City of Eugene Human Rights Commission

City of Eugene Human Rights Commission Human Rights Commission Meeting 3-21-17 Packet Contents Draft Agenda Page 1 Draft Minutes from 2/2017 Page 3 Budget Update Page 13 Support Request DisOrient Asian Film Festival Page 14 Protections of Individuals Mayor’s Ad Hoc Committee Proposed Outcomes Page 21 Protections for Individuals Ordinance Page 24 City Manager Direction to Staff Page 27 Rest Stop Program Initial Ordinance Page 29 Ordinance Increasing Group Limit Page 33 Ordinance Removing Sunset Date Page 35 Administrative Rules Regulating Ordinances Page 37 Council Motions Regarding Program Page 40 Office of Human Rights & Neighborhood Involvement | City of Eugene | 99 W 10th Ave | Eugene OR 97401 | (541) 682-5272  City of Eugene Human Rights Commission The mission of the Human Rights Commission is to promote implementation of universal human rights values and principles in all City of Eugene programs and throughout the wider community. To carry out this mission the commission shall affirm, encourage and initiate programs and services within the City of Eugene and in the wider community designed to place priority upon protecting, respecting, and fulfilling the full range of universal human rights as enumerated in the Universal Declaration of Human Rights. To support and promote human rights, the commission will: provide human rights education, be proactive in human rights efforts, address human rights violations, ensure active public participation, be transparent and open, and be publicly accountable for human rights progress. Human Rights Commissioners: Ken Neubeck (Chair), Jennifer Frenzer(Vice Chair), Andrew Thomson, Edward McGlone, Bonnie Souza, Joel Iboa, Aria Seligmann, Julia Johnson, Aimee Walsh, Councilor Emily Semple Staff: Jennifer Lleras Van Der Haeghen and Katie Babits The Human Rights Commission typically meets on the third Tuesday of each month. Tuesday, March 21st, 2017 5:30 – 7:30 PM Meeting Atrium Building, Sloat Room, 99 W. 10th Avenue, Eugene Contact: Katie Babits, 541-682-5177 Katie.E.Babits@ci.eugene.or.us ITEM _______________ACTION______ TIME 1. Agenda/Minutes Review and Approval (Chair) Discuss/Vote 5:30 - 5:40 (10 min) 2. Public Comment (Chair) 5:40 - 5:55 (15 min) 3. Support Request (Chair) Discuss/Vote 5:55 – 6:00 (5 min) 4. Council Update 6:00 – 6:10 (10 min) 5. Protections for Individuals Ordinance Update 6:10 – 6:20 (10 min) 6. Homelessness Work Group Motions Discuss 6:20 – 6:35 (15 min) 7. EPD Liaison Update 6:35 – 6:45 (10 min) 8. Work Group Lead Updates Discuss/Vote 6:45 – 6:50 (5 min) 9. Commission Liaison Updates 6:50 – 7:00 (10 min) 10. Staff Update 7:00 – 7:10 (10 min) 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 |ehroffice@ci.eugene.or.us | www.eugene-or.gov/hrc 1  11. Announcements 7:10 – 7:15 (5 min) Upcoming events, activities or meetings the HRC needs to be aware of: March 27th – March 30th, 9am-4pm. Communicating for Peace Camp. Petersen Barn. Ages 14- 20, $100 per person. April 10th, 7:30pm. City Council meeting. Harris Hall. April 12th – May 17th (Wednesdays), 6-8pm. Communicating with Compassion. Petersen Barn. Ages 14+, $30 per person April 18th, 5:30pm. April HRC Meeting. Atrium Sloat Room. April 21st – April 23rd. DisOrient: Asian American Film Festival. Bijou Art Cinemas. The Eugene Human Rights Commission welcomes your interest in these agenda items. This meeting location is wheelchair accessible. For the hearing impaired, FM-assistive listening devices are available or an interpreter can be provided with 48 hours’ notice prior to the meeting. Spanish-language interpretation will also be provided with 48 hours’ notice. To arrange for these services, contact staff at (541) 682-5177. La Comisión de Derechos Humanos agradece su interés por participar en los asuntos de esta agenda. El local de la reunión tiene acceso para personas en silla de ruedas. Para las personas con dificultades auditivas ofrecemos sistemas FM para ayudarlo a escuchar, o intérpretes de lenguaje de señas. También ofrecemos intérpretes de español. Si necesita cualquiera de estos servicios por favor solicítelos con 48 horas de anticipación, llamando al (541) 682-5177. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | ehrcenter@ci.eugene.or.us | www.eugene-or.gov/hrc 2  City of Eugene Human Rights Commission MINUTES Tuesday, February 21st, 2017 5:30 – 7:30 PM Meeting Atrium Building, Sloat Room, 99 W. 10th Avenue, Eugene Present: Human Rights Commissioners: Jennifer Frenzer (Vice Chair), Andrew Thomson, Joel Iboa, Aimee Walsh, Julia Johnson, Edward McGlone Staff: Jennifer Lleras Van Der Haeghen and Katie Babits EPD Liaison: Lt. David Natt Civilian Review Board Liaison: Heather Marek Public Comment T. Price – Good evening, I was hoping we would see our councilor today. My name is Thomas Price, Ward 8, and I am not here on a Sustainability Commission purpose. During the extreme cold weather we had, I was at the library with my children. The library was being used as a day shelter for those who do not have housing. I came upon an incident, of the two involved there was a difference in complexion, it was a black and white person who were fighting. The one who caused it exited the library, and the lady who really needed the shelter, who happened to be of African American descent, fell victim to the kerfuffle. She did not provoke it, she was just trying to maintain a spot on a bench and she has been evicted for a year. The police officer said she could go to White Bird, but they only allow 2 hours per day. We need more answers for this, and we need people like this to have their rights defended. I hope for the Sustainability Commission to work with your commission but it is not moving forward. If you would like us to send a liaison, you should send a letter. J. Johnson – When you say eviction, do you mean from library premises? T. Price – Yes, and I brought information on the incident I will leave with you. I can get a hold of her through the mission. M. Carrigan – My name is Michael Carrigan and I work for CALC and am on the Human Rights Commission Homeless Work Group. We believe shelter and a safe place to sleep is a human right. We support the Right to Rest Bill. We need to do the same thing locally. There is a criminal behavior problem downtown that needs to be dealt with and it is being painted as a homeless problem. Clearing out downtown is not the solution. A homeless couple came by who continue to be rousted by police. We need that day center, more dusk to dawn places. I will be testifying at City Council tonight for more rest stops as well. They need a safe place to sleep. S. Ford – Thanks for all your work on the Sanctuary City. My name is Shelly Ford and I am an ESL teacher and I have worked with immigrants for 20 years. I wanted to express how deeply concerned I am. I’ve had three families ask if I could care for their children when they get deported. Already we are supposed to be a sanctuary state and we’re not. I had a friend being harassed last week. They were 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 |ehroffice@ci.eugene.or.us | www.eugene-or.gov/Human Rights 3 Commission  pulled over and they did not have the updated sticker on their license plate. They had it in their car and luckily they were let go, and I don’t think it would have happened to me as a white person. Thank you for listening. J. Frenzer – Thanks for doing your work. M. Seese-Green – My name is Majeska Seese-Green and I am on the Homeless Work Group. I am speaking for A Community Together (ACT), the nonprofit. We will be testifying at the hearing tonight on the Rest Stop ordinance. We support making it permanent. I noticed on page 32, the three things on the bottom follow-up on the issue of criminalization and barriers, and I hope you pass these as important. We need to involve experts like Eric Tars who has been offering support forever. I think it would be good for the city to work with his organization. Having been involved in this for years, it is really evident we need to break through and approach things from a different way. It overlaps with the downtown issues. I know it’s not in front of Human Rights Commission but the issues are interconnected. It’s important to include community organizations and the homeless in the conversation. This is the situation for 42% of people in Lane County according to the Alice study. It can’t just be run by City staff. Parks and Recreation System Plan C. Burke – My name is Carolyn Burke and I am here regarding the Parks and Recreation System Plan process. One aspect of the process is a two year, long-term planning process to look at all of the facilities involved in the process. There are two outcomes: 1) A long term vision for the community’s future. This is not achievable overnight, but it is important to know what our vision is for the future and the legacy we want to leave for next generations. 2) Implementation defines what the most important pieces we want to achieve. We have identified three goals. We want to address current issues. We do not have maintenance funding. There is geographic inequity. Our existing facilities are outdated; they were built in the 1960’s and are undersized for our current and projected population. There are safety concerns in our urban parks and those close to the river. We separate the safety issue from the homeless issue, and these are sometimes overlapping. We want to improve our public’s perception of safety so people feel welcome there. In looking at the growth trends, our population will be proportionately older, there will be changes in the demographic trends, there is potential for increased obesity caused from inactivity, and there is a correlation for how parks can proactively affect the community in the future. We also want to engage with the community. We have done this in a number of ways. We have the Little Red Van, which is used to have pop-up events on park lands to engage the community in our planning process. We give out free ice cream, there is a recording booth where people can tell stories, and it is a fun way for people to be engaged in the city process. We have also worked on Latino outreach in partnership with the Human Rights and Neighborhood Involvement Office. It was wonderful to have the help of Lorna Flormoe and Gerardo Sandoval from the university, and we now have recommendations we can put into place. We heard a need for signage in Spanish language for parks, learned of more inclusive methods to deliver information to community members, and identified types of facilities that facilitate family gatherings. We discovered how important it is to offer informal ways for people to have a gathering without having to go through the formal process. We are making changes to have a more welcoming environment in our parks. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 4  There are four principles guiding our work moving forward. We want to care for and make the most of what is currently in existence, serve the entire community, increase physical access and connectivity, and build better partnerships. We also need to up our game in the time of decreased revenue and leverage sources as best we can. Our visions are safer parks, renovated facilities, new facilities, and enhanced recreation along waterways, for example, along the Willamette River. Right now, we have wonderful park systems along the river, but it is difficult to actually get into the river or down to water. We want to improve walking and biking in all of our neighborhoods. We want to improve accessibility. We are working on a project around inclusive play, which will go beyond ADA and making places welcoming for all. The first project is the Amazon Park playground, and it is currently in development. We want to look at restrooms and we need more benches. There are 250 projects to back up these highlights, and moving forward we need to prioritize what we do first. On March 15 we will take our Parks and Recreation System Plan to City Council. We will present scenarios of possible features. We will outline costs and what it will and will not do to illustrate a picture of the Plan. There will be more polling, community outreach, and in June we will ask for City Council direction on priorities and hope to adopt the Plan mid-year. E. McGlone – Could you talk about geographic inequities? C. Burke – Regarding community centers and parks, the areas not as well served are southwest and north Eugene. There is nothing north of Beltline, and in the Churchill areas. For parks, we have done a lot to buy land in areas throughout the community that did not have as much land, but we have not developed it, it’s vacant. We don’t have money to maintain it once it is developed. There is a tie between maintenance and capital dollars. There are still neighborhoods where we need to acquire land. Geographic equity issues are high priority. We looked at areas underserved geographically and layered them with population density, income level and average age of resident. This helps us to prioritize within geographically underserved areas based on the need. J. Iboa – My question is around things that are out of our control, how the city was built. The issue of green infrastructure vs. more incorporated land such as Bethel and River Road. C. Burke – By green infrastructure, do you mean waterways? J. Iboa – South Eugene has 200 more acres of green space than west Eugene and River Road. C. Burke – You’re right, the Ridgeline Trail makes up a large portion of that. J. Iboa – It’s usable, unlike the wetlands. C. Burke – We have plans to do more trails through the wetlands. Bethel has wetlands, and it’s doing okay as far as equity of acres, a lot of that is through the wetlands cleaning the water, cleaning the air, etc. I think where we’re really lacking is in north Eugene. There is a proposal to extend the parkland along the river. On the Santa Clara side up to Whitely Landing, wrapping around west to the farm belt trail. It’s like the north version of the Ridgeline Trail. It will be similar on the Willakenzie side and ending at Armitage Park. The gravel pits there are still in operation and we have been open with them about our future visions. It is definitely about historical development like you said. J. Frenzer – I have question about parks and recreation. It was amazing to have River Play developed. I would love to see more of those for parents across the city. When there were warming areas, parks and open space had places open, but I don’t think everyone was aware of it, so I want to invite parks and rec to come to Human Rights Commission or to our work group on homelessness and talk about what kind of signage, training and communication there can be that the parks buildings were open as warming centers. When Parks and Open Space creates policies that affect the unhoused, it would be helpful if we could weigh in. I think all the commissions would like to weigh in on the regulations before they are implemented. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 5  E. McGlone – In the residential group in west Eugene, Barger, Terry, north Eugene, Santa Clara, etc. What tools are there, i.e. SDC’s, what can be used in areas that have the highest growth? C. Burke – SDC’s cannot be used for maintenance, it all has to be capital, and most of it has to go toward growth and supporting growth of community. The funds also have to be matched by another funding source. Bond measures add leverage. Maintenance and operations funding is more difficult and it is what is holding our system back. We worked with the Trust for Public Lands to develop a report. Operating levies (taxes) are the most common way for maintenance funding, or fees on a utility bill. E. McGlone – Do we have current SDC’s waiting for matching funds? C. Burke – Yes, probably 9-10 million dollars. And we have to be able to maintain the park land once we build it and have matching funds. Agenda/Minutes Review and Approval J. Frenzer – We need to loop back to minutes, and I also forgot to hand out a public comment that I will pass out for everyone to read. We have one item on minutes that needs to be adjusted. The minutes reflected us approving $400 for the Women’s March of Eugene, however the amount we approved was $475. Motion: I move to amend the January 2017 Human Rights Commission minutes to reflect the correct amount approved by the Human Rights Commission. Made by: J. Johnson Second: A. Walsh Vote: Unanimous J. Frenzer – Are there no other changes to the minutes? Motion: Move to approve minutes from the January Human Rights Commission meeting. Made by: J. Iboa Second: J. Johnson Vote: Unanimous Support Request Support request for $100 for NAACP Forum/Debate on the National Reconciliation Act. Motion: Move to appropriate up to $100 for the NAACP event on March 1. Made by: E. McGlone Second: J. Iboa Vote: Unanimous Support request for $200 for the Wild Salmon Run put on by the Juventad FACETA Water Warriors of the Winnemem Wintu Tribe. M. Joo – I am Misa Joo and I am here to introduce Sharon Mosantos to ask for sponsorship for our event. S. Mosantos – Hi, my name is Sharon Mosantos and I am here to speak to our funding request for the Wild Salmon Run put on by the Juventad FACETA. J. Frenzer – We are going to familiarize ourselves with event and ask some questions. J. Iboa – You’re also asking for partnership with NAACP and others? M. Joo – The Coalition Against Environmental Racism (CAER) is going to be a sponsor. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 6  S. Mosantos – The Salmon Run is a fundraiser for the Big Salmon Run. There is no longer enough salmon to protect and clean the water in California. We run for 5 miles in Alton Baker Park showing how hard it is for salmon to make their journey. M. Joo – We will also use the sponsorship money for buttons for the runners, fruits for the runners and we are going to sell fry bread. J. Frenzer – And you are requesting up to $200 for your event? J. Johnson – And there needs to be a liaison from the commission in attendance. M. Joo – If you want someone to meet with Juventud, we meet on Thursdays, we understood that was a prerequisite. We would love to have you meet with us. 6pm at Ophelia’s place. J. Johnson – I would love to do it. J. Iboa – So far you have only asked for financial sponsorship from the Human Rights Commission? M. Joo – Yes, the Winnemem Wintu bring the rest of the supplies. J. Iboa – How much money do we have left for sponsorships? J. Johnson - The budget should reflect everything except the $75 toward the Eugene Women’s March. J. Iboa – I move to approve up to $200, I recommend asking CAER to be a financial sponsor as well. J. Lleras Van Der Haeghen – Just to clarify, the request will be for the full amount, we do not accept receipts, we simply write a check for the full amount requested to purchase a service or product. J. Frenzer – And the money will be for fruit, food, publicity, etc. Motion: I move to approve $200 for the Wild Salmon Run put on by the Juventad FACETA Water Warriors of the Winnemem Wintu Tribe. Made by: J. Iboa Second: J. Johnson Vote: Unanimous S. Mosantos: I can’t wait for you to come, to witness the water protectors. Our connection is that the Juventud are the warriors for the water protectors for the Winnemem Wintu tribe. Every year we go up and jump into the river and pick up a pebble to symbolize the salmon picking up an egg. The young people gather the firewood and prepare everything. They represent Eugene, Oregon at the Run4Salmon in California. Sanctuary City Update J. Frenzer – I am hoping staff can update from the meetings. Tomorrow there will be a work session. J. Lleras Van Der Haeghen – The Mayor’s Ad Hoc Committee put together desired outcomes of an ordinance which was in the council packet. Tomorrow the council will have the opportunity to vote to ask the City Attorney to draft an ordinance. J. Frenzer – What happens to draft resolution? J. Lleras Van Der Haeghen – It will be part of the discussion, and the key points were reflected in outcomes that were part of the Mayor’s Ad Hoc Committee. To give you an overview of the process, you all met and supported both a resolution and ordinance. At the City Council meeting on December 14, they heard from 75 community members, and Councilor Pryor asked the Mayor to create and appoint an Ad Hoc Committee. Mayor Piercy created and appointed community members to the Ad Hoc Committee and Mayor Vinis took this over. The Resolution you voted on was in the council packet along with the recommendations from the Ad Hoc Committee. J. Frenzer – What happened in the process is that there was a piece of urgency, and also some miscommunication. I met with Chris Pryor, it sounded like he had been advised and he advised me to 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 7  go with a petition instead of moving with ordinance and resolution simultaneously. I found out late in the game that going with the petition took it off of the City Council agenda for the night. So we wrapped it back in by Chris saying we should have a work group. Mayor Piercy was privy to the conversations and she saved the moment by saying she was ready to do the Ad Hoc Committee. J. Lleras Van Der Haeghen – The only thing I would clarify is that resolutions are non-binding and one council cannot determine policy for the next. It would not have carried over with the newly elected Council members. J. Frenzer – There were two people changing on City Council, Emily Semple and Mayor Vinis. It was important but not critical. It all got figured out and it was their first step, the language has been seen multiple times by the City Attorney. Hopefully this means a public hearing will be set. When will that happen? Are they on the third Mondays? J. Lleras Van Der Haeghen – I will double check. My understanding is that resolutions aren’t always on the agenda, Councilors can carry them. J. Frenzer – I was told it would remain on the agenda if we had not moved forward the way we did. J. Iboa – Now that the Governor has signed it into law for the state, how does that affect us? J. Lleras Van Der Haeghen – My understanding is that they are working on language that would address the city directly. E. McGlone – It seems like at some point we are going to be heading to a showdown at the OK Corral. What, if any, work has been done at the City angle to defend our Sanctuary City ordinance after we adopt it, which has been further complicated by the state law ordering we do not comply with the federal government? J. Frenzer – Don’t we have a City Manager statement already that directs the work of all employees? J. Lleras Van Der Haeghen – Yes we do, and every city is working to figure out how to navigate this. Like anything, I am sure we will be tested and find out where our systems are and are not working. J. Frenzer – It makes it ever more important for Human Rights Commission members to show up at public comment and show our support to make sure we protect our community members. We’ve heard from law enforcement that communities feel safer when they can rely on law enforcement to not comply with Immigration and Customs Enforcement. It makes a difference when we show up and state how we feel. E. McGlone – In our bylaws, can you remind us about when we can speak on behalf of the Human Rights Commission? J. Frenzer – You can identify yourself as a commissioner, but not speak on behalf of the chair. J. Lleras Van Der Haeghen –The chair or their designee can make statements on behalf of the Human Rights Commission. To clarify the rest of the process, City Council will have the opportunity to vote to direct the City Attorney to draft an ordinance tomorrow, and they may or may not include timeline information. We will know more after those votes happen about the rest of the process. J. Johnson – Is there a way we can get the information after it happens? J. Lleras Van Der Haeghen – Yes, we will email you when the City Council has made their decision. EPD Liaison Update Lt. Natt – As you may have seen in local media, there has been a recent spat of swastika graffiti. It has been all over the city in various locations. The investigation has fallen on Special Investigations, and we have one detective investigating all of them. He has some ideas, we are waiting on development, and a video from establishments. It is ongoing and very active right now. The rest of the instances since January one: we have had 11 cases marked as bias incidents. Four or five are swastikas. Of those cases, two are considered open. Cases a detective has can show as suspended or closed while they are still 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 8  being worked together. Five are suspended, and we have cleared three by arrest. Last month was the incident at Motel 6. This month, there was a drunken melee where in an assault situation someone spewed language that is considered bias. Other than the swastikas, nothing else has come in outside of the standard. J. Iboa – Do you know the number of swastikas that have been discovered? Lt. Natt – I think there are five in here. We have a couple people we know of who were released from prison recently that could be leading the charge, and the current political environment. J. Iboa – Do you have a data set you could share with us? Lt. Natt – Until we get a bigger data set, it’s really hard to be able to bring in what we have. Once and if we do have a bigger data set, I can bring it in. J. Frenzer – There were five during the same period. I thought there were 11 tags total. J. Lleras Van Der Haeghen – It is also possible that they weren’t classified as criminal, they could come in through our office. J. Iboa – When incidents come up, should we contact EPD or HRNI? Lt. Natt – Report it to EPD and then cross reference to HRNI. The crime falls under is criminal mischief II, we haven’t had a super sensitive location tagged. Some buildings, some political signage. If you are marring someone else’s property, we want that reported. We are canvassing for witnesses and video, and video is preferred. J. Johnson – What would be considered non-criminal? J. Lleras Van Der Haeghen – People are finding flyers around, and I don’t know the definition between free speech and a criminal act. Lt. Natt – If someone put a swastika on a stick and put it in your lawn, it is not considered criminal, but if it they glue it to your property, affix it in some manner that you cannot get it off, then it’s criminal. If they put it under your wiper, it would not be considered criminal. Work Group Lead Updates J. Frenzer – Bonnie and Ken are not here. Andrew, do you have a work group update? A. Thomson – Nothing to report. J. Frenzer – I will speak to the Homelessness Workgroup. Concerning the Right to Rest bill, I talked to Councilor Semple to move forward with City Council support. The Oregon Housing Alliance lobby day will be March 22, and we want to meet with Council to move the conversation forward. The City of Eugene officially abstained from voting until Council looked at the bill. We are working with Councilor Semple to move forward with the City. There was a piece about downtown and I received a lot of feedback. It’s timely because the consultation came out about public spaces. Council is trying to figure out how to use report, how to respond to recommendations. Businesses are talking about impacts they have experienced along Broadway. Emily today said what Michael echoed, when we are addressing criminal issues, that we are not unfairly targeting the unhoused. They are not involved in sex trafficking. The people wanting to do criminal activity out in public, they are more than happy to coopt the unhoused. The Human Rights Commission received a 50-page report from 20 consultants. Our feedback to Human Rights Commission is that we need guidance from experts. Eric Tars has offered to provide that. 18 months ago we recommended to Council to bring in someone who can develop a plan on how to address criminalization. You have to be informed with legal advice. Eric Tars, Dan Bryant, both said to hire the consultant that can give you sound advice to addressing alternatives to criminalization. Including the obvious one that is providing a place to go. The different models, like dusk to dawn, rest stops, etc., if people have a place to go, they can be directed there. If there are alternatives that also preserve human rights, that’s what we want to encourage. We don’t want to crack 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 9  down on everyone standing out on the street. We have to provide alternatives in advance, then the criminals don’t have anywhere to hide. Number two, the work group encourages Human Rights Commission to invite another work session with City Council. We could talk as a Commission about what our downtown strategies would look like, how to use a consultant like Eric Tars. Topics that consider Human Rights Commission members, Sanctuary City. Lastly, we ask about the motion that was passed by City Council, the NHS rest stop and pursuing what it takes to get rest stops in every ward. That way neighborhoods who are interested can work with Nightingale Health Sanctuary because they have proven how it works. The reason they work is because these people stay together. We recommend when it comes to NHS, they combine the motions to see if Nightingale can come to the neighborhoods to move there. Those are the three motions from the work group. E. McGlone – Is there guidance that we can bring to Council to provide powerful meaningful feedback? J. Frenzer – It would be helpful if we could find a way to loosen up the land inventory by modifying the language. Undeveloped parks are not allowed to be considered. The biggest impediment besides NIMBY is the actual location and having a place to put the rest stops. There are budget recommendations, the need to allocate money for portable toilets, storage, etc. E. McGlone – There is a Budget Committee meeting on the 15th of March. Human Rights Commission will meet before that, this is an opportunity for us to influence a recommendation. It could help us set the direction we want to see them take. J. Lleras Van Der Haeghen – The Human Rights Commission actually meets on March 21st so it would be after the Budget Committee meeting. J. Frenzer – The work group could meet at the budget committee meeting. Councilor Semple made the same recommendation that we show up at Budget Meeting and the City Council meeting. E. McGlone – Also a way to get information out there is to generate a news story that a group is proposing reasonable solutions. We can use as much influence as possible. J. Frenzer – Rest stops, car camping, dusk to dawn, whatever works best for the community. I have these three items:  Motion that the Human Rights Commission takes three items, work group was tasked by office of City Manager to respond to 50 page memo. Human Rights Commission asked workgroup to respond. We feel we should ask for consultation with Eric Tars. Motion: I move for the Human Rights Commission to confirm the Homelessness Work Group recommendation number one and authorize chair or designee to communicate to the City Manager’s Office support for consultation with Eric Tars consistent with the Human Rights Commission prior recommendation in December 2015. Made by: E. McGlone Second: J. Johnson Vote: Unanimous J. Frenzer – the number two topic is to invite City Council to do a joint session again. A. Walsh – Is that something we do with Councilor Semple, do we request her to do that? Motion: Move that the Human Rights Commission have another joint Council session. Made by: A. Walsh Second: E. McGlone Discussion: Do we need a March agenda item to discuss what we want to have in that conversation? J. Frenzer – Last time City Council held a joint session with the Human Rights Commission, we had motions and we were able to talk about them, and there were good questions that came out. A. Walsh – Is the process for the Human Rights Commission to prepare for that? 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 10  J. Iboa – It would be nice before the March meeting to have the Chair and Vice Chair met with HRNI and Councilor Semple to prep for the March meeting. E. McGlone – I would like to see something about LGBTQ safety in the community. I can send you a follow-up email with my thoughts. J. Frenzer – I would love that. Vote: Unanimous E. McGlone – Do we want to bring this back in March? J. Frenzer – I think it is good timing since it’s ripe. Motion: Move that the Human Rights Commission authorize the Chair or designed to communicate with the City Manager’s Office the Commission’s recommendation that the CMO facilitate the connection between the neighborhoods investigating rest stops to Nightingale Health Sanctuary so that the rest stop can be relocated intact and is not dispersed following its stay at the Mission. Made by: E. McGlone Second: J. Iboa Vote: Unanimous J. Frenzer – The last piece is a picture of a ticket given out to an unhoused individual. Sleep is being criminalized. They only had a blanket over them. If it’s not in plain view, it’s not being cited, but if it is it’s being cited. Sleeping berths at a minimum should be available, a place that is dry. E. McGlone – Is there a citation number? J. Frenzer – Top left. We have someone tracking it to see if it will shake out into the right spot. E. McGlone – I can ask about it in the Police Commission meeting. It’s been a topic of discussion on the Commission. Commission Liaison Updates E. McGlone – There was no quorum for the Police Commission, so the meeting was adjourned. November was cancelled because of ice, December was cancelled because of no quorum. I was absent for January. B. Hernandez – In January they discussed rendering aid, updating the police manual, how they do promotions, it was like a training for the Board. J. Lleras Van Der Haeghen – We can forward you minutes from January. H. Marek – The Civilian Review Board has three vacancies. CRB is all white, I am the only woman. It would be great to have perspective from different folks in the community and it would be beneficial to the board. B. Hernandez – I have a flyer I can forward. J. Frenzer – It would be great to have a recruiting event for commissions. It could be educational, so that there are less barriers to being on a commission, like an information exchange, talking about what is concerning to communities, what the right fit would be based on someone’s concerns. We could invite leaders from marginalized communities, and/or a workshop. Across the board with commissions we lack representation. E. McGlone – A group called Run Oregon Run just started and its intention is to connect interested people. They are holding an open house tomorrow night at the Falling Sky Delicatessen, 5-8pm. There are a number of folks who are currently sitting, 30-50 people are anticipated to come. They want to work with City to expand recruitment efforts. There are people with experience but feel lesser qualified. J. Frenzer – We could offer mentorship, too. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 11  E. McGlone – Part of why is to connect people currently interested in becoming involved who are not aware of how to navigate the system and become involved in Boards and Commissions. Bree is a 23 year old woman, and the youngest to serve on the Planning Commission. She wants to create and foster supportive environment. J. Frenzer – Sounds like someone the City could partner with. If a community group is offering it seems like it would be a good opportunity. J. Lleras Van Der Haeghen – We have a new person who is working on this and improving the process. I will invite her to the next meeting. Staff Updates and Announcements J. Lleras Van Der Haeghen – Equity and Human Rights Board saw draft Equity and Human Rights Plans from LRCS and CS. They will receive written feedback and hope to see final plans in the months after. They are intended to be living documents, they will not be shared as a final document because we expect that they will change and evolve. We will be hosting an ADA customer service training and a City-wide book club with the Ta-Nehisi Coates book. So far there are 15 participants for the book club and room for 40 participants for the ADA customer service training. Community members through GLAD are preparing folks for ICE raids, providing forms on who can pick up their children, prescription medication, etc. Twenty years ago raids happened and people did not have this information ready so community leaders are being proactive in sharing these materials. These binders will help people be prepared. There will be training for trainers on March 9th and they could use volunteers if you are bilingual and bicultural. The City committed to stuff binders and will have a volunteer work party. The Equity Community Consortium has signed to find ways to support this work. J. Frenzer – Friends of Sanctuary Cities are looking for hands on ways to be involved, this would be perfect for Kate Gessert. J. Lleras Van Der Haeghen – I will get in touch with her. Community leaders are eager to be proactive to prepare families. J. Frenzer – There is a neighborhood-to-neighborhood program to help people get ready through CERT. J. Lleras Van Der Haeghen – We haven’t discussed that at the Equity Community Consortium level, there is another meeting in March where we can bring that up. J. Frenzer – There are people in the neighborhood who are skilled at offering the right kind of help. J. Lleras Van Der Haeghen – If you work for an organization that needs training on how to react when a raid occurs, GLAD is doing trainings for how to respond. The last raid was at a Latino community event. They are also working with churches to explain what being a Sanctuary church means. February 22nd, 12noon. City Council work session on Sanctuary City. Harris Hall. February 27th, 7:30pm. City Council meeting on Prohibition of Dogs & Smoking Downtown, Rest Stops, Dusk to Dawn. Harris Hall. Motion: Move to adjourn the Human Rights Commission meeting. Made by: J. Frenzer Second: J. Iboa Vote: Unanimous 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 12 Human Rights Commission Budget Fiscal Year 2017 (FY17) DATE REQUESTING GROUP EVENT OR DESCRIPTION AMOUNT BALANCE 7/1/15 $4,500.00 SPONSORSHIP 8/15/16 CALC CALC Mural Project $500.00 9/21/16 CALC CALC Event $150.00 9/21/16 United Academics Event $100.00 10/18/16 TDOR Transgender Day of Rememberance Studio One Rental $650.00 10/18/16 Archaeological Legacy Inst Archeology Channel Film Festival $200.00 12/10/16 HRC International HR Day plaque for Mayor Piercy; table cloths $72.00 1/16/17 HRC Plaques for MLK Awards (2) $120.00 1/17/17 CALC ASL Interpretation for Women's March $400.00 1/17/17 Riedlinger Opportunity Village Luncheon $100.00 2/21/17 CALC Women's March adjustment to original donation $75.00 2/21/17 NAACP Debate on the National Reconciliation Act $100.00 2/21/17 Wild Salmon Run Supoort for run $200.00 SUBTOTAL $2,667.00 WORKPLAN EXPENSE 9/21/16 HRC Focus Group Food $240.00 12/6/16 HRC Native Focus Group Food $38.35 2/21/17 Ken Neubeck Food, Pacific Islander Group $100.00 SUBTOTAL $378.35 TOTALS $3,045.35 $1,454.65 13 14 15 16 17 18 19 20  ATTACHMENT B Sanctuary City Ad Hoc Committee Proposed Outcomes February 6, 2017 Sanctuary City Ad Hoc Committee Members Mayor Lucy Vinis Philip Carrasco Dave Fidanque Ibrahim Hamide Ken Neubeck Bonnie Souza 21  Sanctuary City Ad Hoc Committee Process ATTACHMENT B This document serves to outline the process and outcomes of work completed by the Sanctuary City Ad Hoc Committee. The Eugene City Council previously expressed an interest in looking more closely at a potential Sanctuary City ordinance for the community. At the December 12, 2016 meeting of the Eugene City Council, Mayor Piercy approved Councilor Pryor’s request to form an Ad Hoc Committee to provide information to Council on this topic. The goal of the group was to “bring back to City Council, the concepts, goals, and outcomes” for a potential Sanctuary City ordinance. The Ad Hoc Committee met on January 27 and February 3. Based on input received from the community, staff created a list of draft outcomes for a potential ordinance prior to the first meeting. This became the basis for committee discussion. Included below are the final outcomes and considerations that the committee has agreed a potential ordinance should address. Sanctuary City Ad Hoc Committee Outcomes Staff have received input related to a potential Sanctuary City ordinance from the community through meetings with interested parties, e-mails and public testimony at City Council and Human Rights Commission meetings. In addition to the draft ordinance forwarded to Council by the Human Rights Commission, the following five outcomes reflect what has been conveyed via these avenues. Four additional considerations are also included. In order to reassure vulnerable populations who reside or work in the City and to assure those protections would remain in place if there is action at the state level that removes the existing protections contained within ORS 181A.250 and 181A.820, the Human Rights Commission and community members would like to see the following outcomes at the local level: 1. Maintain, clarify and expand the current direction within State statute (enforcement of federal immigration laws), (ORS 181A.820) that states no law enforcement agency of the state or political subdivision (in this case Eugene Police Department (EPD)), shall use agency moneys, equipment or personnel for the purpose of detecting and apprehending persons whose only violation of the law is that they are persons of foreign citizenship present in the US in violation of federal immigration laws, unless it is in regard to a criminal offense. 2. Apply the restriction of use of agency resources for activities outlined in State statute to all departments and activities under the jurisdiction of the City of Eugene. 3. Maintain the current direction within State statute (specific information not to be collected or maintained), (ORS 181A.250) that states no law enforcement agency (in this case EPD), may collect or maintain information about the political, religious or social views, associations or activities of any individual or groups unless it directly relates to an investigation of criminal activities. The term “information” should include not collecting or maintaining information which could be used to create a registry, database or map based on the prohibited criteria (see #5 below). 4. Apply the restriction of use of agency resources for activities outlined in State statute to all departments and activities under the jurisdiction of the City of Eugene. 22  ATTACHMENT B 5. Expanding the list (currently in ORS 181A.250, written in 1981) of covered elements that the city would be restricted from creating and maintaining lists. This has included: race, ethnicity, national origin, gender, gender identity, sexual orientation, disability and immigration status. Consider using the list contained in ORS 131.915(3), written in 2015, prohibiting police profiling based on such criteria. Other Comments & Considerations 1. If referring to ORS 181A.820 or utilizing language therein, consider if updates or clarifications may be needed (originally written in 1987 and last updated in 2003) 2. Consider including language that the City would not facilitate or actively cooperate with efforts related to # 1 or # 3 above. 3. Consider language that will reinforce the language added to 181A.820 in 2003 that distinguishes between assisting with civil versus criminal proceedings. The intent would be to not do the bidding of Immigration and Customs Enforcement without judicial oversight. For example, the difference between acting on the orders of an individual federal employee versus acting in response to a confirmed violation of a criminal law. 4. When developing language to prohibit the creation of and maintenance of lists based on an individual’s membership to a group, include both actual and perceived membership to said group. Consider language related to #5 above that would include not only actual identification with any of the groups mentioned, but also the perception of identification. 23  COUNCILORDINANCENO. 20579 COUNCILBILL5173 ANORDINANCECONCERNINGPROTECTIONSFORINDIVIDUALS ANDADDINGSECTIONS2.495AND2.497TOTHEEUGENECODE, 1971. ADOPTED:March13,2017 SIGNED:March15,2017 PASSED:5:0 REJECTED: OPPOSED: ABSENT: Taylor,Poling,Evans AlthoughSection2ofthisOrdinancecontainsanimmediateeffectivedate,the Ordinanceactuallywilltakeeffectafter30days. Onlyfivecouncilorsvotedtoapprove theOrdinance; undertheEugeneCharter,enactmentofanimmediateeffectivedate requiresthatsixcouncilorsvoteyes. EFFECTIVE: April15,2017 24 25 26 From: Eugene Exec Team To: *Eugene Employees Subject: Protections for Individuals Date: Tuesday, March 14, 2017 2:45:09 PM Colleagues, A long standing goal of our Mayor, Council and City organization is that everyone in Eugene feels welcome and safe. Over the past several months, the community has expressed that some individuals, particularly immigrants, have felt vulnerable. We’ve also heard from employees that are impacted either directly or indirectly by changes to immigration law. Last night City Council unanimously approved the Protections for Individuals ordinance, which provides certain protections for all Eugene residents, including immigrants. The action was taken following a public hearing at which many community members expressed their support of the ordinance. In February, the Council voted unanimously to direct the City Manager to draft an ordinance that would put into City Code the provisions of existing State law that prevent use of City resources for purposes of enforcing federal immigration law unless related to a criminal offense. This ensures that if State law should change, the provisions will still remain in City Code. In addition, the ordinance applies to all City staff and operations, while the State law currently applies to law enforcement only. The ordinance also states that City resources may not be used to track the religious, political, or social views of individuals or groups. While we cannot predict the work of federal officials generally, or the Immigration and Customs Enforcement (ICE) specifically, we want all employees to be prepared. If you are approached by anyone from the federal government with a demand that you provide information to them or access to a part of a city building that is not open to the public, you should let them know that you have been instructed by the city attorney's office that you need to check with that office before you are able to respond to their request or demand. Let them know that you intend to immediately contact your supervisor and then one of you will be contacting the city attorney's office for direction; as soon as you have that direction, you will get back to them. You can also offer that if they prefer, they can leave their business card with you and someone from the city attorney's office can call them directly. We know that all of you are invested in the well-being of our community. The new ordinance will help those seeking our services feel safe when accessing the important facilities and programs we provide. Executive Team Members: Jon Ruiz, City Manager 27 Sarah Medary, Assistant City Manager Glenn Klein, City Attorney Kristie Hammitt, Central Services Chief Joe Zaludek, Fire and EMS Renee Grube, Library, Recreation and Cultural Services Chief Pete Kerns, Police Denny Braud, Planning and Development Kurt Corey, Public Works 28  COUNCIL ORDINANCE NO.20517 COUNCIL BILL 5098 AN ORDINANCE CONCERNING PERMITTED OVERNIGHT SLEEPING; AMENDING SECTION 4. 816 OF THE EUGENE CODE, 1971; AND PROVIDING A SUNSET DATE FOR UNCODIFIED PROVISIONS. ADOPTED: September 25, 2013 SIGNED: September 25,2013 PASSED: 6:2 REJECTED: OPPOSED: Clark,Poling ABSENT: EFFECTIVE; September 25,2013 29  ORDINANCE NO. 20517 AN ORDINANCE CONCERNING SLEEPING; PERMITTED OVERNIGHT AMENDING SECTION 4. 816 OF CODE, 1971; AND THE EUGENE PROVIDING A SUNSET DATE FOR UNCODIFIED PROVISIONS. The City Council of the City of Eugene finds as follows: A. Section 4. 816 of the Eugene Code, 1971 ( EC) provides for the regulation of overnight sleeping. B. In order to create additional sleeping options for people who are homeless, Ordinance No. 20484 was adopted temporarily allowing overnight sleeping in a tent where overnight sleeping would be allowed in a vehicle. The sunset date of that provision was extended to December 31, 2014 by Ordinance No. 20501. Ordinance No. 20503 was adopted allowing overnight sleeping in a "Conestoga hut' where overnight sleeping would be allowed in a vehicle. That Ordinance will sunset on October 1, 2013. EC 4. 816 should be amended to make those provisions permanent. C. In addition, a pilot program expanding the permitted overnight sleeping provisions should be established and remain in effect until March 31, 2014, which will allow the City to monitor the program to determine whether it should be made permanent, revised or abandoned. NOW, THEREFORE, THE CITY OF EUGENE DOES ORDAIN AS FOLLOWS: Section 1 . The findings set forth above are adopted. Section 2 . Subsection (1)of EC 4. 816 is amended to provide as follows: 4. 816 Permitted Overnight Slee 1) Notwithstanding any other provision of this code: a) Persons may sleep overnight in a vehicle in a parking lot of a religious institution, place of worship, business or public entity that owns or leases property on which a parking lot and occupied structure are located, with permission of the property owner. The property owner may not grant permission for more than six vehicles used for sleeping at any one time. For purposes of this subsection (1), the term "vehicle" includes a car, tent, camper, trailer, and Conestoga hut. b) Persons may sleep overnight in the back yard of a single family residence in a residential zoning district, with permission of the owner and tenant of the residence. Not more than one family may sleep in any back yard, and not more than one tent or camping shelter may be used for sleeping in the back yard. As an alternative, but not in addition to sleeping overnight in the back yard, not more than one family may sleep Ordinance - Page 1 of 3 30  in a vehicle, camper or trailer parked in the driveway of a single family residence in a residential zoning district, with permission of the owner and tenant of the residence. For purposes of this subsection, "family" means persons related by blood or marriage, or no more than two unrelated adults. c) Persons may sleep overnight in a vehicle, on a paved or graveled surface located on a vacant or unoccupied parcel, with the permission of the property owner, if the owner registers the site with the city or its agent. The city may require the site to be part of a supervised program operated by the city or its agent. The property owner may not grant permission for more than six vehicles used for sleeping at any one time. Section 3 . The following provisions are adopted as a pilot program and shall sunset and be repealed on March 31, 2014, unless extended or made permanent by future Council action: Permitted Overnight Sleeping Pilot Program 1) Up to 15 persons may sleep overnight in vehicles, as that term is defined in section 4. 1)( 816( a) of this code on property authorized pursuant to Section 4 of this ordinance. 2) No site may be used for overnight sleeping pursuant to subsection (1)of this section unless one or more entities enters into the agreement with the City referenced in Section 4 of this ordinance and one or more entities other than the City provides, at no cost to the City, adequate garbage, toilets and supervision. The entity providing supervision shall work with surrounding and nearby neighbors (businesses or residences) to address any concerns. Section 4 .The City Manager shall recommend to the City Council one or more proposed sites for the pilot project authorized by Section 3 of this Ordinance. Any such site may not be located in a residential area or close to a school, and must be owned or leased by the City of Eugene, a religious institution, a non -profit organization, or a business if the business is located on property zoned commercial or industrial. Before a proposed site may be used, the site must be approved by the City Council by motion and an agreement must be executed between the City and the entity referred to in subsection (2)of Section 3 above. Such an agreement may include but is not limited to provisions concerning (a)supervision, (b)selection of the individuals who may camp at the site, (c)number of continuous days that someone may camp at the site, d)hours that people may stay at the site in addition to 9:00 p.m. to 7 a. m., ( e)structures and Ordinance - Page 2 of 3 31 other items that may be placed on the site, and (f) closure of the site for non -compliance with the terms of the agreement. Section 5 . Due to the inclement weather and the need to provide assistance to homeless persons as soon as possible, pursuant to the provisions of Section 32(2)of the Eugene Charter of 2002, with the affirmative vote of two -thirds of the members of the City Council, upon adoption by the Council and approval by the Mayor, or passage over the Mayor's veto, this Ordinance shall become effective immediately. Passed by the City Council this Approved by the Mayor this 25 day of September, 2013. 25 of"September, 2013. day ij I/ U VJ City Recorder Mayor Ordinance - Page 3 of 3 32  COUNCIL ORDINANCE NO. 20547 COUNCIL BILL 5135 AN ORDINANCE AMENDING THE PERMITTED OVERNIGHT SLEEPING (“REST STOP”) PILOT PROGRAM PROVISIONS ADOPTED BY ORDINANCE NO. 20517. ADOPTED: December 8, 2014 SIGNED: December 9, 2014 PASSED: 7:0 REJECTED: OPPOSED: ABSENT: Syrett EFFECTIVE: January 9, 2015 33 34  COUNCILORDINANCENO. 20576 COUNCILBILL5168 ANORDINANCEREMOVINGTHESUNSETDATESOFTHEREST STOPANDDUSK-TO-DAWNPROGRAMS. ADOPTED:February27,2017 SIGNED:March1,2017 PASSED:8:0 REJECTED: OPPOSED: ABSENT: EFFECTIVE: April1,2017 35 36  ADMINISTRATIVE ORDER NO. 53-16-12 of the City Manager REISSUANCE OF TEMPORARY RULE REGARDING OVERNIGHT SLEEPING ("REST STOP") PROGRAM REGULATIONS ADOPTED BY ADMINISTRATIVE ORDER NO. 53-16-05. The City Manager of the City of Eugene finds that: A. Section 2.019 ofthe Eugene Code, 1971 (EC) authorizes the City Manager to adopt rules for administration of provisions of the Eugene Code. EC 2.019(5) authorizes the City Manager to adopt temporary rules for a period of 180 days. B. On September 25,2013, the City Council adopted Ordinance No. 20517 which established a temporary permitted overnight sleeping ("Rest Stop") pilot program allowing up to 15 persons to sleep overnight at approved City locations until March 31,2014. C. On November 26,2013, I issued Administrative Order No. 53-13-13 establishing temporary regulations to implement the Rest Stop pilot program until March 31,2014. D. Since the adoption of Ordinance No. 20517, the City Council has adopted Ordinance No. 20547 which amended the pilot program's provisions to allow for the possibility of up to 20 persons to sleep overnight at a specified site. Council has also extended the sunset date of the Rest Stop pilot program, most recently by Ordinance No. 20563 which extended the program until March 31, 2017. E. Since the issuance of Administrative Order No. 53-13-13, due to Council's amendment of the Rest Stop program and extension of the program's sunset dates, I have reissued the temporary Rule regarding the Rest Stop program regulations, most recently by Administrative Order No. 53-16-05. That Administrative Order will expire on October 5,2016. F. Council discussions that will be taking place in the upcoming months concerning the Rest Stop program may result in the need to amend the Rest Stop regulations. While Rest Stop options are being considered, it would be most efficient to reissue the temporary Rule adopted by Administrative Order No. 53-16-05, so that the regulations will remain in effect for the duration of the Rest Stop program adopted by City Council. NOW THEREFORE, based on the above findings, and pursuant to Ee 2.019(5), the following standards shall become effective on October 5,2016, and remain in effect until March 31, 2017, unless replaced earlier by an emergency rule, temporary rule, or permanent rule adopted in accordance with the provisions ofEC 2.019. Administrative Order - Page 1 of 3 37  PERMITTED OVERNIGHT SLEEPING ("REST STOP") PROGRAM REGULATIONS For purposes of the implementation of Ordinance No. 20517 and 20547, the following regulations are implemented for the Rest Stop locations ("the property") approved by City Council: A. Property Provider/Site Manager Responsibilities: 1. The property provider/operator shall designate a site manager who shall be responsible for providing supervision when provider is not present. Designation of a site manager does not relieve the property provider/operator of responsibility to ensure compliance with the Contract and these regulations. 2. A contract shall be executed providing for one or more portable toilets with weekly cleaning, and weekly trash/recycling pick up. 3. The property provider/site manager shall maintain a roster of individuals who are authorized to be at the property. . 4. The property provider/site manager shall ensure that guests and visitors comply with all provisions of these rules, the site agreement, and Ordinance No. 20517 and 20547. B. Guest Responsibilities: 1. The following activities/items are prohibited from the property: e Alcohol; illegal drugs eWeapons eIllegal activity eOpen flames, unless approved by the Fire Marshal. eLoud music or other disruptive noise eOvernight visitors e Physical violence, intimidating or threatening behavior or language while on or in the vicinity of the property; damage or harm to the property or property in the surrounding area. eEngage in behavior on or near the property that may negatively affect the peace and enjoyment of the property and surrounding property for other overnight sleepers or for neighbors. eChildren, except children who are accompanied by a parent or guardian during daytime hours. 2. Only tents are permitted on the property, unless specifically approved in writing by the City Manager or the Manager's designee. Administrative Order - Page 2 of 3 38  3. The provider, guests and visitors shall comply with all applicable provisions of federal, state and local laws, including the requirements of the fire code. 4. Guests shall keep personal property in the permitted tent. 5. Visitors are allowed only between 9 a.m. and 9 p.m. and are not permitted to bring animals onto the property. Guests shall be responsible for the behavior of visitors while on the property, and visitors shall adhere to all of the obligations of guests under these regulations. Not more than 20 people, counting both guests and visitors, may be on the property between 9 a.m. and 9 p.m. \ 6. Guests shall be selected by the property provider and may stay on the property until the provider revokes that permission. If permission to remain on the property is revoked, the guest(s) must immediately remove themselves and their property or risk citation for trespassing, having their vehicle towed, at the owner's expense, and their property disposed of. 7. Guests shall deposit all garbage in waste receptacles provided by the property provider/site manager or transport it off site and dispose of it lawfully, and shall keep the area where they are sleeping clean. 8. Guests shall use bathroom facilities provided by the property provider/site manager, or available to the public off-site. Dated this t.11'Say of September, 2016. -Jon R. Ruiz City Manager Administrative Order - Page 3 of 3 39  Council Motions Regarding Rest Stop Program November 16, 2016 • Councilor Zelenka, seconded by Councilor Poling, moved that we recognize Opportunity Village Eugene and rest stop pilots have been successful for those residents that have taken advantage of them, that the sunset should be eliminated, and the siting criteria should be reviewed for modifications. PASSED 6:0 • Councilor Zelenka, seconded by Councilor Poling, moved the City shall build community understanding of the programs through education and outreach. The City Manager will work with community groups, neighborhoods, and residents to clarify purposes of the programs and dispel misunderstanding, especially by showing the video. PASSED 6:0 • Councilor Zelenka, seconded by Councilor Poling, moved that we recognize that social services and homeless activity are more concentrated in Ward 7 and therefore move at least one of the rest stops to one of the newly identified sites. PASSED 4:3 February 13, 2017 • MOTION AND VOTE: Councilor Zelenka, seconded by Councilor Clark, moved to direct the City Manager to 1) stabilize current rest stops and 2) work with task teams in different wards in a phased approach, starting with interested neighborhoods, to find additional rest stops outside of Ward 7. PASSED 8:0 40