City of Eugene Human Rights Commission

City of Eugene Human Rights Commission January 15, 2019 Packet Draft Agenda Page 1 November 2018 Draft Minutes Page 4 Womenspace: Sizing the Population, PIT Count Improvements, and Best Practices Page 12 BIG Annual Dinner Flyer Page 40 NAACP Freedom Fund Flyer Page 41  City of Eugene Human Rights Commission The mission of the Human Rights Commission is to promote implementation of universal human rights values and principles in all City of Eugene programs and throughout the wider community. To carry out this mission the commission shall affirm, encourage and initiate programs and services within the City of Eugene and in the wider community designed to place priority upon protecting, respecting, and fulfilling the full range of universal human rights as enumerated in the Universal Declaration of Human Rights. To support and promote human rights, the commission will: provide human rights education, be proactive in human rights efforts, address human rights violations, ensure active public participation, be transparent and open, be publicly accountable for human rights progress. Human Rights Commissioners: Joel Iboa (Chair), Ibrahim Coulibaly (Vice Chair), Ela Kubok, Ibrahim Hamide, Serena Markstrom, Rick Guerra, Bonnie Souza, Aria Seligmann, Julia Johnson, Aimee Walsh, Councilor Emily Semple Human Rights and Neighborhood Involvement Staff: Jennifer Lleras Van Der Haeghen The Human Rights Commission meets on the third Tuesday of each month. Tuesday, January 15, 2019 5:30 – 7:30 PM Meeting Sloat Room, Atrium Building, 99 W 10th Street Contact: Jennifer Lleras Van Der Haeghen, 541-682-5177 jvanderhaeghen@eugene-or.us ITEM _______________ACTION______ TIME 1. Agenda/Minutes Review and Approval (Chair) Discuss/Vote 5:30 - 5:35 (5 min) 2. Public Comment (Chair) 5:35 - 5:45 (10 min) 3. Support Request (Chair) Discuss/Vote 5:45 – 5:50 (5 min) Anne Milhollen will speak to the same request from November, this time officially asking for $300 to show a film outdoors. 4. Chief Carmichael – Campus Policing and Community Engagement 6:00 – 6:30 (30 min) 5. Womenspace – Intersection of Domestic Violence and Homelessness 6:30 – 6:45 (15 min) 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 |ehrcenter@ci.eugene.or.us | www.eugene-or.gov/hrc  (Julie Weisman) 6. EPD Liaison and Guardian Cameras Downtown – Lt. Mozan 6:35 – 6:40 (20 min) 7. Work Group Lead Updates 6:40 – 6:50 (10 min) 8. Commission Liaison Updates 6:50 – 7:00 (10 min) 9. Council Update 7:00 – 7:15 (15 min) 10. Staff Update 7:15 – 7:25 (5 min) 11. February HRC Meeting Agenda 7:25 – 7:30 (5 min) The Eugene Human Rights Commission welcomes your interest in these agenda items. This meeting location is wheelchair accessible. For the hearing impaired, FM-assistive listening devices are available or an interpreter can be provided with 48 hours’ notice prior to the meeting. Spanish-language interpretation will also be provided with 48 hours’ notice. To arrange for these services, contact staff at (541) 682-5177. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/hrc La Comisión de Derechos Humanos agradece su interés por participar en los asuntos de esta agenda. El local de la reunión tiene acceso para personas en silla de ruedas. Para las personas con dificultades auditivas ofrecemos sistemas FM para ayudarlo a escuchar, o intérpretes de lenguaje de señas. También ofrecemos intérpretes de español. Si necesita cualquiera de estos servicios por favor solicítelos con 48 horas de anticipación, llamando al (541) 682-5177. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/hrc  City of Eugene Human Rights Commission MINUTES Tuesday, November 16, 2018 5:30pm – 7:30pm Meeting Eugene Public Library, Bascom Tykeson Room, 100 W. 10th Avenue, Eugene Present: Human Rights Commissioners: Joel Iboa (Chair), Ibrahim Coulibaly (Vice Chair), Ela Kubok, Ibrahim Hamide, Serena Markstrom, Rick Guerra, Bonnie Souza, Aimee Walsh, Aria Seligmann, Councilor Emily Semple Human Rights and Neighborhood Involvement Staff: Jason Dedrick, Katie Babits 1. Agenda/Minutes Review and Approval Motion: Move to approve the November 2018 agenda. Made by: E. Kubok Second: A. Walsh Vote: Unanimous Motion: Move to approve the minutes as amended from the October 2018 meeting. Made by: E. Kubok Second: I. Hamide Vote: Unanimous 2. Public Comment J. Iboa: There have not been any community members who have signed up for public comment, though we do have a larger audience than usual. Is there anyone in the audience who did not have an opportunity to sign up for public comment and would like the chance to speak? Seeing none, we will close public comment and move forward to the next item on the agenda. 3. Support Request J. Iboa: We have one support request in our packet this month, and I will ask Anne Millhollen to come forward to speak to the request. Anne Millhollen: I am here today to ask the HRC to support another film series coming out of the HRC work group on housing and homelessness. This group had a successful film series this past at a number of community centers in Eugene, and we are planning another series the HRC is also sponsoring which begins in January. We find value in being able to host the summer film showing in an outdoor space to bring awareness to the issues facing those experiencing homelessness. This showing is different from the others since it would be outdoors and downtown, and the cost associated would be $300. We went through Petersen Barn to find information on showing the film outdoors, as their facility provides staff and equipment for the movies in the park. It would cost $300 for staff and equipment for one film showing. We are requesting only the money to pay for staff and equipment from Petersen Barn. A. Seligmann: I’ll sponsor this film showing on behalf of the HRC. Councilor Semple: I am in support of this film showing. I think it is very necessary for our community. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 R. Guerra: Is it redundant to use staff time when staff are already showing movies in the parks during summer programming? K. Babits: My understanding is that this film would be in addition to the regularly scheduled programming, and that the film showed as a result of this support request would be a special collaboration. I will connect with Peter Chavannes who is listed in the support request to identify details of moving this film forward. This request would be more in support of the idea of the outdoor film showing, with specific details to be determined moving forward. As an HRC you can approve to co-sponsor showing an outdoor film in the upcoming summer to bring awareness to those experiencing homelessness. Motion: Move to support concept of outdoor movie showing to educate the community about issues facing people who experiencing homelessness. Made by: E. Kubok Second: A. Walsh Vote: Unanimous J. Iboa: Thank you everyone for your input, and Anne Millhollen for bringing this request to the HRC. I wanted to bring the Commission’s attention to a report in your packets from the CALC event that the HRC sponsored, ‘Raising Respectful Kids in a Diverse World’. As you all know, the final requirement of being supported by the HRC is for the requesting party to submit a report about the event, so I am grateful to receive this information from CALC. S. Markstrom: I was one of the HRC members that sponsored this event, and I served as a moderator on a panel. It was a good event, and part of it was led by a seasoned presenter, Johnny Lake. The audience was very engaged. The panel I moderated went fast. It was an interesting topic to bring forward in the dance community in Eugene. The fragility and defensiveness that was expected did not actually come up and people expressed interest and openness in the topic. There was interest in a follow up event which will be coming up soon. CALC talked about doing a similar structure to duplicate in other communities, since this one was specific to the dance community. 4. Jennifer Maclean from NAMI Jennifer Maclean: Thank you all for inviting me here today. My name is Jennifer Maclean and I am with the local chapter of the National Alliance on Mental Illness, and we cover all of Lane County. Our state organization is based on the national structure, which is then delineated by counties. Four NAMI county chapters in Oregon have staff and are 501(c)3 non-profit. We have been in this community almost 40 years. We offer education, support and advocacy surrounding mental health. We have peer support groups, and groups for family and loved ones as well. These groups meet weekly, with 9 different support groups throughout Lane County. We offer longer term education courses for family and peers. Mental health brings with it different diagnoses, medications, treatments, etc. We bring people together with folks like yourself to share personal experiences and have support. We are also a great hub for referrals, partnering with every service agency in Lane County. We help to connect folks with housing, food, doctors, insurance, support for family and kids, counselors, finding a safe place to live, and may be people who are actively experiencing trauma or violence. We specialize our referrals and do warm handoffs. We can receive folks at our main office at Lane County Behavioral Health, Junction City Hospital, and Peace Health. We do not have crisis line yet, although hopefully someday we will. We do outreach like this. We have a website, and are looking for an intern to improve it. Today I am hoping to answer questions on how NAMI can be useful to you. I. Hamide: Does a person have to be diagnosed with mental health issues to utilize your services? J. Maclean: That is a great question. You do not have to have or be associated with someone who is experiencing mental health issues to utilize our services. We are also completely confidential, you don’t have to have OHP or insurance, you do not have to be documented. You can come and just listen. We do community forums on the last Wednesday of the month, tomorrow for example there is an event we are providing addressing mental health for college students and we are holding it on campus. J. Iboa: How many staff do you have in your Lane County office? 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC J. Maclean: We have 2.5 FTE for all of Lane County. We have 65-80 volunteers facilitating classes, answering phones, putting together packets, there really is so much possible because of our volunteers. J. Iboa: You mentioned partnerships, are any of those formal? J. Maclean: We have no formal partnerships, but we do have an MOU to operate out of Lane County Behavioral Health. That enables us to provide a family education class, connect clients with case worker to educate about NAMI, and hold a large resource library to give people more information pertaining to mental illness. J. Iboa: I’m surprised you have been here for 40 years and don’t have more staff. J. Maclean: NAMI is the largest grass roots organization in the country, we are completely volunteer ran and community supported. I. Hamide: What is your funding source? J. Maclean: We do a lot of grant writing, we partner with Trillium, we receive some money from our partnership with Lane County, as well as through our partnerships with the non-profit Laurel Hill Center and Cornerstone Community Housing. J. Iboa: Do you receive funds from Lane County or the City? J. Maclean: We receive reduced rent for space in the County building. However for next year we lost funding, it has been cut in half. Trillium is concerned about outcomes and we don’t track outcomes, we just know it works. J. Iboa: How do we help you work? The HRC is concerned with human rights issues, folks experiencing homelessness and the massive increase in immigrant population. J. Maclean: You can help by referring the folks you are in touch with and advocating for. There is a stigma around metal illness, especially with folks from other cultures. Let folks know we are a resource, safe, inclusive and confidential. We have materials in many languages. 5. EPD Liaison Update Lt. Natt: I want to talk about a couple things that have happened in the last couple weeks. The FBI released the 2017 numbers on hate and bias crimes and Katie and I did a press conference. We were able to talk about our process and explain why our process delivers more accurate results. Salem Police Department contacted me, they have noticed that we are able to gather a larger percentage of hate crimes. Portland Police Bureau reached out again at a higher level. The Washington Post published an article about CAHOOTS. I interviewed with the Oregonian about our process as well. They are reporting about a case in Benton County and I provided how we are able to address the topic. Eugene reports rates higher than Portland and Philadelphia and people are noticing that our process is successful. We have 49 reported hate and bias crimes this year, as of November 25, 12 cleared by arrest, 32 suspended or inactive, four cases that remain open and one case pending lab results. The most common crime is vandalism. There was an incident reported as bias, and through additional investigation it does not appear to have bias as a motivating factor. S. Markstrom: When these numbers came out, people who are familiar with the process would say that criminal activity is actually worse. Do you believe that to be true? Lt. Natt: This is subjective from my experience. The numbers reflect the crimes being reported to us. Katie has a whole list of incidents that do not rise to the level of crime but our community finds morally offensive but may be protected by the first amendment, for example. There may also be crimes that we are not capturing. I think our police officers do a better job asking questions to find out if a crime is bias related. S. Markstrom: In general, there’s a larger sense of fear in the last few years. If people are afraid of going out and being harassed, is it because of the reporting or is it because of Nazis? Lt. Natt: I don’t know that I can answer that. I do know there is a designation between what a crime is and what it is not. Sometimes it can be difficult to discern, so we meet with HRNI to review all the cases to make sure that our process is consistent. I. Coulibaly: How many cases have resulted in an arrest? Lt. Natt: There are 12 cases that have been cleared by arrest this year. I. Coulibaly: What types of crimes have been committed this year? Lt. Natt: The crimes include disorderly conduct, simple assault, criminal trespass, assault, hit and run, robbery. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC Intimidation 1 and 2 are the state statutes that call out specifically crimes against protected classes. The there is swastika graffiti, it is criminal mischief. The motivation behind the graffiti is anti-Semitic, which is how it is qualified as hate and bias. If the victim perceives that the motivation was based on the identity they have or are perceived to have, then it becomes hate or bias. Posting a bill on a telephone pole is not a crime, it’s a code violation. If someone posts something offensive, it’s protected by free speech. An officer may be dispatched but there is no crime committed. We train officers to refer people to Katie’s office to access resources. I. Hamide: How do you determine when a case becomes criminal? Lt. Natt: Sgt. Vinje and I sit down with HRNI to go through cases and talk them out. Sometimes we have to dig deep to understand the motivation. If something is determined not to be criminal, Katie can support something on the incident side to record that it happened even if determined not a crime. That way the report HRNI puts out every year captures a large picture of hate and bias activity that is happening in our community, both criminal and non-criminal. J. Iboa: You provided some materials included in packets on EPD training. Can you explain how often these are delivered? Lt. Natt: I included the month and year that the training was delivered. We also have sworn personnel Community Emergency Response Team (CERT) training that takes a full week, and actually NAMI is included in that training delivery. J. Iboa: For training related to mental health crisis response, how often do sworn personnel receive that training? Is it one time or are they required to be re-certified? Lt. Natt: Sworn personnel receive updated CERT training, although I am not certain if it is annual. Policy can spell out the requirements. If it is mandatory retraining it would be in the policy and then automatically scheduled every year. J. Iboa: Do sworn personnel receive de-escalation and crisis intervention every year? Lt. Natt: I am not certain. E. Kubok: Do sworn personnel receive trauma informed training? If so, how often do they receive it? Is it annual? Knowing that there are reports of incidents involving people experiencing medical health issues around LTD, how is training tailored to specific needs around community? Lt. Natt: EPD training is centric on de-escalation. Sworn personnel are in a position to gauge who we are interacting with. The response can change second by second. Depending on how we are being perceived, we have to be ready to shift in how we interact based on responses we receive. They may not always logical, but we are always trying to deescalate the situation and bring about some sort of common ground. We try to articulate things to make the situation safe for everyone in the interaction. We receive some additional tools to try to center our interactions with folks, we try to understand from the person in crisis. We talk and reassure someone and see how that path goes, and we focus on how they respond to us. It is hard to say because there is a panacea of information. E. Kubok: Do officers who interact more with people experiencing these issues receive more intensive training? Lt. Natt: We have some of the right people down there, I don’t know if they are receiving the training they are asking for. 6. Implications of Elections J. Iboa: We were going to talk about the implications for the elections depending on the results. However due to the election outcome, we can move on to the next agenda item. 7. Discuss Day Shelter & Dusk to Dawn Downtown Councilor Semple: I read the HRC letter on this topic to Council yesterday, and Aria spoke to it during public comment. The work session poll I put out to put this topic on the agenda did not pass. It is not being wrapped into the public safety discussion either. The idea of having a day shelter on the downtown city hall lot came and went quickly with no notice. I thought it would be a place for people on the sidewalk to go during the daytime. When the protest was downtown, people were not sleeping on the sidewalk and they have now returned. It was a disappointment to lose the idea of the city hall lot, but the county commissioners decided 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC that they wanted to do the work on the 99 site in lieu of the city hall site. It was a chance to be partners and it would shelter more people than at the city hall lot. I made a motion that we would change moving forward right away on the city hall lot concept, though it is not what I wanted, but I also included in the motion that we would continue working toward a day center. The motion did pass, and I wish I would have realized then that I could have voted against my own motion. The business community was really against the city hall site and talked about it rather vehemently. Since then they have asked if they can help so I hope we will take advantage of that. The 99 camp is already full, so no matter what we do, where we place sites, the sites will be full. J. Iboa: It sounds like we need to continue having a conversation about this. I am disappointed to see the downtown city hall lot site did not work out. The city has a history of pushing things out to west Eugene, especially in the Bethel and Trainsong neighborhoods. While I understand the business community was opposed to this part of town, but pushing it to the part of town where folks are already disenfranchised and underrepresented continues to perpetuate the systems that disenfranchised folks in the first place. Councilor Semple: It was a good time for the letter to come to Council. If anyone can think of ways to publicize the letter, get it on social media, submit it to the weekly, it would help heighten the conversation in our community. J. Iboa: I’m happy to chat with the Weekly. Councilor Semple: The more we get people paying attention, the more strength we have getting Council to discuss. S. Markstrom: What was in line before the 99 camp was part of the discussion? Was there a plan before the city hall lot was being discussed? Councilor Semple: The concept of a day shelter on the city hall lot had been approved, but then the protest on the butterfly lot came about, which is county property. The county closed it down because of health concerns and moved everyone from the protest out to some property on 99. The camp on 99 was successful, and for a few moments the city hall lot site was still on the table, but then the city hall lot idea was pulled to put more capacity into the 99 site. The deal fell apart because Council directed city manager to do something else. S. Markstrom: I am watching this play out in real time, I live near the site on 99. How would it expand? Councilor Semple: The County has purchased some lots and a few buildings. Some of them are county owned, some are not. The County can make a campus. They want to make it dusk to dawn which means those people cannot be there during the daytime. Lindholm has doubled their services; they are hiring people to work on laundry at night. The County saw this as an opportunity to do bigger things. Critiques are that it is all in one spot. It becomes the homeless section of town. It doesn’t help people who don’t live there. We can't tell people they can't be downtown, that’s why we need a day center, so people have a place to be during the day time. I saw a boy, maybe 12 years old, sleeping on the sidewalk with only a coat and a bag. I don’t know what to do. E. Kubok: What are our next steps? It won't be discussed at Council? Councilor Semple: The HRC would pursue it with the Mayor and City Manager, since my work poll failed. It's affecting us all. J. Iboa: We will schedule a meeting with the Mayor and city manager and this will be the main topic. Councilor Semple: Had the city hall lot concept continued, it would have been open right now, and it's becoming rainy and cold. Taking time to find a permanent solution doesn’t help people who need help right now. A. Seligmann: Who will be responsible for making the next steps for the HRC to pursue this? K. Babits: Since the work poll did not pass to be discussed at Council, a next step could be for it to be the main topic of the next quarterly meeting with the Mayor and City Manager. J. Iboa: Hopefully an in-person conversation with the mayor and City Manager can help us move this along. I encourage each of you to write to your Councilor. E. Kubok: Let us know when your meeting happens and we can all send them letters right after that. Councilor Semple: We also should think about what we can do sooner, say we just sent you a letter and we want to talk about it. Have your friends send letters to their Councilors, write editorials in the paper, anything you can. The squeaky wheel really does get the wheel. 8. Upcoming HRC Selection Committee 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC K. Babits: The annual recruitment for the HRC will be open from January to March. Currently there are four people up for reappointment, and no one is terming out. The four people who are up for reappointment are Aria Seligmann, Joel Iboa, Aimee Walsh and Julia Johnson. All four can reapply or decide not to run for a second term. A. Walsh: I have decided not to run for another term. Katie: To support this process, we will need to determine who on the HRC will be on the recruitment and selection committee. This would require reviewing all of the applicants, scoring their applications based on a scoring matrix HRNI will provide, and meeting with the others on the recruitment and selection committee to compile scores and decide on applicants to recommend the HRC suggest for appointment to Council. J. Iboa: Ultimately the selection is Council’s decision, they take our suggestions into account and then appoint based on Council vote. A. Walsh: Since I’m not reapplying I’m happy to be on the recruitment and selection committee. R. Guerra: I can lend my HR expertise to the selection committee. I. Hamide: I will as well. J. Iboa: We can ask Bonnie and Julia if they would like to be on the committee, otherwise we are good for now. 9. MLK Award Committee J. Iboa: Each year the HRC awards people who are doing great work on human rights in the community. The winner is presented with and award from the HRC at the events following the MLK march at the Shedd Institute. I would like to be on the committee to decide our honoree this year. Who would like to join me? E. Kubok: I would like to be on the committee. I. Coulibaly: I would like to as well. S. Markstrom: I'd like to join, too. K. Babits: In order to be timely, those on the review committee need to meet the week of New Year's. Based on availability, it looks like you all are available on January 4th or 5th. 10. Work Group Lead Updates A. Seligmann: We have been working on the day shelter at the city hall lot, the camp on 99, and they are holding an open house on Saturday, inviting people to come check out the 99 camp. There should be camps like that in every ward. There is continued interest in day center downtown. We need ideas on buildings that could be used. We will have Egan at night but nothing during the day. We want to work on shelter and access to supportive services. I. Hamide: The WeCU group has been working on the IHRD celebration, which is December 9th from 3-6pm at Churchill High School. The keynote will be Kiren Oomen, who is a plaintiff in the lawsuit from Our Children's Trust. He just came back from Geneva where he was speaking on that topic. It has been a lot of work and we are expecting 200-300 people. We are asking for food vendors to denote food and there will be performances. The performances will be in the Churchill auditorium and we have almost 100 volunteers. Kris Galago has been instrumental in helping to pull this together. We did a great job last year and we are hoping to exceed last year’s success. We are working on publicity and Andrew is working on a letter to the editor’s page soon. A. Seligmann: Are you involving any children that are younger than teens? I. Hamide: Yes, there are a couple groups of younger kids, the choir will have younger kids and 8 acts, and most are secured already. The theme is "children's rights are human rights" so we concentrated on involving youth. J. Iboa: I will be there; Bonnie has asked me to say a few words. I would love it if everyone can make it and its great to get us all together outside of these meetings. I. Coulibaly: Senator Merkley or staff will be there. I. Hamide: The Mayor will also do her annual proclamation. 11. Commission Liaison Updates I. Hamide: I was out of the country so I was not able to make the HPB meeting. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC J. Iboa: The Police Commission was given a presentation on the beautification of downtown. I would love for them to come do a similar presentation for us. The opportunity to receive context on the arc of the efforts going into downtown and making it welcoming for all Eugeneans would be helpful for our group to see. I hope they can come too next meeting. 12. Council Liaison Update Councilor Semple: Last month I was excited about benches. I went around with staff looking at locations. We received negative reactions from the red caps and merchants. We were even asked to take out the cement rock benches on Oak and Broadway. We decided to step back with the protest going on and the negative output about the benches. Betty and I still want benches. People will still sit, whether on the sidewalk or on a bench, so it is disappointing that merchants will call and complain. Any effort to remove public seating is an inequity, and it sends the message that you have to have money to come downtown. R. Guerra: What's the issue with the benches? Councilor Semple: There is a belief that the undesirables will sit there. Councilor Semple: I also want to share that there are now video monitoring systems downtown, made to keep illegal activity from happening downtown. I think that they need to be more explicit about what they are doing so that they don’t give off the impression of big brother. Council met about rest stop siting and I hoped there would be changes, but so far we have not had ideas of what we can do to change it. We did direct the city manager to come back with suggestions of how we can change. After break should have a report about a day shelter, including specific costs. We have two meetings tomorrow, two meetings in December, and then we are on break and will have the state of the city on January 2nd. J. Iboa: The Police Commission received a brief presentation about guardian cameras. I would like to invite the same presentation to be given to the HRC next month. 13. Staff Update K. Babits: We are continuing to move forward with the recruitment for my position. We are trying to accelerate the process to avoid holidays, and we are hopeful to have someone on board early next year. J. Iboa: This is Katie's last meeting but she will be at the IHRD celebration. J. Dedrick: Jen will be back before Katie leaves and will be your main contact until the new person is hired. 14. January HRC Meeting Agenda J. Iboa: Does anyone have items they would like to see on the January meeting agenda? I would like to add the presentation guardian cameras, as well as the presentation on parks downtown. A. Walsh: There was an interesting report through Womenspace, there are a number of women who are homeless and who have been impacted by domestic violence. I will contact Julie Weisman to see if she is available to bring us the presentation. K. Babits: Also Chief Carmichael has requested to come share with the HRC the work that UOPD is doing on their programs and engaging with surrounding neighborhoods. He has asked for 30-60 minutes on the agenda. R. Guerra: I think that 30 minutes would be great if we can have 15 minutes for questions. J. Iboa: I think we will postpone the presentation on the parks downtown work to the February meeting. A. Seligmann: I’m concerned that we might end up having too many PR presentations, and we really need time for questions, I want to be able to ask some real questions. I. Coulibaly: I would like to address what we do with issues brought up during public comment. Can we give time to liaisons who come to our meetings from other advisory boards to share during our meetings? I would like to see this added to the January agenda. Motion: Move to adjourn the November HRC meeting. Made by: I. Hamide Second: A. Walsh 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC Vote: Unanimous 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC Womenspace: Sizing the Population, PIT Count Improvements, and Best Practices Final Report Prepared for Womenspace November 26th, 2018 Disclaimer: This material was presented to a private audience and is not intended for wide use. 1 The Oregon Consulting Group The Oregon Consulting Group (OCG) is a professionally managed, student-run consulting organization housed in the Lundquist College of Business at the University of Oregon. The OCG works with companies and nonprofit organizations to deliver excellent quality research, analysis, insights, strategies and business plans at a fraction of the cost of a traditional consultancy. 4 Project Objectives and Outcomes Goals 1. Size the population of homeless women in the Eugene-Springfield area 2. Recommend new methodology and best practices to increase the effectiveness of Lane County’s Point-in-Time Count 3. Identify the unknown locations where homeless women could be hiding Outcomes ▸ Count of Homeless Women in Eugene-Springfield Women to be counted in PIT Women who are unstably housed and cannot be counted in PIT ▸ Strategic Recommendations for Lane County Locations Logistics Homeless Connections ▸ Strategic Recommendations for Womenspace Relational Marketing 6 The Process Secondary Research: ▸ Identified gaps in methodology from Lane County’s 2018 PIT report ▸ Analyzed the PIT Count methodologies and results from other counties ▸ Developed interview questions using insights gained from secondary research Primary Research: ▸ 17 Interviews Conducted 10 Service Providers 5 Counties 2 Executives at Lane County ▸ 34 Online Survey Responses 34 Unique Current Homeless Locations Recorded 18 Methodology Recommendations/Quotes Uncertainty Analysis of Homeless Women Populations: ▸ Street Population ▸ Cars Population ▸ Couches Population 7 The Process: Explained Secondary Research: Our secondary research served as a strong foundation for the project by helping our understanding of homelessness and homeless counting methodology. We first familiarized ourselves with Lane County’s Point-in-Time Count 2018 Report to understand present methodology. Then, we researched other counties’ PIT Count best practices and began cross- examining. Primary Research: Armed with the information from our secondary research, we crafted interview questions for alternative counties (e.g. Thurston, King County) to further dissect new methodology. We then interviewed local service providers to gather data on homelessness in Eugene and Springfield. Following our service provider interviews, we handed off a survey to the service providers to gather homeless location data and insights regarding homeless women. Uncertainty Analysis of Homeless Women Populations: Once the survey results were in and the interviews were completed, we compiled all of our data and performed an uncertainty analysis (detailed later in this slide deck) to come up with an accurate numerical estimate of the total population of Homeless Women in Eugene. 8  There were 464 homeless women found in Eugene and Springfield on the day of the Point-in-Time Count. In Lane County’s 2018 PIT report, they reported a grand total of 545 homeless women, 347 of which were unsheltered. However, they did not explicitly identify the number of adult homeless women in Eugene and Springfield as per our statement of work. Therefore, we opted to deduct minors to be consistent with our other estimates, which led us to 464 homeless women. 10 Our research and uncertainty analyses show they missed 500 homeless women in their count. Determining the exact number of homeless women at any given time in Eugene and Springfield is not feasible. To arrive at a number that is impossible to find, we justified different estimates using insights from Lane County, other counties, and service providers. Essentially, this uncertainty analysis is all of our qualitative and quantitative information represented as a numerical value. 11  In total, there are 964 homeless women that should be counted in the PIT Count. Temporarily Sheltered Unsheltered 91 in Emergency 412 in Cars 435 on Street Shelters 26 in Transitional Housing 12 Previous Slide Breakdown This number is the summation of the homeless women that Lane County counted and our estimate of how many were missed, specifically in the unsheltered portion of their count. Chart Breakdown The number of women in the temporarily sheltered category was taken directly from Lane County’s PIT Count because these individuals could not have possibly been undercounted, except in the case where no identifying information was given. The unsheltered number, 847, was our primary point of interest because these are the homeless women not being found in current PIT efforts. How we arrived at each specific number is broken down in our uncertainty analysis. 13  We also found an additional 1,656 unstably-housed women (i.e. couch-surfing or doubling-up) in Eugene/Springfield through our research and analyses. Since these women are not “literally homeless” according to HUD’s definition, they cannot be counted in the PIT. These women, however, still represent a vulnerable population that need to be identified and could benefit from services in the future, given that many women come in and out of homelessness. 14  In total, this equals 2,620 homeless and unstably-housed women in Eugene and Springfield. Countable in the PIT Count Uncountable in the PIT Count 412 in Cars 435 on Street 1,656 Couches 91 in Emergency Shelters 26 in Transitional Housing 15 Previous Slide Breakdown Chart Breakdown The chart on the previous slide breaks down the total number of homeless and unstably- housed women in Eugene and Springfield, according to our analyses. Of the 2,620 total homeless and unstably-housed women, 964 are unsheltered homeless women or temporarily sheltered homeless women. These women are able to be counted in the PIT Count. Additionally, the graph shows the 1,656 unstably-housed women — those women who are couch-surfing or doubling-up — that cannot be counted in the PIT Count because they do not meet HUD’s definition of homelessness. 16 Methodology Recommendations Overview We’ve separated our recommendation into four unique buckets: Locations Track and exchange homeless location information Logistics Improve the current Lane County PIT Count operations Homeless Connection Establish an empathetic and rewarding environment on the day of the PIT Count Relational Marketing Use targeted marketing to reach vulnerable populations 18 Locations Lane County and service providers need to track and exchange homeless location information to provide current and comprehensive locations to volunteers prior to the PIT Count because Lane County lacks diverse location information. ▸ Encourage service providers to electronically record the locations of their homeless clients and share it with Lane County ▸ Develop and distribute a survey to local businesses and service providers 2 weeks prior to PIT Count ▸ Deploy mobile teams to discover unknown homeless locations before the PIT Count Why? ▸ Living locations change frequently as many homeless people move around throughout the year ▸ Locations provided to volunteers for the 2018 PIT Count only came from police and the 2017 PIT Count ▸ “Mobile stations are much more successful [than traditional volunteers at counting homeless individuals because they bring services to them]” — Douglas County 19 Logistics Lane County needs to improve location specificity, reduce homeless noncooperation, and improve county and volunteer coordination by adjusting their PIT Count operations because current methods are ineffective at capturing the true number of homeless individuals. ▸ Observationally count individuals if they refuse/are unable to fill out traditional survey, then calculate and apply a reasonable margin of error to account for duplication ▸ Provide strict geographical boundaries for each volunteer team to survey ▸ Make sure all service providers are aware of and asked to volunteer for the PIT Count Why? ▸ “Because of strict census areas, the observational count allows us to respect people’s privacy but also count people that do not/cannot respond to the survey” — King County ▸ “PIT volunteers were more effective when given specific location data” — Douglas County ▸ In interviews, multiple service providers indicated they were unfamiliar with the PIT Count 21 Homeless Connection Lane County needs to establish an empathetic and rewarding environment to strengthen trust and motivate more homeless individuals to participate in the PIT Count because Lane County is lacking information about the wants and needs of homeless individuals. ▸ Hire homeless individuals to serve as guides and liasons on the day of the count ▸ Provide practical (e.g. food, sleeping bags, warm clothing) and desirable (e.g. Eugene Service Station’s hotel room giveaway) incentives to encourage high turnout ▸ Place temporary PIT Count stations in strategic, high-density locations that are convenient for homeless individuals to access Why? ▸ “[The homeless individuals] know where people hide and are local experts” — King County ▸ “We counted more people the year we gave out vouchers for a 1-night stay at a hotel” — Eugene Service Station ▸ “[Homeless connect events] create welcoming places for homeless citizens to have meals and obtain services while we administer the PIT Census surveys” — Thurston PIT 24 Relational Marketing Womenspace needs to use targeted marketing and community outreach to attract and engage hard-to-reach homeless women because these women are not inclined to reach out to service providers on their own. ▸ Campaign to increase non-homeless community awareness of homeless needs and resources to best guide vulnerable women to housing and domestic violence services ▸ Market to homeless women who don’t identify as homeless in locations they frequent, such as laundromats, gyms, and gas stations ▸ Encourage Lane County to conduct focus groups consisting of homeless people, service providers, and community members to be aware of the needs of homeless individuals Why? ▸ Many family members and friends reach out to service providers on the behalf of unstably-housed or homeless individuals ▸ Homeless individuals are self-sufficient and only use services when they really need to, or not at all ▸ Many homeless women feel a stigma around homelessness from the community and may forego services because of it 27 Recommendations Summary 1. Locations Lane County and service providers need to track and exchange homeless location information to provide current and comprehensive locations to volunteers prior to the PIT Count because Lane County lacks diverse location information. 1. Logistics Lane County needs to improve location specificity, reduce homeless noncooperation, and improve county and volunteer coordination by adjusting their PIT Count operations because current methods are ineffective at capturing the true number of homeless individuals. 1. Homeless Connection Lane County needs to establish an empathetic and rewarding environment to strengthen trust and motivate more homeless individuals to participate in the PIT Count because Lane County is lacking information about the wants and needs of homeless individuals. 1. Relational Marketing Womenspace needs to use targeted marketing and community outreach to attract and engage hard-to- reach homeless women because these women are not inclined to reach out to service providers on their own. 30 Survey Locations 58 Overview of Survey The overall purpose of the survey was to collect homeless location data and service provider information to pass along to Womenspace. We created our survey accomplish received 34 survey responses from which we found: 15 34 23 75% 81% Unique Locations Believed the Unique Were Familiar Homeless Women are PIT Count Organizations with the PIT Population Known to was Count Locations Frequent Ineffective 59 Respondent Information Question 1: What organization are you a part of? We asked this question so we could send reminder emails to the organizations who had yet to respond to our survey. Respondents: ‣ Center for Family Development ‣ NEDCO ‣ Eugene Mission ‣ Senior & Disability Services ‣ First Place Family Center ‣ ShelterCare ‣ FOOD for Lane County ‣ St. Vincent De Paul ‣ Greenhill Humane Society ‣ White Bird Clinic / CAHOOTS ‣ HIV Alliance ‣ Willamette Family ‣ Lane County Health and Human Services ‣ Womenspace ‣ Lane Independent Living Alliance In future iterations of the survey, tracking which organizations participate in the survey can help determine how comprehensive the survey was in collecting data from a wide range of service providers. The more homeless locations provided to the county, the more accurate the PIT Count will be to the true number of homeless individuals. 60 Location Data: Overview Question 2: Where is a homeless location that you are aware of? We asked this question to gather quantitative information about where homeless people are staying in Eugene/Springfield from service providers who have more knowledge than the city about homeless locations. In the survey, respondents were asked to give a homeless location, the total number of individuals at that location, and the number of women at that location. They could repeat this cycle (shown below) up to a maximum of 20 times. This question resulted in 34 unique homeless locations in Eugene/Springfield provided by service providers. Total Number of Individuals at Location “Where is a homeless Specific Homeless 34 Unique Location location you are Location Responses aware of?” Number of Women at Location 61 Location Data: Cross-Comparison with Lane County Even from our small sample size, our survey found substantial evidence that service providers and their employees are able to supply Lane County with dozens of precise homeless locations throughout Eugene and Springfield previously not recorded in PIT Count. 28 of the 34 (82%) unique locations recorded were not represented in the locations specified by the Lane PIT. 82% of the locations given in our 18% of locations collected in survey responses were new and our survey were previously unique locations not referenced in included recorded by PIT the most recent PIT Count 62 Frequent Homeless Women Locations Question 3: Do you know of any specific locations that homeless women frequently go to? We wanted to know what specific places women can be found around Eugene/Springfield that might not be considered in the PIT Count to help the PIT better locate women in the future, since they were underrepresented in 2018. Based on the survey responses, we grouped the locations into four main categories (in italics below) with the corresponding responses that fit each category. Location Responses Employment Places Service Providers Community Services City Organizations ‣ Goodwill Job ‣ Womenspace ‣ Local churches ‣ Eugene City Center ‣ Eugene Service ‣ Jesco Club Pools (Echo ‣ Worksource Station ‣ YMCA Hollow Pool) ‣ ShelterCare ‣ Willamalane ‣ City of Eugene ‣ Whitebird ‣ Laundry Love Parks ‣ Eugene Mission laundromats ‣ Eugene ‣ The Dining Room ‣ HIV Alliance Community Court ‣ Lindholm Service Needle Exchange ‣ Eugene Public Center ‣ Medical Bus at Library ‣ 1st Place Families Washington- ‣ Hourglass Jefferson Park ‣ Catholic Community Services 63 PIT Familiarity Question 4: Are you familiar with the Point-in-Time Count? We asked this question to gather information about how many service providers in Eugene/Springfield are aware of the PIT Count. Community awareness is an important step in getting a more correct count of number of homeless women. In the future, this question can track improvements in community PIT participation. 75% of individuals surveyed 25% of individuals knew about the PIT Count surveyed did not know about the PIT Count 64 PIT Effectiveness Question 5: Do you think the Point-in-Time Count was effective and accurate? Why or why not? We asked this question to gauge the community’s thoughts on the accuracy of the Point-in-Time Count. We found that of service providers surveyed, 81% believe PIT is understated or ineffective. As changes to the PIT Count are made, this question can be used to track the effectiveness of improvements. 81% of service providers think 19% say the the 2018 PIT Count is too small PIT was and is not an accurate accurate or representation of effective homelessness in Eugene 65 Lane County 79 2018 Point-In-Time Count Review The goal of a Point-in-Time Count is to get a snapshot of how many homeless people are in Lane County on any given day. PIT Counts are required by the Department of Housing and Urban Development and Oregon Housing and Community Services in order for service providers to receive funding. The findings from the PIT Count are used by service providers, nonprofits, and policymakers. These findings are critical for organizations like Womenspace because it informs them about their community and allows them to argue for more funding. If Womenspace, or any other service provider, has more funding they will be able to provide more services to clients in need. Insights ▸ Use the HUD definition of homelessness when conducting the count therefore people who are couchsurfing and doubling-up are not counted ▸ Over 15,000 individuals were homeless at one point last year; this leads us to believe that the PIT Count should be much higher ▸ Require individuals to fill out the entire survey in order to be counted ▸ The 2018 PIT Count did not ask individuals about domestic violence ▸ Media played a large role in recruiting volunteers for the count and making the community aware it was happening 80  Blacks In Government presents Sam Sinyangwe Data: Why are we getting the current results in our Criminal Justice and Education system? ~~~ 9th Annual Black History Month Banquet ~~~ Friday, February 1st, 2019 at Valley River Inn 1000 Valley River Way, Eugene Social 5:30 – 6:30 pm. Banquet 7:00 – 8:30 pm. Sam Sinyangwe is a policy analyst and data scientist working to advance policy resolution at every level of government. He graduated from Stanford University in 2012 where he studied how race intersects with American politics, economics and class. Sam is a policy analyst and data scientist who works with communities of color to fight systemic racism through cutting-edge policies and strategies. He started his career at PolicyLink with the Promise Neighborhoods Institutes, and he currently serves as a data scientist for OurStates.org, a project focusing on state legislatures. Sam has also been featured on CNN, MSNBC, BBC news, FiveThirtyEight, The Los Angeles Times, and other publications. In 2017, Sinyangwe was named to the Forbes 30 under 30 list for law and policy. Reserve your table or ticket now. Contact: 541-852-9782 Table for 8: $600 Table for 10: $750 Tickets: $80 per person  The Eugene/Springfield Branch of the NAACP cordially invites you and your guests to the annual Freedom Fund Dinner Theme: Educating for the Future! Friday, February 15, 2019 Reception: 6pm Dinner and Program: 7pm Valley River Inn 1000 Valley River Way Eugene Oregon You can register online at: https:​//2019naacpfreedomfund.eventbrite.com Or you can send in this registration card with payment. If you require an invoice please let us know by calling 541-484-1119 or email freedomfund@naacplanecounty.org Sponsor a table today. If you would like more information about sponsorship please give us a call. Thanks Yes, I would like to attend the 2019 Freedom Fund Dinner Please reserve _______seat(s) @$80 per seat Please reserve _______table(s) of 8 @ $750 per table* Total amount enclosed:$___________ Please print the following information and mail it to: Eugene Springfield NAACP PO Box 11484 Eugene OR 97440 Or email this to: ​freedomfund@naacplanecounty.org Name:_________________________________________________ Address:_______________________________________________ City/State/Zip__________________________________________ Phone #/Email::_______________________________________________ *For table reservations please provide a contact Name, Phone and Email. Please also provide a name for each person who will be attending. ​THANK YOU FOR YOUR CONTINUED SUPPORT!