Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Minutes - Final Board of Trustees Tuesday, June 11, 2019 6:30 PM Board Room STUDY SESSION 6:00 PM IN THE COMMUNITY ROOM AGENDA FOR THE STUDY SESSION IS A DISCUSSION OF THE REGULAR MEETING AGENDA BELOW REGULAR MEETING 6:30 PM IN THE BOARD ROOM I. CALL MEETING TO ORDER Mayor Pro Tem Deakin called the June 11, 2019 Regular Meeting to order. II. PLEDGE OF ALLEGIANCE AND ROLL CALL Present: 6- Mayor Pro Tem Deakin Trustee Charles Trustee Woog Trustee Haid Trustee Gippe Trustee van Woudenberg Absent: 1- Mayor Carroll III. APPROVAL OF THE AGENDA Trustee Gippe moved to approve the June 11, 2019 Regular Meeting agenda; the motion was seconded by Trustee Haid. The motion carried with all present voting in favor thereof. Aye: 6- Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg IV. CONSENT AGENDA 6:35 PM Trustee Haid move the Consent Agenda with the amendment of to change the agenda title and resolution title of Agenda Item 19-280 from Lot 3 to Lot 4. Trustee Charles seconded the motion. The motion carried with all present voting in favor thereof. Aye: 6- Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg 19-266 Approval of May 28, 2019 Draft Meeting Minutes Attachments: May 28, 2019 Draft Meeting Minutes TOWN OF ERIE Page 1 Printed on 7/15/2019 Board of Trustees Meeting Minutes - Final June 11, 2019 19-280 A Resolution Of The Board Of Trustees Of The Town Of Erie Approving A 5-Foot Wide Easement For Public Service Company Of Colorado Utility Lines In Lot 3, Block 12, Of Erie Town Subdivision Attachments: Resolution Easement V. PUBLIC COMMENT 6:40 PM There was no one present that wished to give public comment. VI. ORDINANCES 6:50 PM 19-254 PUBLIC HEARING: An Ordinance of the Board of Trustees of the Town of Erie Providing for the Supplemental Appropriation of Money to Various Funds in the Amounts and for the Purposes Set Forth Below, for the Town of Erie, Colorado, for the 2019 Budget Year Attachments: Town - Ordinance 19-XX - 2019 1st Supplemental Appropriation - Ordinance.docx 2019 1st Supplemental Appropriation Request - 2019-05-28.pdf Mayor Pro Tem opened the public hearing for Agenda Item 19-254 at 6:33 pm. There was no one present that wished to give public comment. Mayor Pro Tem Deakin closed the public hearing at 6:33 pm. Trustee Haid moved to approve Agenda Item 19-254; the motion was seconded by Trustee Gippe. The motion carried with the following roll call vote: Aye: 5- Mayor Pro Tem Deakin, Trustee Charles, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg Nay: 1- Trustee Woog VII. GENERAL BUSINESS 7:05 PM 19-276 Legislative Update on Oil and Gas Attachments: Memo from Oil & Gas Counsel VIII. EXECUTIVE SESSION 8:35 PM 19-284 An Executive Session to hold a conference with the Town's Special Counsel to receive legal advice on specific legal questions, pursuant to C.R.S. § 24-6-402(4)(b) concerning oil and gas policy, and to give direction to negotiators pursuant to C.R.S. 24-6-402(4)(e), and to hold a conference with the Town Attorney to receive legal advice on specific legal questions, pursuant to C.R.S. § 24-6-402(4)(b), regarding the Erie TOWN OF ERIE Page 2 Printed on 7/15/2019 Board of Trustees Meeting Minutes - Final June 11, 2019 Community Center rental policy. Trustee van Woudenberg moved to go into an Executive Session to hold a conference with the Town's Special Counsel to receive legal advice on specific legal questions, pursuant to C.R.S. § 24-6-402(4)(b) concerning oil and gas policy, and to give direction to negotiators pursuant to C.R.S. 24-6-402(4)(e), and to hold a conference with the Town Attorney to receive legal advice on specific legal questions, pursuant to C.R.S. § 24-6-402(4)(b), regarding the Erie Community Center rental policy. Trustee Gippe seconded the motion; the motion carried with all present voting in favor thereof. Mayor Pro Tem announced; It's Tuesday, June 11, 2019, and the time is 7:30 pm. For the record, I am the presiding officer, Mayor Pro Tem Deakin. As required by the Open Meetings Law, this executive session is being electronically recorded. Also present at this executive session are the entire Board of Trustees, Town Attorney Kendra Carberry, Special Counsel Barbara Green and Jon Sullivan, Deputy Town Administrator Farrell Buller, and Town Administrator Malcolm Fleming. Mayor Pro Tem Deakin announced; the time 8:58 pm, and the executive session has concluded. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. Hearing none, Mayor Pro Tem Deakin moved to the next agenda item. Aye: 5- Mayor Pro Tem Deakin, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg Nay: 1- Trustee Charles IX. GENERAL BUSINESS 9:35 PM 19-285 Action as Result of Executive Session The Board of Trustees provided director to staff 1) revise oil and gas regulations for adoption by the Board of Trustees to protect the health, safety, welfare, and environment, and are reasonable and consistent with SB 181. 2) To prepare a public engagement process for public input during revisions to the regulations, to bring back draft moratorium language for their review at the next regular meeting on June 25, 2019 that provides sufficient time to revise the regulations and gather public input. 3) That staff stay apprised of and work with neighboring communities to coordinate oil and gas regulatory efforts. 4) That we increase the utilization of our technical consultants under direction of our LGD, Deputy Town Administrator, Farrell Buller, specifically with help drafting regulations reviewing permanent applications, reviewing compliance with operator agreements and permits. 5) That we prepare to draft the Town of Erie oil and gas policy statement starting with gathering samples from neighboring communities that we might review. 6) And, to develop priorities for addressing oil and gas issues including ongoing operations, proposed sites, and adjacent development. X. STAFF REPORTS 10:00 PM TOWN OF ERIE Page 3 Printed on 7/15/2019 Board of Trustees Meeting Minutes - Final June 11, 2019 19-281 Erie Municipal Airport Monthly Report - May 2019 Attachments: Report 19-226 Public Works Monthly Report - June Attachments: Monthly Report XI. BOARD OF TRUSTEES REPORTS & APPOINTMENTS Trustee Woog requested an update on budget for Vista Parkway repairs. Trustee Woog requested clarification on the communication regarding an Erie Community Center rental. Trustee van Woudenberg wished the public happy Pride & PrideFest. Trustee Gippe reported on the Mountain View Fire's groundbreaking area and first ribbon cutting on Monday evening. Mayor Pro Tem Deakin reported that he would attend Mountain View Fire's groundbreaking first banquet. Mayor Pro Tem Deakin reported that he would attend the Pride Parade on Sunday in support of Atlas. XII. ADJOURNMENT 10:05 PM Mayor Pro Tem Deakin adjourned the June 11, 2019 Regular Meeting at 9:06 pm. TOWN OF ERIE Page 4 Printed on 7/15/2019