Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Agenda Board of Trustees Tuesday, October 24, 2023 7:05 PM Town Hall Board Room or immediately following the Urban Renewal Authority Meeting In-Person Meeting Watch or Comment Virtually: https://bit.ly/BOT4thTuesday2023 I. Call Meeting to Order and Pledge of Allegiance 7:05 p.m. II. Roll Call III. Approval of the Agenda IV. Consent Agenda 7:05-7:10 p.m. 23-530 Approval of the October 10, 2023 Regular Board of Trustee Meeting Minutes Attachments: 10-10-2023 BOT Minutes 23-073 Proclamation on Law Enforcement Records Personnel Appreciation Week November 5-11, 2023 Attachments: 2023 LE Records Personnel Week Proclamation.docx 23-460 A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for Professional Services with RockSol Consulting Group, Inc., for Construction Management Services for the County Line Rd Roadway Improvements Attachments: Professional Services Agreement Resolution 23-119 23-475 A Resolution of the Board of Trustees of the Town of Erie Approving the Second Amendment to the Construction Manager at Risk Contract with Fransen Pittman Construction for the Town Hall Expansion Project Attachments: Resolution 23-121 Second Amendment 23-479 A Resolution of the Board of Trustees of the Town of Erie Approving a 2023 Land and Water Conservation Fund Grant Application for the TOWN OF ERIE Page 1 Printed on 10/20/2023 Board of Trustees Meeting Agenda October 24, 2023 Schofield Farm Open Space Project Attachments: Resolution 23-116 23-500 An Ordinance of the Board of Trustees of the Town of Erie Amending Section 6-11-2 of the Erie Municipal Code, Regarding Abandoned Vehicles Attachments: Abandoned Vehicles Ordinance 23-501 An Ordinance of the Board of Trustees of the Town of Erie Amending Section 7-1-5 of the Erie Municipal Code, Regarding the Application Timeline for Block Parties Attachments: Ordinance 029-2023 23-505 A Resolution of the Board of Trustees of the Town of Erie Approving a Temporary Construction Easement for Construction of the South Boulder Canyon Ditch Project Attachments: Resolution 23-118 Temporary Construction Easement Vicinity Map 23-506 A Resolution of the Board of Trustees of the Town of Erie Approving a Design-Build Construction Contract with JOC Construction, LLC for the South Boulder Canyon Ditch Project Attachments: Resolution 23-124 Construction Contract Vicinity Map V. Public Comment On Non-Agenda and Consent Items only. 7:10-7:20 p.m. (This agenda item provides the public an opportunity to discuss items that are not on the agenda or consent agenda items only. The Board of Trustees is not prepared to decide on matters brought up at this time, but if warranted, will place them on a future agenda.) VI. General Business 23-514 Native American Heritage Month Proclamation Attachments: Proclamation 7:20-7:25 p.m. Presenter(s): Justin Brooks, Mayor 23-518 AEDAB and Staff Recommendation on Airport Contracts Attachments: Chapter 8 - Strategic Business Plan and Rate Study 7:25-7:55 p.m. TOWN OF ERIE Page 2 Printed on 10/20/2023 Board of Trustees Meeting Agenda October 24, 2023 Presenter(s): Todd Fessenden, Public Works Director Paul Houghtaling, AEDAB Chair 23-519 Public Hearing: Presentation of the 2024 Budget Attachments: 2023.10.24 Public Hearing Budget Memo 2024 1st Public Hearing Presentation 7:55-8:55 p.m. Presenter(s): Cassie Bethune, Finance Manager Victoria Runkle, Interim Finance Director Melissa Wiley, Deputy Town Administrator Malcolm Fleming, Town Administrator 23-526 A Resolution of the Board of Trustees of the Town of Erie Repealing Resolution 10-40, the Resolution Establishing the General Fund Stabilization Reserve Account Attachments: GF_Reserve_Calculation_Worksheet Resolution 23-122 DRAFT Reserve Policy-R102023 Resolution 10-40 Ordinance No. 826 8:55-9:05 p.m. Presenter(s): Malcolm Fleming, Town Administrator VII. Staff Reports Information Only 23-476 Public Works Monthly Report Attachments: Monthly Report 23-515 Finance Sales Tax Monthly Report Attachments: Finance Sales Tax Monthly Report 23-503 Planning & Development Monthly Report Attachments: Monthly Report - October VIII. Board Member Reports and Announcements 9:05-9:25 p.m. IX. Executive Session 23-532 EXECUTIVE SESSION to hold a conference with the Town's litigation counsel to receive legal advice on specific legal questions, pursuant to C.R.S. § 24-6-402(4)(b), regarding the Town's litigation with AIG, and for the purposes of discussion of a personnel matter not involving any specific TOWN OF ERIE Page 3 Printed on 10/20/2023 Board of Trustees Meeting Agenda October 24, 2023 employees who have requested discussion of the matter in open session, any member of this body or any elected official, the appointment of any person to fill an office of this body or of an elected official, or personnel policies that do not require the discussion of matters personal to particular employees, pursuant to C.R.S. § 24-6-402(4)(f), concerning the Town Administrator. 9:25-10:15 p.m. X. Adjournment 10:15 p.m. (The Board’s Goal is that all meetings be adjourned by 10:30pm. An agenda check will be conducted at or about 10:00 p.m., and no later than at the end of the first item finished after 10:00 p.m. Items not completed prior to adjournment will generally be taken up at the next regular meeting.) TOWN OF ERIE Page 4 Printed on 10/20/2023