Library Board of Trustees Meeting

Escondido Public Library Board of Trustees SPECIAL BOARD MEETING MINUTES Thursday, June 12, 2014, 10:30 a.m. Library Turrentine Room CALL TO ORDER: Trustee Cameron called the meeting to order at 10:45 am. Members Present: Elmer Cameron, Mirek Gamy, James Lund Members Absent: Virginia Loh-Hagan, Gary Knight Staff Present: Loretta McKinney, Director of Library & Community Services; Cynthia Smith, Deputy City Librarian: Janet Rulien, Board Secretary WRITTEN/ORAL COMMUNICATIONS: None. Trustee Cameron welcomed Library Support groups saying the purpose of this Workshop is to bring support groups together to set goals for the Library's future and create action plans to achieve the goals. He stated that all Library Support Groups are here for the Library and need to unify with the ultimate goal of expanding library services. The focus of the Workshop is to build an action plan as a unified group. Camille Primm, Workshop facilitator, started the Workshop portion of the meeting at 10:50 a.m. She welcomed the group and gave the Support Group members accolades for their time and commitment. She then moved into the Workshop by reviewing prioritized ideas submitted by each group. The common idea among the groups was to create a Steering Committee to communicate and coordinate common goals. The groups created action items using the SMART method for goal setting to coordinate communication, sustain Library services, expand the Library facility and create a Steering Committee. Ms. Primm will consolidate the input and provide a summary to Library Administration to share with the support group members. The recommendation was made for a Steering Committee to meet by August 1, 2014 to maintain momentum. Adjourned: 12:40 p.m. Respectfully submitted, ed,"yeidm,() Elmer Cameron, Acting Secretary /jr  Escondido Public Library Board of Trustees Board Meeting Minutes Tuesday, June 12, 2018, 2:00 p.m. CALL TO ORDER: President Guiles called the meeting to order at 2:09 p.m. Members Present: President Ron Guiles and Trustee Elmer Cameron, Members Absent: Mirek Gorny, Gary Knight and Mayra Salazar. LS&S Staff Present: Patricia Crosby - Library Director; Faith McLaughlin - Administrative Coordinator, Tom Poure - Marketing and Sales LS&S Riverside ORAL COMMUNICATIONS: President Guiles announced that there was not a quorum present and therefore oral communications may be heard but will not be voted on and previous meeting minutes will not be voted on orapproved. Woman (unknown) asked if the upcoming dates will include printed materials. Director Crosby and J. Axelrod explained that any documents included in the agenda are a matter of public record so would be included. APPROVAL OF MINUTES: Agenda Item 1. Approve Minutes from the April 19, 2018 meeting and May 1,2018 meeting No action taken CURRENT BUSINESS: Agenda Item 2. Library Board of Trustees Trust Fund President Guiles discussed the memo from J. Axelrod to Director Crosby relating to the trust fund and the projects that the trust fund has helped to fund. He also requested that the board receive a quarterly report on this trust fund. Trustee Cameron asked that the Trust Fund Report be put on the agenda for the next meeting. No action taken Agenda Item 3. Purchasing pages in book Images of Escondido: an iIIystrated history Trustee Cameron related that as President of Friends of the Library, that board has committed to 2 pages in the book. He will report back to the Friends of the Library board that the subject is still a matter of discussion forthe Library Trustees Board. No action taken Page 9 of 78  Agenda Item 4. Update on Strategic Plan Director Crosby gave the following tentative dates for the Strategic Plan: 06/24/2018 - Rough Draft of Strategic Plan given to the City for review 06/29/2018 - City to give feedback to LS&S Staff 07/05/2018 - LS&S will post document with feedback as part of LBOT agenda 07/17/2018 - Debbie Joy of LS&S will be present to discuss the document at the LBOT board meeting 08/03/2018 - City will provide LS&S with feedback from City Council 08/06/2018 - Final documents posted to Library and City webpages. Director Crosby also reported that the survey returned some good results. Trustee Cameron requested that the board be given a document with the tentative time line. No action taken Question from the Public: Patricia Borchrmann stated that the lawsuit Garrett vs. City of Escondido is still active and set for trial and urged people to voice their opinion on it. OTHER REPORTS: Director's Report: Monthly Statistics of the Library handout and breakdown (attached) Security Guard Position filled, Lucio Rico has already started working and doing a great job - A Full Time Children's Librarian, Kristine Mirate starts working on June 18, 2018 Page 10 of 78 Patricia Borchrmann asked if the security guard was armed. Director Crosby and J. Axelrod responded that neither the City nor LS&S employ armed guards. Summer Reading Challenge statistics (see attached) Next Meeting: The meeting is scheduled for Tuesday, July 17, 2018 at 2:00 PM. ADJOURNMENT: The meeting was adjourned at 2:52 p.m. d of Trustees/P. Crosby, Director, Escondido Paae 11 of 78