Town Board Meeting

TABLE OF CONTENTS Budget Message………………………………………………………………….……….……….…Page 2 Budget Ordinance…………………………………………………………………………....……..Page 6 Property Tax Summary…………………………………………………………………..……..Page 11 Total Revenues & Expenses………………………………………………………….…..……Page 12 Revenues…………………………………………………………………………….………………..Page 13 Total Expenditures by Department……………………………….………………….……..Page 16 Governing Board……………………………………………………..…………………….……..Page 17 Administration………………………………………………………………………………………Page 19 Non-Departmental…………………………………………………………………………………Page 23 Planning……………………………………………………………………………………………….Page 29 Powell Bill…………………………………………………………………………………………….Page 32 Police……………………………………………………………………………………………………Page 34 Police-SRO……………………………………………………………………………………………Page 42 Contracted Services- Fire………………………………………………………………………..Page 45 EPW Admin…………………………………………………………………………………………Page 46 Streets…………………………………………………………………………………………………..Page 50 Sanitation……………………………………………………………………………………………...Page 55 Storm Water…………………………………………………………………………………………Page 57 Recreation…………………………………………………………………………………………….Page 59 Library………………………………………………………………………………………………….Page 65 Community Building……………………………………………………………………………..Page 66 Job Classification and Grade Scale…………………………………………………………..Page 68 Fee Schedule………………………………………………………………………….……………..Page 70 2 3 4 5  TOWN OF ERWIN Mayor Randy L. Baker P.O. Box 459 · Erwin, NC 28339 Mayor Pro Tem Ph: 910-897-5140 · Fax: 910-897-5543 Ricky W. Blackmon www.erwin-nc.org Commissioners Alvester L. McKoy Timothy D. Marbell Charles L. Byrd David L. Nelson William R. Turnage BUDGET ORDINANCE TOWN OF ERWIN FY 2024/2025 BE IT ORDAINED by the Board of Commissioners of the Town of Erwin, North Carolina, that the following revenues and expenditures, together with certain restrictions and authorizations, are hereby adopted. The following amounts are hereby appropriated for the operations of the Town government and its activities for the fiscal year beginning July 1, 2024, and ending June 30, 2025, as per detailed fund; GENERAL FUND REVENUES IT IS ESTIMATED THAT THE FOLLOWING REVENUES WILL BE AVAILABLE IN THE GENERAL FUND FOR THE FISCAL YEAR BEGINNING JULY 1, 2024 AND ENDING JUNE 30, 2025: AD VALOREM TAXES (CURRENT YEAR) $1,502,558.00 AD VALOREM TAXES (MOTOR VEHICLES) $201,542.00 SALES AND USE TAX $1,011,139.00 SANITATION FEES $475,000.00 OTHER STATE-COLLECTED REVENUES $216,800.00 FIRE DESIGNATED TAXES $337,269.00 STORMWATER UTILITY FEES $69,000.00 POWELL BILL FUNDS $160,000.00 TRANSFER FROM OTHER FUNDS $133,409.00 FUND BALANCE APPROPRIATED $0.00 OTHER $353,389.00 TOTAL GENERAL FUND REVENUES $4,460,106.00 6 GENERAL FUND EXPENDITURES THE FOLLOWING AMOUNTS ARE HEREBY APPROPRIATED IN THE GENERAL FUND FOR THE OPERATION OF THE MUNICIPAL GOVERNMENT FOR THE FISCAL YEAR BEGINNING JULY 1, 2024 AND ENDING JUNE 30, 2025: GOVERNING BOARD $37,815.00 ADMINISTRATION $378,081.00 NON-DEPARTMENTAL $398,678.00 INSPECTIONS/CODE ENFORCEMENT $245,390.00 POWELL BILL- STREETS $192,000.00 POLICE $1,293,679.00 POLICE (SRO) $83,266.00 FIRE (CONTRACTED) $337,269.00 PUBLIC WORKS- ADMINISTRATION $145,016.00 PUBLIC WORKS- STREETS $501,685.00 PUBLIC WORKS- SANITATION $343,759.00 PUBLIC WORKS- STORMWATER $71,400.00 PARKS AND RECREATION $406,068.00 COMMUNITY CENTER $26,000.00 TOTAL GENERAL FUND EXPENDITURES $4,460,106.00 GROUP HEALTH RESERVE FUND REVENUES IT IS ESTIMATED THAT THE FOLLOWING REVENUES WILL BE AVAILABLE IN THE GROUP HEALTH RESERVE FUND FOR THE FISCAL YEAR BEGINNING JULY 1, 2024, AND ENDING JUNE 30, 2025: TRANSFER FROM GENERAL FUND: $14,000.00 TOTAL GROUP HEALTH RESERVE FUND REVENUES: $14,000.00 GROUP HEALTH RESERVE FUND EXPENDITURES THE FOLLOWING AMOUNTS ARE HEREBY APPROPRIATED IN THE GROUP HEALTH RESERVE FUND FOR THE OPERATION OF THE MUNICIPAL GOVERNMENT FOR THE FISCAL YEAR BEGINNING JULY 1, 2024, AND ENDING JUNE 30, 2025: EMPLOYEE HEALTH REIMBURSEMENTS: $14,000.00 TOTAL GROUP HEALTH RESERVE EXPENDITURES: $14,000.00 7 CAPITAL RESERVE FUND REVENUES IT IS ESTIMATED THAT THE FOLLOWING REVENUES WILL BE AVAILABLE IN THE CAPITAL RESERVE FUND FOR THE FISCAL YEAR BEGINNING JULY 1, 2024, AND ENDING JUNE 30, 2025: TOTAL CAPITAL RESERVE FUND REVENUES: $0 CAPITAL RESERVE FUND EXPENDITURES THE FOLLOWING AMOUNTS ARE HEREBY APPROPRIATED IN THE CAPITAL RESERVE FUND FOR THE OPERATION OF THE MUNICIPAL GOVERNMENT FOR THE FISCAL YEAR BEGINNING JULY 1, 2024 AND ENDING JUNE 30, 2025: TRANSFER TO GENERAL FUND: $0 TOTAL CAPITAL RESERVE EXPENDITURES; $0 AMERICAN RESCUE PLAN FUND REVENUES IT IS ESTIMATED THAT THE FOLLOWING REVENUES WILL BE AVAILABLE IN THE AMERICAN RESCUE PLAN FUND FOR THE FISCAL YEAR BEGINNING JULY 1, 2024, AND ENDING JUNE 30, 2025: TOTAL AMERICAN RESCUE PLAN FUND REVENUES: $91,409 AMERICAN RESCUE PLAN FUND EXPENDITURES THE FOLLOWING AMOUNTS ARE HEREBY APPROPRIATED IN THE AMERICAN RESCUE PLAN FUND FOR THE OPERATION OF THE MUNICIPAL GOVERNMENT FOR THE FISCAL YEAR BEGINNING JULY 1, 2024 AND ENDING JUNE 30, 2025: TRANSFER TO GENERAL FUND: $91,409 TOTAL AMERICAN RESCUE PLAN EXPENDITURES; $91,409 8 PRIEBE FUND REVENUES IT IS ESTIMATED THAT THE FOLLOWING REVENUES WILL BE AVAILABLE IN THE PRIEBE FUND FOR THE FISCAL YEAR BEGINNING JULY 1, 2024, AND ENDING JUNE 30, 2025: TOTAL PRIEBE FUND REVENUES: $ 10,000 PRIEBE FUND EXPENDITURES THE FOLLOWING AMOUNTS ARE HEREBY APPROPRIATED IN THE PRIEBE FUND FOR IMPROVEMENTS AT AL WOODALL PARK AND/OR EXPENDITURES TO COVER THE COSTS OF TRAVELING FOR TEAMS THAT MAKE THE ALL-STAR TOURNAMENT FOR THE FISCAL YEAR BEGINNING JULY 1, 2024, AND ENDING JUNE 30, 2025: TRANSFER TO GENERAL FUND: $10,000 TOTAL PRIEBE FUND EXPENDITURES: $10,000 TAX LEVY There is hereby levied a tax rate of $0.575 on each $100 property valuation as listed for taxes as of January 1, 2023, on the tax records of Harnett County. This includes a $.48 tax rate for general services and a $0.095 tax rate for fire protection services. FEE SCHEDULE The attached fee schedule, formally the Town of Erwin Fee Schedule for FY 2024-2025, is adopted as part of the annual operating budget, setting fees for various Town services and permits. JOB CLASSIFICATION AND GRADE SCHEDULE The attached job classification and grade schedule, formally Town of Erwin Job Classification and Grade 2024-2025, is adopted as part of the annual operating budget, setting the number of positions and grade (rate of pay) for each job classification within each Town Department. SPECIAL AUTHORIZATION- BUDGET OFFICER The budget is approved as a departmental budget and the budget officer shall be authorized to reallocate departmental allocations among the various objects of expenditure, as he/she believes necessary. The budget officer shall be authorized to effect interdepartmental transfers in the same fund, not to exceed five percent of the appropriated monies for the department where the allocation is being reduced. Notations of all such transfers shall be made to the Board at the next succeeding Board meeting. 9 RESTRICTIONS- BUDGET OFFICER The interfund transfer of monies shall be accomplished by Board authorization only. The utilization of any contingency appropriation shall be accomplished by Board authorization only. ADOPTION Copies of the budget ordinance shall be furnished to all appropriate officials of the municipality and kept on file for proper recordation of receipts and disbursement of funds. ADOPTED by the Board of Commissioners of the Town of Erwin, this 6th day of June 2024. _________________________ Randy L. Baker Mayor ATTEST: ________________________________ Katelan Blount Deputy Town Clerk 10  PROPERTY TAX SUMMARY REAL PROPERTY $315,081,073 X .48 (tax rate)/100= $1,512,389 X .9935% (tax collection rate): $1,502,558 VEHICLES $41,988,026 .48/100= $201,542 FIRE DEPARTMENT REAL PROPERTY $315,081,073 X .095 (tax rate)/100= $299,327 X .9935% (tax collection rate): $297,381 VEHICLES $41,988,026 X .095/100= $39,888 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67  Town of Erwin Job Classification and Grade 2024-2025 Departments Number of Positions Grade Administration Town Manager 1 31 Finance Director 1 21 Town Clerk/Human Resources Director 1 18 Finance Officer/Deputy Clerk 1 15 Planning Town Planner 1 19 Code Enforcement Officer 1 17 Police Police Chief 1 25 Lieutenant 1 19 Investigator/Community Officer 2 18 Patrol Sergeant 2 17 Senior Patrol Officer 2 15 Patrol Officer 6 14 School Resource Officer 2 14 Part-Time Patrol Officers 6 Records Clerk 1 12 *Cadet 2 68 Public Works (Administration, Streets Sanitation, Storm Water Public Works Director 1 23 Mechanic/Crew Leader 1 12 Maintenance Worker 1 7 Heavy Equipment Operator (Sanitation) 0 12 Heavy Equipment Operator (Street) 2 12 Part-time Varies Parks and Recreation Parks & Recreation Director 1 21 Athletic Program Director 1 15 Park Maintenance Specialist 1 10 Part-time Varies 69  TOWN OF ERWIN FEE SCHEDULE FY 2024-2025 ADMINISTRATIVE FEES Copier usage (Per Page) .25 Agenda Packet $8.00 (per meeting) Ordinance $25.00 Return Check Fee $25.00 Police/Accident Reports $5.00 Notary Fees $5.00 PRIVILEGE LICENSE FEES Beer off Premises ABC Permit $ 20.00 Beer on Premises ABC Permit $ 25.00 Wine-"Off Premises" ABC Permit $ 20.00 Wine-"On Premises" ABC Permit $ 25.00 MONTHLY GARBAGE COLLECTION FEES Residential Collection (Household Waste) $ 7.92/Container Residential Collection (Household Recycling) $ 3.05/Container Other Solid Waste Collection (Yard, White, Brown) $ 10.00/Month Storm Water Collection $ 2.50/ Month Vehicle Fee $7.00/Year Additional Solid Waste Collection Fees Pursuant to Chapter 2, Section 4-2018(d) Level I:…………$40.00 Level II:………...$80.00 Level III:………..$120.00 PLANNING FEES Subdivision Review Applications Minor Subdivision Final Plat $300 + $10.00 per lot Major Subdivision Preliminary Review $300 + $10.00 per lot Major Subdivision Final Plat Review $300 + $10.00 per lot Certification of Exempt and/or Recombination Plats $50 Planned Unit Development- Residential/Non-Residential $500 + $4.00 per lot Manufactured Home Parks- Residential $250.00 + $20.00 per lot 70 Code Enforcement Daily Fines for violation(s) Found in Section 36-548 in Town Code Mowing lot 100% contractor charge Removing trash from lots 100% contractor charge Zoning Compliance Permits Zoning permit, change-in-use, or occupancy $50 per lot Zoning permit in Flood Plain Zones $100 per lot Temporary Zoning Permit $50/year Temporary Mobile Produce Stand Permit $25/year Zoning Verification Permit $25 Zoning Verification Letter $50 Site Plan and Permit Review (new construction and/or additions per lot) Single Family Homes $75 per lot Single Family Homes in Flood Plain $125 per lot New Multi-family Dwellings $200 per lot Revised Multi-Family Dwellings $75 per lot Planning Board Fees Application for rezoning map amendment $350 Application for Special Use Permits $350 Application for Text Amendment to Ordinance $350 Application for a Street Closing $500 Board of Adjustment Fees Application for Variance $350 Appeal Zoning Administrator’s Decision $350 Sign Permit Fees Wall Sign $50/each Ground sign/freestanding sign (requiring footings and wind calculations) $100/each Temporary Construction Signs $50/each Outdoor Advertising/High Rise (plus inspection fees) $100/each Temporary Banner/windblown signs $20/each Political Signs and special event signs $100* *$90 refunded if all signs are removed within 5 days of an election day/day of the special event Cell Tower Fees Concealed Attached wireless communications facility (i.e. water tank, church steeple, etc.) $5,000 Collocated or combined wireless communications facility (i.e. basic co-location) $1,000 71 Free-standing Concealed wireless communications facility (i.e. clock tower) $6,000 Non-concealed free standing wireless communications facility (i.e. monopole, guided tower) $7,000 Storm Drainage Review Storm Drainage Review $350 RECREATION FEES SPORT REGISTRATION FEES Residents who live inside Town Limits $25.00 Residents who live outside Town Limits $45.00 RENTAL RATES General Park Rental Rates Field- $55 an hour/per field Lights- $20 an hour per field Erwin Gym Residents- $100 Deposit + $50 for 2 hours $15/hour for each additional hour Non-Residents- $100 Deposit + $75 for 2 hours $15/hour for each additional hour Picnic Shelter/Gazebo Residents- $25 Deposit Non-Residents $25 Deposit + $25 daily fee Youth Tournaments and Showcases There is a minimum of nine teams needed to host a youth recreation tournament • 9-13 Teams: $185 per team • 14-18 Teams- $165 per team • 19-22 Teams- $145 per team • 24+ Teams- $3,100 flat rate These rates are based on a two-day tournament (1/2 team rate applies for a single day). If the number of team that you have over the weekend varies by day, the day with the most teams will be the day to determine the rates. For tournaments longer than two days Town Staff will customize a rate structure based on the approved rates for a two-day tournament. Adult Tournaments There is a minimum of five teams needed to host and adult tournament 72  • 5-19 Teams: $1,600 flat rate • 20-23 Teams: $1,800 flat rate • 24+ Teams: $2,000 flat rate These rates are based on a two-day tournament (1/2 team rate applies for a single day). If the number of team that you have over the weekend varies by day, the day with the most teams will be the day to determine the rates. Community Building Residents- $100 Deposit + $300/daily rental fee Non-Residents $100 Deposit + $400/daily rental fee 73