Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Minutes - Final BOARD OF TRUSTEES MEETING Tuesday, January 26, 2016 6:30 PM Board Room STUDY SESSION 5:45 PM IN THE COMMUNITY ROOM AGENDA FOR THE STUDY SESSION IS A DISCUSSION OF THE REGULAR MEETING AGENDA BELOW REGULAR MEETING 6:30 PM IN THE BOARD ROOM I. CALL MEETING TO ORDER Mayor Harris called the January 26, 2016 Regular Meeting of the Town of Erie Board of Trustees to order at 6:30 p.m. Present: 7- Mayor Pro Tem Gruber Mayor Harris Trustee Charles Trustee Carroll Trustee Moore Trustee Schutt Trustee Woog II. PLEDGE OF ALLEGIANCE AND ROLL CALL III. APPROVAL OF THE AGENDA Trustee Moore moved to approve the January 26, 2016 Meeting Agenda with the amendment of moving IV. Consent Agenda item 16-008 to VIII. Ordinances. Trustee Woog seconded the motion to approve the agenda as amended. The motion carried with all present voting in favor thereof. IV. CONSENT AGENDA A motion was made by Trustee Carroll, seconded by Trustee Schutt, to approve the Consent Agenda. The motion carried by the following vote: Aye: 7- Mayor Pro Tem Gruber, Mayor Harris, Trustee Charles, Trustee Carroll, Trustee Moore, Trustee Schutt, and Trustee Woog 16-051 Approval of the January 12, 2016 Meeting Minutes 16-023 An Ordinance Of The Town Of Erie, Colorado Vacating A Portion Of Erie Parkway Right-Of-Way As Dedicated On the Erie Highlands Filing No. 1 Final Plat.(SECOND READING) TOWN OF ERIE Page 1 Printed on 2/10/2016 BOARD OF TRUSTEES MEETING Meeting Minutes - Final January 26, 2016 16-025 An Ordinance Of The Town Of Erie, Colorado, Authorizing The Grant Of A Utility Easement To United Power, Inc. For The Construction And Location Of An Electrical Power Line; Authorizing And Directing The Appropriate Town Officers To Sign Said Easement; And, Setting Forth Details In Relation Thereto (SECOND READING) 16-030 A Resolution Awarding A Service Contract to County Line Auto Body For Body Repairs On Fleet Units; And Setting Forth Details In Relation Thereto. 16-031 A Resolution Awarding A Service Contract to Marv’s Quality Towing, Inc. For Towing Services Of Fleet Units; And Setting Forth Details In Relation Thereto. 16-032 A Resolution Authorizing A Services Contract For Fuel Services Contract To Hill Petroleum In The Amount Not To Exceed $150,900; And Setting Forth Details In Relation Thereto. 16-033 A Resolution Awarding A Service Contract to Quick Set Auto Glass For Windshield Replacement Services Of Fleet Units; And Setting Forth Details In Relation Thereto. 16-042 A Resolution Authorizing The Town Of Erie, Colorado To Enter Into a Contract with Renner Sports Surfaces for the Resurfacing of the Tennis Courts at Arapahoe Ridge Park in the amount of $17,650; And Setting Forth Details In Relation Thereto 16-043 A Resolution Authorizing The Purchase Or Financing Of 2016 Approved Units In The Amount Of $333,614, And Setting Forth Details In Relation Thereto. 16-044 A Resolution Finding Substantial Compliance Of The Annexation Petition Regarding The Annexation Of Certain Properties In Boulder County, Colorado To The Town Of Erie, Said Annexation To Be Known As The Boele-Messersmith Annexation To The Town Of Erie. 16-045 A Resolution By The Board Of Trustees Of The Town Of Erie, Colorado Accepting Dedications As Shown In The Erie Highlands Filing No. 7 Final Plat; Authorizing The Appropriate Town Official To Sign The Erie Highlands Filing No. 7 Development Agreement; 16-049 A Resolution Authorizing A Contract With United Power To Install Electric Service At The Mount Pleasant Cemetery In The Amount Of $15,200, And Setting Forth Details In Relation Thereto. 16-050 A Resolution Approving A Five Year Contract With Taser International For Services In Relation To Use, Operation And Data Storage For Body Cameras For The Erie Police Department In The Amount Of $161,592.17; TOWN OF ERIE Page 2 Printed on 2/10/2016 BOARD OF TRUSTEES MEETING Meeting Minutes - Final January 26, 2016 And Setting Forth Details In Relation Thereto 16-053 A Resolution Accepting Aeronautics Contract Amendment; And, Setting Forth Details in Relation Thereto. 16-054 A Resolution Authorizing The Town Of Erie, Colorado, To Enter Into A Permanent Slope And Drainage Easement Agreement With The Rosemarie Zahn Trust And The John H. Zahn Trust; Authorizing And Directing The Appropriate Town Officers To Sign Said Easement Agreement; And, Setting Forth Details In Relation Thereto 16-055 A Resolution Authorizing The Town Of Erie, Colorado, To Enter Into An Addendum To The Compass Filing No. 1 Development Agreement; Authorizing And Directing The Appropriate Town Officers To Sign Said Addendum; And, Setting Forth Details In Relation Thereto. 16-056 A Resolution Authorizing The Town Of Erie, Colorado, To Enter Into An Escrow Agreement For The Compass Filing No. 1 Development Agreement; Authorizing And Directing The Appropriate Town Officers To Sign Said Escrow Agreement; And, Setting Forth Details In Relation Thereto. V. PUBLIC COMMENT The following persons made comments concerning the 119th/Jasper/Jay Road Annexation: Ricky Pohlman; 12010 Jasper Road, (unincorporated Boulder County) Erie, CO. Rita Ellis; 12110 Jasper Road, (unincorporated Boulder County) Erie, CO. Kathy Tepoel; 12050 Jasper Road, (unincorporated Boulder County) Erie, CO. VI. PROCLAMATIONS AND PRESENTATIONS 16-047 Beacon Meters Presentation The Town of Erie currently uses a meter system called Orion meters, a product of National Meter. In the current system each water meter is physically read each month using radio technology. Town Staff has been in discussion with National Meter regarding a new meter system, the Beacon meter system with smart technology. This new technology would allow our water users to monitor their usage during the month and the new system also will automatically be transmitting data to the Town’s meter reading system. Staff has been working to develop this new meter program and is now seeking direction from the Board of Trustees for implementing the upgrade while still being fiscally responsible. General consensus of the Board was to go ahead with the program as presented. TOWN OF ERIE Page 3 Printed on 2/10/2016 BOARD OF TRUSTEES MEETING Meeting Minutes - Final January 26, 2016 VII. RESOLUTIONS VIII. ORDINANCES 16-008 An Ordinance Zoning The 119th Jasper Jay Properties Pursuant To The Petition Of The Owner Thereof, To PLI-Public Lands And Institutions; Providing For The Effective Date Of This Ordinance; And, Setting Forth Details In Relation Thereto (SECOND READING). The Town filed an Initial Zoning application requesting initial zoning of PLI - Public Lands & Institutions for the 119th Jasper Jay properties previously annexed by the Town of December 8, 2015. The Initial Zoning application has been processed in accordance with C.R.S. 31-12-115, et seq., as amended, and Title 10, Chapter 7.4 of the Code. Existing Zoning: A - Agricultural (Boulder County) Proposed Zoning: PLI - Public Lands & Institutions Trustee Charles moved to approve Agenda Item 16-008; the motion was seconded by Mayor Pro Tem Gruber. The motion carried with the following vote: Aye: 6- Mayor Pro Tem Gruber, Mayor Harris, Trustee Charles, Trustee Carroll, Trustee Schutt, and Trustee Woog Nay: 1- Trustee Moore 16-046 An Ordinance Of The Town Of Erie, Colorado, Amending Title 2, “Revenue And Finance,” Of The Erie Municipal Code By Repealing And Deleting Chapter 9, “Incentive Plans And Programs;” And, Setting Forth Details In Relation Thereto. (SECOND READING) This was the first reading of Agenda Item 16-046 it will be returned for Board action at the February 9, 2016 Regular Meeting of the Town of Erie Board of Trustees. This Ordinance was introduced on first reading. IX. GENERAL BUSINESS 16-052 Town Hall Remodel - Phase 2 Design and Construction of South Wing and Main Floor On November 18, 2014, The Board of Trustees approved a Resolution, awarding a Consulting Contract To Oz Architecture for the Town Hall Needs Assessment and Programing Plan Stage of the Town Hall Remodel Project. On March 24, 2015 staff presented the findings from the Town Hall Programing Plan Stage of the Town Hall Remodel Project that depicted the inefficiencies of current work space, lack of space for additional staff, visitor confusion, and unusual confusing entrances and common areas. Oz Architecture also detailed the total square foot required to meet the current and future staffing, common TOWN OF ERIE Page 4 Printed on 2/10/2016 BOARD OF TRUSTEES MEETING Meeting Minutes - Final January 26, 2016 area and parking needs. At this meeting the Board of Trustees directed staff to move forward with a design to renovate the old Police Department area (south wing) as well as begin developing an overall parking plan. Town Staff took the direction given and began working with Oz Architecture, evaluating the south wing and the approved staff request for 2016 to develop a plan to gain efficiency for current staff and to allow for 2016 additional staff.In addition to developing the plan for Town Hall, staff has been in the design process for the future parking lots located to the west and to the north of Town Hall, and we anticipate beginning the bidding process for the parking lots this spring. Staff is seeking early and effective input form the Board of Trustees before bidding the project. General Board consensus was for Staff to go forward with obtaining bids for this project. X. STAFF REPORTS The Town Administrator A.J. Krieger asked for Board direction regarding issues between the Boulder Valley School District and Anadarko Petroleum. Staff was directed to write a letter to Anadarko requesting that they expedite their decision regarding the vacation of an oil and gas site on the proposed school site in Flatiron Meadows. XI. BOARD OF TRUSTEES REPORTS & APPOINTMENTS Trustee Charles reported that there was a resignation on the Historic Preservation Board and thanked Walter Lewis for his service to the Town. In addtion the HPB had received an application from Dave Lotton and requested that the Board of Trustees appoint him to the HPB. Trustee Charles moved to appoint Dave Lotton to fill the vacancy and the motion was seconded by Trustee Woog. Following Board discussion on this matter all voted in favor of this motion. Mayor Pro Tem Gruber thanked staff for assisting with the recent Highway 7 Coalition Meeting held at the Erie Community Center. In addition Staff was directed by the Board at Mayor Pro Tem Grubers request to bring back a cost estimate to change the threshold for plowing residential streets from 12 inches to 8 inches. Trustee Carroll requested an update on the autopay for utility billings, she would like to have the option of a credit card on file in lieu of bank withdrawal system. Trustee Woog asked staff to look at mitigating the safety issue at the entrance/exit to Erie Commons Commercial Center at Briggs Street. Mayor Harris reminded the Board of the Dog Park Dedication on February 5, 2016 at Reliance Park. TOWN OF ERIE Page 5 Printed on 2/10/2016 BOARD OF TRUSTEES MEETING Meeting Minutes - Final January 26, 2016 Following additional Board discussion, Staff was directed to bring back a Resolution to the February 9, 2016 Regular Meeting of the Board of Trustees, waiving Building Permit Fees for Mountain View Fire Protection District for their new station being constructed in Erie. XII. ADJOURNMENT Trustee Schutt moved to adjourn the January 26, 2016 Regular Meeting of the Town of Erie Board of Trustee. The motion was seconded by Mayor Pro Tem Gruber; the motion carried with all present voting in favor thereof. Mayor Harris adjourned the meeting at 9:18 pm. TOWN OF ERIE Page 6 Printed on 2/10/2016