Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Minutes - Final-revised Board of Trustees Tuesday, October 13, 2020 6:30 PM via Virtual Meeting http://bit.ly/Oct13BOTMeeting Pre-Meeting (if needed) I. CALL MEETING TO ORDER The meeting was called to order by Mayor Pro Tem Adam Haid at 6:31 p.m. II. PLEDGE OF ALLEGIANCE AND ROLL CALL Present: Mayor Pro Tem Adam Haid, Trustee Christiaan Van WoudenbergTrustee Brandon Bell, Trustee Ari Harrison, Trustee Sara Loflin, Trustee Bill Gippe. Absent: Mayor Jennifer Carroll III. APPROVAL OF THE AGENDA Trustee Gippe moved to accept the Agenda with the following amendment: Item 220-466 moved to General Business with the other Economic Development items. The motion was seconded by Trustee Harrison. The motion passed 6-0 at 6:32 p.m. with Mayor Carroll absent. IV. CONSENT AGENDA Trustee Gippe moved to accept the Consent Agenda with th approved changes. The motion was seconded by Trustee Bell. The motion carried 6-0 with Mayor Carroll absent at 6:33 p.m. 20-497 Approval of the September 22, 2020 Board of Trustees Meeting Minutes Attachments: September 22, 2020 BOT Minutes 20-367 A Resolution of the Board of Trustees of the Town of Erie Approving a Services Agreement with Security Central, Inc. for Security Services, Equipment and Monitoring Attachments: Resolution Agreement 20-455 A Resolution of the Board of Trustees of the Town of Erie Approving a Development Agreement and Accepting Dedications as Shown on the Final Plat for Vista Ridge Filing No. 6, 2nd Amendment Subdivision TOWN OF ERIE Page 1 Printed on 11/3/2020 Board of Trustees Meeting Minutes - Final-revised October 13, 2020 Attachments: Resolution Development Agreement Vista Ridge Filing No. 6, 2nd Amendment Final Plat 20-469 A Resolution of the Board of Trustees of the Town of Erie Authorizing the Purchase of Supplies from Scan Air Filter and Western Paper Disposal with CARES Act Funding Attachments: Resolution Quotes 20-472 A Resolution of the Board of Trustees of the Town of Erie Approving a Professional Services Agreement with Wold Architects and Engineers for a Facilities Master Plan Attachments: Resolution Agreement 20-474 A Resolution of the Board of Trustees of the Town of Erie Approving a Construction Contract with Maxwell Asphalt, Inc. for Airport Pavement Maintenance Attachments: Resolution Agreement 20-503 A Resolution of the Board of Trustees of the Town of Erie Approving Change Order No. 3 to the Agreement with Leonard Rice Engineers for the Water Supply Planning Project in the Amount of $25,000 Attachments: Resolution Change Order 20-507 A Resolution of the Board of Trustees of the Town of Erie Approving A Change Order to the Professional Services Agreement with Raftelis Financial Consultants for the Water, Wastewater, and Storm Drainage Rate and Fee Study Attachments: Resolution Raftelis Change Order 2 20-504 A Resolution of the Board of Trustees of the Town of Erie Approving an Intergovernmental Agreement between Boulder County and the Town of Erie Concerning Boulder County Sharing Collected Data from ReTRAC with the Town of Erie Annually. Attachments: Resolution Hauler Licensing & Reporting IGA Boulder County TOWN OF ERIE Page 2 Printed on 11/3/2020 Board of Trustees Meeting Minutes - Final-revised October 13, 2020 20-485 A Resolution of the Board of Trustees of the Town of Erie Approving A Development Agreement for Vista Ridge Filing No. 6, Lot 1 and Approving an Associated Permanent Utility Easement Attachments: Resolution Development Agreement Permanent Utility Easement Agreement Exhibit B - Permanent Utility Easement Agreement 20-489 A Resolution of the Board of Trustees of the Town of Erie Approving a Professional Services Agreement With Tischlerbise, Inc. For Completion of An Impact Fee Study Attachments: Resolution Agreement TischlerBise - Erie, CO Proposal - 2020 20-490 A Resolution of the Board of Trustees of the Town of Erie Authorizing the Emergency Purchase of COVID Testing Stations from Thermal Safety Center and Municipal Parking Services, Inc. with CARES Act Funding Attachments: Resolution Quote from Thermal Safety Center for Jogan Thermal Checkpoints Quote from Municipal Parking Systems, Inc. for Sentry Health Kiosks 20-492 A Resolution of the Board of Trustees of the Town of Erie Approving a Development Agreement and Accepting Dedications as Shown on the Final Plat for the Colliers Hill Filing No. 5 Final Plat Attachments: Resolution Development Agreement Development Agreement - Exhibit B Colliers Hill Filing No. 5 Final Plat 20-493 A Resolution of the Board of Trustees of the Town of Erie Approving an Intergovernmental Agreement with St. Vrain Valley School District RE-1J for the School Resource Officer Program. Attachments: Resolution Town of Erie SRO IGA 20-501 A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement with CalAtlantic Group, Inc. to Accept Payment in the Amount of $770,000 for Settlement of Required Contribution of Construction Costs for the Compass Neighborhood Park TOWN OF ERIE Page 3 Printed on 11/3/2020 Board of Trustees Meeting Minutes - Final-revised October 13, 2020 Attachments: Resolution Neighborhood Park Cost Share Agreement V. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Mayor Pro Tem Haid read the Public Comment Rules and Opened Public Comment at 6:35 p.m. With no speakers, Public Comment was closed at 6:39 p.m. VI. GENERAL BUSINESS 20-511 A Resolution of the Board of Trustees of the Town of Erie Appointing Members of the Airport Economic Development Advisory Board Attachments: Airport ED Advisory Board Appts Resolution 2020.10.13 030 - Ordinance- Airport Development Advisory Board - 08-11-2020 Trustee Gippe moved to approve the resolution.. Trustee Loflin seconded the motion. The motion carried 6-0 with Mayor Carroll Absent at 6:43 p.m. 20-502 I-25 Erie Gateway Development Plan B- Economic Development Presentation Attachments: I-25 Erie Gateway Project-Plan B Verified SIte Example Trustee Gippe moved to accept the motion. The motion as seconded by Trustee Loflin. The motion carried by a vote of 6-0 with Mayor Carroll Absent, at 6:43 p.m. 20-484 PUBLIC HEARING: An Ordinance of the Board of Trustees of the Town of Erie Approving the Erie Village Planned Development Amendment No. 6 Attachments: Draft Ordinance Staff Report Existing Erie Village PD Proposed Erie Village PD Application and Narrative Other Applicant Materials Referral Comments Public comment Neighborhood Meeting Summary Notifications Staff Presentation Applicant Presentation PC Resolution TOWN OF ERIE Page 4 Printed on 11/3/2020 Board of Trustees Meeting Minutes - Final-revised October 13, 2020 Senior Planner Chris LaRue introduced the item at 8:10 p.m. Applicant Principal Bestall Collaborative Limited, Jack Bestall gave a presentation. Mayor Pro Tem Haid read the Public Comment Rules and Opened Public Comment at 8:44 p.m. 3 Speakers Participated. Jody Reeves, 1152 Village Center Trudy Karees 1356 Padfield Place Deb Schram 1167 Village Circle Public Comment was closed at 8:53 p.m. Trustee Bell moved to approve the ordinance. The motion was seconded by Trustee Gippe. The motion carried 6-0 at 9:02 p.m. with Mayor Carroll absent, 20-496 A Resolution Of The Board Of Trustees Of The Town Of Erie Approving The Support Of The 2020-2021 Colorado Communities For Climate Action Policy Statement Update Attachments: Resolution Adopted for Ratification Policy Statement Trustee Gippe moved to approve the Resolution. The motion was seconded by Trustee Loflin. The motion carried by a vote of 5-1 at 9:03 p.m. Trustee Bell voting "Nay" and Mayor Carroll absent. 20-466 A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for Professional Services with Lithos Engineering for Erie Parkway and I-25 Mine Subsidence Evaluation Attachments: Resolution Agreement for Professional Services Lithos Engineering Submittal Economic Development Director Ben Pratt introduced the item at 7:57 p.m. Trustee Gippe moved to approve the resolution. The motion was seconded by Trustee VanWoudenberg. The motion carried 6-0 at 8:09 p.m. with Mayor Carroll absent. 20-478 A Resolution of the Board of Trustees of the Town of Erie Adopting the Water Master Plan Update and the Non-Potable Water Master Plan Update Attachments: Resolution Non-Potable Water Master plan Water Master Plan p 38 - 40 Trustee VanWoudenberg moved to approve the resolution. The motion was seconded by Trustee Gippe. The motion passed 6-0 at 9:47 p.m. with Mayor Carroll absent. 20-479 A Resolution of the Board of Trustees of the Town of Erie Adopting the Wastewater Collection System Master Plan TOWN OF ERIE Page 5 Printed on 11/3/2020 Board of Trustees Meeting Minutes - Final-revised October 13, 2020 Attachments: Resolution Wastewater Collection System Master Plan Trustee Harrison moved to approve the resolution. The motion was seconded by Trustee Gippe, the motion passed 6-0 at 9:48 p.m. with Mayor Carroll absent. 20-480 A Resolution of the Board of Trustees of the Town of Erie Adopting the Wastewater Utility Master Plan Attachments: Resolution Wastewater Utility Plan Trustee Bell moved to approve the resolution. The motion was seconded by Trustee Harrison. The motion passed 6-0 at 9:49 p.m. with Mayor Carroll absent. 20-506 A Resolution of the Board of Trustees of the Town of Erie Adopting the Outfall Systems Plan Update East of Coal Creek Attachments: Resolution Outfall Systems Plan Update East of Coal Creek Trustee Van Woudenberg moved to approve the resolution. The motion was seconded by Trustee Bell. The motion passed 6-0 at 9:49 with Mayor Carroll absent. : VII. STAFF REPORTS VIII. BOARD OF TRUSTEES REPORTS & APPOINTMENTS Trustees encouraged residents to vote. Ballot drop-off locations, Weld County - ECC and Boulder County - Meadowlark School. Please be safe and keep social distancing measures. Teachers, health professionals and police deserve a big Thank You ! Halloween fun at BPE: Sat. Oct. 24; 5-6 p.m. cost is $8.00 for residents IX. ADJOURNMENT The Meeting was adjourned at 10:03 p.m. TOWN OF ERIE Page 6 Printed on 11/3/2020