Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Minutes - Final-revised Board of Trustees Tuesday, September 22, 2020 7:00 PM via Virtual Meeting 7:00 p.m. or immediately after the URA Meeting http://bit.ly/Sept22BoT I. CALL MEETING TO ORDER Mayor Carroll called the meeting to order at 7:16 p.m. II. PLEDGE OF ALLEGIANCE AND ROLL CALL Present: Mayor Jennifer Carroll, Mayor Pro Tem Adam Haid, Trustee Ari Harrison, Trustee Brandon Bell, Trustee Bill Gippe, Trustee Christiaan van Woudenberg, Trustee Sara Loflin III. APPROVAL OF THE AGENDA Trustee Gippe moved to approve the agenda. The motion was seconded by Trustee Bell. The motion passed 7-0 at 7:17 p.m. IV. CONSENT AGENDA Trustee Gippe moved to approve the Consent Agenda. The motion was seconded by Trustee Bell. The motion passed 7-0 at 7:18 p.m. 20-458 Approval of the September 8, 2020 Board of Trustees Meeting Minutes Attachments: September 8, 2020 BOT Minutes 20-171 A Resolution of the Board of Trustees of the Town of Erie Approving an Easement for Public Service Company of Colorado Utility Lines in Tract A of Wild Rose Subdivision Attachments: Resolution Easement Depiction of Utilities Location Map 20-468 A Resolution of the Board of Trustees of the Town of Erie Approving an Amendment to the Professional Services Agreement with Design Concepts for Erie Community Park - Final Phase Construction Documents in the Amount of $41,321 TOWN OF ERIE Page 1 Printed on 11/9/2020 Board of Trustees Meeting Minutes - Final-revised September 22, 2020 Attachments: Resolution Amendment 20-462 A Resolution of the Board of Trustees of the Town of Erie Approving a License Agreement with the Southern Water Supply Project Enterprise, owned by the Northern Colorado Water Conservancy District, for Construction of Water Line in Southern Water Supply Project Easement Attachments: Resolution License Agreement V. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Mayor Carroll read the Public Comment Rules and Opened Public Comment period at 7:18 pm. With no speakers the Public Comment was closed at 7:20 pm. VI. GENERAL BUSINESS 20-457 CACP Re-accreditation for the Erie Police Department Cory Christensen, CACP President, Chief of Steamboat Springs Police Department gave a comprehensive report of the accreditation process. 20-456 20-456 Erie Police Department Directive / Protocol Task Force Update Justin Brooks, spokesperson for the Erie Police Department Directive / Protocol Task Force, gave a report on the progress 20 20-471 Appoint seven (7) members to the Diversity, Equity and Inclusion Advisory Board Trustee Gippe moved to approve the appointments. Trustee Loflin seconded the motion. The motion passed 7:0 at 7:58 p.m. 20-464 Resolutions and Emergency Ordinance to Approve the Documents Necessary for the Nine Mile Corner Development Closings Attachments: Resolution- 8th Amdendment DDA 8th Amendment Emergency Ordinance- Easements TC Easement- Arapahoe Termination of Deed Reservation Pipeline Release Surface Rights QCD Trustee Bell moved to approve the resolutions and documents necessary for the Nine Mile Corner Development Closing. The motion was seconded by Trustee Harrison. The motion passed 7-0 at 8:07 p.m. TOWN OF ERIE Page 2 Printed on 11/9/2020 Board of Trustees Meeting Minutes - Final-revised September 22, 2020 Trustee Gippe moved to approve the Emergency Ordinance. Trustee Bell seconded the motion. The motion passed 7-0 at 8:08 p.m. 19-577 A Resolution of the Board of Trustees of the Town Of Erie Authorizing the Town to Enter Into Improvements Acquisition, Water System and Operations Agreement Attachments: Resolution Agreement Public Works Director Todd Fessenden and Paul Zilis introduced the item. Trustee Gippe moved to approve the resolution. Trustee Harrison seconded the motion. The motion passed 7-0 at 8:39 p.m. 20-459 A Resolution of the Board of Trustees of the Town of Erie Approving the First Amendment to the Construction Manager At-Risk (CMAR) Contract with Archer Western, LLC for the North Water Reclamation Facility Expansion Attachments: Resolution AMENDMENT NO 1.CMAR Contract Archer Western LLC Proposal Power Point Presentation Trustee Bell moved to approve the resolution. Trustee Gippe seconded the motion. The motion passed 7-0 at 9:53 p.m. 20-460 A Resolution of the Board of Trustees of the Town of Erie Approving Change Order No. 1 to the Agreement with HDR Engineering, Inc. for the Design of the Water Reclamation Facility Expansion to Provide Construction Administration Services in the Amount of $2,493,740 Attachments: Resolution Change Order 1 Trustee Gippe moved to approve the resolution. Trustee van Woudenberg seconded the motion. The motion passed 7-0 at 9:54 p.m. 20-470 Traffic Planning and Mitigation Attachments: PowerPoint Presentation Regional Transportation Partners Master List 20-453 PUBLIC HEARING: An Ordinance of the Board of Trustees of the Town of Erie Approving the Bridgewater P.U.D. Overlay Map, Amendment No. 5 TOWN OF ERIE Page 3 Printed on 11/9/2020 Board of Trustees Meeting Minutes - Final-revised September 22, 2020 Attachments: UPDATED BOT Ordinance UPDATED Staff Report Existing Bridgewater (Colliers Hill) PUD Previous PUD document UPDATED PUD document Application and Narrative UPDATED PUD explanation Other Applicant Materials Referral Comments Neighborhood Meeting Summary UPDATED Notifications UPDATED Staff Presentation UPDATED Applicant Presentation PC Resolution UPDATED Letter from applicant's attorney Chris LaRue introduced the item. Jerry Richmond along with Eva Mather, Allison Jones, Kathy Parker and Sam Crowder answered questions and presented information. The agenda item was presented but after board deliberation and discussion, the applicant chose to withdraw the application prior to the vote. VII. STAFF REPORTS 20-172 Public Works Monthly Report - September Attachments: Monthly Report VIII. BOARD OF TRUSTEES REPORTS & APPOINTMENTS Reminder register. Ballots will be going out mid-October 2020. Landfill vouchers are available for residents. Halloween activities will be modified, please watch for information on the website. Composting Event is November 7-15. ADJOURNMENT The meeting was adjourned at 11:45 p.m. TOWN OF ERIE Page 4 Printed on 11/9/2020