Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Agenda Board of Trustees Tuesday, January 24, 2023 6:30 PM Board Room Watch Meeting Live / Comment Virtually: https://bit.ly/BOT4thTuesday2023 I. Call Meeting to Order and Pledge of Allegiance 6:30 p.m. II. Roll Call III. Approval of the Agenda IV. Consent Agenda 6:30-6:35 p.m. 23-060 Approval of the January 10, 2023, Board of Trustees Regular Meeting Minutes Attachments: 01-10-2023 BOT Meeting Minutes 23-064 A Resolution of the Board of Trustees of the Town of Erie Approving the Fourth Amendment to the Employment Agreement with Town Administrator Malcolm Fleming Attachments: Fleming 4th Amend-R011923 Fleming 4th Amend-A011923 Fleming Employment Agreement 3rd Amendment 03-08-2022 Malcolm Fleming - Personal Development Plan Jan 2023 23-034 A Resolution of the Board of Trustees of the Town of Erie Approving an Intergovernmental Agreement with Boulder County Community Services for Two Dedicated Co-Responders Attachments: 23-012 Resolution.docx Intergovernmental Agreement - Town of Erie co-responder services 2023 revised 1.pdf Exhibit A - Co-responder Statement of Work - Erie 2023.pdf 23-050 A Resolution of the Board of Trustees of the Town of Erie, Colorado Authorizing Negotiations, Purchase, and if Necessary and Appropriate, the Exercise of the Town's Powers of Eminent Domain to Acquire a Fee Interest in Certain Real Property for the Construction, Operation and Use of Water Works, Facilities and/or Infrastructure TOWN OF ERIE Page 1 Printed on 1/23/2023 Board of Trustees Meeting Agenda January 24, 2023 Attachments: Waterworks Property Resolution (Hunt and Hefner)-R011923 23-043 A Resolution of the Board of Trustees of the Town of Erie Approving a Permanent Easement Agreement with Saint Vrain Valley School District, for the Construction and Maintenance of Traffic Signal Infrastructure at Weld County Road 5 and Flora View Drive Attachments: Resolution Easement 23-040 A Resolution of the Board of Trustees Approving the Purchase of a John Deere 6120M Cab Tractor from Potestio Brothers Equipment Attachments: Resolution 23-015 Potestio Brothers Equipment Purchase Agreement 23-047 A Resolution of the Board of Trustees of the Town of Erie Approving a Services Agreement with Senergy Petroleum, LLC for the Purchase of Bulk Fuel Attachments: Resolution Agreement V. Public Comment On Non-Agenda and Consent Items only. 6:35-6:45 p.m. (This agenda item provides the public an opportunity to discuss items that are not on the agenda or consent agenda items only. The Board of Trustees is not prepared to decide on matters brought up at this time, but if warranted, will place them on a future agenda.) VI. General Business 23-019 A Resolution of the Board of Trustees of the Town of Erie Recognizing Indigenous Peoples’ Day as a Town Observed Holiday and adding this Holiday to the Town’s Benefit Package Attachments: 2023.01.24 Indigenous Peoples' Day Resolution 6:45-7:00 p.m. Presenter(s): Malcolm Fleming, Town Administrator Alicia Melendez, Human Resources Director Alberto De Los Rios, Diversity, Equity and Inclusion Manager 23-049 Downtown Infrastructure Improvements Project Update Attachments: RockSol Downtown Infrastrucutre 1.24.23 7:00-7:45 p.m. Presenter(s): Lucas Workman, Economic Development Manager Matt Wessell, RockSol Consulting Group 23-028 Review and Approval of Recommendation for a Public Art Installation with Dixie Friend Gay. TOWN OF ERIE Page 2 Printed on 1/23/2023 Board of Trustees Meeting Agenda January 24, 2023 Attachments: 20230117 Public Art Presentation - AR Edits Essence of Erie 7:45-8:15 p.m. Presenter(s): Patrick Hammer, Director of Parks & Recreation Ananda Golden, Managing Principal, Designing Local, Ltd. Tom Garrison, Community Volunteer 23-036 PUBLIC HEARING: A Resolution of the Board of Trustees of the Town of Erie Approving the Colliers Hill Filing No. 6 Preliminary Plat with Conditions Attachments: BOT Resolution No. 23-014 PC Resolution P22-11 Staff Report Colliers Hill Filing No. 6 Preliminary Plat & Landscaping Plan Application & Narrative Applicant Materials I Applicant Materials II Applicant Materials III - CDS & responses Referral Comments I Referral Comments II Neighborhood Meeting Information Notifications Applicant Presentation Staff Presentation Bridgewater (Colliers Hill) PUD Overlay Amendment No 6 8:15-9:00 p.m. Presenter(s): Christopher C. LaRue, Senior Planner VII. Staff Reports Information Only 23-045 Planning & Development Monthly Report Attachments: Planning & Development Monthly Report - December 2022 23-048 Public Works Monthly Report Attachments: Monthly Report 23-068 Finance Sales Tax Monthly Report Attachments: Finance Sales Tax Monthly Report VIII. Board Member Reports and Announcements TOWN OF ERIE Page 3 Printed on 1/23/2023 Board of Trustees Meeting Agenda January 24, 2023 9:00-9:20 p.m. IX. Executive Session 23-063 EXECUTIVE SESSION to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators, pursuant to C.R.S. § 24-6-402(4)(e), regarding acquisition of streetlights in the Town. 9:20-10:05 p.m. X. Adjournment 10:05 p.m. (The Board’s Goal is that all meetings be adjourned by 10:30pm. An agenda check will be conducted at or about 10:00 p.m., and no later than at the end of the first item finished after 10:00 p.m. Items not completed prior to adjournment will generally be taken up at the next regular meeting.) TOWN OF ERIE Page 4 Printed on 1/23/2023