Library Board of Trustees Meeting

Docusign Envelope ID: 2D0109E9-2144-43FF-AF04-2E39FB9BF5F8 CITY of ESCONDIDO Library Board of Trustees Meeting September 11, 2025 at 4:00 PM MINUTES ROLL CALL PRESENT President Maribel Reyes Secretary Giselle Luevanos Trustee Francis X. Bova III Trustee Virginia Segarra Bunnell Trustee John Schwab ORAL COMMUNICATIONS None APPROVAL OF MINUTES 1. Review and Approve the minutes from the August 14, 2025 meeting Motion made by Trustee Schwab Seconded by Secretary Luevanos Approved 5-0 CURRENT BUSINESS 2. Updates: City of Escondido General updates from the City. Staff Recommendation: Receive and File (Community Services Department: Robert Rhoades, Assistant Director of Community Services) Presenter(s): Robert Rhoades, Assistant Director of Community Services Update provided by Eduardo Vasquez, Project Manager 3. Library Trust Fund: FY24/25 Quarter 4 Review of the current balance and any expenditures during the latest quarter. This quarter reflects the Library Trust budgets through June 30, 2025. Docusign Envelope ID: 2D0109E9-2144-43FF-AF04-2E39FB9BF5F8 CITY of ESCONDIDO Library Board of Trustees Meeting September 11, 2025 at 4:00 PM Staff Recommendation: Receive and File (Library: Rino Landa, Library Director) Presenter(s): Rino Landa, Library Director 4. Authorization to Use Library Trust Funds for Furniture, Fixtures, and Equipment (FF&E) for Library Infrastructure Project (First Floor) Request the Library Board of Trustees allocate and commit $255,000 of Library Trust funds to purchase unfunded furniture, fixtures, and equipment (FF&E) for the first floor of the library as part of the Building Forward Library Facilities Improvement Program state grant. Staff Recommendation: Approval (Library: Rino Landa, Library Director) Presenter(s): Rino Landa, Library Director; Ed Vasquez, Project Manager; Robert Rhoades, Assistant Director of Community Services Motion made by Trustee Bova III to authorize $251,274.99 Seconded by Secretary Luevanos Approved 4-0 (Schwab - Abstained) 5. Library Collections Budget FY25-26 Review of the library’s FY25-26 collections budget. The budget covers costs related to the purchase of books, audiobooks, DVDs, and other items available for checkout; as well as digital resources, including eBook and eAudiobooks. Staff Recommendation: Receive and File (Library: Rino Landa, Library Director) Presenter(s): Rino Landa, Library Director 6. Impact of a Flat Collections Budget (2017–2025) Request the Library Board of Trustees to provide direction regarding the state of the library collection budget, inclusive of the use of Library Trust funds to supplement future funding. Includes a presentation on the subject of how maintaining the Library’s annual collections budget at $250,000 since 2017 has affected the quality, breadth, and responsiveness of collections (books, movies, and other materials), and to outline what a modest increase would enable, as requested by Board Member John Schwab. Staff Recommendation: Provide Direction (Library: Rino Landa, Library Director) Presenter(s): Rino Landa, Library Director Docusign Envelope ID: 2D0109E9-2144-43FF-AF04-2E39FB9BF5F8 CITY of ESCONDIDO Library Board of Trustees Meeting September 11, 2025 at 4:00 PM Motion made by Trustee Schwab to request City Council to increase the collection budget by $4,000 per month Seconded by Secretary Luevanos Approved 5-0 STATISTICS REPORT 7. Statistics Report Presentation of monthly statistical report. Staff Recommendation: Receive and File (Library: Rino Landa, Library Director) Presenter(s): Rino Landa, Library Director LIBRARY DIRECTOR'S REPORT 8. Director’s Report Presentation of monthly report and general library updates. Staff Recommendation: Receive and File (Library: Rino Landa, Library Director) Presenter(s): Rino Landa, Library Director TRUSTEE LIBRARY USE REPORT 9. Reports by Board members Reports by the Library Board of Trustees of their use of the library and its services. Staff Recommendation: None (Library: Rino Landa, Library Director) Trustee Bunnell attended an event at the Pioneer Room where she had a book signed by the author; the book was gifted to her years ago covering abandoned areas of San Diego President Reyes has been referring library activities to co-workers and visited Friends of the Library Bookstore and mentioned checking out X-Box games Secretary Luevanos utilized the drop box and checked out books on Libby and will be attending future events Docusign Envelope ID: 2D0109E9-2144-43FF-AF04-2E39FB9BF5F8 CITY of ESCONDIDO Library Board of Trustees Meeting September 11, 2025 at 4:00 PM Trustee Bova is excited to see drop boxes; neighborhood has provided good feedback and are excited about the mall location Trustee Schwab has been visiting the library and checking out Parks pass every few weeks; experienced good customer experience able to check out a book in a few days ADJOURNMENT Meeting Adjourned at 5:52 p.m. UPCOMING MEETING SCHEDULE 10. Upcoming Meetings Unless otherwise noted, the Library Board of Trustees meets on the second Thursday of each month at 4:00 p.m. in the City Council Chambers. 09/11/2025 - 4:00pm 10/09/2025 - 6:00pm 11/13/2025 - 4:00pm 12/11/2025 - 4:00pm _______________________________ ______________________________ PRESIDENT CITY CLERK