Town Council
Regular MeetingErie, PA · April 26, 2016
Minutes
645 Holbrook Street
TOWN OF ERIE Erie, CO 80516
Meeting Minutes - Final
BOARD OF TRUSTEES MEETING
Tuesday, April 26, 2016 6:30 PM Board Room
STUDY SESSION 5:45 PM IN THE COMMUNITY ROOM
AGENDA FOR THE STUDY SESSION IS A DISCUSSION OF THE REGULAR MEETING
AGENDA BELOW
REGULAR MEETING 6:30 PM IN THE BOARD ROOM
I. CALL MEETING TO ORDER
Mayor Harris called the April 26, 2016 Regular Meeting of the Town of Erie
Board of Trustees to order at 6:30 pm.
II. PLEDGE OF ALLEGIANCE AND ROLL CALL
Present: 7- Mayor Harris
Mayor Pro Tem Gruber
Trustee Carroll
Trustee Schutt
Trustee Charles
Trustee Woog
Trustee Deakin
III. APPROVAL OF THE AGENDA
Trustee Schutt moved to approve the April 26, 2016 Town of Erie Board of
Trustees Regular Meeting Agenda; the motion was seconded by Trustee Charles.
The motion carried with all present voting in favor thereof.
IV. CONSENT AGENDA
Trustee Schutt moved to approve the April 26, 2016 Town of Erie Borad of Trustee
Regular Meeting Consent Agenda; the motion was seconded by Trustee Charles.
The motion carried with the folllowing roll call vote:
Aye: 7- Mayor Harris, Mayor Pro Tem Gruber, Trustee Carroll, Trustee Schutt, Trustee
Charles, Trustee Woog, and Trustee Deakin
16-159 Approval of the April 19, 2016 Special Meeting Minutes
16-140 A Resolution Authorizing Award Of Contract To OtterTail Environmental,
Inc. for the 2016 Mosquito Control Services In The Amount Of $12,200.00;
And, Setting Forth Details In Relation Thereto.
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BOARD OF TRUSTEES MEETING Meeting Minutes - Final April 26, 2016
16-151 A Resolution Authorizing the Town to Purchase a Tractor from Kubota
Tractor Corporation In the Amount of $47,120.62 and Mower Decks, and
Accessories from B&G Equipment Inc in the amount of $13,534.38.
16-152 A Resolution Authorizing Award Of Contract To CoCal Landscape
Services, Inc. for the 2016 Open Space & Right of Way Mowing Services In
The Amount Of $32,705.00; And, Setting Forth Details In Relation Thereto.
V. PUBLIC COMMENT
Karen Rademacher, 135 County Road 13, Longmont, CO. provided the
Board of Trustees with an update on current litigation that the High Plains
Library District is involved in.
Pamela Piekarski, 4051 NE County Line Road, Erie, CO. provided the
Board with an Erie Economic Development Council update.
VII. RESOLUTIONS
16-125 A Resolution Authorizing The Town Of Erie, Colorado To Enter Into An
Amendment To Operator Agreement With Encana Oil & Gas (USA) Inc.
Trustee Gruber moved to approve Agenda Item 16-125; the motion was seconded
by Trustee Charles; the motion carried with all present voting in favor thereof.
Aye: 7- Mayor Harris, Mayor Pro Tem Gruber, Trustee Carroll, Trustee Schutt, Trustee
Charles, Trustee Woog, and Trustee Deakin
16-157 PUBLIC HEARING: A Resolution By The Board Of Trustees Of Erie,
Colorado Making Certain Findings Of Fact And Conclusions Favorable To
The Special Review Use for Kiddie Academy; Imposing Conditions Of
Approval; Approving Kiddie Academy Special Review Use With
Conditions; And Setting Forth Details In Relation Thereto
Trustee Gruber moved to approve Agenda Item 16-157; the motion was seconded
by Trustee Schutt. The motion carried with all present voting infavor thereof.
Aye: 7- Mayor Harris, Mayor Pro Tem Gruber, Trustee Carroll, Trustee Schutt, Trustee
Charles, Trustee Woog, and Trustee Deakin
16-158 PUBLIC HEARING: A Resolution By The Board Of Trustees Of Erie,
Colorado Making Certain Findings Of Fact And Conclusions Favorable To
The Site Plan for Lot 4, Coal Creek Center; Imposing Conditions Of
Approval; Approving The Lot 4, Coal Creek Center Site Plan With
Conditions; And Setting Forth Details In Relation Thereto
Trustee Schutt moved to approve Agenda Item 16-156; the motion was seconded
by Trustee Charles. The motion carried with all present voting in favor thereof.
Aye: 7- Mayor Harris, Mayor Pro Tem Gruber, Trustee Carroll, Trustee Schutt, Trustee
Charles, Trustee Woog, and Trustee Deakin
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BOARD OF TRUSTEES MEETING Meeting Minutes - Final April 26, 2016
VII. ORDINANCES
16-133 An Ordinance Authorizing The Town Of Erie, Colorado, To Enter Into A
Lease Agreement With Rob Lindow And Sindy Lindow For The Lease Of
Open Space Property For Farming Purposes; Authorizing And Directing
The Appropriate Town Officers To Sign Said Lease; And Setting Forth
Details In Relation Thereto and Declaring an Emergency Therefore.
Trustee Schutt moved to approve Agenda Item 16-33 as an Emergency; the
motion was seconded by Trustee Charles. The motion carried with all present
voting in favor therof.
Aye: 7- Mayor Harris, Mayor Pro Tem Gruber, Trustee Carroll, Trustee Schutt, Trustee
Charles, Trustee Woog, and Trustee Deakin
16-145 An Ordinance Of The Town Of Erie, Colorado, Disconnecting Certain
Described Real Property From The Town In Accordance with C.R.S. §
31-12-501; And, Setting Forth Details In Relation Thereto. Second
Reading.
This was the First Reading of Agenda Item 16-145. It will be brought back
for Board Action at the May 10th, 2016 Town of Erie Regular Board of
Trustees Meeting.
16-160 An Ordinance Authorizing the Issuance and Sale of Town of Erie,
Colorado, Wastewater Enterprise Revenue Refunding Bonds, Series
2016, Payable Solely Out of Net Revenues to be Derived from the
Operation of the Town’s Wastewater Enterprise; Providing Other Details
Concerning the Bonds, Including, Without Limitation, Covenants and
Agreements in Connection Therewith; and Declaring an Emergency.
Trustee Charles moved to approve Agenda Item 16-160 as an emergency; the
motion was seconded by Trustee Woog. The motion carried with all present
voting in favor thereof.
Aye: 7- Mayor Harris, Mayor Pro Tem Gruber, Trustee Carroll, Trustee Schutt, Trustee
Charles, Trustee Woog, and Trustee Deakin
VIII. GENERAL BUSINESS
Erie Commons Concept Plan Review
IX. STAFF REPORTS
16-136 Monthly Communications Report - March 2016
16-147 11th Annual Spring Clean Up
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BOARD OF TRUSTEES MEETING Meeting Minutes - Final April 26, 2016
X. BOARD OF TRUSTEES REPORTS & APPOINTMENTS
Trustee Carroll announced the upcoming Earth Day and Arbor Day
Celebrations.
Trustee Woog received an update from the Public Works Director on traffic
issues on Briggs St.
Trustee Charles announced the upcoming Town Fair.
Trustee Deakin reminded people to vote in the upcoming Mt. View Fire
Proctection District Election.
Mayor Harris announced that the appointments for Voluntary Boards and
Commissions will be made on May 10, 2016.
XI. EXECUTIVE SESSION
Executive Session to discuss the purchase, acquisition, lease, transfer or sale of real
property under C.R.S. Section 24-6-402(4)(a), specifically to discuss acquisition of
property located within the Town of Erie.
Trustee Schutt moved to go into Executive Session to discuss the purchase,
acquisition, lease, transfer or sale of real property under C.R.S. Section
24-6-402(4)(a), specifically to discuss acquisition of property located within the
Town of Erie.The motion was seconded by Trustee Charles; the motion carried
with all present voting in favor thereof.
Mayor Harris announced its Tuesday, April 26, 2016 and the time is 8:08 p.m.
For the record, I am the presiding officer, Mayor Tina Harris. As required by the
Open Meetings Law, this executive session is being electronically recorded.
Also present at this executive session are the following persons:
Trustees Mark Gruber, Dan Woog, Scott Charles, Geoff Deakin, Waylon Schutt
and, Jennifer Carroll; and Town Administrator A.J. Krieger; Public Works
Director Gary Behlen, Assitant to the Town Administrator Fred Diehl,
Community Developtment Director Marty Ostholthoff, and Town Attorney Mark
Shapiro.
This is an executive session for the following purpose:
To discuss the purchase, acquisition, lease, transfer or sale of real property
under C.R.S. Section 24-6-402(4)(a), specifically to discuss acquisition of
property located within the Town of Erie.
Upon completion of the Executive Session, Mayor Harris announced that the
time is now 8:57 p.m., and the executive session has been concluded. The
participants in the executive session were:
Mayor Tina Harris, Trustees Mark Gruber, Dan Woog, Scott Charles, Geoff
Deakin, Waylon Schutt and, Jennifer Carroll; and Town Administrator A.J.
Krieger; Public Works Director Gary Behlen, Assitant to the Town Administrator
Fred Diehl, Community Developtment Director Marty Ostholthoff, and Town
Attorney Mark Shapiro.
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BOARD OF TRUSTEES MEETING Meeting Minutes - Final April 26, 2016
For the record, if any person who participated in the executive session believes
that any substantial discussion of any matters not included in the motion to go
into the executive session occurred during the executive session, or that any
improper action occurred during the executive session in violation of the Open
Meetings Law, I would ask that you state your concerns for the record.
Seeing none, the next agenda item is Adjournment.
XII. ADJOURNMENT
Trustee Schutt moved to adjourn the April 26, 2016 Regular Meeting of the
Town of Erie Board of Trustees; the motion was seconded by Trustee
Charles. The motion carried with all present voting in favor thereof.
Mayor Harris adjourned the meeting at 9:00 pm.
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Agenda
645 Holbrook Street
TOWN OF ERIE Erie, CO 80516
Meeting Agenda - Final
BOARD OF TRUSTEES MEETING
Tuesday, April 26, 2016 6:30 PM Board Room
STUDY SESSION 5:45 PM IN THE COMMUNITY ROOM
AGENDA FOR THE STUDY SESSION IS A DISCUSSION OF THE REGULAR MEETING
AGENDA BELOW
REGULAR MEETING 6:30 PM IN THE BOARD ROOM
I. CALL MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE AND ROLL CALL
III. APPROVAL OF THE AGENDA
IV. CONSENT AGENDA
(The consent agenda is intended to contain items that are prepared to be decided
without discussion. Any Board member may request removal of any item they do not
want to consider without discussion or wish to vote no on, without jeopardizing the
approval of other items on the consent agenda. Items removed will be placed under IX.
General Business, a. in the order they appear on the Agenda.) (This should be done
prior to the motion to approve.)
16-159 Approval of the April 19, 2016 Special Meeting Minutes
Attachments: 04-19-2016 Draft Meeting Minutes
16-140 A Resolution Authorizing Award Of Contract To OtterTail Environmental,
Inc. for the 2016 Mosquito Control Services In The Amount Of
$12,200.00; And, Setting Forth Details In Relation Thereto.
Attachments: OtterTail Environmental, Inc. Bid
Resolution
16-151 A Resolution Authorizing the Town to Purchase a Tractor from Kubota
Tractor Corporation In the Amount of $47,120.62 and Mower Decks,
and Accessories from B&G Equipment Inc in the amount of $13,534.38.
Attachments: Kubota Equipment Bids
Resolution
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BOARD OF TRUSTEES MEETING Meeting Agenda - Final April 26, 2016
16-152 A Resolution Authorizing Award Of Contract To CoCal Landscape
Services, Inc. for the 2016 Open Space & Right of Way Mowing
Services In The Amount Of $32,705.00; And, Setting Forth Details In
Relation Thereto.
Attachments: CoCal Landscape Services, Inc. Bid
Map of Mowing Areas
Resolution
V. PUBLIC COMMENT
(This agenda item provides the public an opportunity to discuss items other than
ordinances on second reading, public hearings and consent agenda items that are not
on the agenda. The Board of Trustees is not prepared to decide on matters brought up
at this time, but if warranted, will place them on a future agenda.)
VI. PROCLAMATIONS AND PRESENTATIONS
(This agenda item is intended to contain Presentations to the Board that do not require
any Board action. Presentations are limited to fifteen (15) minutes.
VII. RESOLUTIONS
(This agenda item is for all matters that should be decided by resolutions.)
16-125 A Resolution Authorizing The Town Of Erie, Colorado To Enter Into An
Amendment To Operator Agreement With Encana Oil & Gas (USA) Inc.
Attachments: Resolution
Amendment to Operator Agreement 20160325 FINAL
16-157 PUBLIC HEARING: A Resolution By The Board Of Trustees Of Erie,
Colorado Making Certain Findings Of Fact And Conclusions Favorable
To The Special Review Use for Kiddie Academy; Imposing Conditions
Of Approval; Approving Kiddie Academy Special Review Use With
Conditions; And Setting Forth Details In Relation Thereto
Attachments: A Staff Memo
B Resolution
C PC Resolution P16-03 & Minutes
D Application Materials
E Proposed Site Plan
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BOARD OF TRUSTEES MEETING Meeting Agenda - Final April 26, 2016
16-158 PUBLIC HEARING: A Resolution By The Board Of Trustees Of Erie,
Colorado Making Certain Findings Of Fact And Conclusions Favorable
To The Site Plan for Lot 4, Coal Creek Center; Imposing Conditions Of
Approval; Approving The Lot 4, Coal Creek Center Site Plan With
Conditions; And Setting Forth Details In Relation Thereto
Attachments: A Staff Memo
B Resolution
C PC Reso P16-04 & Minutes
D Application Materials
E Site Plan & Materials & Floor Plan
F Neighborhood Meeting & Referrals
VIII. ORDINANCES
16-133 An Ordinance Authorizing The Town Of Erie, Colorado, To Enter Into A
Lease Agreement With Rob Lindow And Sindy Lindow For The Lease
Of Open Space Property For Farming Purposes; Authorizing And
Directing The Appropriate Town Officers To Sign Said Lease; And
Setting Forth Details In Relation Thereto and Declaring an Emergency
Therefore.
Attachments: Lease
Ordinance
16-145 An Ordinance Of The Town Of Erie, Colorado, Disconnecting Certain
Described Real Property From The Town In Accordance with C.R.S. §
31-12-501; And, Setting Forth Details In Relation Thereto. First Reading.
Attachments: A 16-145 Staff Memo
B 16-145 Landowner Request
C 16-145 Ordinance ___-2016
16-160 An Ordinance Authorizing the Issuance and Sale of Town of Erie,
Colorado, Wastewater Enterprise Revenue Refunding Bonds, Series
2016, Payable Solely Out of Net Revenues to be Derived from the
Operation of the Town’s Wastewater Enterprise; Providing Other Details
Concerning the Bonds, Including, Without Limitation, Covenants and
Agreements in Connection Therewith; and Declaring an Emergency.
Attachments: Bond Ordinance
Bond Purchase Agreement
Continuing Disclosure Undertaking
Erie 2016 WW
Escrow Agreement
Paying Agent Agreement
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BOARD OF TRUSTEES MEETING Meeting Agenda - Final April 26, 2016
IX. GENERAL BUSINESS
(This agenda item is reserved for matters that are ready for Board action, and do not fit
into other categories, i.e. resolutions, ordinances…)
Erie Commons Concept Plan Review
X. STAFF REPORTS
(This agenda item is reserved for specific items from Staff requiring Board direction or
just relaying important information.)
16-136 Monthly Communications Report - March 2016
Attachments: March 2016 - Website & Social Media Insights
16-147 11th Annual Spring Clean Up
XI. BOARD OF TRUSTEES REPORTS & APPOINTMENTS
(This agenda item is for all Board of Trustees reports, Board & Commission
Appointment, and items of information as well as Board discussion items, not listed on
the agenda.)
XII. EXECUTIVE SESSION
Executive Session to discuss the purchase, acquisition, lease, transfer or sale of real
property under C.R.S. Section 24-6-402(4)(a), specifically to discuss acquisition of
property located within the Town of Erie.
XIII. ADJOURNMENT
(The Board’s Goal is that all meetings be adjourned by 10:30pm. An agenda check will
be conducted at or about 10:00 p.m., and no later than at the end of the first item
finished after 10:00 p.m. Items not completed prior to adjournment will generally be
taken up at the next regular meeting.)
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