Town Council
Regular MeetingErie, PA · September 11, 2018
Minutes
645 Holbrook Street
TOWN OF ERIE Erie, CO 80516
Meeting Minutes - Final
BOARD OF TRUSTEES MEETING
Tuesday, September 11, 2018 6:30 PM Board Room
STUDY SESSION 6:00 PM IN THE COMMUNITY ROOM
AGENDA FOR THE STUDY SESSION IS A DISCUSSION OF THE REGULAR MEETING
AGENDA BELOW
REGULAR MEETING 6:30 PM IN THE BOARD ROOM
I. CALL MEETING TO ORDER
Mayor Pro Tem Deakin called the September 11, 2018 Regular Meeting to order
at 6:30 pm.
II. A MOMENT OF SILENCE IN REMEMBRANCE OF 9/11
III. PLEDGE OF ALLEGIANCE AND ROLL CALL
Present: 6- Mayor Pro Tem Deakin
Trustee Charles
Trustee Woog
Trustee Haid
Trustee Gippe
Trustee van Woudenberg
Absent: 1- Mayor Carroll
IV. APPROVAL OF THE AGENDA
Trustee Haid moved to approve the agenda; the motion was seconded by Trustee
Charles. The motion carried with all present voting in favor thereof.
V. CONSENT AGENDA
18-326 Approval of August 28, 2018 Draft Meeting Minutes
18-321 A Resolution Of The Board Of Trustees Of The Town Of Erie Authorizing
An Agreement Regarding Allotment Contracts With The Southern Water
Supply Project Water Activity Enterprise.
18-323 A Resolution Of The Board Of Trustees Of The Town Of Erie Authorizing A
Consulting Agreement With Merrick & Company For The Construction
Management Of The Erie Parkway 30” Waterline Relocation Project In The
TOWN OF ERIE Page 1 Printed on 10/4/2018
BOARD OF TRUSTEES MEETING Meeting Minutes - Final September 11, 2018
Amount Of $55,612 For Construction And $5,588 For Contingency.
18-329 A Resolution Approving an Agreement with Paycom Software Inc. for the
Licensing of a Hosted HR/Payroll System; And Authorizing And Directing
The Appropriate Town Officers To Sign Said Agreement.
Trustee Haid moved to approve the September 11, 2018 Consent Agenda; the
motion was seconded by Trustee Charles. The motion carried with the following
roll call vote:
Aye: 6- Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Haid, Trustee
Gippe, and Trustee van Woudenberg
VI. PUBLIC COMMENT
Ray Schlott of 255 Meadow View Parkway, Erie, Colorado, gave public comment
on Agenda Item 18-322.
Nancy Engle of 1020 Petras Street, Erie, Colorado, gave public comment on the
Town website and internet issues.
Steve Guido of 2087 Primrose Lane, Erie, Colorado, gave public comment on oil
and gas operations and the landfill.
VII. PROCLAMATIONS AND PRESENTATIONS
18-327 Recognition of Eagle Scout Andy Greve’s Achievement
18-324 STAR AWARD
18-325 Erie Economic Development Council Annual Presentation
VIII. LAND DEVELOPMENT RESOLUTIONS AND ORDINANCES
18-319 PUBLIC HEARING: An Ordinance Of The Board Of Trustees Of The Town
Of Erie Approving With Conditions The Erie Commons PD Amendment
No. 8. (SECOND READING)
Consideration of a PD Amendment in the Erie Commons Subdivision to
amend building orientations, lot dimensional standards and encroachments
into setbacks.
Mayor Pro Tem Deakin opened the Public Hearing for Agenda Item 18-319 and
Agenda Item 18-320 at 6:56 pm.
The following citizens appeared for public comment and were given oaths by
Mayor Pro Tem Deakin:
Bruce Bailey of 251 S. Briggs Street, Erie, Colorado, gave public comment on the
Erie Commons Townhomes.
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BOARD OF TRUSTEES MEETING Meeting Minutes - Final September 11, 2018
Vera Babiak of 182 Montgomery Drive, Erie, Colorado, gave public comment on
the Erie Commons Townhomes.
Chris Mishky of 825 Rivera, Erie, Colorado, gave public comment on the Erie
Commons Townhomes.
Mayor Pro Tem Deakin swore in the applicants, and they provided testimony.
Mayor Pro Tem Deakin closed the public comment section of the hearing at 8:36
pm.
Agenda Item 18-319 and Agenda Item 18-320 will return for Board action at the
September 25, 2018 Regular Meeting.
18-320 PUBLIC HEARING: A Resolution Of The Board Of Trustees Of The Town
Of Erie Approving With Conditions The Preliminary Plat For Erie
Commons Filing No. 4, 3rd Amendment.
Century Communities requests approval to preliminary plat 75 townhome
units and 10 tracts.
Agenda Item 18-319 and Agenda Item 18-320 will return for Board action at the
September 25, 2018 Regular Meeting.
IX. RESOLUTIONS
18-316 PUBLIC HEARING: A Resolution Of The Board Of Trustees Of The Town
Of Erie Making Certain Findings Of Fact And Conclusions Favorable To
The Special Review Use For The Revel Dance Center, LLC Business, A
Commercial Amusement, Indoor Use, At 460 Jones Court, Lot 8, Austin
Industrial Park, Town of Erie Colorado; Imposing Conditions Of Approval;
And, Approving The Special Review Use With Conditions.
Revel Dance Center, LLC requests approval of the Special Review Use
application for a dance center for both children and adults.
Mayor Pro Tem Deakin opened the Public Hearing for Agenda Item 18-316 at 8:37
pm. Mayor Pro Tem Deakin swore in the applicants, and they provided testimony.
Hearing that no one further wished to make public comment, Mayor Pro Tem
closed the public comment section of the Public Hearing at 8:46 pm.
Trustee Woog moved to approve Agenda Item 18-316; the motion was seconded
by Trustee Charles. The motion carried with all present voting in favor thereof.
18-317 PUBLIC HEARING: A Resolution Of The Board Of Trustees Of The Town
Of Erie Making Certain Findings Of Fact And Conclusions Favorable To
The Special Review Use For The Erie Training Systems, LLC Business, A
Commercial Amusement, Indoor Use, At 460 Jones Court, Lot 8, Austin
Industrial Park; Imposing Conditions Of Approval; And, Approving The
Special Review Use With Conditions.
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BOARD OF TRUSTEES MEETING Meeting Minutes - Final September 11, 2018
Erie Training Systems, LLC requests approval of the Special Review Use
application for a personal training and small group fitness facility.
Mayor Pro Tem Deakin opened the Public Hearing for Agenda Item 18-317 at 8:47
pm. Mayor Pro Tem Deakin swore in the applicants, and they provided testimony.
Hearing that no one further wished to make public comment, Mayor Pro Tem
closed the public comment section of the Public Hearing at 8:52 pm.
Trustee Haid moved to approve Agenda Item 18-317; the motion was seconded by
Trustee Charles. The motion carried with all present voting in favor thereof.
18-318 PUBLIC HEARING: A Resolution Of The Board Of Trustees Of The Town
Of Erie Making Certain Findings Of Fact And Conclusions Favorable To
The Special Review Use For The Fitness 1440 Business, A Commercial
Amusement, Indoor Use, At 651 Mitchell Way, Lot 3B-1, Coal Creek
Center, 2nd Amendment; Imposing Conditions Of Approval; And,
Approving The Special Review Use With Conditions.
Fitness 1440 requests approval of the Special Review Use application for
a fitness facility for group training and personal training to private
members.
ayor Pro Tem Deakin opened the Public Hearing for Agenda Item 18-318 at 8:53
pm. Mayor Pro Tem Deakin swore in the applicants, and they provided testimony.
Hearing that no one further wished to make public comment, Mayor Pro Tem
closed the public comment section of the Public Hearing at 9:01 pm.
Trustee Woog moved to approve Agenda Item 18-318; the motion was seconded
by Trustee Charles. The motion carried with all present voting in favor thereof.
18-328 PUBLIC HEARING: A Resolution Of The Board Of Trustees Of The Town
Of Erie, Colorado Approving The Service Plan For Jay Grove.
Mayor Pro Tem Deakin opened the Public Hearing for Agenda Item 18-328 at 9:01
pm. Mayor Pro Tem Deakin swore in the applicants, and they provided testimony.
Hearing that no one further wished to make public comment, Mayor Pro Tem
closed the public comment section of the Public Hearing at 9:09 pm.
Mayor Pro Tem Deakin sworn in the applicants, and they gave testimony.
Trustee Haid moved to approve Agenda Item 18-318; the motion was seconded by
Trustee Charles. The motion carried with all present voting in favor thereof.
X. ORDINANCES
XI. GENERAL BUSINESS
18-322 Citizen Engagement - Oil and Gas Topics
The Board of Trustees reached a concensus to continue as planned with
outreach in the form of surveys, informational videos, open houses, and forums.
XII. STAFF REPORTS
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BOARD OF TRUSTEES MEETING Meeting Minutes - Final September 11, 2018
18-303 Recycling Improvements
XIII. BOARD OF TRUSTEES REPORTS & APPOINTMENTS
Trustee Haid provided a teaser on some upcoming economic development news
to be announced.
Trustee Charles thanked the Economic Development Council for hosting the
Mayor and Trustees Happy Hour event.
Trustee Gippe reported on meeting with Planning & Development on the UDC
updates. Trustee Gippe reported on the October 25th Planning Open House at the
ECC. Trustee Gippe also reminded citizens to attend Erie Biscuit Day.
Trustee Woog recognized Town Staff for their solution oriented work.
Trustee Van Woudenberg directed Town Staff to reiterate methods of
communication with the landfill.
Mayor Pro Tem Deakin requested a consensus on Mayor Carroll's question. The
Mayor wanted to know if Board supported her participation in the Metro Mayor
Caucus to support Proposition 110.
The Board reached a consensus to support Mayor Carroll's participation.
XIV. ADJOURNMENT
Trustee Charles moved to adjourn the September 11, 2018 Regular Meeting; the
motion was seconded by Trustee Haid. The motion carried with all present voting
in favor thereof.
Mayor Pro Tem Deakin adjourned the September 11, 2018 Regular Board of
Trustees Meeting at 10:17 pm.
TOWN OF ERIE Page 5 Printed on 10/4/2018
Agenda
645 Holbrook Street
TOWN OF ERIE Erie, CO 80516
Meeting Agenda - Final
BOARD OF TRUSTEES MEETING
Tuesday, September 11, 2018 6:30 PM Board Room
STUDY SESSION 6:00 PM IN THE COMMUNITY ROOM
AGENDA FOR THE STUDY SESSION IS A DISCUSSION OF THE REGULAR MEETING
AGENDA BELOW
REGULAR MEETING 6:30 PM IN THE BOARD ROOM
I. CALL MEETING TO ORDER
II. A MOMENT OF SILENCE IN REMEMBRANCE OF 9/11
III. PLEDGE OF ALLEGIANCE AND ROLL CALL
IV. APPROVAL OF THE AGENDA
V. CONSENT AGENDA
(The consent agenda is intended to contain items that are prepared to be decided without
discussion. Any Board member may request removal of any item they do not want to
consider without discussion or wish to vote no on, without jeopardizing the approval of
other items on the consent agenda.)
18-326 Approval of August 28, 2018 Draft Meeting Minutes
Attachments: August 28, 2018 Draft Meeting Minutes
18-321 A Resolution Of The Board Of Trustees Of The Town Of Erie Authorizing
An Agreement Regarding Allotment Contracts With The Southern Water
Supply Project Water Activity Enterprise.
Attachments: Agreement
Resolution
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BOARD OF TRUSTEES MEETING Meeting Agenda - Final September 11, 2018
18-323 A Resolution Of The Board Of Trustees Of The Town Of Erie Authorizing A
Consulting Agreement With Merrick & Company For The Construction
Management Of The Erie Parkway 30” Waterline Relocation Project In The
Amount Of $55,612 For Construction And $5,588 For Contingency.
Attachments: Vicinity Map for Erie Parkway 30-inch Waterline Relocation.pdf
CONSULTING AGREEMENT.pdf
Resolution
18-329 A Resolution Approving an Agreement with Paycom Software Inc. for the
Licensing of a Hosted HR/Payroll System; And Authorizing And Directing
The Appropriate Town Officers To Sign Said Agreement.
Attachments: Paycom Resolution
Paycom Software Inc. Contract
Paycom Software Inc. Pricing
VI. PUBLIC COMMENT
(This agenda item provides the public an opportunity to discuss items other than
ordinances on second reading, public hearings and consent agenda items that are not on
the agenda. The Board of Trustees is not prepared to decide on matters brought up at
this time, but if warranted, will place them on a future agenda.)
VII. PROCLAMATIONS AND PRESENTATIONS
(This agenda item is intended to contain Presentations to the Board that do not require
any Board action. Presentations are limited to fifteen (15) minutes.
18-327 Recognition of Eagle Scout Andy Greve’s Achievement
18-324 STAR AWARD
18-325 Erie Economic Development Council Annual Presentation
VIII. LAND DEVELOPMENT RESOLUTIONS AND ORDINANCES
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BOARD OF TRUSTEES MEETING Meeting Agenda - Final September 11, 2018
18-319 PUBLIC HEARING: An Ordinance Of The Board Of Trustees Of The Town
Of Erie, Making Certain Findings Of Fact And Conclusions Favorable To
The Erie Commons PD Amendment No. 8; Imposing Conditions Of
Approval; And, Approving The Erie Commons PD Amendment No. 8. With
Conditions. (FIRST READING)
Consideration of a PD Amendment in the Erie Commons Subdivision to
amend building orientations, lot dimensional standards and
encroachments into setbacks.
Attachments: 18-319 Staff Memo
18-319 Ordinance No.___2018
19-319 Planning Commission Draft Resolution & Minutes
18-319 Applicant Materials
18-319 Public Comments
18-320 PUBLIC HEARING: A Resolution Of The Board Of Trustees Of The Town
Of Erie Making Certain Findings Of Fact And Conclusions Favorable To
The Erie Commons Filing No. 4, 3rd Amendment Preliminary Plat;
Imposing Conditions Of Approval; And, Approving The Erie Commons
Filing No. 4, 3rd Amendment Preliminary Plat With Conditions.
Century Communities requests approval to preliminary plat 76 townhome
units and 10 tracts.
Attachments: 18-320 Staff Memo
18-320 Resolution No.___-2018
18-320 Exhibit A - Preliminary Plat
18-320 Planning Commission Draft Resolution & Minutes
18-320 Applicant Materials
18-320 Public Comments
IX. RESOLUTIONS
(This agenda item is for all matters that should be decided by resolutions.)
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BOARD OF TRUSTEES MEETING Meeting Agenda - Final September 11, 2018
18-316 PUBLIC HEARING: A Resolution Of The Board Of Trustees Of The Town
Of Erie Making Certain Findings Of Fact And Conclusions Favorable To
The Special Review Use For The Revel Dance Center, LLC Business, A
Commercial Amusement, Indoor Use, At 460 Jones Court, Lot 8, Austin
Industrial Park, Town of Erie Colorado; Imposing Conditions Of Approval;
And, Approving The Special Review Use With Conditions.
Revel Dance Center, LLC requests approval of the Special Review Use
application for a dance center for both children and adults.
Attachments: 18-316 Staff Memo
18-316 Resolution No. ___-2018
18-316 Planning Commission Draft Resolution & Minutes
18-316 Applicant Materials
18-317 PUBLIC HEARING: A Resolution Of The Board Of Trustees Of The Town
Of Erie Making Certain Findings Of Fact And Conclusions Favorable To
The Special Review Use For The Erie Training Systems, LLC Business, A
Commercial Amusement, Indoor Use, At 460 Jones Court, Lot 8, Austin
Industrial Park; Imposing Conditions Of Approval; And, Approving The
Special Review Use With Conditions.
Erie Training Systems, LLC requests approval of the Special Review Use
application for a personal training and small group fitness facility.
Attachments: 18-317 Staff Memo
18-317 Resolution No.___2018
18-317 Planning Commission Draft Resolution & Minutes
18-317 Applicant Materials
18-318 PUBLIC HEARING: A Resolution Of The Board Of Trustees Of The Town
Of Erie Making Certain Findings Of Fact And Conclusions Favorable To
The Special Review Use For The Fitness 1440 Business, A Commercial
Amusement, Indoor Use, At 651 Mitchell Way, Lot 3B-1, Coal Creek
Center, 2nd Amendment; Imposing Conditions Of Approval; And,
Approving The Special Review Use With Conditions.
Fitness 1440 requests approval of the Special Review Use application for
a fitness facility for group training and personal training to private
members.
Attachments: 18-318 Staff Memo
18-318 Resolution No.___-2018
18-318 Planning Commission Draft Resolution & Minutes
18-318 Applicant Materials
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BOARD OF TRUSTEES MEETING Meeting Agenda - Final September 11, 2018
18-328 PUBLIC HEARING: A Resolution Of The Board Of Trustees Of The Town
Of Erie, Colorado Approving The Service Plan For Jay Grove.
Attachments: A Resolution 18-__
B Jay Grove Metropolitan District Service Plan (redline version)
C Jay Grove Metropolitan District Service Plan (clean version)
X. ORDINANCES
XI. GENERAL BUSINESS
(This agenda item is reserved for matters that are ready for Board action, and do not fit
into other categories, i.e. resolutions, ordinances…)
18-322 Citizen Engagement - Oil and Gas Topics
XII. STAFF REPORTS
(This agenda item is reserved for specific items from Staff requiring Board direction or
just relaying important information.)
18-303 Recycling Improvements
Attachments: Recycle Center A
Recycle Center B
XIII. BOARD OF TRUSTEES REPORTS & APPOINTMENTS
(This agenda item is for all Board of Trustees reports, Board & Commission
Appointment, and items of information as well as Board discussion items, not listed on
the agenda.)
XIV. ADJOURNMENT
(The Board’s Goal is that all meetings be adjourned by 10:30pm. An agenda check will
be conducted at or about 10:00 p.m., and no later than at the end of the first item
finished after 10:00 p.m. Items not completed prior to adjournment will generally be
taken up at the next regular meeting.)
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