City of Eugene Human Rights Commission

City of Eugene Human Rights Commission Human Rights Commission Meeting 9-19-17 Packet Contents Draft Agenda Page 1 Draft Minutes from 8/2017 Page 3 Budget Update Page 20 Hate and Bias Crimes Update Page 21 City of Eugene Mayor’s Statement on DACA Support Page 22 HRC Draft FY18 Work Plan Page 23 HRC Current Liaison Appointments Page 25 Downtown Eugene Dog Ordinance Pilot Page 27 Oregon Coalition on Housing and Homelessness Conference Request Page 29 HRC Anti-Discrimination Work Group Update Page 30 Office of Human Rights & Neighborhood Involvement | City of Eugene | 99 W 10th Ave | Eugene OR 97401 | (541) 682-5272  City of Eugene Human Rights Commission The mission of the Human Rights Commission is to promote implementation of universal human rights values and principles in all City of Eugene programs and throughout the wider community. To carry out this mission the commission shall affirm, encourage and initiate programs and services within the City of Eugene and in the wider community designed to place priority upon protecting, respecting, and fulfilling the full range of universal human rights as enumerated in the Universal Declaration of Human Rights. To support and promote human rights, the commission will: provide human rights education, be proactive in human rights efforts, address human rights violations, ensure active public participation, be transparent and open, and be publicly accountable for human rights progress. Human Rights Commissioners: Edward McGlone (Chair), Joel Iboa (Vice Chair), Ibrahim Coulibaly, Ela Kubok, Ibrahim Hamide, Andrew Thomson, Bonnie Souza, Aria Seligmann, Julia Johnson, Aimee Walsh, Councilor Emily Semple Staff: Jennifer Lleras Van Der Haeghen and Katie Babits The Human Rights Commission typically meets on the third Tuesday of each month. Tuesday, September 19th, 2017 5:30 – 7:30 PM Meeting Atrium Building, Sloat Room, 99 W. 10th Avenue, Eugene Contact: Katie Babits, 541-682-5177 Katie.E.Babits@ci.eugene.or.us ITEM _______________ACTION______ TIME 1. Agenda/Minutes Review and Approval (Chair) Discuss/Vote 5:30 - 5:35 (5 min) 2. Public Comment (Chair) 5:35 - 5:40 (5 min) 3. Support Request (Chair) Discuss/Vote 5:40 – 5:45 (5 min) 4. EPD Liaison Update Discuss/Vote 5:45 – 5:55 (10 min) 5. DACA Discussion Discuss/Vote 5:55 – 6:00 (5 min) 6. HRC FY18 Work Plan Discuss/Vote 6:00 – 6:30 (30 min) 7. Liaison Roles: Openings & Changes Discuss/Vote 6:30 – 6:35 (5 min) 8. Downtown Eugene Dog Ordinance Pilot Discussion 6:35 – 6:50 (15 min) 9. Homelessness Work Group Conference Request Discuss/Vote 6:50 – 6:55 (5 min) 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 |ehroffice@ci.eugene.or.us | www.eugene-or.gov/hrc 1  10. Work Group Lead Updates 6:55 – 7:05 (10 min) 11. Council Update 7:05 – 7:15 (10 min) 12. Commission Liaison Updates 7:15 – 7:20 (5 min) 13. Staff Update 7:20 – 7:25 (5 min) 14. Agenda Setting – October 7:25 – 7:30 (5 min) Upcoming events, activities or meetings of which the HRC needs to be aware: 9/20 NOON – Council Work Session: Multifamily Recycling Program, Broadway Plaza Renaming. Harris Hall. 9/25 5:30pm – Council Work Session: Creative Economy, Economic Cartography. Harris Hall. 9/25 7:30pm – Council Meeting: Public Forum, Supplemental Budget Public Hearing and Action. Harris Hall. 9/27 NOON – Council Work Session: Police Auditor Annual Performance Review. Harris Hall. 10/9 5:30pm – Council Work Session: Police Commission Update. Harris Hall. 10/9 7:30pm – Council Meeting: Public Forum. Harris Hall. 10/11 NOON – Council Work Session: Fireworks. Harris Hall. The Eugene Human Rights Commission welcomes your interest in these agenda items. This meeting location is wheelchair accessible. For the hearing impaired, FM-assistive listening devices are available or an interpreter can be provided with 48 hours’ notice prior to the meeting. Spanish-language interpretation will also be provided with 48 hours’ notice. To arrange for these services, contact staff at (541) 682-5177. La Comisión de Derechos Humanos agradece su interés por participar en los asuntos de esta agenda. El local de la reunión tiene acceso para personas en silla de ruedas. Para las personas con dificultades auditivas ofrecemos sistemas FM para ayudarlo a escuchar, o intérpretes de lenguaje de señas. También ofrecemos intérpretes de español. Si necesita cualquiera de estos servicios por favor solicítelos con 48 horas de anticipación, llamando al (541) 682-5177. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | ehrcenter@ci.eugene.or.us | www.eugene-or.gov/hrc 2  City of Eugene Human Rights Commission RETREAT MINUTES Tuesday, August 1, 2017 9:30am – 5:00pm Meeting Fire and Emergency Services Training Facility, 1705 2nd Avenue, Eugene Present: Human Rights Commissioners: Edward McGlone (Chair), Joel Iboa (Vice Chair), Ela Kubok, Bonnie Souza, Andrew Thomson, Ibrahim Coulibaly, Ibrahim Hamide, Julia Johnson, Aimee Walsh, Aria Seligmann, Councilor Emily Semple Staff: Jennifer Lleras Van Der Haeghen and Katie Babits E. McGlone called the HRC Planning retreat to order E. McGlone reviewed agenda. B. Souza asked to add a question: What relationships do commissioners have with Council members and/or City staff to identify resources on Commission? A. Seligmann asked to broaden liaison appointments to identify opportunities on all liaisons Motion: Move to agenda for the Human Rights Commission Retreat as amended. Made by: J. Iboa Second: B. Souza Vote: Unanimous E. McGlone: Is the group was ready to approve the minutes from the June Human Rights Commission meeting? B. Souza: I sent recommendations to K. Babits and my recommendations are printed for Commissioners’ review. Motion: Move to table approving June HRC meeting minutes to the September meeting. Made by: A. Walsh Second: J. Johnson Discussion: K. Babits: I have a print out with B. Souza’s recommendations that everyone can review when there is a break. Motion: Move to withdraw previous motion to table approval minutes to the September meeting. Made by: A. Walsh Second: J. Johnson Vote: Unanimous Motion: Move to vote on approving June minutes later in the retreat Made by: B. Souza Second: J. Johnson Vote: Unanimous E. McGlone: We will have time to vote on the minutes at 12:30pm. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 |HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC 3 E. McGlone: We have a funding request for the event Celebrating Success Housing our Veterans. The event is on August 23rd. It looks like they are requesting funds to rent park space, and if we sponsor the event, my understanding is that the City will waive the rental fee. Motion: Move to approve funding request for Celebrating Success Housing our Veterans by offering in-kind sponsorship to waive rental fees. Made by: E. Semple Second: J. Iboa Discussion: A. Seligmann: Will the sponsorship require any monetary obligation? E. McGlone: There will be no funding required, the sponsorship would be in partnership with the City to waive the rental fee. Vote: Unanimous B. Souza: I would like to print 250 reports for all of the focus group participants (70 participants do not have a hard copy of the report). I would also like to have reports more for people who would like them. I need to be reimbursed for the monies A. Seligmann and I spent for the meeting on July 29. Specifically I would like to request $400 for printing reports. Motion: Move to approve $400 to print the Marginalized Voices report. Made by: J. Johnson Second: E. Semple Vote: Unanimous Motion: Move to reimburse personal expenditures of B. Souza and A. Seligmann for the July 29 HRC Workgroup meeting. Made by: J. Johnson Second: A. Walsh Vote: All in favor, B. Souza and A. Seligmann abstained due to potential perceived conflict of interest. E. McGlone: The HRC wrote working agreements established by the Human Rights Commission in 2012. You all have a copy at your seats and I would like to review and affirm them for our retreat today. Motion: Move to affirm the working agreements established by the Human Rights Commission in 2012. Made by: I. Hamide Second: J. Johnson Discussion: J. Johnson: I wanted to clarify the meaning behind working agreement #7: We, upon the decision of the group, will from that point forward, honor that decision with recognition of the minority voice. If you are on the minority side of the vote, respect the vote in your speech and actions. J. Lleras Van Der Haeghen: In the past there was quite a bit of conflict and these were created to make sure when speaking publicly and acting on behalf of commission, that the individual was speaking on collective opinion and not on personal opinion. It does not mean you have to always be a spokesperson, others can speak in place of the Chair when designated, but that decision is made as a Commission. E. Semple: I identify when I am speaking on behalf of the Commission when I am delivering HRC information to Council. J. Johnson: How do you know when it is appropriate to speak for the Commission? 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC 4 E. Semple: For example, I spoke at the Women’s March and stated that I was there on my own, and I was not representing Council in any way. When speaking for the Commission, consider it as though you are leaving your opinion out of it. J. Iboa: It is nice when your views align with that of the collective Commission, but many times I speak at Council and identify on what behalf I am speaking on. E. McGlone: If you serve as a liaison, you are there on behalf of the Commission. If you will be a voting member as a liaison, that vote is based on a decision that the Commission would make and not on personal beliefs. A Eugene Weekly reporter asked me to speak as a Police Commissioner, and while I could not speak to his HRC beliefs in that capacity, I could still state my personal beliefs. Vote: Unanimous Getting to Know You Activity E. McGlone: For this exercise, I would love to know why you became involved with the Human Rights Commission and also share your favorite ice cream flavor. E. Semple: I began being involved because of homeless issues and I was assigned to the HRC by Mayor Vinis. My favorite flavor is chocolate ice cream. B. Souza: I have been involved in human rights work for 37 years and I love vanilla ice cream. J. Iboa: I have been involved in human rights work my whole life. I went to Spanish immersion school, traveled to Wisconsin to advocate for education of underserved populations, and love serious amounts of cookie dough in ice cream. E. Kubok: I have lived in several countries, I have a master’s degree in human rights and I want to make this community like some of the other wonderful places I have lived. I work for HACSA and housing is a huge issue for me. I love strange things in ice cream and adventurous ice creams. E. McGlone: I am a native Oregonian, originally from the Portland area. I have spent four years in Eugene, although I hear you do not count as Eugenean until you have spent half your life, or graduated high school, here. I play soccer, have a yellow lab named Sherman, and my background in human rights is from an academic interest in democracy, restoring faith in government, and as a gay man human rights decisions directly impact me. I come from the institutional side of government in public affairs, have ran legislative campaigns, and my approach is political in mindset and counterbalance the advocate mindset. I want my approach and background to lend to balance from all those who come from the advocate side. I love cookie dough and chocolate chip mint ice cream. I. Coulibaly: I was born in Burkina Faso I moved to Paris at the age of seven. I moved to New York a few years ago, then Oregon. I have always been involved in immigrant rights. I come from a civil rights background and belong to the NAACP. I lived in north Eugene and now live in downtown Eugene. I do not like ice cream or anything sweet. J. Johnson: I grew up in Marcola, moved away and then came back to Eugene 15 years ago. I was a teen parent and have a biological and adopted son. I grew up in privilege and then the teen pregnancy changed that perspective. Currently, I work in the 4J School District doing outreach work with young parents and have been doing that work for 12 years as the Outreach and Recovery Coordinator. I also works with homeless youth. My passion is about the downtown area. My favorite ice cream is Prince Puckler’s coconut dipped in milk chocolate. A. Walsh: I grew up in rural Oregon among underserved populations, challenging authority, and have a background in special education. Currently I works for Direction Services, which focuses on special needs, people with disabilities and mental health needs. My belief system is on youth homelessness, empowering youth instead of subjecting them to systems and teaching how they can navigate the system in their own way. I am a victim of domestic violence, have experience in conflict resolution, and was also a young parent who experienced situational poverty and its 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC 5 demands on family, and my interests are in supporting that community. I like chocolate and peanut butter and something fruity for ice cream. A. Seligmann: I grew up in DC and was immersed in international and national politics. Social justice has been ingrained in me. Twenty-six years ago I came on a cross country camping trip which ended at my free ride to graduate school in journalism and communications. I have working relationships with media throughout the northwest. I am currently doing public affairs for the State of Oregon. Previously I was in housing for the State of Oregon. I also work for the University of Oregon in equity and inclusion. I found it was challenging for students of color to feel like they fit in and that they didn’t want to stay in Eugene. I became involved in the HRC because of housing and homelessness issues. I helped organize the women’s march and have been involved in peace activism. I have long wanted to be on the HRC. My son makes the world’s best peppermint ice cream which we call Jack’s peppermint cream. I. Hamide: I was born in Bethlehem, Palestine. My older brother graduated from the University of Oregon with his master’s degree and I came when I was 19. My parents called me an advocate for social justice and I jumped in head first. Human rights defines how I views things and I like experiential learning. I have worn many hats when others will not. I have spoken for Palestinians in this community. I am homeless because my home has been occupied since I left, and international rights are not Eugene rights or American rights, but human rights. I cannot divide himself from those. I am aware of where I live and care about issues the residents here have. This is not my first time on the HRC, and I came back because last time I was too busy to be as involved as I wanted to be. My favorite ice cream is pistachio, coffee, and orange cream. Human Rights 101 Ken Neubeck gave and overview and history of the Human Rights Commission and the work that has been done to move Eugene toward being a human rights city. The previous focus had not been on human rights, rather it had focused on civil rights and discrimination. Some work has included making homelessness a protected class, advocating for community oversight committee on tax breaks such as MUPTE, Indigenous People’s Day and the criminalization of activities of people who are homeless. His focus was on the common sense of human rights and understanding the overarching reach of human rights. How do we get the word out to communities about the work that the HRC is doing? The report on Marginalized Voices in Eugene is a great tool for building community and building ways that people can collaborate with one another. E. McGlone thanked Ken for bringing the knowledge and history to the Commission. Roles and Responsibilities Overviews, Staff Support J. Lleras Van Der Haeghen: The Office of Human Rights and Neighborhood Involvement (HRNI) supports the HRC, neighborhood associations, neighborhood matching grants (including advancing equity through grants), equity training and collaboration throughout the organization such as the police chief recruitment process, internal equity strategies and equity training. Staff’s role is to help navigate city process, understand policies and to understand gaps. Technically the HRC has 16 hours of K. Babits’ time per week to support the HRC. The HRC has the highest access to staff time of all Boards and Commissions of the City of Eugene. My time is on an ad hoc basis. The work HRNI can support includes day-to-day functions, preparing packets, coordinating this meeting and helping to support work group meetings. K. Babits is a Human Rights and Equity Analyst and I am the HRNI Program Manager. The office has three other staff, and any can help with most things. General questions can go to the main line, while K. Babits can answer specific questions directly, and I can as well. We are tasked with helping HRC to meet public meeting law requirements, keep minutes, and helping HRC hold true to bylaws. The HRNI is asked by community members how to access the HRC and we need to 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC 6 maintain consistency about how community can access the public process. There is a handout outlining the role of commissioners, which will be sent to you. Staff hoped to have someone to cover public meeting law with the HRC, however that will be covered in a future meeting from City Attorney’s Office. In the meantime we will email the handout with links. E. McGlone: I wanted to cover the public meetings and public records component. The HRC is subject to laws as official advisory body to Council. If we are deliberating toward a decision, Commissioners need to be cautious about who is involved in discussion, even by email or phone, to avoid holding quorum because then it would hold to public meetings law, which is called a serial meeting. This covers anything which comes to an outcome. It applies to work groups as well, which need to be publicly noticed with agenda and notes to be made public. J. Lleras Van Der Haeghen: If members become a lead today, it would be great to meet with staff to be able to set up the public notice for the work group meetings, as staff does not traditionally attend work group meetings. J. Johnson: Can you clarify when phone calls with one another become a public meeting? E. McGlone: Only if it is leading toward a decision does it become a public meeting. HRC members can have conversations so long as they are not leading to a group HRC decision. Groups can come together outside of action items. It covers anything that will come to a vote. J. Lleras Van Der Haeghen: If you ever have questions, feel free to call staff and we can help you determine where a conversation would stand. HRC members are also subject to state ethics laws. If it could or be perceived that an HRC member could be subject to financial gain from a decision, you would need to recuse themselves from a vote and state a potential conflict of interest. A. Seligmann: There is also a conflict of interest and appearance of conflict of interest. It is important to avoid even the appearance of a conflict of interest to the public. J. Lleras Van Der Haeghen - Your actions affect the value of the roles of commissions. B. Souza: It seems more of a perception for the money we spent on our work group meeting. J. Lleras Van Der Haeghen: That was a decision which was made outside of this body to spend money and it was taken on as a personal decision without the Commission making the decision. HRC Discussion B. Souza: I really appreciate what has happened so far in the retreat. I have a problem with the work planning part of the retreat and public participation. My work is almost exclusively on focus groups. The intent was that once it was finished, we will have laid a foundation for collaboration across the communities in Eugene. The report was unanimously passed June 20 by the HRC and we began the next phase of the project. It is the most exciting phase of project, and Ken and I have been transparent to this point. People were excited to be involved, and knowing what the process had been for the past few years, I told them we would convene on August 1st. The response I received was don’t invite them. I had already invited them, and I felt like the process here derailed a process I had been moving toward for two years on the HRC. I didn’t know how long the agenda item would be, I wasn’t consulted or tapped, and I had no idea what was going to happen. Once I found out that people were not going to come today, I had a meeting on Saturday and brought together Trans, LGBTQ, Pacific Islander and African American communities. I am walking in with a draft work plan for the work group that is a direct outgrowth of that meeting. A. Seligmann and I. Coulibaly were also at that meeting as well. I feel disrespected, I don’t know that it was intentional or unknowingly, but neither of those are okay. I needed you to understand what was behind the email that I sent out. The recommendations that came out of the meeting on Saturday will provide opportunity for a lot of the Commissioners to be involved. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC 7 A. Seligmann: Thank you B. Souza. I need to express on behalf of the homelessness work group for being left out of the public meeting. The working agreement says we are to be transparent. I had to ask E. McGlone to share the agenda, three of us asked to have time on the agenda for the public to provide input. Despite the fact that three of us asked, it was not on the agenda. It lacks transparency. In government, we always have to be transparent and we are going in the other direction. I understand that you were uncomfortable but that does not abolish the need for transparency. Ignoring feedback from commissioners and abolishing public participation. Why? Homelessness work group members have always been able to participate in work planning session before. They are looking at the HRC closely. We don’t want to lose the work they have done. It looks like taking down the EPA website. That is the message it sends. I have been meeting with the homelessness working group and they have put together the work plan for that group. We have their recommendations and they know more than any of us. B. Souza: These two work groups are the highest functioning work groups on the HRC. The homelessness work group is established, mine is brand new. It felt solid at the first meeting. The wheels didn’t stop turning when the HRC voted to support this report. It was the end goal of the working groups. J. Lleras Van Der Haeghen: A. Thomson, can you correct me if I’m wrong, but I believe last year was the first year the HRC had work group members were present. A. Thomson: That’s accurate A. Seligmann: They have been involved in the past. Majeska: Two years ago I was in the audience and no one from the work group was actually there. Jen Frenzer was on speaker phone and staff graciously allowed me to participate as they had not in the past. Last year Ken Neubeck and Jen Frenzer invited the entire work group to participate for the first time. E. Kubok: Can you introduce yourself and let us know why you’re here? Majeska: My name is Majeska and I originally became involved through neighborhood associations. I observe a number of Boards and Commissions. The homelessness work group is the one I actually participate in, and having community members able to participate in work planning is unheard of. E. McGlone: I want to thank both of you for your feedback. The two years I have been here, I actually have never been asked for input on the retreat agenda. This was actually a more inclusive process than what I have experienced before. Some of what I heard today was not in line with the conversations had before this meeting, so if I misunderstood something, I apologize for that. I have been clear that I want transparency, and I have heard that previous work planning processes did not achieve that. We have clear bylaws, workgroup processes and public records laws. When running for Chair I was clear on us following those moving forward. I understand that being asked to follow those when we have not before is difficult. The challenge I had as Chair was that there was no meeting from June to today to discuss this agenda. How do we follow the bylaws currently in place? I can’t make commitment on behalf of commission without us all first having a conversation about it. I think I was honest in talking about that with everyone. Some conversations happened after emails took place, and I learned I need to follow up to clarify after those decisions were made and I will do that in the future. Some felt that having a few people from workgroups would be helpful to share the information. Some felt negative feedback because they were not ready to plan work for the work groups. With homelessness work group, they felt having them here could help the HRC form the work plan for the work group. A. Seligmann: The first half of the sentence was that the workgroup wanted to be present E. McGlone: I apologize for not fully understanding. We can invite outside groups, and we should have a specific focus for why invitees are here. Some agreed with that sentiment, some did not. The HRC has an inclination to be much less formal, but we are a governmental body 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC 8 and have to follow the formal process. We need to figure out how we want work group relationships to work. We can entertain different approaches, but I cannot make those decisions for the Commission, I needed to be able to come here today so each Commissioner can weigh in on the decision. That may not seem as inclusive, but we needed to give opportunity to all members to decide together. I do not have to remain Chair, and we can potentially vote again in the fall. The preparation for this meeting has been larger than most of the meetings. A. Seligmann: I appreciate your willingness to let us share. J. Iboa: I think we’re all here to make Eugene a better place. I feel like this Commission is where I can make the best impact on the community. E. McGlone and I collaborated on today’s content, and I’m encouraged that folks are engaged in how the Commission should be ran. I’m concerned that the focus is on how we do it and that we should put our efforts into the work we can do together. Ultimately we need to leave this building today unified to continue our great work in this community. E. Kubok: I want to thank everyone for explaining your background and perspective because reading everything through the emails was confusing and overwhelming. I am so glad to hear you both have the right people in your groups who are ready to be engaged. I hope to see how we can best engage our community, understand the misconception of the bylaws, and I look forward to the discussion today. I share J. I boa’s opinion that if they feel strongly about those things are run it means that they care. E. McGlone: One thing I took out from the conversations is to take the last 5 minutes out of each meeting to discuss agenda items. I would ask staff to prepare a 12-month calendar so we can see events coming up. There is International Human Rights Day, the dog ban in November, and the upcoming police chief recruitment. We are excited that the commission is interested in upcoming agenda items. E. Semple: I think I remember getting emails from Ken Neubeck to prepare the agendas, and I would ask to see that continue. Depending on what we come up with this afternoon, maybe there’s a possibility to have another two hour meeting on public input. It could help address the issue. J. Johnson: Thank you to everyone for their input. There isa balancing act of how do we do this. For today, is there a way to create something like the E. Semple suggested to help alleviate this for the future? I appreciate E. McGlone’s attempts to bring this committee back to our bylaws. How does the public stay engaged? E. McGlone: One major method is that we send our work plan to Council. When will we do that? J. Lleras Van Der Haeghen: Your work plan will go to Council at the end of September after the September HRC meeting. E. McGlone: Is there a public hearing at the September Council meeting? J. Lleras Van Der Haeghen: Yes. E. Semple: Let’s see where we get today; we are scheduled to discuss work groups this afternoon. B. Souza: My angst comes from the work that Ken Neubeck and I have done. We did the work of four people and then he was gone. I was trying to pull together a group of people across marginalized communities. I’m a single mom and my daughter is leaving for college. I totally appreciate E. McGlone, what both you and J. Iboa have done, especially the first part of this retreat. It’s just that the system has worked so well in the past and I expected it to be the same as I have experienced in my two years on the HRC. I had to deal with all of the work I had done to be effectively derailed. The issue is the work plan and the work groups have the expertise and life experience that we need and we are a conduit for them to City Council. I made copies of a draft work plan for Objective 2. I want to share that with you and I think we can build on it. It was like a full time job for me this month, and in a vacuum, because I didn’t know that there was a 45 minute time slot for me to discuss the Marginalized Communities report. If I would 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC 9 have known there were 45 minutes for me I would have reacted differently. I have no doubt people on the Commission will be supportive of the work I’m doing. J. Johnson: When I came onto the Commission, it was hard because we did not have these items introduced, so it was confusing and overwhelming for me. B. Souza, what happened with you and Ken Neubeck may not be able to happen again because you two can do the work of four people. Is there value in understanding the cycle of the process? If I know that the work group I start this year ends in June, it can help me and my people on the work group. Is there room for an evolution, a change? What if a crisis happens and there’s a completely new focus? We need to have space for that. I have had two completely different experiences in two retreats. I don’t know how it’s always been done, it has happened in two ways. I don’t want us to become what the public does not like with bureaucracy. J. Lleras Van Der Haeghen: My understanding of the way the bylaws were written is that when new Commissioners come on, there is a moment where the work plan aligns with new Commissioners joining. If people want to carry on previous work plan items, Commissioners can advocate for that. You are writing tasks that can be accomplished year-to-year that are being communicated to Council. The level of things that have been committed to as tasks have been so lofty that they carry over from year to year. It seems like the space exists for the intention to continue to evaluate what is working and what is not, and new Commissioners can have input that bring in new ideas, keep old ideas, or move on from old ideas. J. Iboa: I was really frustrated with the process last year. I was thrust into it and I had no say, I was just assigned tasks with no input. A. Seligmann: I appreciate the effort that has been put into this year because last year it felt like I was just dropped in. The frenzy of public participation may be what you were afraid of, but I appreciate the opportunity and the explanation especially for the new members. J. Johnson: I appreciate it as well, and talking about things before defining them makes it difficult for people who are new and coming into the Commission. There needs to be some sort of introduction for new people to understand terms and structure. J. Lleras Van Der Haeghen: I want to remind you all that we are a little off in Commissioner terms because we have had some unscheduled turnover. You have only one person, A. Thomson, who has had multiple terms, whereas normally you would have more people with that experience. B. Souza: When I came onto the Commission I came with the understanding that it would be a year before I understood what was going on. It takes time to learn, and it is a process and it flows. We should not preclude public participation in the work group process. J. Johnson: Could we have an invitation for public as audience? J. Iboa: This is a public meeting. A. Seligmann: The discussion is that they couldn’t participate in the public meeting. E. Kubok: Work groups can organize in a different manner to be more productive in the meetings when we come together. E. McGlone: J. Iboa and I appreciate all of your feedback. Our goal was to make this better than last year. We had discomfort about work group members being very involved in work group planning, and we have heard from Commissioners about being confused and overwhelmed with work groups members involvement in work planning. I hope you all know J. Iboa and I come at this with the best of intentions. There was no personal intent behind this, I hope you will see the reinforced over the next several months. Hopefully we will build from this, learn some lessons, and have everyone involved in the process. I apologize for the parts that were not done well and the amount of time put into this session. I spent 20 hours myself, I have had some long conversations with members and complement the investment you all have put into this. I. Hamide: I appreciate you summarizing that. Is there a place for us to put the ideas we have to put on the agenda? I also would like to speak to those who felt like they were overwhelmed. Is 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC 10 there a way to ease that? Can there be a mentoring system so that it does not take an entire year to understand our roles? I. Coulibaly: I echo I. Hamide’s comments, and if we can work on how we put together the agenda. I am also waiting to hear from J. Lleras Van Der Haeghen about the bylaws and public participation rules. For the new Commissioners, the new meeting we had in the office, if it could be longer, a retreat just for new Commissioners to explain how the Commission works. Have the chair speak to existing work groups, or the people in the work groups come present to the newcomers. It should happen before this retreat so we come to this prepared. Use those 16 hours to prepare the new Commissioners for the retreat. Bylaw Review J. Lleras Van Der Haeghen gave an overview of the bylaws, their establishment, membership appointment and elections. E. McGlone: There was quite a bit of confusion around the election process, and there is potential to rewrite the bylaws to alleviate that confusion in the future. J. Lleras Van Der Haeghen: The past practice has not always aligned with the bylaws, and there is an opportunity to evaluate them. E. McGlone: The bylaws were not clear on if work planning sessions could be biennial vs. annual. J. Lleras Van Der Haeghen: Most of the bylaws followed are rules. This includes liaison roles, and article 6 which addresses meetings and quorum. E. McGlone: Section 10 addresses working agreements and individual commissioners. J. Johnson: Can you clarify what can be told to the public? J. Lleras Van Der Haeghen: If there has been a vote, you can share what the vote was. If not, share that there has not been a vote, and then you can say what your personal position is. The Commission operates on a hybrid form Robert’s Rules. People have been invited to participate but not through a formal process. Some Commissioners have been inviting them as work group leads, but they haven’t gone through a formalized process through the HRC. E. McGlone: The chair of the work group must be a Commission member, minutes need to be submitted and each work group is responsible for assigning a work group member to this task. The decision making process for work groups is general consensus. J. Lleras Van Der Haeghen: It would be helpful to have a meeting with staff and the work group lead and send staff minutes from the work group sessions. Regarding fiscal policies, HRNI provides a budget that has been expanded because of higher level involvement of community engagement to $4500. Our understanding is that will continue. Section 4 covers endorsement, support and sponsorship. Sometimes the HRC adheres to this, and you may want to discuss if there is a need to address requirements and shift funding. A. Seligmann: I have a question about section 3, last year we sponsored a film festival that did not provide closed captioning. As HRC we need to be really clear about what we are supporting. J. Lleras Van Der Haeghen: There is a space on the form that asks if it will be fully accessible. Article 10 speaks to amending the bylaws so you can have a group look at the bylaws. My understanding is that in the past it has taken a number of years, so if you do have a group together, you may try to accomplish it before other items come to speak. We will send you an electronic copy. Also the bylaws are available on the HRC website through quick links. Liaison Roles J. Lleras Van Der Haeghen: There are two roles to vote on, and you can vote on them in the September meeting. A. Seligmann: My time schedule has changed and I can no longer attend the meetings for Vision Zero. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC 11 E. Semple: Meetings remain the same throughout years, so everyone can look at the commitments ahead of time. J. Lleras Van Der Haeghen: EHRB meets on the same day of the month as your HRC meeting at 1:30 in the afternoon and they are currently reviewing department Equity and Human Rights Plan’s, so I imagine you all would like to provide input. E. McGlone: We were asked in the June meeting to add a liaison to the Housing Policy Board (HPB). We are encouraged to appoint to EHRB and we can decide if we want to approve a liaison to HPB. J. Lleras Van Der Haeghen: If you wanted to think about this, you could appoint someone serve on an interim meeting, and vote on it after that point. I. Coulibaly: I will volunteer to go to the September meeting. B. Souza: At my first retreat I was recruited to be on the CRB and I wasn’t sure I could commit to it so they voted on it conditionally if it ended up working out I stayed. Motion: Move that I. Coulibaly go to the EHRB in September and is the liaison unless it does not work with his schedule. Made by: J. Johnson Second: I. Hamide Vote: I. Coulibaly abstained E. McGlone: Is anyone interested in being the liaison to the HPB? I. Hamide: I will be the liaison. Motion: Move to provisionally appoint I. Hamide to the HPB. Made by: A. Seligmann Second: J. Johnson Vote: Abstained I. Hamide E. McGlone: In the September agenda, we can see who is interested in being a liaison fir the Vision Zero Task Force and see if anyone else is interested in changing liaison roles. E. McGlone: Now we can address the June minutes. Motion: Move to remove previous motion table to table the approval of the June minutes. Made by: B. Souza Second: J. Iboa Vote: E. Kubok, I. Hamide, I. Coulibaly abstained. Motion: Move to approve June minutes as amended. Made by: J. Iboa Second: B. Souza Vote: I. Hamide, E. Kubok, I. Coulibaly abstained. City Context E. McGlone: This portion of the retreat is intended to discuss City Council’s priorities, learn what the City departments are working on, and understand the tentative Council agenda and the role of staff and the Commission. Councilor Semple, would you like to provide us an update from City Council? Councilor Semple: City Council is on break, and before break we covered a number of items that are of interest to the HRC. So much of the work that Council addresses has to do with human rights. The agenda is called the tentative agenda because it changes frequently, and the best way to stay up-to-date is by checking the tentative agenda online. Some topics of interest have included the Parks and Recreation System Plan, the work the City is doing downtown, the police chief recruitment, parking meters downtown, buffer zones between retail marijuana shops, amending the transportation system plan and expanding the urban growth boundary. I am 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC 12 uncertain on the progression of the request by the HRC to have Eric Tars contracted to work with the City of Eugene to address homelessness. J. Lleras Van Der Haeghen: Regarding Eric Tars, I believe Ken Neubeck sent everything to Council regarding that request. I. Hamide: I am interested in the Police Chief Recruitment. J. Iboa: I attended an all-day session on the recruitment process and the HRC is going to continue to be a part of the process. E. McGlone: The Commission received an update on the process from Kristie Hammitt, who is leading the effort, and the City is in the process of securing a firm to recruit for the position. J. Lleras Van Der Haeghen is involved internally and J. Iboa is involved in an HRC capacity. J. Lleras Van Der Haeghen: The phases of the process are to listen, recruit and hire. We are currently in the listening phase. The final decision is made by Jon Ruiz because he leads the executive team. The panel to interview for a recruiting firm included J. Iboa and staff from EPD. The City is currently in negotiations with a recruitment firm. Once the firm is in place we will be doing outreach with the firm. We want the recruiter to be able to hear the outreach, so the outreach will become more intensive once the recruiter is on board. The actual posting for the position will be in the fall, and they expect to hire around the beginning of next year. J. Iboa: I wanted to speak to the Parks and Recreation System Plan. In April staff spoke to HRC and shared that the City has park land but does not have funding to maintain the land. As E. Semple stated, parks are free and parks are for everyone. We are reaching temperatures of 109 degrees and it is important that all members of our community have access to green space. A. Seligmann: The City is providing cooling centers. A request was made of LTD to provide free transportation and they said no. There has also been some strong discriminatory practices by LT D as well. E. Semple: Regarding parks, Council is aware of the unequal distribution of land. There is money to buy land so that the distribution is more equitable, but there is not the money to maintain it. We could do levy to pay for maintenance, to buy more land, to build a pool and community center in north Eugene. We already have two pools that need to be saved. We are aware that the situation is not fair right now. B. Souza: Who has personal relationships with Councilors? I think it would be best if we knew where people have relationships we can leverage. I. Hamide: I have a working relationship with Chief Kerns around minority issues. I know all of the Councilors, have had personal relationships with some of them. I also know Jon Ruiz and have worked with him over the years, as well as with the Mayor. A. Seligmann: I worked on Lucy’s campaign for Mayor. I do not really know anyone else very well. A. Walsh: Jon Ruiz works on the 15th Night project with me. J. Johnson: I am loosely associated with the 15th Night project as well. Councilor Pryor is a friend of ours. I have a relationship with the President of the Chamber of Commerce as well. I. Hamide: As the chair of NAACP Legal Redress Committee, I have met almost everyone on the Council. I have worked with the police chief because of the complaints that we have received. I have also met the City Manager. A. Thomson: I have lose connections to Council, I have a closer connection to Jon Ruiz and city staff. E. Kubok: I know a lot of people in Community Development and Planning, especially Stephanie Jennings. J. Iboa: I am not friends with any Councilors, other than Councilor Semple, obviously. I have worked professionally with Councilor Syrett and the Mayor. I have worked with Planning and HRNI staff closely. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC 13 B. Souza: I know Councilor Syrett through our work at the ACLU and we are good friends. I have working relationships with Councilor Zelenka and Councilor Evans. I have done some work with Jon Ruiz. E. McGlone: Professionally I know the Councilors and Mayor, and staff public works, the City Manager’s Office and senior city staff. Next Steps: Marginalized Voices Report B. Souza: Since the Commission approved the report we have heard reactions including that people would like to replicate the process in Ashland and statewide. I have been asked to come and talk to committees and bring the report to groups. One focus group participant has been involved in the CFEE trainings. A SURJ representative suggested the possibility of making a screen play of the report. The Eugene Weekly wrote a piece for the July 20th issue. The report could be used for internal training for the City. The person coordinating the “We are Your Neighbors” play has told everyone involved that the report is requiring reading. Ken Neubeck and I met and strategized about who to share the report with and how to engage focus group participants further. I did invite them to join the work group and they all said yes. We have a need to expand the workgroup to address representation. In addition to the people who attended the meeting on 7/29, there are some who wanted to come but could not make it. One criticism we received is that we did not include the Jewish community. That is an additional need for the work group. I’ve spoken with a number of people to have an anti-Semitism focus group. Coming out of the meeting on 7/29, I put together a draft work plan that reflects what we got from our meeting. I used the short and long term goals and community input to make this. We went around the room to identify the most common interest. My second run through was to identify what needed council support and what could move without council. Here are the items we have identified as short-term goals: 1. Implement a rapid response policy for immediate public response by top city officials (e.g. Mayor, City Council Chair, City Manager, Chief of Police) to hate crimes and other activities that threaten or bring harm to vulnerable communities in Eugene. People with power and voice need to show vulnerable communities they care. 2. Recruit or assign a staff member who will serve as a full-time liaison between the City of Eugene and people of color, Muslims, the LGBTQ population and other marginalized groups, and charge this staff member with coordinating a campaign of public awareness building and advocacy for those experiencing discrimination. 3. Charge the Human Rights and Neighborhood Involvement Office with making the Rights Assistance Program (RAP) much more visible and user friendly to marginalized communities, and reporting quarterly to these communities on the types of complaints received by RAP and from which groups, along with their disposition. 4. Make organizations that advocate for Eugene’s vulnerable communities more visible and their activities more easily accessible by using the City’s website to describe and provide links to these organizations, their leaders, their programs and resources, and their calendars of activities. 5. Designate City-owned physical space(s) for members of marginalized groups to gather on a regular basis to welcome newcomers, make new friends, network with others, share common concerns and celebrate cultural traditions. 6. Establish a planning committee for a centrally located, comprehensive multi-cultural center in Eugene, with the majority of committee membership drawn from marginalized groups. 7. Require the City staff members responsible for programming events downtown in the Park Blocks, in Kesey Square and elsewhere in Eugene to systematically reach out to marginalized communities each year to find out what events they would like to see occur, 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC 14  what events they would like to participate in and if/how they would like to showcase their presence to the broader community. 8. Fund a summit for marginalized communities where attendees explore common problems and needs, discuss ways in which they can cooperate with and support one another, and identify issues on which it would be most effective to speak with a common voice. 9. Provide Know Your Rights trainings on a regular basis aimed at marginalized communities. J. Lleras Van Der Haeghen: For all of these items we will likely need to talk about budgets, capacity and ability. B. Souza: These are the long-term goals identified: 1. Establish a centrally located, City-owned, multi-cultural center that provides a home base where members of marginalized communities – young and old – can gather, meet, teach, provide information and celebrate their cultural traditions. 2. Expand cultural competency and gender diversity awareness trainings for all City employees, including police, which focus on marginalized communities in Eugene, and open these trainings up to teachers and administrators at 4J and Bethel Schools. Seek recommendations directly from marginalized community members as to which trainings and trainers would be most effective. 3. Provide City resources and support to groups in the community interested in resurrecting the annual Eugene Celebration in the form of a Multicultural Parade and Festival, an event showcasing the foodstuffs, music and other cultural attributes of the different communities that make up Eugene. 4. Work with all marginalized communities to stir interest among their young people in pipelines – including summer high school and college internships – that offer a potential route to full-time employment with the City of Eugene. 5. In planning for a new City Hall, incorporate artwork and photos that represent Eugene’s many different communities. Also include signage in different languages. E. McGlone: How do we want to incorporate these into our work plan? Let’s do a round robin about how we want to handle this. J. Iboa: Can we go through them and see what folks think are feasible and which are not. There are some on here that I don’t think are feasible. B. Souza: Can we keep in mind the draft work plan for our objective I brought? They are measurable and doable and were put here with input from the community. A. Walsh: I appreciate this as the context for this. This is the next step based on the context. E. Kubok: Can you clarify the highlighted parts? B. Souza: This is a new draft that is reflecting where we are now in this project. They’re highlighted because the way that the work plan has been formatted is that there are objectives, actions and tasks. E. McGlone: The structure of this reflects what we have used in the past. In the past we have had boards and there had to be two leads to make it on to the work plan. B. Souza framed it up in that format. K. Neubeck: This is a new procedure to me. In the past this would have been produced through the process of the retreat. Now we are looking to people in the community to help us build the work plan that comes out of the report. J. Iboa’s suggestion sounds like we would override that with what the people on the Commission would like to see. J. Iboa: No, It is based on what I see in the report and knowing what would actually be feasible to move forward. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC 15 E. McGlone: Ultimately the work we produce will go to Council, and this is the community creating that work. What we have done in the past is select areas we as a Commission will work on and task work groups to work in those areas. J. Johnson: My assumption is that this work is going to continue. Are we looking at this because of what we are going to continue to work on, or are we deciding if we want to partner with you on it? Are there some things we should be thinking about, not so much the recommendations, but are we developing these as objectives? I. Hamide: I too would appreciate clarification about what we are discussing and potentially decide upon here. We need to do something with it, I don’t see a choice of not doing something with it. We could pare it down to see if some goals are identical, but we need to address them. They are concerns from real people about real things and they are part of our community. We need to do something that is concrete and measurable so if anyone comes up to us, we can say we responded. I. Coulibaly: My understanding is that B. Souza will continue the workgroup, so why not allow them to tell us, to bring us a recommendation? For people who haven’t worked on the work group to make the decision does not make the most sense. I wouldn’t feel comfortable making those decisions. For me it is better to let the work group come up with the recommendations. This will be a working document for years to come. E. McGlone: As a Commission, we are responsible for setting a work plan and sending it to council and they will judge us for that. It has to be something that we believe we can achieve. It would be fair to let the work group know that we are not sure on certain areas that we are not certain will be successful. Part of our role as an advisory body to Council is to respond to the work done by others by sharing what we think can be achieved and what cannot be achieved. I think what we’ve heard is that everyone wants to move forward with the recommendations in this report and that we want it to be a collaborative process where we want workgroups to bring recommendations to us. We will ask the work group for something and we want to be able to receive feedback. E. Kubok: I think it’s an amazing idea and necessary in Eugene to show what it means to live here and a more deliberate integration into the community. At the same time, I don’t know if having a center for people who are not a part of the community as a separate space, but for all people. We have to make the recommendation to City Council and we have to be able to push on it. J. Lleras Van Der Haeghen: Since your work plan is a tool to prioritize the work that you will be sending to Council, it shows Council the map of where you are going. It is a planning element as well. B. Souza: I never expected that all of these would happen. I’m hearing two different views on how we respond to the community. My experience in organizing across cultures, what has happened historically, the white folks say this is for you, come work with us. Methodically I have built a foundation so that the folks who have been involved in the recommendations are the folks on the receiving end. What I’m hearing is that we have to make the decisions and then we’ll ask people to help. I’m asking to respect people and respect their decisions. J. Iboa: I don’t think that’s what this is about at all. I think that there needs to be some prioritization. I also have done canvassing and organizing, it takes a lot of time. We do have some moral authority. Some of these are really good and need some fleshing out, not to say were deciding what needs to be done. J. Johnson: Do we need to do that for this objective, or do the leads of the work group do that? Otherwise we need to spend the same amount of time on all objectives. E. McGlone: J. Johnson, can we park that thought and come back to it? A. Seligmann: A lot of what you’re talking about has been done by the work group. It does sound like there is a power differential, does the HRC have the power, or do we leave it in the 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC 16 hands of the people? The fact that B. Souza has been working on this for two years with detailed notes, I can understand why you have the questions. We have shot ourselves in the foot by not hearing from the people right now, if we had given people the opportunity to speak to that today. I. Hamide: There are reasonable arguments on both sides of the fence, and I can see that all of the intent is good. The marginalized groups are pointing back to us, we are marginalizing the voices again. It is not intentional. We do not want to harm, but we are still harming. These are unintended consequences. Maybe a solution is, can we go back to the group and ask them to prioritize the goals? We do not want to erase any of the recommendations. They are real concerns. Is that a possible solution? E. McGlone: I want to clear the air. My intention is to facilitate a conversation with the Commission. We are the only group who gets to make the recommendations to Council. There has been an operating procedure that the work groups do what they believe is important and the Commission votes to agree with what they have done. That has also resulted in the work groups being saddled with all of the work that is being done. Then if something comes to the Commission and people have questions they feel uncomfortable asking the questions. The leads are uncomfortable taking on the work load. This report and the recommendations have also been adopted by the Commission. I want us to make sure that at least 6 out of 10 feel comfortable moving forward. J. Lleras Van Der Haeghen: I am just hoping that we can take a reset. You do not have to finalize everything in the work plan. A good goal is to finalize objectives and how you want to do community engagement. I think the discussion is a bigger philosophical one. The task today is to finalize the skeleton of the work plan and how you will finalize the work plan that will go to council in September. It is a skeleton of what you want to communicate to Council and steps needed to accomplish goals from here. K. Neubeck: We’re not really trying to put forward all of the recommendations in one year. The role of the Commission is not to override tasks. It is collaboration with community people. Don’t ever assume that something can’t be done. Look at it as a Commission to see what is doable, and if there are items that should be brought back to the work group. Two years of work has gone to producing this document. A. Seligmann: Can we have a two year work plan, this is what we accomplish in year one and year two? This would lend to E. Kubok’s comment about what we were able to accomplish and rollover what we weren’t able to accomplish. Then the Commission can feel good about what we are forwarding to Council. B. Souza: The work takes longer than one year. J. Johnson: The goals of what we are trying to accomplish in one year and roll over into second year. I. Coulibaly: The work can roll over into another work group. If B. Souza is gone, who would take it on? It should be a one year goal and then every year we just have to see what we can accomplish and focus on the next year. You need a Commissioner to be working on it to be able to communicate the recommendations to Council. E. McGlone: What I understand is that we want to make this a part of our work plan. E. Semple: In my opinion this is too much for one year. We need to prioritize because I don’t know what is required of each item. Some of these are easy, they’re a letter written to someone. Some of them, I’m not sure what they mean. Which ones are doable? We can’t do all of them in one year. We have to prioritize before we submit a work plan, and this is only in one area. A. Walsh: I appreciate what you said about creating the skeleton. What we need to leave here with today is what our objectives are and who our leads are. B. Souza: This is doable, E. Semple. I know how much work I have done in each year here. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC 17 A. Seligmann: There is a lot of passion and energy in each of these focus groups and they are doing the work. Objectives 1. Homelessness, housing and poverty – Work Group 2. Policing, hate and bias in other communities 3. Inclusion – Work Group: Includes anti -discrimination work group, accessibility, awareness training for community, a community center, Trans issues, Hate and bias 4. Immigration 5. Youth – Work Group 6. Administrative a. Resources and funding for HRNI b. Influence budget to support HRC objectives c. Bylaws Overarching issues: Mental health Leads 1. A. Seligmann, E. Kubok, A. Walsh 2. J. Iboa, E. McGlone, I. Coulibaly 3. B. Souza, A. Thomson, I. Hamide 4. E. Kubok, J. Iboa 5. A. Walsh, J. Johnson 6. J. Iboa, E. McGlone J. Lleras Van Der Haeghen: You don’t have to send Council tasks. Goals and actions are helpful. Motion: Move to include objectives and actions in message to Council. Made by: A. Walsh Second: J. Johnson Discussion: B. Souza: What about tasks? J. Lleras Van Der Haeghen: Last year some work groups did tasks and other did not. You can approve tasks without sending them to Council. E. Semple: More information is always better, but less information means it might be easier for Council to say yes. Personally I like to see the tasks, but this is for Council to approve, not asking them for money. B. Souza: Tasks can be general. J. Johnson: We would like our work group to form our own tasks and they wouldn’t be ready by the time they go to Council. J. Lleras Van Der Haeghen: You can make your actions more robust. E. McGlone: There are additional actions that can be added. J. Johnson: Is it confusing to have some with tasks and some without? J. Lleras Van Der Haeghen: I think it is confusing, yes Vote: Unanimous J. Lleras Van Der Haeghen: It helpful for you all to decide on the process for determining the objectives and actions. For example, you could get together with your leads and send them to K. Babits within 10 days, and she can send them out to everyone within a week after she receives them. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC 18 B. Souza: My understanding is that in the past, you want one person in the work group to have been in the work group for one year. J. Lleras Van Der Haeghen: That is the case. Motion: Move to approve topics areas as proposed. Made by: J. Iboa Second: I. Hamide Vote: Unanimous Motion: Move to approve work groups in three areas, Homelessness and poverty, Inclusion, Youth Made by: A. Walsh Second: J. Iboa Discussion: J. Iboa: Can we create more work groups in the future? E. McGlone: Yes. Vote: Unanimous J. Lleras Van Der Haeghen: Do you want to confirm a timeline? A. Walsh: Yes. J. Iboa: Can we all have our objectives and tasks to HRNI staff by August 25th? J. Johnson: And we receive it within one week? J. Lleras Van Der Haeghen: We will send it out by September 1st. You will all vote on work plan language in the September 19th HRC meeting. Motion: Move to adjourn the Human Rights Commission Retreat. Made by: J. Johnson Second: A. Walsh Vote: Unanimous 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC 19 Human Rights Commission Budget Fiscal Year 2018 (FY18) DATE REQUESTING GROUP EVENT OR DESCRIPTION AMOUNT BALANCE 7/1/17 $4,500.00 SPONSORSHIP SUBTOTAL $0.00 WORKPLAN EXPENSE SUBTOTAL $0.00 TOTALS $0.00 $4,500.00 20 Human Rights Commission Hate and Bias Crimes Update Quarter Three June 13th – September 14th From June 13th to September 14th 2017, a total of 22 Hate or Bias Crimes were reported to the Human Rights and Neighborhood Involvement Office by the Eugene Police Department involving the following protected classes: Protected Class Quarter 3 2017 Year to date Crimes Race 11 18 Religion 3 11 Ethnicity 2 12 Sexual Orientation 4 9 Political Affiliation 2 6 Disability 0 1 Total 22 57 Quarter 3 Crimes Included:  Three crimes occurred in schools, two of which were graffiti containing racial and anti-Semitic slurs, and one of which was a bomb threat and a Caucasian slur.  Posters and stickers affixed under Ferry Street Bridge containing racial anti-Semitic, and homosexual slurs.  Swastikas and similar graffiti were found in Alton Baker Park.  A man witnessed a racial slur and a threat on his locker and two nooses hanging from the ceiling at his place of work.  An Asian woman had eggs thrown at her car and another Asian woman had a rock thrown through her window.  A church employee found racial slurs in graffiti on his place of work. By comparison to 2016 at this time 29 Hate Crimes had been reported to HRNI. The protected class break down was as follows: 15 Race, 4 Religion, 8 Ethnicity, 1 Sexual Orientation, 1 Disability. * Data is being provided from June 13th to September 14th 2017 to include the remainder of the cases since the last report in the June Human Rights Commission meeting and in order to report by the September HRC meeting in the third quarter. Some data may be subject to change. Office of Human Rights & Neighborhood Involvement | City of Eugene | 99 W 10th Ave | Eugene OR 97401 | (541) 682-5272 21 NEWS RELEASE September 11, 2017 Contact: Elena Domingo, Mayor’s Assistant & Council Support, 541-682-8340 Caitlin Estes, Communications Coordinator, 541-682-8330 Mayor Vinis Supports DACA and Upholds Protections for Individuals Ordinance Last week the Federal Government chose to terminate the federal program known as DACA, Deferred Action for Childhood Arrivals. This action contradicts the trust immigrant communities placed in their government when they applied for the program. The City of Eugene remains steadfast in its commitment to protecting, welcoming and supporting our immigrant communities. We will stand by Resolution 5174 that proclaimed that we will be a safe and welcoming community for all people and specifically immigrants and their families. “Ours is a nation of immigrants, and each new generation of immigrants refreshes and renews our country with new ideas, languages and perspective,” says Eugene Mayor Lucy Vinis. “The promise of Dreamers is the promise of us all – to learn, to grow and to contribute to our community.” In March the City Council unanimously approved the Protections for Individuals Ordinance (Ordinance 20579). This ordinance put into local law what we did in practice. The foresight by Council to approve this important ordinance will ensure that our organization will not aid the federal government with resources to detect or apprehend individuals whose only violation is being present in our community in violation of federal immigration laws. Ordinance 20579 also generally prevents City staff from tracking the religious, political or social views of individuals or groups. “DACA recipients and all immigrants should know that the City of Eugene is committed to their rights as individuals in our community,” says Mayor Vinis. “We are committed to their safety.” Ordinance 20579 is available in its entirety on the City of Eugene’s website. 22 FY 2018 Human Rights Commission Work Plan Objective 1: To acquaint the HRC (City Council, City Leadership, etc.) with issues, needs and other factors that influence our young people, and to inspire and support youth to become ambassadors of community leadership via their input to the HRC. Leads: J. Johnson, A. Walsh Action 1.1 Engage youth via focus groups from existing community organizations (ie: NAACP Youth, 15th Night Youth Advisory Council [YAC], MEChA, 4J/Bethel School Board Youth reps, high school student unions, etc.). Action 1.2 Research steps to educating young people in Eugene to know their (human/civil) rights and use their voices effectively. Include youth in this process. Action 1.3 To provide education and experiences that help students frame and develop leadership philosophies. Action 1.4 To provide insights into the workings of local business, education, government, non-profit and other entities. Action 1.5 To create a strong and diverse base of future leaders for the community. Objective 2: Increase community engagement, propose policy recommendations to the Eugene City Council and inform the community on issues of homelessness and poverty. Leads: A. Seligmann, A. Walsh, E. Kubok Action 2.1 Monitor, advise and advocate for ways to respond to poverty and homelessness, while collaborating with community organizations and individuals. Action 2.2 Monitor and advocate for civil and human rights of people who are homeless and/or living in poverty. Action 2.3 Advocate for expansion of shelter and other housing options and access to resources and services community wide. Action 2.4 Advocate for greater dialogue between HRC, City Council, city departments, the county and people who are unhoused. Action 2.5 To create a strong and diverse base of future leaders for the community Objective 3: Identify and implement strategies to enhance inclusion of marginalized communities into the larger Eugene community and to help deter or respond to hate, bias and discrimination, including systemic and individual racism, anti-Semitism, Islamophobia, heterosexism, ableism and transism. Lead: B. Souza; Supporting Leads: A. Thomson, A. Seligmann, I. Coulibaly, I. Hamide Action 3.1 Facilitate development of anti-discrimination work group comprised of members of Eugene’s marginalized communities, including communities of color, Muslim, Jewish and LGBTQ communities. Action 3.2 Widely disseminate “Marginalized Voices” report. Action 3.3 Collaborate with Jewish community members to present anti-semitism training(s) for HRC, anti-discrimination work group and broader Eugene community. Action 3.4 Assist work group community members in planning and carrying out International Human Rights Day event in December, with a focus on marginalized communities. Action 3.5 Initiate planning of a Summit for marginalized communities (recommendation #8, p. 15), including budget. Request funding from City. 23 FY 2018 Human Rights Commission Work Plan Action 3.6 Policy analysis and advising regarding recommendations in “Marginalized Voices” report. Action 3.7 As part of a larger community effort regarding hate and bias crime reporting and responses, advocate for development of rapid response policy by top City officials to hate crimes and other activities that threaten vulnerable communities, including the immigrant community (see detail of recommendation #1, “Marginalized Voices” report, p.14) Action 3.8 Request from City of Eugene that cultural competency and gender diversity awareness trainings be expanded for all City employees, including police (see detail in recommendation #2, p. 15, in report). Objective 4: Policing, hate and bias in other communities Leads: J. Iboa, E. McGlone, I. Coulibaly Action 4.1 HRNI Overview of Hate and Bias Reporting and understanding gaps Action 4.2 Broaden reporting throughout Lane County, explore how HRC can encourage county Action 4.3 Work with Police Chief to ask for collaboration with UOPD and Lane County Action 4.4 Maintain HRC involvement in Police Chief Recruitment Objective 5: Immigration: bringing a human face to immigrants in our community and raising awareness about immigrant rights and current issues immigrants face. Help make all immigrants feel welcome in our community. Leads: J. Iboa, E. Kubok Action 5.1 Monitor reports of discrimination of immigrants in our community Action 5.2 Help promote immigrant stories Action 5.3 Meetings with local organizations that provide services to immigrants Objective 6: Administrative Leads: J. Iboa, E. McGlone Action 6.1 Review bylaws for areas of increased efficiency and purpose Action 6.2 Revisit HRC recruitment and selection process Action 6.3 Explore financial support 24  Name of Group Description Time Commitment Currently Held By and When Appt. LIAISONS FROM HRC TO OTHER BOARDS, COMMITTEES OR COMMISSIONS Community Info: Eugene receives federal funds which  2 hour monthly Development are awarded to agencies that support a meetings typically 1 Aimee Walsh variety of community needs related to during 6 months out of Block housing and other issues. During an annual Grant the year, when they are competitive process, applicants vie for working on funds Back up: Aria Seligmann CDBG funding for specific projects. distribution and https://www.eugene-or.gov/281/CDBG- projects. Additional Program meetings and trainings throughout the year as necessary. 1 year term with possibility to serve 3 terms. Moving Ahead The Vision Zero Task Force will guide Meetings as scheduled Transportation the Eugene Vision Zero Action 1 Andrew Thomson Panel Plan. Members will work together to guide the development of the Plan's 2 goals, policies, actions and performance measures. Individuals serving on the Back up: Task Force will act as liaisons to the communities, organizations, and agencies they represent. http://www.movingahead.org/ Vision Zero Task The Vision Zero Task Force will be Meets monthly Force charged with developing a Vision Zero 1 Aria Seligmann Action Plan and will be comprised of both community stakeholders and staff Back up: from the City and other agencies. https://www.eugene- or.gov/3320/Community-Engagement 25  Police Mission: The Police Commission mission is  Meets monthly 2nd 1 Edward McGlone Commission to recommend to the City Council, the City Thursday, 5:30 – 8:30 p. Manager, the Police Department, and the This has a term of 4 Back up: Joel Iboa people, the resources, preferred policing years or as long as a alternatives, policies and citizens' single commissioner responsibilities needed to achieve a safe community. We strive to create a climate of term - typically 3 years. mutual respect and partnership between the community and the Police Department that helps achieve safety, justice and freedom for all people in Eugene. Council Liaison City Councilor Liaison from HRC to City 1 year, appointed by Councilor Semple Council Mayor Meet with City Mayor and City Manager meet with HRC 2 hours quarterly Chair and Vice Chair Manager and Chairs and Equity and Human Rights Mayor staff Civilian Review To increase transparency and public Meets monthly, 2nd 1 Bonnie Souza Board confidence in the police complaint Tuesday, 3 hours process. We evaluate the work of the Back up: independent Police Auditor, from a civilian perspective, about whether the complaint was handled fairly and with due diligence. E&HR Board Help guide the work of the DESP 2 hour meetings every 1 Ken Neubeck other month - daytime Back Up: Jen Frenzer Reports are expected from liaisons to keep the full HRC updated on any issues with the groups you are working with. You are representing the Commission in these meetings, please check in with the group. 26  COUNCIL ORDINANCE NO. 20577 COUNCIL BILL 5170 AN ORDINANCE CONCERNING THE PROHIBITION OF DOGS WITHIN THE DOWNTOWN CORE EXCEPT IN CERTAIN CIRCUMSTANCES; AMENDING SECTION 4.427 OF THE EUGENE CODE, 1971; AND PROVIDING FOR A SUNSET DATE OF NOVEMBER 1, 2017 ADOPTED: March 8, 2017 SIGNED: March 10, 2017 PASSED: 6:2 REJECTED: OPPOSED: Semple, Taylor ABSENT: EFFECTIVE: April 10, 2017 27  ORDINANCE NO. 20577 AN ORDINANCE CONCERNING THE PROHIBITION OF DOGS WITHIN THE DOWNTOWN CORE EXCEPT IN CERTAIN CIRCUMSTANCES; AMENDING SECTION 4.427 OF THE EUGENE CODE, 1971; AND PROVIDING FOR A SUNSET DATE OF NOVEMBER 1, 2017. THE CITY OF EUGENE DOES ORDAIN AS FOLLOWS: Section 1. Subsections (3) and (4) of Section 4.427 of the Eugene Code, 1971 , are added to provide as follows: 4.427 Dogs - Certain Areas Prohibited . (1) Except as provided in subsection (2) of this section , no dog owner shall permit a dog to be on Alder Street, including the sidewalks thereof, between and including the southern sidewalk of East 12th Avenue and the northern sidewalk of East 14th Avenue , nor on East 13th Avenue , including the sidewalks thereof, between and including the eastern sidewalk of Pearl Street and the eastern sidewalk of Kincaid Street. (2) The prohibition of subsection ( 1) of this section does not apply to a dog owner who maintains a lawful residence within the restricted area, to a dog assisting law enforcement personnel , to a dog assisting an individual with a disability, or to a dog inside a motorized vehicle . (3) Except as provided in subsection (4) of this section, no dog owner shall permit a dog to be within the downtown core as that area is defined in section 4.871 of this code, except for the publicly owned property and rights-of-way abutting the Dining Room located at 270 W 81h Avenue . (4) The prohibition in subsection (3) of this section does not apply to a dog owner who maintains a lawful residence or is employed within the downtown core , to a dog assisting law enforcement, to a dog assisting an individual with a disability, or to a dog inside a motorized vehicle . To qualify for the exemption under this subsection (4) a dog owner must hold a valid dog license for a license-eligible dog (set of permanent canine teeth or attained the age of 6 months). Section 2. Section 1 of this ordinance shall sunset and be repealed , effective November 1, 2017, unless extended or made permanent by future Council action. Section 3. The City Recorder, at the request of, or with the consent of the City Attorney , is authorized to administratively correct any reference errors contained herein , or in other provisions of the Eugene Code , 1971 , to the provisions added , amended or repealed herein . Passed by the City Council this Approved by the Mayor this 81h day of March, 2017 __!_!}___ day of March, 2017 ~ j/j~ City Recorder C&f Mayor 28 Ordinance - Page 1 of 1  C O N F E R E N C E A T A G L AN C E Wednesday September 27____________________________________________________________________ 10:00 am Registration Begins - continues throughout the conference 12:00 - 1:15 Buffet Lunch - Speaker: Paul Boden, Executive Director, Western Regional Advocacy Project (WRAP)- 1:45 - 4:45 Concurrent Seminars: - Transgender Access to Shelter: Best Practices, Training Resources, Hands-On Learning - Facilitating Motivational Conversations - Legislative & Local Advocacy Training: Strategic Communication to Create Housing Opportunity 5:00 - 6:30 Rally at Broadway Plaza/Kesey Square (off-site) 7:00 - 9:00 Buffet Dinner - Speaker: Marc Dones, Associate Director of Equity Initiatives, Center for Social Innovation Thursday September 28_______________________________________________________________________ 7:00 - 8:15 am Buffet Breakfast - Conference Announcements at 7:45 8:30 - 10:00 Concurrent Workshops - Psychosis During Early Adulthood: Best Practices & Collaboration for Preventing Homelessness - Eliminating Racial & Ethic Disparity: a Data Driven and Action Oriented Approach - Overview of Best Practices in Homeless Services - The ARK Project: How Building Collaborative Relationships Produced a Productive Resource Center 10:15 - 11:45 Concurrent Workshops - School District Liaisons: Making Connections for Families & Unaccompanied Youths - Culturally Responsive & Trauma Informed Approaches to Working with Domestic Violence Survivors - Civil Rights in Housing & Shelters: Fundamentals & New Developments in Fair Housing Laws - Dream Big with Tiny Homes, Starting at SquareOne - Overdose Prevention & Harm Reduction: What can you do to save lives? 12:00 - 1:30 OCHH Luncheon - Speaker: Dona Bolt, State Coordinator of the McKinney-Vento Homeless Education Program at the Oregon Department of Education 1:45 - 3:15 Concurrent Workshops - Connecting the Dots: A Care Coordination Model for the Chronically Homeless - Innovative Approaches to Shelter Design & Building Technology: Seeing is Believing - An Introduction to Critical Time Intervention- Ken Kraybill - Hooked on Chaos: One Infantry Soldier’s Story - Transitional Housing for Veterans 3:30 - 5:00 Concurrent Workshops - Coordinated Assessment & The Housing First Experience in Salem - Using a Public Health Framework to Update a 10 Year Plan to Address Homelessness: Benton County Experiences in Community Engagement & Cross-Sector Partnership Building - Reaching Out without Hesitation: Disrupting Pit, Bias & Oppression in Homeless Street Outreach - Challenges of Housing & Social Re-Integration for People with a Sex Offense - Recovery Happens: Addressing Homelessness, Addiction, & Mental Health in Rural Oregon 5:00 - 6:30 TINY HOME TOUR (Off-Site) 7:00 - 8:30 OCHH Awards Banquet - OCHH Awards - Speaker: Kenny LaPoint, Assistant Director, Public Affairs for Oregon Housing and Community Services Friday September 29________________________________________________________________________ 7:00 - 8:15 am Buffet Breakfast - Conference Announcements at 7:45 8:30 - 11:30 Concurrent Seminars: - Without Housing, Decades of Federal Housing Cutbacks & Massive Homelessness: A Homeless Bill of Rights Campaign Discussion - Understanding Trauma & Trauma Informed Care Thank you for attending the OCHH Annual Conference. Please make sure you fill out your conference evaluations so we can continue to make this conference the best fit for your needs. 29 Human Rights Commission Work Group Updates Date: September 11, 2017 Work Group: Anti-Discrimination Work Group Prepared by: Bonnie Souza Date of last meeting: July 29, 2017 Summary of last meeting attached? No What were the main topics discussed in the last meeting?  First meeting with new community members as part of work group.  Shared roles of work group and Human Rights Commission with new members: o Work group gives policy advice to HRC; Commission passes along advice to City Council; part of work group charge is to provide expertise; community members have freedom to do other work together on their own, without constraints, but not in the name of the HRC; the HRC needs to go through formal process, public entity (with ordinance, mission, bylaws)  Activity – Asked question: Ideally, what does Eugene look like, what kind of community would you like to see? Will use responses to help develop vision statement for work group at one of our next meetings.  Prioritized recommendations in the “Marginalized Voices” report (pp.14-16)  Briefly discussed possible topics for next meeting: o International Human Rights Day, December 10 event, marginalized communities theme; Anti-Semitism training; Brainstorm new name for work group (enthusiastic reception, group would like positive name, not “anti”)  Briefly discussed regular meeting days/times. Decided meetings will likely be last Saturday of each month, ~10-noon Additional, related work (Bonnie):  Bias and hate crime reporting, working with community members Guadalupe Q. and David W. grad student at UO, Jen V. (Mo Young at County?), to learn who all is receiving complaints, how are they addressed/resolved, including by local government, police, UO and LCC campuses, school districts, NGOs, community groups… Talk about possibility of standardizing process, centralizing data, making sure City and others are responding, getting fuller picture of what is happening in Eugene-Springfield, trends, etc.  At her request, consulting with Robin Quirke, researcher with PolicyInteractive, nonpartisan, interdisciplinary team of researchers at UO, who is using “Marginalized Voices” report as a basis to develop a project to survey communities of color in Oregon, to collect their experiences on a larger scale, an effort aimed at publishing and presenting results to white audiences. 30 Do you have a proposal for the HRC to consider or any issues you need the HRC’s feedback on during the next meeting? If yes, please provide any supporting documents to be included in the packet by the Thursday before the meeting. 1. Work plan proposal for Anti-Discrimination work group (Objective 3), submitted to Katie. 2. May we (the HRC) please request (formally, or in whatever way that Councilor Semple recommends) a work session with the City Council, for Ken Neubeck and I to present the Marginalized Voices report to the Council and to have a discussion about the report and its recommendations? 3. Budget request: Money for International Human Rights Day event (anti- discrimination work group members are organizing this event). 4. At our August 1 retreat, the HRC voted to contribute $400 toward printing as many “Marginalized Voices” reports as possible with that amount of money. In June, Bonnie and Ken created a general list of folks to send reports to, including government, human rights organizations, school districts and various interested individuals, mostly in Eugene-Springfield, but also statewide and a few national organizations. The plan is to mail a copy of the report to each person on the list, unless it is possible to distribute them directly, without the expense of postage. We will also take into account those on the list who are younger and might prefer to read the report online (what I’m finding is that those to whom I have given a hard copy, mostly 35+ yo, are very thankful to have it in their hands and not on a monitor). Bonnie plans to pick up the cost of postage, which is considerable (as much as it cost to print one), and is asking for contributions from others, if they would like to help. A few people have already offered to contribute. Please get in touch if you’d like to contribute. I’ll let you know what the total cost of postage will be, as soon as I know (it will be a short while before I have time to figure specific numbers). 5. “Now I Am Your Neighbor”, HRC sponsorship, Bonnie is HRC liaison to the creative team for the play (Katie has a small flyer for each of you). Play is scheduled Friday, Saturday, Sunday, September 22, 23 & 24, at VLT, Stage Left, Minority Voices Theater. Staged reading, facilitated discussion with audience afterwards. Don’t miss this important, informative and great community production! Please tell others about this. 31