Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Agenda Board of Trustees Tuesday, September 26, 2023 6:30 PM Town Hall Board Room In-Person Meeting Watch or Comment Virtually: https://bit.ly/BOT4thTuesday2023 I. Call Meeting to Order and Pledge of Allegiance 6:30 p.m. II. Roll Call III. Approval of the Agenda IX. Executive Session 6:35-7:35 p.m. 23-467 EXECUTIVE SESSION to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators, pursuant to C.R.S. § 24-6-402(4)(e), and to hold a conference with the Town's special counsel to receive legal advice on specific legal questions, pursuant to C.R.S. § 24-6-402(4)(b), regarding the Civitas/Crestone Peak Operating Agreement; and to hold a conference with the Town's litigation counsel to receive legal advice on specific legal questions, pursuant to C.R.S. § 24-6-402(4)(b), regarding the Town's litigation with AIG. IV. Consent Agenda 7:35-7:40 p.m. 23-477 Approval of September 12, 2023 Board of Trustees Regular Meeting Minutes Attachments: 09-12-2023 BOT Minutes 23-074 Proclamation on Code Enforcement Officer Appreciation Month Attachments: 2023 Code Enforcement Proclamation.docx 23-387 A Resolution of the Board of Trustees of the Town of Erie Approving a Three-Party Agreement with Ranchwood, LLC, and Stephen D. Tebo d/b/a Tebo Properties Regarding the Town Center TOWN OF ERIE Page 1 Printed on 9/25/2023 Board of Trustees Meeting Agenda September 26, 2023 Attachments: Resolution 23-093 3-Party Agreement 2006 Original Agreement 23-440 A Resolution of the Board of Trustees of the Town of Erie Appointing a Member to the Historic Preservation Advisory Board Attachments: Resolution Litzau, David Application and Resume.pdf 23-442 A Resolution of the Board of Trustees of the Town of Erie Authorizing the Purchase of a Ventrac Tractor and Accessories for Fire Mitigation Work with Potestio Brothers Equipment. Attachments: Resolution 23-106 Funding Agreement - Boulder County Quote - Potestio Brothers 23-450 A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for the Longs Peak Park Irrigation Rehabilitation Project with Elite Industries, Inc. Attachments: Resolution 23-104 Agreement for Services - Elite Industries DRAFT 23-453 A Resolution of the Board of Trustees of the Town of Erie Approving a Construction Contract with JOC Construction, LLC for the 119th and Erie Parkway Roundabout Turn Lane Improvements Project Attachments: Resolution Construction Contract Project Map 23-470 An Ordinance of the Board of Trustees of the Town of Erie Authorizing the Town Clerk to Administratively Approve Retail Establishment Permit Applications and Amending the Criteria for Approval under Section 4-8-12 of the Erie Municipal Code for Open Container and Private Event Permits Attachments: Ordinance 025-2023 23-429 An Ordinance of the Board of Trustees of the Town of Erie Adding a New Chapter 15 to Title 4 of the Erie Municipal Code, to Regulate Mobile Vendors Attachments: Presentation Ordinance 022-2023 23-466 A Resolution of the Board of Trustees of the Town of Erie Approving a Lease Agreement with the Diana Shannon Living Trust for 130 Wells Street and 570 Kattell Street TOWN OF ERIE Page 2 Printed on 9/25/2023 Board of Trustees Meeting Agenda September 26, 2023 Attachments: Resolution 23-110 Lease Agreement Original Lease Agreement 2020-2023 V. Public Comment On Non-Agenda and Consent Items only. 7:40-7:50 p.m. (This agenda item provides the public an opportunity to discuss items that are not on the agenda or consent agenda items only. The Board of Trustees is not prepared to decide on matters brought up at this time, but if warranted, will place them on a future agenda.) VI. General Business 23-468 A Resolution Of The Board Of Trustees Of The Town Of Erie Approving Written Notice Of Termination Of The Amended And Restated Operator Agreement With Crestone Peak Resources LLC. Attachments: Draft Written Notice of Termination Resolution 23-115-2 7:50-8:00 p.m. Presenter(s): David Frank, Energy & Environmental Program Specialist 23-471 PUBLIC HEARING: A Resolution of the Board of Trustees of the Town of Erie Approving the Town Hall Expansion Certificate of Appropriateness Attachments: Staff Report Town Hall COA Staff Presentation Town Hall COA Resolution 23-114 HPAB COA Recommendation Town Hall Expansion COA Plans COA Application Form Secretary of Interior Standards for Rehabilitation of Hist Resources 8:00-8:45 p.m. Presenter(s): Harry Brennan, Senior Planner 23-456 A Resolution of the Board of Trustees of the Town of Erie Approving the First Amendment to the Construction Manager at Risk Contract with Fransen Pittman Construction for the Town Hall Expansion Project Attachments: Resolution First Amendment Presentation 8:45-9:00 p.m. Presenter(s): Todd Fessenden, Public Works Director Chad Alexander, Facilities Operations Services Manager VII. Staff Reports TOWN OF ERIE Page 3 Printed on 9/25/2023 Board of Trustees Meeting Agenda September 26, 2023 Information Only 23-457 Public Works Monthly Report Attachments: Monthly Report Water Fluoridation Quality Award & Letter 23-469 Finance Sales Tax Monthly Report Attachments: Finance Sales Tax Monthly Report 23-449 Planning & Development Monthly Report Attachments: Monthly Report - September 2023 23-482 Community Priorities and Quarterly Status Report on Priorities & Multi-Year Projects Attachments: Department Tracking 2023.09.26 Q3 Department Tasks Status VIII. Board Member Reports and Announcements 9:00-9:20 p.m. XI. Adjournment 9:20 p.m. (The Board’s Goal is that all meetings be adjourned by 10:30pm. An agenda check will be conducted at or about 10:00 p.m., and no later than at the end of the first item finished after 10:00 p.m. Items not completed prior to adjournment will generally be taken up at the next regular meeting.) TOWN OF ERIE Page 4 Printed on 9/25/2023