Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Minutes Board of Trustees Tuesday, June 8, 2021 6:50 PM Board Room http://bit.ly/0608BOT I. CALL MEETING TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Carroll called the meeting to order at 6:53 p.m. II. ROLL CALL Present: 7- Mayor Pro Tem Haid Mayor Carroll Trustee Gippe Trustee van Woudenberg Trustee Bell Trustee Harrison Trustee Loflin III. APPROVAL OF AGENDA Trustee Loflin moved to that Consent Agenda item 21-220 be moved to General Business after item 21-166. Trustee Gippe seconded the motion. The motion passed by the following vote at 6:55 p.m. Ayes 7- Mayor Pro Tem Haid Mayor Carroll Trustee Gippe Trustee van Woudenberg Trustee Bell Trustee Harrison Trustee Loflin IV. CONSENT AGENDA Trustee Gippe moved to approve the Consent Agenda as amended. Trustee van Woudenberg seconded the motion. The motion passed by the following vote at 6:56 p.m. Ayes 7- Mayor Pro Tem Haid Mayor Carroll Trustee Gippe Trustee van Woudenberg Trustee Bell Trustee Harrison Trustee Loflin TOWN OF ERIE Page 1 Printed on 7/7/2021 Board of Trustees Meeting Minutes June 8, 2021 21-231 Approval of the May 25, 2021 Board of Trustees Meeting Minutes Attachments: May 25, 2021 BOT Minutes 21-127 A Resolution of the Board of Trustees of the Town of Erie Approving a Construction Contract with Wagner Construction, Inc. - Colorado, for the Austin Avenue Water Main Attachments: Resolution Construction Contract Vicinity Map 21-204 A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for Professional Services with RESPEC, Inc., for Construction Management Services for the Austin Avenue Water Main Attachments: Resolution Construction Management Contract Vicinity Map 21-219 A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for Fair Contributions with the Boulder Valley School District RE-2 Attachments: Resolution No. 21-078 BVSD IGA 21-220 A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for Fair Contributions with the Saint Vrain Valley School District RE-1J Attachments: Resolution No. 21-077 SVVSD IGA Malcom Fleming, Town Administrator presented the item at 8:20 p.m. The Board of Trustees determined that item 21-220 along with item 21-219 (although approved on the Consent Agenda earlier) would come back for revisions on a future date.TBD. No action was taken. TOWN OF ERIE Page 2 Printed on 7/7/2021 Board of Trustees Meeting Minutes June 8, 2021 21-221 A Resolution of the Board of Trustees of the Town of Erie Awarding a Services Contract for Concrete Maintenance Services to Anna Vann dba Gold Star Concrete, Inc. Attachments: Resolution GSA Renewal Agreement - Revised3 V. PUBLIC COMMENT AND NON-AGENDA ITEMS Public Comment opened at 6:58 p.m. With no speakers, Public Comment closed at 6:59 p.m. VI. EXECUTIVE SESSION Mayor Pro Tem Haid moved to go into Executive Session. Trustee Gippe seconded the motion. The motion passed by the following vote at 7:03 p.m. Ayes 7- Mayor Pro Tem Haid Mayor Carroll Trustee Gippe Trustee van Woudenberg Trustee Bell Trustee Harrison Trustee Loflin 21-234 EXECUTIVE SESSION to hold a conference with the Town Attorney to receive legal advice on specific legal questions, pursuant to C.R.S. § 24-6-402(4)(b), concerning First Amendment issues The Board of Trustees reconvened at 7:35 p.m. VII. GENERAL BUSINESS The time is 7:35 p.m., and the executive session has concluded. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. Seeing none, the next item is Item 21-232. TOWN OF ERIE Page 3 Printed on 7/7/2021 Board of Trustees Meeting Minutes June 8, 2021 21-232 LGBTQ Pride and Equity Month Proclamation Attachments: Proclamation Trustee van Woudenberg read the proclamation at 7:37 p.m. 21-228 Juneteenth Proclamation Attachments: Juneteenth 2021 Trustee Loflin and Lauren Brooks read the proclamation at 7:40 p.m. 21-222 Consideration of a Community Organization Grant Request from Being Better Neighbors Attachments: Being Better Neighbors Community Grant Request Melissa Wiley, Deputy Town Administrator and Justin Brooks representing Being Better Neighbors, presented the item at 7:46 p.m. A motion was made by Trustee Bell, seconded by Trustee Loflin, that this agenda item be approved as amended. The motion carried by the following vote at 7:59 p.m. Ayes 7- Mayor Pro Tem Haid Mayor Carroll Trustee Gippe Trustee van Woudenberg Trustee Bell Trustee Harrison Trustee Loflin 21-166 Erie Police Department Directive / Protocol Task Force - Final Report Justin Brooks, spokesperson for the Erie PD Directive/Protocol Task Force presented this item at 7:59 p.m. No action was taken. TOWN OF ERIE Page 4 Printed on 7/7/2021 Board of Trustees Meeting Minutes June 8, 2021 21-175 A Resolution of the Board of Trustees of the Town of Erie Adopting an Updated Water Efficiency Plan and an Updated Drought and Water Supply Shortage Plan Attachments: Resolution Water Efficiency Plan Drought and Water Supply Shortage Plan Tyler Kesler, Sustainability and Water Conservation Specialist presented this item at 8:42 p.m. A motion was made by Trustee Harrison, seconded by Trustee Bell, that this agenda item be approved as amended. The motion carried by the following vote at 8:51 p.m. Ayes 7- Mayor Pro Tem Haid Mayor Carroll Trustee Gippe Trustee van Woudenberg Trustee Bell Trustee Harrison Trustee Loflin 21-208 A Resolution of the Board of Trustees of the Town of Erie Vacating the 2008 Pavement Management Criteria Policy Attachments: Resolution 2008 Pavement Management Criteria Policy Todd Fessenden, Public Works Director presented this item at 8:52 p.m. Trustee Gippe moved to approve the resolution. Mayor Pro Tem Haid seconded the motion. The motion passed with the following vote at 8:57 p.m. Ayes 7- Mayor Pro Tem Haid Mayor Carroll Trustee Gippe Trustee van Woudenberg Trustee Bell Trustee Harrison Trustee Loflin TOWN OF ERIE Page 5 Printed on 7/7/2021 Board of Trustees Meeting Minutes June 8, 2021 21-209 A Resolution of the Board of Trustees of the Town of Erie Approving a Change Order to the Construction Contract with Asphalt Specialties Company, Inc. for Erie AirPark Street Reconstruction Attachments: Resolution Construction Agreement Change Order Todd Fessenden, Director of Public Works presented this item at 8:57 p.m. A motion was made by Trustee Gippe, seconded by Trustee Harrison, that this agenda item be approved as amended. The motion carried by the following vote at 9:04 p.m. Ayes 7- Mayor Pro Tem Haid Mayor Carroll Trustee Gippe Trustee van Woudenberg Trustee Bell Trustee Harrison Trustee Loflin 21-236 Board of Trustees Virtual and In-Person Meeting Options Attachments: In-person Hybrid and Virtual Meeting Options Malcom Fleming, Town Administrator presented this item at 9:05 p.m. The general direction of the board was to begin hybrid meetings on August 10, 2021. VIII. STAFF REPORTS IX. BOARD MEMBER REPORTS AND ANNOUNCEMENTS Board members spoke about honoring WWII/D-Day veterans, Showing Up For Racial Justice - SURJ Boulder, Juneteenth event, Flatirons Meadow and Compass Garage Sales, County Road 7 and Erie Parkway signal timeline, clean up trash along I-25 off ramp to Erie Parkway, concern regarding construction traffic at Nine Mile and potential senior living in Erie. TOWN OF ERIE Page 6 Printed on 7/7/2021 Board of Trustees Meeting Minutes June 8, 2021 X. ADJOURNMENT The meeting adjourned at 9:35 p.m. Approved _______________________ Mayor Attested __________________________ Town Clerk TOWN OF ERIE Page 7 Printed on 7/7/2021