAL YEARS 2023 - 2028 WHEREAS, there has been an on-going effort since June of 2022 to develop a Strategic Plan for the city that will serve as a comprehensive framework for priorities and objectives and guide staff toward accomplishing specific goals; and WHEREAS, the city has worked with a project consulting team and received input from the City Commission, city staff and the community on the development of the Strategic Plan; and WHEREAS, the Strategic Plan document has been completed and ready for adoption NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ENNIS, TX: SECTION 1: That the attached Strategic Plan is Adopted PASSED AND APPROVED by the City Commission of the City of Ennis, Texas on this 18th day of April, 2023. ____________________________________ ANGELINE JUENEMANN, Mayor ATTEST: ____________________________________ ANGIE WADE, City Secretary Page 13 of 39 F.3. Page 14 of 39 STRATEGIC PLAN • 2023-2028  LETTER FROM THE MAYOR F.3. Dear Ennis Community, On behalf of our elected officials and city staff I want to thank you for choosing Ennis as your home. We want you and your families to continue to thrive in Ennis and embrace all the charming qualities we know and love. As a lifelong Ennis resident, it brings my heart so much fulfillment to see our wonderful city on a forward-moving path. Over the last seven years we have experienced growth and change at a pace we never thought was possible and this is just the beginning! As we move along this path it is crucial to have a compass to guide us as we serve you. This is the purpose of the city-wide Strategic Plan, to act as a guide to ensure we uphold our commitment to you and are held accountable. I look forward to seeing this plan in motion as we move toward a bright, prosperous future for Ennis. Mayor Angeline Juenemann Page 15 of 39 2  LETTER FROM THE CITY MANAGER F.3. Greetings from your City Manager I am writing today to let you know how excited I am about our soon to be minted Strategic Plan. Over the years we have developed several master plans to include, a Comprehensive Plan, a Downtown Master Plan, a Parks Master Plan, Water & Wastewater Master Plans and soon we will develop an Airport Master Plan. While these various master plans address specific areas and aspects of making Ennis a better place to live, work and raise a family, it’s the Strategic Plan that provides a comprehensive framework to focus the work and priorities of the city staff toward accomplishing specific goals. The Strategic Plan is a tangible expression of our representative democracy. We elect members of the community to serve as your representatives on the City Commission and through them, your wants, needs and priorities have become the Strategic Plan. Our Mission statement describes our purpose and reason for existing. Our Vision statement defines our desired future and provides direction for where we want to go as a community. Guiding Principles determine how the city staff will conduct its business, make decisions and deliver programs and services to the community. Strategic Priorities and the supporting Objectives and Performance Measures define the specific things the city staff needs to focus on. I firmly believe one of the key components driving the growth, prosperity and improving quality of life in our city is what I call “Strategic Discipline.” I’m proud of our collective ability and willingness to “stick to the plan” even when it takes many years to fully implement the plan. I’m confident the Strategic Plan will lead us into a bright and wonderful future for ours and future generations. I’m especially grateful to our elected officials and the many citizens and stakeholders who actively participated in this important and consequential process. The City Team will work hard every day to make our shared Vision of the future a reality! Page 16 of 39 3  CITY LEADERSHIP F.3. Our Government The legislative and governing body of the City of Ennis consists of a Mayor, Mayor Pro Tem and five Commissioners. The City Commission is elected on a non-partisan basis with individual Commission members elected to three-year staggered terms. Five of the Commission members are elected from their respective single member wards. The Mayor and Mayor Pro Tem are elected at large. The City of Ennis has operated under the Commission-Manager form of government since 1956. The City Commission is responsible for passing ordinances, adopting a budget, appointing committees, and hiring the City Manager, City Secretary and the City Attorney. Regular meetings of the City Commission are held the first and third Tuesday of each month at 6:30 P.M. in the City Commission Chambers, 107 N. Sherman St., Ennis, TX 75119. Angeline Juenemann, Mayor Jake Holland, Mayor Pro Tem Rowdy Pruitt, Commissioner Ward 1 Bruce Jones, Commissioner Ward 2 Kameron Raburn, Commissioner Ward 3 Shirley Watson, Commissioner Ward 4 Bill Honza, Commissioner Ward 5 Page 17 of 39 4  PLAN AT A GLANCE F.3. Mission Statement Vision Statement Our mission is to provide quality services Ennis promotes growth and development equitably across the bluebonnet city, while sustaining the City’s small-town resulting in a family-friendly community atmosphere and identity and with a shared sense of belonging that providing opportunities to thrive in a safe, can be sustained and enjoyed inclusive, and creative community. for generations to come. Guiding Principles Transparent and Ethical We communicate and carry out the city’s responsibilities with integrity and remain committed to serving with the highest ethical standards and professionalism. Financial Responsibility We manage all resources entrusted to our care for the benefit of current and future generations. Equity and Fairness We achieve equitable outcomes by drawing upon community diversity in decision making. Thoughtful and Innovative Together with our community partners, we encourage creative and cutting-edge ideas, apply new thinking and methods to proactively address issues and solve problems at the source. Approachable and Compassionate Service We are an open and responsive city government, serving with dignity, respect, empathy and kindness. Valuing Our Employees We continuously invest in the growth, professional development and well-being of our employees while creating a diverse, friendly, supportive and productive environment where employees thrive and are engaged. Page 18 of 39 5  PLAN AT A GLANCE F.3. Page 19 of 39 6  BUILDING TRUST F.3. Improve the relationship between city staff and the public by providing open two-way communication that creates greater transparency and opportunities for the public to participate in governmental activities. OBJECTIVES • Use multiple platforms and media to enhance citizen communication. • Create more transparent communication opportunities for Police department policies and procedures to enhance public trust. • Develop a community engagement strategy to promote citizen involvement in the local government and community. • Deliver effective and equitable customer service to improve citizens’ experience with their city government. • Provide accurate, consistent and frequent communication to the public to increase transparency and awareness. • Establish a bilingual outreach and communication plan to equitably communicate with our community. PERFORMANCE MEASURES • Increase communication frequency. • Increase the diversity of communication mediums. • Increase the engagement rate through City quarterly email updates. • Increase number of volunteers for City boards and commissions. • Increase attendance and participation in civic organizations and activities. • Increase Police Department community engagement. • Increase Fire Department community engagement. • Increase Ennis CARES community engagement. • Increase number of hours for staff training in customer service. • Increase participation in quarterly town-hall meetings. • Finalize bilingual outreach and communication plan before September 2024. Page 20 of 39 7  SAFE AND HEALTHY COMMUNITY F.3. Engage the community through education and outreach, invest in innovative programming and collaborative community partnerships, and provide resources needed to help ensure public safety and wellbeing for people in Ennis. OBJECTIVES • Invest in personnel, training, equipment, technology and professional education to enhance the delivery of public safety services (code enforcement, fire, health, police, public works and social services). • Ensure emergency response personnel are professionally trained, equipped and ready to quickly respond to disasters and threats to public safety. • Implement community-based public safety services to develop an interactive and engaged relationship with the community. • Collaborate with partners to support programs, initiatives and services that promote public safety, environmental health, physical health, mental health and longevity. • Develop the Community Services Center and partner with other service providers to expand health and human services programming capacity. PERFORMANCE MEASURES • Percentage reduction in violent and property crimes that impact quality of life. • Percentage improvement in response times to Police Department emergency calls as compared to the national standard. • Percentage improvement in response times to Fire Department emergency calls as compared to the national standard. • Percentage improvement in alarm answering and alarm processing time as compared to national standard. • Maintain current ISO Public Protection Classification rating as defined by the Fire Suppression Rating Schedule. • Increase access to food for community members experiencing hunger. • Increase available food resources for eligible individuals. • Increase number of non-duplicated client contacts for individuals and households experiencing food insecurity annually. • Increase number of partnerships that provide social services support. • Percentage increase in environmental education events and programming. • Increase utilization of the Loan-A-Tool program. • Increase number of hours for city staff safety training annually. • Decrease number of accidents by city staff with city vehicles and equipment. • Increase access to mental health services through partner organizations. • Percentage increase in voluntary compliance rates for code violations. • Percentage decrease in number of code violations. • Percentage decrease in time to resolve a code violation. • Increase number of volunteers for code enforcement clean-up days. Page 21 of 39 8  VIBRANT LIFESTYLE F.3. Elevate life experiences throughout our community providing residents and visitors with opportunities to enjoy events, entertainment, recreation, nature, and celebrate the City’s diverse cultures and historic resources. OBJECTIVES • Implement the General Capital Improvement Plan (CIP) to provide the community with projects and facilities that enhance our quality of life. • Revitalize our parks and enhance recreational opportunities by implementing the Parks Master Plan. • Support parks and recreation programs, services and facilities by ensuring equitable access for all. • Facilitate and promote the use of public spaces for arts, culture, festivals and special events that make people feel welcome and connected to our community. • Improve the overall beautification and appearance of the city to promote a sense of pride for the community. • Protect and preserve our heritage and historic resources through thoughtful land use, environmental stewardship, and sustainable practices. • Improve mobility networks (sidewalks, walking and biking trails) to create a more connected Ennis that supports healthy lifestyles. • Provide accessible, modern and comprehensive library services to promote learning, literacy, and overall quality of life. • Promote improved access to health care, social services, senior services and public transportation to improve the health and wellness of our community. PERFORMANCE MEASURES • Implement the Capital Improvement Plan (CIP). • Percentage increase in resident satisfaction with parks and recreational experiences/options. • Increase participation in arts, culture, festivals and special events. • Increase number of volunteer hours for Keep Ennis Beautiful events. • Increase number of volunteers for Keep Ennis Beautiful events. • Increase number of Keep Ennis Beautiful events. • Increase number of citizen education presentations. • Increase connectivity of trails, sidewalks and walkways. • Increase satisfaction in library services. • Construct the Community Service Center by December 2025. Page 22 of 39 9  THRIVING ECONOMY F.3. Expand and grow the City strategically and thoughtfully so business and industry can thrive, residents have access to quality job opportunities, revenue is generated to sustain city government and Ennis retains its small-town character and identity. OBJECTIVES • With focuses on Bardwell Lake, Kaufman Corridor and the Historic Downtown, encourage development throughout the community. • Implement the Downtown Master Plan to revitalize the Historic Downtown. • Promote the city and its unique cultural and natural environment and spectacular wildflowers for tourism, events and activities that serve as our “first impression” with potential residents, investors and developers. • Promote comprehensive tourism through expansion of programs, activities and facilities. • Actively collaborate with the Chambers of Commerce to support the growth and prosperity of local businesses. • Create, retain and sustain the growth of quality businesses to diversify the local economy (industrial, commercial, retail and restaurant development). • Develop and implement a business recruitment strategy that results in higher-than-average wage jobs for Ennis residents. • Enhance and expand workforce development initiatives to increase access to employment and career opportunities. • Support residential development while ensuring new neighborhoods are well planned and configured to support a healthy quality of life. • Implement a marketing strategy that emphasizes our “Brand Story” and “Brand Identity” to present the city in the best possible light to attract new residents, investors, developers and businesses. • Develop and implement an Airport Layout Plan to ensure highest and best use of the municipal airport. PERFORMANCE MEASURES • Increase the per capita income. • Increase the median household income. • Increase total taxable value of property. • Increase sales tax revenue. • Upward movement trended for a desirable balance of housing value. • Increase employment opportunity awareness throughout the city and its partners. • Increase number of employment opportunities in Ennis. • Increase number of new businesses. • Increase number of renovated historic buildings through historic preservation and façade improvement grants. Page 23 of 39 10  EXCEPTIONAL PUBLIC SERVICE F.3. Invest in and maintain resilient infrastructure and provision of vital public services that enhance safety, community connectivity, and quality of life. OBJECTIVES • Invest in personnel, training, equipment, technology and professional education to enhance the delivery of public services and improve customer service. • Invest in all critical infrastructure per the Capital Improvement Plan (CIP) to create resilient systems capable of supporting current customers while enabling and supporting new growth and development. • Develop and implement a Utility Capital Improvement Plan (CIP) based on the Water Master Plan and Wastewater Master Plan to improve and expand quality infrastructure. • Develop and implement the Pavement Management Plan to guide future investments in street maintenance and repair. • Implement the Stormwater Master Plan to guide development. • Develop and implement a plan for sidewalk improvements to enhance mobility. • Create a customer service center to improve access to information and resolve issues for the community. PERFORMANCE MEASURES • Increase number of training hours per employee. • Increase attendance at annual professional association conferences. • Decrease number of employee work-related accidents. • Maintain required employee certifications. • Assess the Fleet Replacement Program. • Implement the Capital Improvement Plan (CIP). • Implement the Pavement Management Plan. • Increase on-site inspections of construction projects. • Increase sidewalk connections and improvements. • Increase number of issues resolved through the customer service center. Page 24 of 39 11  HOW DID WE BUILD THIS PLAN? F.3. Ideas Wall comments Online interactions with Social Pinpoint 120 3440 Survey responses 154 Interviews 12 Focus groups 10 Community forums 2 Commission workshops 2 City Leadership meetings 10 Social media posts 18 Social media engagements 25000 Emails in a newsletter 500 Page 25 of 39 12  PROJECT TIMELINE F.3. JUNE – JULY 2022 Project Initiation and Management AUGUST 2022 Strategic Plan Social Pinpoint Site Launched SEPTEMBER 2022 Initiate Interviews Initiate Focus Groups Complete Interviews Complete Focus Groups Community Forums held September 15 and 17 OCTOBER 2022 Strategic Plan Social Pinpoint Site closed for comment NOVEMBER 2022 City Commission Planning Session November 2 DECEMBER 2022 – Leadership Planning Session November 3 FEBRUARY 2023 Refine Objectives and Performance Measures MARCH 2023 Review Initial Strategic Plan APRIL 2023 Plan Adoption by Mayor and City Commission Strategic Plan Adoption MAY – SEPTEMBER 2023 Implementation Planning OCTOBER 2023 – SEPTEMBER 2028 Implement City of Ennis Strategic Plan Page 26 of 39 13  WHAT’S NEXT F.3. Putting the Plan into Action Built to endure the changes of a five-year period, while staying relevant, this Strategic Plan is high level. This means it says what the City will focus on to achieve the desired future for Ennis. The City’s departments will work together to develop detailed implementation plans that lay out the actions required to fulfill each strategic goal and objective. We are committed to focusing resources on the priorities that best serve the needs and desires expressed by our community and captured in this plan. As needs or opportunities shift during the life of the plan the City expects to address any needed changes as part of the City’s budget process. The City will also address the six guiding principles identified by the City Commission during the strategic planning process. Guiding Principles Transparent and Ethical Financial Responsibility Equity and Fairness Thoughtful and Innovative Approachable and Compassionate Service Valuing Our Employees These guiding principles are expectations for how the City makes decisions and delivers services. Employees will apply these principles in their day-to-day work. Keeping Track of Progress How are we doing? We’ll let you know. The City will monitor progress toward our Strategic Plan goals and objectives, as well as report on the performance measures. Tracking keeps us transparent and holds us accountable. The City will provide the community with an annual report and year-end Commission presentation. Community members can expect to understand what the City is working on and the benefits that will result for residents, businesses and the community overall. Monthly City staff will meet and discuss progress on strategic plan goals and objectives. Quarterly City leadership will provide the City Manager with updates on progress toward each strategic priority and goal. Twice A Year The City Manager will provide the City Commission with an update on progress toward each strategic priority and goal, including successes and challenges. Annually The City Manager will provide a year-end report detailing progress on each strategic goal and objective. The report will be presented to the Commission and posted on the City’s website, www.ennistx.gov for community access. Page 27 of 39 14  ACKNOWLEDGEMENTS F.3. This strategic plan is a vital tool that will be used to help us better serve our community. It was developed through a combined effort that involved citizens, city staff, elected officials and key stakeholders. We are thankful to everyone who saw the importance of this plan and dedicated their time over the past few months to bring it to life. We also want to thank the consulting team at BerryDunn for leading this process and providing guidance throughout. City Commision Angeline Juenemann, Mayor Jake Holland, Mayor Pro Tem Rowdy Pruitt, Commissioner Ward 1 Bruce Jones, Commissioner Ward 2 Kameron Raburn, Commissioner Ward 3 Shirley Watson, Commissioner Ward 4 Bill Honza, Commissioner Ward 5 City Senior Staff Marty Nelson Irene Kasujja David Anthony Paul Liska Stephen Barnes Becky McCarty Ashley Colunga Dustin Munn Jessica Diaz Mark Richardson Bill Evans Angie Wade Ed Green Jim Wehmeier Kevin Howard Chad Wester BerryDunn Consulting Team Seth Hedstrom, Project Principal Michelle Kennedy, Project Manager and Lead Facilitator Sondra Hathaway, Facilitator Maddison Powers Spencer, Research Analyst Page 28 of 39 15 F.3. Page 29 of 39 STRATEGIC PLAN • 2023-2028 F.4. ENNIS CITY COMMISSION AGENDA SUMMARY FORM To: City Commission Subject: Discuss and consider approval of a Street Closure/Special Event Permit for a Car & Bike Show. Meeting: ENNIS CITY COMMISSION - 18 Apr 2023 Department: Economic Development Staff Contact: Becky McCarty, Downtown Development Director BACKGROUND INFORMATION: The 1st Annual Car & Bike Show will be held on May 6th from 8:00am to 4:00pm on SW Main St. from Ennis Ave. to Brown St. A map of the event layout and the special event permit application is included in the packet attached. RECOMMENDATION: Staff recommends approval ATTACHMENTS: Car & Bike Show Permit Application Car & Bike Show Street Closure Page 30 of 39  F.4. SPECIAL EVENT PERMIT APPLICATION CITY OF ENNIS ENNIS TEXAS PO BOX 220, ENNIS, TX 75120 972-875-1234 //..:.§,»,. ,.. Submit application to City Secretary at above address, or email awade@ennistx.gov 4&4 /an 0 ' APPLICANT NAME: 724;! 1 V ORGANIZATION: ‘Flu; Uac /Cyaw4 PHONE NUMBER: 4 771 J 45’ /49 $93 APPLICANT ADDRESS: / / 5" 6 LJ Ma ,3» ((1/, CITY/STATE/ZIP: Z;//2/I /"5 7/1’ 757 I 7 ALTERNATE CONTACT: PHONE NUMBER: EVENT NAME A r B ' c EVENT LOCATION: 5 1) /‘*la?n 61“ pTprt 437.4:3 Auc. 4,, (99.34 (Event map must be submitted with application to be considered for approval) EVENT DESCRIPTION: CA!‘ J Br‘/cc 5' Am.) ESTHVIATED NUMBEROF ATTENDEES _ +zm>m_ PURPOSE OF EVENT: Festival Parade (ChC°k 3“ ‘hat aPP1>’) Run/Walk Private Event Charitable/Fund Raising ' Page 31 of 39 F.4. SPECIAL EVENT PERMIT APPLICATION EVENT ACTIVITIES: Amusement Rides (Ch°°k 3“ ‘hat3PP1>’) Animals/Petting Zoo Products sold Live Music |3/ Street Closure DJ/Recorded Music ENTRY TO EVENT: Private (Gated) E/ Free and open to general public Entry by admission fee or ticket EVENT TIMELINE: Dateg s1 Start Time/End Time Event Date or - Event Set-up Event Breakdown /1 FOOD AND BEVERAGE: YES NO Will food and beverages be sold/offered? |E/ Will food be prepared on-site? l3/ I] Will alcohol be served/sold? III If YES, you are required to provide private uniformed security and inform the Ennis Police Department FIREARMS Do you intend to prohibit the carry of firearms? El YES I3) N If YES, and application is approved, you are required to notify the Ennis Police Department and allow the free movement of residents, business owners, and employees carrying firearms to and from their home or place of business TRAFFIC SAFETY EQUIPMENT: YES NO Barricades lZ/ Cones El El STREET CLOSURES: Does your event require street closures? If YES, please identify on event map CONTACT THE CITY FOR INFORMATION REGARDING REQUESTED CITY SERVICES Page 2 of 3 Page 32 of 39 I F.4. SPECIAL EVENT PERMIT APPLICATION INSURANCE A Certi?cate of Liability insurance in the amount of one million dollars ($1,000,000) is required. The City of Ennis must be a named insured on the policy. The policy must be ?led with the City Secretary before the tenth day preceding the event. HOLD HARMLESS CLAUSE APPLICANT, THEIR OFFICERS, AGENTS AND SUCCESSORS (HEREINAFTER “APPL|CANT”) AGREE TO AND HEREBY FOREVER RELEASE, INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS, AGENTS AND EMPLOYEES (HEREINAFTER “CITY”) FROM ANY AND ALL PAST, PRESENT OR FUTURE CLAIMS, LOSSES, DAMAGES, DEMANDS, CAUSES OF ACTION, SUITS, JUDGMENTS AND LIABILITY OF EVERY KIND, INCLUDING ALL EXPENSES OF LITTGATTON COURT COSTS AND ATTORNEYS FEES FOR INJURY, SICKNESS OR DEATH OF ANY , PERSON, FOR DAMAGE TO ANY PROPERTY OR ANY PERSON, AND FOR ANY CLAIMS ARISING OUT OF OR IN CONNECTTON WITH ISSUANCE OF THIS PERMIT OR USE OF THE PUBLIC FACILITTES. SUCH INDEMNIFICATTON WILL APPLY EVEN IF THE CLAIMS AND CAUSES OF ACTION ARISE OUT OF THE SOLE OR PARTTAL NEGLIGENCE OF THE CITY, ITS OFFICERS, AGENTS AND EMPLOYEES. THE CITY SHALL BE ENTITLED TO CHOOSE ITS ATTORNEY FOR DEFENSE OF ANY CLAIM, WHICH COSTS SHALL BE PAID SOLELY BY THE APPLICANT, THEIR OFFICERS, AGENTS AND SU CCESSORS. THESE INDEMNIFICATION PROVISIONS ARE TO BE CONSTRUED UNDER THE LAWS OF THE STATE OF TEXAS, AND IT IS EXPRESSLY RECOGNIZED BY ALL PARTTES THAT THESE PROVISIONS CO LY WITH THE CONSPICUOUSNESS REQUIREMENT AND THE EXPRESS NEGLIGENCE TEST, AND ARE VALID AND ENFORCEABLE AGAINST APPLICANT, THEIR OFFICERS, AGENTS AND SUCCESSORS. APPLICANT HAS CAREFULLY READ, FULLY UNDERSTANDS, AND AGREES TO BE BOUND BY THE TERMS AND CONDITIONS OF THESE PROVISIONS. APPLICANT SIGNATURE I CERTIFY THAT THE INFORMATION IN THIS APPLICATION FORM IS TRUE AND CORRECT SIGNATURE 0//5’/£3 DATE Page 3 of 3 Page 33 of 39  Special Event Permit Application Page 34 of 39 F.4. Car & Bike Show: • Sponsor: The Backyard • Dates: May 6 • Gated: No • Alcoholic Beverages: No • Firearms Prohibited: No • Street Closures: • SW Main St from Ennis Ave to Brown St F.5. ENNIS CITY COMMISSION AGENDA SUMMARY FORM To: City Commission Subject: Discuss and consider approval of a Street Closure/Special Event Permit for the Rotary Club's Polkafest Run. Meeting: ENNIS CITY COMMISSION - 18 Apr 2023 Department: City Secretary/Commission Staff Contact: Angie Wade, City Secretary BACKGROUND INFORMATION: The Ennis Rotary Club's annual Polkafest Run is scheduled for Saturday, May 27, 2023 from 5:30AM - 10:00AM. Application and map are attached for your review. RECOMMENDATION: Staff recommends approval ATTACHMENTS: Polkarun Special Event Permit Page 35 of 39 F.5. Page 36 of 39 F.5. Page 37 of 39 F.5. Page 38 of 39 F.5. J Page 39 of 39