Regular City Council Meeting

Regular City Council Meeting Minutes Monday, July 6, 2026 at 5:00 pm Join Meeting in Person Anyone may attend in person at 2 No. 7th St. or join via Zoom Join Zoom Meeting: https://us02web.zoom.us/j/88289290199?pwd=c2FHelpBMURsVy9vSVdMMmlkN09VUT09 *Phone: (312) 626-6799 *Meeting ID: 882 8929 0199 *Password: 946016 1. Call to Order 2. Roll Call Minutes: Regular City Council Meeting: Monday, July 6, 2026 at 5:00 pm Mayor/Council Present: Mayor Tony Condon presiding--1; G. Myers, J. Clark, R. Gage, T. Ahrens, D. Seylar--5; via Zoom: D. Hovinga, S. Fanslau*--2 Council Absent: None--0 Staff Present: S. Bendixen, D. Ross, P. Clayton, B. Shatto, K. Olson--5 Media Present: E. Funston (KILR), A. Petersen (EN), A. Gonzalez (KICD)--3; via Zoom:, KUOO--1 Others Present: Paul Enerson, Jordan Lampman (Bolton & Menk)--2; via Zoom: Michael Miller, Joe Roenfeldt (Bolton & Menk)--2 3. Minutes a. The minutes of the June 15 Council Meeting will be presented for Council correction or approval. Minutes: Moved by Seylar, seconded by Gage to approve the minutes of the June 15, 2026 council session. VOTE: ayes--6 absent: Fanslau--1 4. Standing Committee Reports Minutes: a. Excel Estherville Minutes - June 23, 2026 b. Finance Committee Minutes - July 2, 2026 a. Excel Estherville Minutes - June 23 b. Finance Committee Minutes - July 2 5. The bills for the month of June will be presented for Council approval. Minutes: Moved by Clark, seconded by Ahrens to approve the bills for June, 2026. VOTE:  ayes--6 absent: Fanslau--1 6. Approval of Liquor License Minutes: Moved by Myers, seconded by Gage to approve a 5-day Special Class C License for Emmet County Ag Show at 1698 3rd Ave. So. (Emmet Co. Fair) a 5-day Special Class C License for Estherville Area Assn. of Bus. & Ind. At 620 1st Ave. So. (Sweet Corn Days) pending dram; and a Class E Retail License Renewal for Fareway Stores at 1108 Central Ave. VOTE: ayes--6 absent: Fanslau--1 Old Business 7. One way ordinance Minutes: Ordinance One-way Traffic Seylar introduced an Ordinance entitled “AN ORDINANCE AMENDING AND REVISING TITLE II, DIVISION 1, CHAPTER2, ARTICLE 9, OF THE CITY CODE OF ESTHERVILLE, IOWA, CONCERNING ONE-WAY TRAFFIC” and asked that it be placed on file and considered for the second time, which was seconded by Myers. VOTE: ayes: Seylar, Hovinga, Myers, Clark, Gage, Ahrens--6 absent: Fanslau--1 8. Ninja Park Surfacing Minutes: Administrator Clayton presented a bid tab and information on the replacement of the proposed Ninja Park Surfacing Project. The rubber mulch turf was damaged from the 2024 flood. Three (3) bids were received with Boland Recreation being the low bid of $178,210 to replace the rubber mulch with turf which will withstand flooding. FEMA Reimbursement/Contribution would be $147,870, which includes $22,180.50 of Parks FEMA match. The remaining balance of $30,340 would be the City Share. Moved by Hovinga, seconded by Gage to approve replacing the rubber mulch with turf at Ninja Park for $178,210 with Boland Recreation. Ayes--6 absent: Fanslau--1 New Business 9. Airport Project Engineering Agreement Minutes: Resolution No. 2565 Airport Project Engineering Agreement Administrator Clayton presented a proposed agreement with Bolton & Menk for professional services for the Estherville Grass Parallel Taxiway Project - Phase 1 - Design, Task Order #6 in the amount of $116,600 for approval. Myers introduced Resolution No. 2565 entitled “RESOLUTION PROVIDING FOR AWARD OF CONTRACT FOR THE ESTHERVILLE MUNICIPAL AIRPORT PROFESSIONAL SERVICES FOR DESIGN & BIDDING - FAA AIP PROJECT #3-19-0032-020-2026 IN THE CITY OF ESTHERVILLE, IOWA and moved its adoption, which was seconded by Ahrens. VOTE: ayes: Myers, Clark, Gage, Ahrens, Hovinga--5  abstain: Seylar--1 absent: Fanslau--1 *Fanslau joined via Zoom. 10. Airport Project Engineering Agreement Minutes: Resolution No. 2566 Airport Project Engineering Agreement Administrator Clayton presented a proposed agreement with Bolton & Menk for professional services for the Estherville Airport Amendment #1 to Work Order #6 for the IA DOT Grant #9i260EST100 - Grass Parallel Taxiway Project in the amount of $105,200 for approval. Gage introduced Resolution No. 2566 entitled “RESOLUTION PROVIDING FOR AWARD OF CONTRACT FOR THE ESTHERVILLE MUNICIPAL AIRPORT PROFESSIONAL SERVICES FOR DESIGN, BIDDING AND CONSTRUCTION - IA DOT PROJECT GRANT #9I260EST100 IN THE CITY OF ESTHERVILLE, IOWA” and moved its adoption, which was seconded by Myers. VOTE: ayes: Gage, Ahrens, Seylar, Hovinga, Myers, Clark, Fanslau--7 11. Fire Station Door Project Engineering Agreement Minutes: Administrator Clayton presented an agreement with Energy Panel Structures, Inc. (EPS) for professional services for the Public Safety Facility at 3303 Murray Road. The Fire Department is in need of 4 additional overhead doors. The redesign will assume Risk Category II loadings based on the IBC 2018 and ASCE 7-16 code standards. The work will be performed on a time and materials basis using current hourly rates, up to an estimated budget threshold of $4,000 and will not exceed the budget without prior approval from the city. Moved by Gage, seconded by Myers to approve the agreement with EPS for professional services for the Public Safety Facility for the overhead doors. VOTE: ayes--7 12. CDBG-DR Grant Application Assistance Minutes: Resolution No. 2567 CDBG-DR Grant Application Assistance Administrator Clayton presented a proposed agreement with Northwest Iowa Planning & Development Commission for services related to the Community Development Block Grant - Disaster Relief Program for approval. The application for the CDBG-DR Grant is very complex and staff would like assistance from NWIPDC. The fee for the grant writing services is a flat fee of $2,500 which represents a minimal, high return investment that protects our local budget while securing $167,000 in vital flood mitigation funding. Seylar introduced Resolution No. 2567 entitled “A RESOLUTION OF THE CITY COUNCIL OF ESTHERVILLE, IOWA TO REQUEST THE ASSISTANCE OF THE STAFF OF THE NORTHWEST IOWA PLANNING AND DEVELOPMENT COMMISSION” and moved its adoption, which was seconded by Ahrens. VOTE: ayes: Seylar, Hovinga, Myers, Clark, Fanslau, Gage, Ahrens--7 13. Sweet Corn Days Request Minutes:  A letter from the Estherville Area Chamber of Commerce requesting a number of items related to the Sweet Corn Days event on July 30 through Aug. 2 including street closings, blocking off parking spaces, placing of sponsor boards on light poles, street dance and a fireworks permit was presented. Moved by Seylar, seconded by Myers to approve: a. closing of North 6th St from Central to 2nd Avenue; North 7th St from Central to 2nd Avenue; North 8th St from Central to 2nd Avenue (Saturday only); 1st Avenue North from 5th to 9th Street; South 6th Street from Central to 1st Avenue South (Saturday Afternoon through Sunday Morning); b. a fireworks permit for Friday, July 31, 2026. Rain date Saturday, August 1, 2026; c. placing Sweet Corn Sponsor boards on light poles two weeks prior to the event, d. put up Sweet Corn Days banners two weeks prior to the event, e. permission to conduct a ceremonial fire in Library Square on Thursday, July 30, 2026; to allow the use of dumpsters and waive the solid waste fees for the event. VOTE: ayes--7 14. Electric Distribution Traffic Signal Invoice Minutes: Administrator Clayton presented Invoice #27701 in the amount of $111,344.20 from General Traffic Controls for the four-cabinet assembly and battery backup systems for the traffic light update project on Central Ave. Moved by Myers, seconded by Ahrens to approve the invoice for the traffic light update project to General Traffic Controls in the amount of $111,344.20. VOTE: ayes--7 15. Public Forum Minutes: a. Paul Enerson asked about the pool issues. Administrator Clayton explained the ground shift and the sheer breaks. We will be sending video footage to the engineers for their evaluation. 16. Updates Minutes: a. Pool is open. The diving board will be put back in after the new anchor assembly comes in. Administrator Clayton stated she appreciates everyone’s help to get it open quickly. b. Seylar asked about the demo of 117 WN 1st St. move/demo. Not likely as it still had standing water in the basement one year later and has a lot of mold. c. Myers asked about the Phillips Pavillion Project. Start date is Aug. 17 with completion date of Dec. 4. d. Gage said he didn’t realize the State changed rules for fireworks. Shatto stated there were no reported injuries but had some complaints. 17. Adjournment Minutes: Moved by Myers, seconded by Gage to adjourn the meeting at 5:42 p.m. VOTE: ayes--7 Contact: Sara Bendixen (s.bendixen@cityofestherville.org 712-362-7771) | Minutes published on 07/08/2026, adopted on 07/08/2026