Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Minutes - Final Board of Trustees Tuesday, December 11, 2018 6:30 PM Board Room STUDY SESSION 6:00 PM IN THE COMMUNITY ROOM AGENDA FOR THE STUDY SESSION IS A DISCUSSION OF THE REGULAR MEETING AGENDA BELOW REGULAR MEETING 6:30 PM IN THE BOARD ROOM I. CALL MEETING TO ORDER Mayor Carroll called the December 11, 2018 Regular Meeting to order at 6:31 pm. II. PLEDGE OF ALLEGIANCE AND ROLL CALL Present: 7- Mayor Carroll Mayor Pro Tem Deakin Trustee Charles Trustee Woog Trustee Haid Trustee Gippe Trustee van Woudenberg III. APPROVAL OF THE AGENDA Mayor Pro Tem Deakin moved to approve the December 11, 2018 agenda; the motion was seconded by Trustee Haid. The motion carried with all present voting in favor thereof. IV. CONSENT AGENDA 18-436 Approval of the November 13, 2018 Draft Meeting Minutes Attachments: November 13, 2018 Draft Meeting Minutes 18-450 Approval of the November 19, 2018 Draft Meeting Minutes Attachments: November 19, 2018 Draft Meeting Minutes 18-424 A Resolution Of The Board Of Trustees Of The Town Of Erie Approving A Development Agreement And Accepting Dedications For The Canyon Creek Subdivision Filing No. 5, 1st Amendment Final Plat TOWN OF ERIE Page 1 Printed on 2/21/2019 Board of Trustees Meeting Minutes - Final December 11, 2018 Attachments: 18-424 STAFF MEMO 18-424 RESOLUTION 18-424 FINAL PLAT 18-424 DEVELOPMENT AGREEMENT 18-431 A Resolution Establishing And Certifying The Property Taxes For The Town Of Erie, Colorado, In Weld And Boulder Counties For 2018, To Be Collected in 2019. Attachments: 2019 Mill Levy Resolution - 2018-12-11 18-432 A Resolution Authorizing The Engagement Of Willdan Financial Services For Completion Of A Water, Wastewater and Storm Drainage Rate And Fee Study; And Authorizing And Directing The Appropriate Town Officers To Enter Into An Agreement For Such Services. Attachments: Resolution - Water, Wastewater & Storm Drainage Rate Study Willdan Financial Services Proposal for Services - 2018-11-26 18-444 A Resolution Of The Board Of Trustees Of The Town Of Erie Approving An Interconnection Intergovernmental Agreement With The Left Hand Water District Attachments: Resolution Interconnection Intergovernmental Agreement 18-445 A Resolution Of The Board Of Trustees Of The Town Of Erie Approving The Fifteenth Interim Agreement With The Northern Intergrated Supply Project Water Activity Enterprise For Participation In The Northern Intergrated Supply Project Attachments: Resolution Fifteenth Interim Agreement 18-446 A Resolution Of The Board Of Trustees Of The Town Of Erie Approving An Agreement For Services With Kg Clean, Inc., For 2019 Janitorial Services In The Amount Of $173,478.00 Attachments: Resolution Agreement for Services 18-451 A Resolution of the Board of Trustees of the Town of Erie Adopting the Town of Erie Standards and Specifications for Design and Construction of Public Improvements, 2019 Edition Attachments: Resolution Summary of changes TOWN OF ERIE Page 2 Printed on 2/21/2019 Board of Trustees Meeting Minutes - Final December 11, 2018 18-454 A Resolution Of The Board Of Trustees Of The Town Of Erie Approving An Agreement For Services With Haynes Mechanical Systems For 2019 HVAC Maintenance Services In The Amount Of $20,900 Attachments: Resolution Agreement for Services 18-456 A Resolution Authorizing The Appropriate Town Officer To Sign The Acceptance Of CIRSA Preliminary Insurance Quotes For Worker’s Compensation, Property, Casualty, And Associated Optional Coverage Insurance Attachments: Resolution Mayor Pro Tem Deakin moved to approve the December 11, 2018 Consent Agenda; the motion was seconded by Trustee van Woudenberg. The motion carried with the following roll call vote: Aye: 7- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg V. PUBLIC COMMENT Wolfgang Paul of 237 Wells Street, Erie, Colorado, thanked everyone involved in the reissuance of his business license. VI. GENERAL BUSINESS 18-453 Consideration of a Community Organization Grant Request from Up with People Attachments: Community Grant Request Form Up with People - Community Partner Proposal Town of Erie - Why Up with People Bre Fowler of 212 Wells Street, Erie, Colorado, shared her experience with Up with People. Mayor Pro Tem Deakin moved to approve Agenda Item 18-453; the motion was seconded by Trustee Woog. The motion carried with the following roll call vote: Aye: 7- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg 18-435 Consideration of the Historic Preservation Advisory Board’s Certificate of Appropriateness Recommendations for 645 Holbrook Street Attachments: Certificate of Appropriateness Application VII. PROCLAMATIONS AND PRESENTATIONS 18-429 Benefits of Choosing Colorado Intergovernmental Risk Sharing Agency TOWN OF ERIE Page 3 Printed on 2/21/2019 Board of Trustees Meeting Minutes - Final December 11, 2018 (CIRSA) VIII. RESOLUTIONS 18-448 A Resolution of The Board of Trustees of The Town of Erie Approving The Town of Erie Social Media Policy Attachments: Town of Erie Social Media Policy Resolution Trustee Woog moved to approve Agenda Item 18-448 with conditions; the motion was immediately withdrawn by Trustee Woog. Agenda Item 18-448 will be continued to the January 15, 2019 Study Session for discussion. 18-449 A Resolution of The Board of Trustees of The Town of Erie Repealing Section 8 of The Board’s Rules of Order & Procedure Attachments: Resolution Mayor Pro Tem Deakin moved to approve Agenda Item 18-449; the motion was seconded by Trustee van Woudenberg. The motion carried with a four (4) for vote and a three (3) against vote with Mayor Carroll, Trustee Charles, and Trustee van Woudenberg voting no. 18-457 A Resolution Of The Board Of Trustees Of The Town Of Erie Approving The Master Pipeline License Agreement With Crestone Peak Resources, LLC. Attachments: Resolution Master License Agreement Mayor Pro Tem Deakin moved to approve Agenda Item 18-457; the motion was seconded by Trustee Haid. The motion carried with a six (6) for and one (1) against vote with Trustee Charles voting no. IX. ORDINANCES 18-385 PUBLIC HEARING: An Ordinance Of The Board Of Trustees Of The Town Of Erie Approving With Conditions The Rex Ranch Planned Unit Development Zoning Map (SECOND READING) Consideration of PUD Zoning Map for the Rex Ranch Subdivision to allow setback encroachments for below grade window wells and eaves. TOWN OF ERIE Page 4 Printed on 2/21/2019 Board of Trustees Meeting Minutes - Final December 11, 2018 Attachments: 18-385 Staff Memo 18-385 Ordinance No. _____ 18-385 PUD Zoning Map 18-385 Additional Applicant Materials 18-385 Neighborhood Meeting Summary & Affidavit of Posting 18-385 Public Comment 18-385 Planning Commission Meeting Minutes Mayor Carroll continued the Public Hearing from the November 13, 2018 Regular Meeting at 7:58 pm. Mayor Carroll closed the public comment portion of the Public Hearing at 8:20 pm. Trustee Charles moved to approve Agenda Item 18-385; the motion was seconded by Trustee Woog. The motion carried with a five (5) for and two (2) against vote with Trustee Gippe and Trustee van Woudenberg voting no. 18-459 An Emergency Ordinance Of The Board Of Trustees Of The Town Of Erie Authorizing The Purchase Of Approximately 255 Acres Of Real Property Generally Located At The Northwest Corner Of I-25 And Erie Parkway For $6,375,000 Attachments: Ordinance Purchase & Sale Agreement Trustee Charles moved to approve Agenda Item 18-459; the motion was seconded by Trustee Gippe. The motion carried with the following roll call vote: Aye: 7- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg X. STAFF REPORTS 18-434 Planning & Development Monthly Building Permit Report - October Attachments: 2018 11-28 Building Permits 2018 11-28 BP's by Development 18-452 Water Treatment and Water Reclamation Monthly Report Attachments: Monthly Report XI. BOARD OF TRUSTEES REPORTS & APPOINTMENTS 18-410 Appointments to Open Space & Trails Advisory Board, Historic Preservation Advisory Board, and Sustainability Advisory Board Trustee Haid moved to appoint Timothy Payne to the Open Space & Trails Advisory Board; Mayor Pro Tem Deakin seconded the motion. The motion carried TOWN OF ERIE Page 5 Printed on 2/21/2019 Board of Trustees Meeting Minutes - Final December 11, 2018 with all present voting in favor thereof. Trustee Charles moved to appoint Tracy Colburn and Anthony Coventry to the Historic Preservation Advisory Board; the motion was seconded by Mayor Pro Tem Deakin. The motion carried with all present voting in favor thereof. Trustee van Woudenberg moved to appoint James Manza to the Sustainability Advisory Board; the motion was seconded by Trustee Haid. The motion carried with six (6) for and one (1) against vote with Trustee Charles voting no. XII. EXECUTIVE SESSION 18-458 An Executive Session To Determine Positions Relative To Matters That May Be Subject To Negotiations, Develop A Strategy For Negotiations, And/Or Instruct Negotiators, Pursuant To C.R.S. § 24-6-402(4)(e), Regarding The New Town Administrator Mayor Pro Tem Deakin moved to go into Executive Session to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators, pursuant to C.R.S. § 24-6-402(4)(e), regarding the new Town Administrator. The motion was seconded by Trustee Haid. The motion carried with all present voting in favor thereof. Mayor Carroll announced; It's Tuesday, December 11, 2018, the time is 8:44 pm. For the record, I am the presiding officer, Mayor Carroll. As required by the Open Meetings Law, this executive session is being electronically recorded. Also present at this executive session are the entire Board of Trustees, Acting Town Administrator Farrell Buller, and Ron Holifield of SGR. Mayor Carroll announced; the time 9:13 pm, and the executive session has concluded. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. Hearing none, Mayor Carroll moved to the next agenda item. XIII. ADJOURNMENT Mayor Carroll adjourned the December 11, 2018 Regular Meeting at 9:14 pm. TOWN OF ERIE Page 6 Printed on 2/21/2019