Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Minutes - Final Board of Trustees Tuesday, May 14, 2019 6:30 PM Board Room STUDY SESSION 6:00 PM IN THE COMMUNITY ROOM AGENDA FOR THE STUDY SESSION IS A DISCUSSION OF THE REGULAR MEETING AGENDA BELOW REGULAR MEETING 6:30 PM IN THE BOARD ROOM I. CALL MEETING TO ORDER Madam Mayor Carroll called the May 14, 2019 Regular Board of Trustees Meeting to order at 6:31 pm. II. PLEDGE OF ALLEGIANCE AND ROLL CALL Present: 6- Mayor Carroll Mayor Pro Tem Deakin Trustee Woog Trustee Haid Trustee Gippe Trustee van Woudenberg Absent: 1- Trustee Charles III. APPROVAL OF THE AGENDA Trustee Haid moved to approve the agenda; the motion was seconded by Mayor Pro Tem Deakin. The motion carried with all present voting in favor thereof. IV. CONSENT AGENDA 6:35 PM Trustee Haid moved to approve the Consent Agenda; the motion was seconded by Mayor Pro Tem Deakin. The motion carried with the following roll call vote: Aye: 6- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg 19-174 A Resolution of the Board of Trustees of the Town of Erie Approving the Purchase of a Ford F550 Bucket Truck from Altec Industries for an Amount not to Exceed $138,913 Attachments: Resolution Contract TOWN OF ERIE Page 1 Printed on 6/14/2019 Board of Trustees Meeting Minutes - Final May 14, 2019 19-210 A Resolution Approving the Eighth Amendment to the Intergovernmental Agreement for Collection of County Use Tax Between Boulder County and the Town Attachments: Resolution Eighth Amendment to IGA with Boulder County for collection of Boulder County use tax 19-217 A Resolution of the Board of Trustees of the Town of Erie Approving a Master Equity Lease Agreement with Enterprise FM Trust Attachments: Resolution Master Equity Lease Agreement - Government GP1M - Town of Erie Addendum to Equity MLA - FM TRUST - 04.19 2019 Chevy Bolt Quote 2019 Chevy Colorado Quote 2019 Chevy Silverado Quote 19-218 Approval of April 23, 2019 Meeting Minutes Attachments: April 23, 2019 Draft Meeting Minutes 19-220 A Resolution of the Board of Trustees of the Town of Erie Accepting the Dedication of Public Right-of-Way for the Schmidt Minor Subdivision Acceptance of right-of-way on the proposed 94.120 acre Schmidt Minor Subdivision Final Plat, which includes1 single-family lot and 1 future development tract. Attachments: a. Resolution b. Staff Memo c. Schmidt Minor Subdivision 19-221 A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for Services with Tri-State Fireworks, Inc. for the Independence Day Celebration on July 3rd Attachments: Resolution Contract May/June Erie Edition 19-224 A Resolution of the Board of Trustees of the Town of Erie Approving a Joint Use Agreement with Aspen Ridge School, Inc. Attachments: Resolution Joint Use Agreement TOWN OF ERIE Page 2 Printed on 6/14/2019 Board of Trustees Meeting Minutes - Final May 14, 2019 19-231 A Resolution of the Board of Trustees of the Town of Erie Approving a Joint Use Agreement with St. Vrain Valley School District Re-1J Attachments: Resolution Agreement for Services 19-219 An Ordinance of the Board of Trustees of the Town of Erie Accepting the Conveyance of Real Property by Special Warranty Deed from Reynolds Erie Property, LLC Attachments: a. Ordinance b. Special Warranty Deed 19-162 An Ordinance of the Board of Trustees of the Town of Erie, Colorado Vacating Portions of Weld County Roads 5 And 8 Dedicated by Special Warranty Deed for Right-Of-Way and Utility Easement Purposes Attachments: A. Applicant Materials B. Agency Responses C. Ordinance 19-238 A Resolution of the Board of Trustees of the Town of Erie Approving a Utility Easement Agreement Attachments: a. Resolution b. Utility Easement Agreement V. PUBLIC COMMENT 6:40 PM Deana Gonzales of 375 Briggs Street, Erie, Colorado, gave public comment on Police Department's Citizen Academy. VI. PROCLAMATIONS AND PRESENTATIONS 6:50 PM 19-072 Honorary Proclamation Police Week and Peace Officers’ Memorial Day May 15, 2019 Attachments: Police Week Proclamation 2019 19-213 Older Americans’ Month Proclamation Attachments: Proclamation 19-225 2019 National Public Works Week Proclamation Attachments: Proclamation 19NPWW POSTER TOWN OF ERIE Page 3 Printed on 6/14/2019 Board of Trustees Meeting Minutes - Final May 14, 2019 19-240 Colorado Communities for Climate Action (CC4CA) Presentation Attachments: Policy Agenda Description CC4CA Highlights The Board of Trustees reached a consensus to invite Jacob Smith of CC4CA back for a study session in the future. 19-243 Seismic Testing in Erie Attachments: Seismic Testing Memo VII. ORDINANCES & RESOLUTIONS 7:30 PM 19-232 A Resolution Of The Board of Trustees of The Town of Erie to Enter Into A Purchase And Sale Agreement for The Purchase Of Real Property, Leases, Easements, Improvements and Related Assets for the Purposes of Open Space. Attachments: Resolution Purchase and Sale Agreement Map Trustee Haid motioned to approve Agenda Item 19-232; the motion was seconded by Trustee Gippe. The motion carried by the following roll call vote: Present: 6- Mayor Carroll Mayor Pro Tem Deakin Trustee Woog Trustee Haid Trustee Gippe Trustee van Woudenberg Absent: 1- Trustee Charles 19-233 An Ordinance Of The Board Of Trustees Of The Town Of Erie Authorizing The Purchase Of Real Property For $7,200,000 Attachments: Ordinance 19-232 & 19-233 Purchase & Sale Agreement Trustee Haid moved to approve Agenda Item 19-233; the motion was seconded by Trustee Gippe. The motion carried with the following roll call vote: Aye: 6- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg 19-222 A Resolution of the Board of Trustees of the Town of Erie Approving the Second Amendment to the Lynn R. Morgan Water Treatment Facility Expansion CMAR Contract with Garney Companies, Inc. TOWN OF ERIE Page 4 Printed on 6/14/2019 Board of Trustees Meeting Minutes - Final May 14, 2019 Attachments: Resolution Amendment No. 2 to CMAR Contract Detail Amendment 2 Costs Trustee Haid moved to approve Agenda Item 19-222; the motion was seconded by Trustee Gippe. The motion carried with the following roll call vote: Aye: 5- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg Nay: 1- Trustee Woog 19-223 A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for Professional Services with Burns & McDonnell, Inc. for Construction Administration for the Water Treatment Facility Expansion Project Attachments: Resolution Professional Services Agreement Trustee Haid moved to approve Agenda Item 19-223; the motion was seconded by Trustee Gippe. The motion carried with the following roll call vote: Aye: 4- Mayor Pro Tem Deakin, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg Nay: 1- Trustee Woog 19-241 HEARING: A Resolution of the Board of Trustees of the Town of Erie Approving the Historic Preservation Advisory Board’s Certificate of Appropriateness Recommendations for the Roof Replacement of 604 Holbrook Street Attachments: Resolution Certificate of Appropriateness Application Mayor Pro Tem Deakin opened the hearing for Agenda Item 19-241 at 8:08 pm. Mayor Pro Tem Deakin closed the hearing at 8:11 pm. Trustee van Woudenberg moved to approve Agenda Item 19-241; Trustee Haid seconded the motion. The motion carried with all present voting in favor thereof. Aye: 5- Mayor Pro Tem Deakin, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg 19-187 Continuation of the PUBLIC HEARING: A Resolution of the Board of Trustees of the Town of Erie Approving the First Amendment to the Amended and Restated Service Plan for the Erie Farm Metropolitan District TOWN OF ERIE Page 5 Printed on 6/14/2019 Board of Trustees Meeting Minutes - Final May 14, 2019 Attachments: Request for Continuance Resolution Petition Review Mayor Pro Tem Deakin opened the Public Hearing at 8:12 pm. Trustee Haid moved to continue Agenda Item 19-187 to the June 25, 2019 Regular Board of Trustees Meeting. Trustee van Woudenberg seconded the motion. The motion carried with all present voting in favor thereof. Aye: 5- Mayor Pro Tem Deakin, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg 19-230 An Ordinance of the Board of Trustees of the Town of Erie Approving an Agricultural Lease with Cleland Dairy, LLC Attachments: Ordinance Lease Trustee Gippe moved to approve Agenda Item 19-230; the motion was seconded by Trustee Haid. The motion carried with all present voting in favor thereof. Aye: 5- Mayor Pro Tem Deakin, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg VIII. GENERAL BUSINESS 8:35 PM 19-198 Spring Hill Sketch Plan The application proposes a total of 632 lots and 33 tracts as well as right of way, parks, and open space. Attachments: a. Staff Memo b. Review Comments c. Sketch Plan d. Applicant Submittal e. PC Meeting Minutes 19-199 Review of the Erie Village Filing No. 5 Sketch Plan Proposal to develop the property as residential/commercial with 32 single-family units, 38 multi-family (townhome) units, and 30,000 square feet (2 buildings) of commercial development located west of East County Line Road and surrounded by C.W. Bixler Boulevard. TOWN OF ERIE Page 6 Printed on 6/14/2019 Board of Trustees Meeting Minutes - Final May 14, 2019 Attachments: a. Staff Memo b. Staff & Agency Review Comments c. Sketch Plan Exhibits d. Applicant Materials e. PC Meeting Minutes XI. STAFF REPORTS 10:50 PM 19-215 Required Communication Between CliftonLarsonAllen, the Auditors of the Town of Erie’s 2018 Financial Statements, and the Board of Trustees Attachments: Erie Governance Communication - 2018 19-227 Public Works Monthly Report - May Attachments: Monthly Report 19-228 Erie Municipal Airport Monthly Report - April 2019 Attachments: Monthly Report 19-236 Fair Winds Hot Air Balloon Flights XII. BOARD OF TRUSTEES REPORTS & APPOINTMENTS 10:55 PM Trustee Gippe encouraged the public to attend the Town Fair this weekend. Trustee Woog inquired on the policy of Erie Community Center room rentals. Trustee van Woudenberg reported on behalf of the Sustainability Advisory Board about a group of local representatives that had a productive conversation on April 30th regarding single use plastics. Trustee van Woudenberg also reported on efforts to create an app to increase awareness around single use plastics. Trustee Haid reported on a meeting regarding RTD trail projects, Trails to Rails, and plans to establish a trail connecting Erie to Boulder. Trustee Haid reported on the Board of Trustees upcoming attendance at Recon in Las Vegas to meet potential retailers. Trustee Haid encouraged the public to attend Town Fair and to shop Erie. Mayor Pro Tem Deakin extended congratulations on behalf of the Board of Trustees to Mayor Carroll and her family on her newborn son. Mayor Pro Tem Deakin encouraged the public to attend the first Farmers' Market of the season on May 16th. Mayor Pro Tem Deakin reported that there would not be a balloon launch on Friday or Saturday. XIII. ADJOURNMENT 11:00 PM Mayor Pro Tem Deakin adjourned the May 14, 2019 Regular Meeting at 9:34 pm. TOWN OF ERIE Page 7 Printed on 6/14/2019