Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Agenda Board of Trustees Tuesday, May 23, 2023 6:30 PM Erie Town Hall Board Room 645 Holbrook Erie, CO 80516 Regular Meeting Watch or Comment Virtually: https://bit.ly/BOT4thTuesday2023 I. Call Meeting to Order and Pledge of Allegiance 6:30 p.m. II. Roll Call III. Approval of the Agenda IV. Consent Agenda 6:30-6:35 p.m. 23-283 Approval of the May 9, 2023, Board of Trustees Regular Meeting Minutes Attachments: 05-09-2023 BOT Minutes 23-263 Memorial Day Proclamation Attachments: Proclamation 23-276 An Ordinance of the Board of Trustees of the Town of Erie Authorizing the Transfer of Real Property to Vista Pointe Homeowner's Association Attachments: Ordinance 013-2023 Exhibit A 23-277 A Resolution of the Board of Trustees of the Town of Erie Approving Change Order No. 3 with MPI Companies for the Street Maintenance Program Attachments: Resolution 23-061 Change Order 3 Construction Contract 06-28-2022 Change Order 1 Change Order 2 23-279 A Resolution of the Board of Trustees of the Town of Erie Approving a Construction Contract with JOC Construction, LLC for the Erie Community TOWN OF ERIE Page 1 Printed on 5/22/2023 Board of Trustees Meeting Agenda May 23, 2023 Center Pool Staircase Structural Repairs Project Attachments: Resolution 23-060 Construction Contract - ECC Pool Staircase Structural Repairs Project 23-281 A Declaration in Support of National Safety Month Attachments: Proclamation National Safety Month Poster 23-289 A Resolution of the Board of Trustees of the Town of Erie Referring to Voters the Proposed Home Rule Charter, Setting Out Alternative Language for Consideration by Voters, Calling a Special Election on November 7, 2023, to be Coordinated with Boulder and Weld Counties, and Ordering Publication of Notice of the Proposed Charter Attachments: Resolution 23-063 V. Public Comment On Non-Agenda and Consent Items only. 6:35-6:45 p.m. (This agenda item provides the public an opportunity to discuss items that are not on the agenda or consent agenda items only. The Board of Trustees is not prepared to decide on matters brought up at this time, but if warranted, will place them on a future agenda.) VI. General Business 23-296 Pride Month Proclamation Attachments: Pride Proclamation 6:45-6:50 p.m. Presenter(s): Trustee Emily Baer, Sponsor Alberto De Los Rios, Diversity, Equity and Inclusion Manager 23-274 A Resolution of the Board of Trustees of the Town of Erie Approving a Reimbursement Agreement with Vista Pointe Homeowners’ Association As Part of the Erie Neighborhood Improvement Program Attachments: Resolution 23-059 Reimbursement Agreement 6:50-7:05 p.m. Presenter(s): Luke Bolinger, Development & Neighborhood Services Division Manager 23-026 PUBLIC HEARING: An Ordinance of the Board of Trustees of the Town of Erie Rezoning the property known as Erie Air Park from Airport (AP) to Planned Development (PD) TOWN OF ERIE Page 2 Printed on 5/22/2023 Board of Trustees Meeting Agenda May 23, 2023 Attachments: BOT Ordinance No. 002-2023 PC Resolution No. P22-12 Staff Report Proposed PD-DP Application & Narrative Other Applicant Materials Referral Comments Neighborhood Meeting Information Notifications Applicant Presentation Staff Presentation Public Comments 7:05-7:35 p.m. Presenter(s): Chris LaRue, Senior Planner 23-162 A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement with Iconergy LLC for the Energy Performance Contract Attachments: Resolution 23-062 Agreement Presentation 7:35-7:55 p.m. Presenter(s): Todd Fessenden, Public Works Director Chad Alexander, Facilities Manager Carl Hurst, Iconergy 23-302 Town Hall Expansion Project Update Attachments: 2023.05. 23 Update 7:55-8:10 p.m. Presenter(s): Malcolm Fleming, Town Administrator 23-301 Discussion of Draft Virtual Participation and Virtual Meeting Policy Attachments: Virtual Meeting Policy 2023.05.23 Draft 8:10-8:25 p.m. Presenter(s): Malcolm Fleming, Town Administrator VII. Staff Reports Information Only 23-285 Public Works Monthly Report Attachments: PW Report.docx 23-297 Finance Sales Tax Monthly Report TOWN OF ERIE Page 3 Printed on 5/22/2023 Board of Trustees Meeting Agenda May 23, 2023 Attachments: Finance Sales Tax Monthly Report 23-278 Planning & Development Monthly Report Attachments: Planning & Development BOT Report_May 2023 VIII. Board Member Reports and Announcements 8:25-8:45 p.m. IX. Executive Session 23-300 EXECUTIVE SESSION to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators, pursuant to C.R.S. § 24-6-402(4)(e), and to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property, pursuant to C.R.S. § 24-6-402(4)(a), for which a topic cannot be disclosed without compromising the purpose of the executive session 8:45-9:15 p.m. X. General Business 23-299 Action as a Result of Executive Session 9:15-9:20 p.m. XI. Adjournment 9:20 p.m. (The Board’s Goal is that all meetings be adjourned by 10:30pm. An agenda check will be conducted at or about 10:00 p.m., and no later than at the end of the first item finished after 10:00 p.m. Items not completed prior to adjournment will generally be taken up at the next regular meeting.) TOWN OF ERIE Page 4 Printed on 5/22/2023