City of Eugene Human Rights Commission

City of Eugene Human Rights Commission Meeting packet for Tuesday, April 16, 2019, 5:30 – 7:45 PM 99 W 10th Ave., Saul Room, Eugene-OR Packet Contents Draft Agenda Page 2 Draft Minutes from 03/2019 Page 3 Attachments to 03/2019 minutes Page 6 Budget Update Page 8 Support Request – Lunch Match Page 9 Support Request – Network Charter School Page 11 EPD Bias crime Update Page 13 WeCU Work Group Update Page 19 Homelessness Work Group Update Page 20 Staff updates Page 21 January Draft Agenda Page 26 Office of Human Rights & Neighborhood Involvement | City of Eugene | 99 W 10th Ave | Eugene OR 97401 | (541) 682-5272  City of Eugene Human Rights Commission Human Rights Commission Agenda for Tuesday, April 16, 2019, 5:30 – 7:45 PM 99 W 10th Ave., Saul Room, Eugene-OR Human Rights Commissioners: Joel Iboa (Chair), Ibrahim Coulibaly (Vice Chair), Ela Kubok, Ibrahim Hamide, Serena Markstrom, Rick Guerra, Bonnie Souza, Aria Seligmann, Julia Johnson, Aimee Walsh, Councilor Emily Semple Human Rights and Neighborhood Involvement Staff: Jennifer Lleras Van Der Haeghen, Fabio Andrade The mission of the Human Rights Commission is to promote implementation of universal human rights values and principles in all City of Eugene programs and throughout the wider community. To carry out this mission the commission shall affirm, encourage and initiate programs and services within the City of Eugene and in the wider community designed to place priority upon protecting, respecting, and fulfilling the full range of universal human rights as enumerated in the Universal Declaration of Human Rights. To support and promote human rights, the commission will: provide human rights education, be proactive in human rights efforts, address human rights violations, ensure active public participation, be transparent and open, be publicly accountable for human rights progress. Item Description Action Time Duration 1 Agenda/Minutes Review (Chair) Discuss/Vote 5:30 - 5:35 5 min 2 Public Comment (Chair) 5:35 - 5:45 10 min 3 Support Request (Chair) Discuss/Vote 5:45 – 5:50 5 min NAACP Memorial Day Event Network Charter School 4 EPD Liaison Updates 5:50 – 6:00 10 min 5 Chief Carmichael (UOPD) Presentation 6:00 – 6:30 30 min 6 Community safety initiative Presentation 6:30 – 6:50 30 min Fire Chief, Police Chief, and Judge Gill 7 Hate crimes resolution and proposed bills Discuss/Vote 7:00 – 7:10 10 min 8 HRC Work Groups Updates 7:10 – 7:20 10 min 9 Liaisons to other boards and Commissions Updates 7:20 – 7:30 10 City Councilor report Updates 7:30 – 7:35 15 min 11 Human Rights and Neighborhood Involvement Updates 7:35 – 7:40 5 min 12 May HRC Meeting Agenda Discuss 7:40 – 7:45 5 min The next scheduled meeting of the Human Rights Commission is on May 21, 2019 The Eugene Human Rights Commission welcomes your interest in these agenda items. This meeting location is wheelchair accessible. For the hearing impaired, FM-assistive listening devices are available or an interpreter can be provided with 48 hours’ notice prior to the meeting. Spanish-language interpretation will also be provided with 48 hours’ notice. To arrange for these services, contact staff at (541) 682-5177. La Comisión de Derechos Humanos agradece su interés por participar en los asuntos de esta agenda. El local de la reunión tiene acceso para personas en silla de ruedas. Para las personas con dificultades auditivas ofrecemos sistemas FM para ayudarlo a escuchar, o intérpretes de lenguaje de señas. También ofrecemos intérpretes de español. Si necesita cualquiera de estos servicios por favor solicítelos con 48 horas de anticipación, llamando al (541) 682-5177. The Human Rights Commission meets monthly on the third Tuesday at the Sloat Room, Atrium Building, 99 W 10th Street Eugene, OR 97401 - Contact: Fabio Andrade, 541-682-5177 fandrade@eugene-or.gov  Human Rights Commission MINUTES Eugene Human Rights Commission Atrium, Sloat Room Eugene, Oregon March 19, 2019 5:30 p.m. PRESENT: Joel Iboa, Ibrahim Coulibaly, Emily Semple, Ibrahim Hamide, Rick Guerra, Serena Markstrom, and Fabio Andrade - staff ABSENT: Julia Johnson, Aria Seligman, Ela Kubok, Bonnie Souza, Aimee Walsh Opening Chair Iboa called the meeting to order at 5:38 PM Agenda Review - Chair Iboa proposed switching the order of items 6 and 7 with items 8 and 9 in the agenda to allow I. Hamide to give updates before leaving the meeting earlier. Approved unanimously. Minutes Review - Commissioner Hamide moved to approve the February Meeting Minutes. Seconded by Commission Guerra. Approved 5-0-1. Councilor Semple abstained. Public Comment Young Oh reported on his research on the process adopted by Eugene to become a human rights city. He urged the commission to continue pushing for advancements in human rights protections at the city of Eugene. Updates - Eugene Police Department Lieutenant Natt reported four hate crimes since January 1, which is a considerable decrease compared to 15 cases reported in the same period last year. Follow-up: Commissioners want the EPD report to be included in the meeting packet whenever possible. Presentation - TAC Report Recommendations Peter Chavannes introduced himself as the project manager leading the implementation process of the TAC Report recommendations on behalf of the City of Eugene. He will work with Steve Manela representing Lane County. Coordinating efforts among all involved agencies and increasing diversion from homelessness are some of the main goals. The implementation team will seek input from the community. The list of staff recommendations on the TAC report was included in the March meeting packet. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 |HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC  Human Rights Commission Questions I. Coulibaly: Is the city/county moving to a centralized wait list? Peter Chavannes said it is, but he was not sure about the implementation of that idea yet. I. Hamide: Asked about current diversion rates. Peter was not sure of exact figures because services are not centralized. Increasing diversion rates is a goal. Follow-up: Peter will meet with the HRC’s Homelessness Work Group to seek input from that group. NOTE: Chair Iboa left meeting at 6:28. Vice-Chair Coulibaly continued leading the meeting. The commission lost quorum for votes. Presentation – EPD Crisis Intervention Training (CIT) Sergeant Nelson presented the purpose and scope of the policies supporting CIT. He proceeded with explanation on the approaches used and concluded with a brief presentation on de- escalation tactics. Presentation slides are attached. Questions: I. Hamide: Are there enough agencies to support crisis intervention work? Sergeant Nelson acknowledged the work done by CAHOOTS and affirmed that there is a need for more support. I. Hamide: Is training required? Sergeant Nelson affirmed that it is and that the volume of training has increased. Focus of training is on identifying behaviors. S. Markstrom: Is the presence of more officers on crisis site intimidating or relaxing? Sergeant Nelson explained that while one officer is dealing with situation other on site might be examining behaviors and helping as needed. R. Guerra: Is training coordinated with other agencies? Sergeant Nelson said it is and gave an example of a person in manic state attending a training session. Work Group and Liaison Updates Homelessness Work Group S. Markstrom gave a brief overview of the updates included in the March meeting packet. Equity and Human Rights Board R. Guerra did not attend last meeting Housing Policy Board I. Hamide did not attend last meeting. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 |HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC  Human Rights Commission Civilian Review Board S. Markstrom reported that in the last meeting she attended, CRB discussed a taser use case that the Police Auditor has found to have violated rules. Council Updates Councilor Semple presented some items that are under consideration by City Council. Full document was included in March’s meeting packet. • Overnight sleeping options • Sidewalk clearance in Downtown Activity Zone • Panhandling ordinance • Boards and Commissions recruitment • Ban on plastics Staff Updates - Fabio Andrade • Neighborhood Matching Grants applications open • Update on Hate and Bias report • Selection of new members for HRC Follow up: R. Guerra, J. Johnson, and J. Iboa to review applications. Discussion - Portland Resolution The commission discussed the resolution against hate crimes published by the city of Portland, Oregon (Included in March’s meeting packet). Commissions indicated support for adopting a similar resolution in Eugene. No vote was taken due to absence of quorum. Follow up: J. Iboa to consult with HRNI, Portland staff, and Councilor Semple. Subject should be brought back to HRC for discussion and vote. Discussion – Oregon Proposed Bills related to Human Rights The commission reviewed the bills included in March’s meeting packet. Councilor Semple indicated support for taking it to City Council. No vote was taken due to absence of quorum. Discussion – WeCU Statement Sandra Sharidte read a statement in support to WeCU’s request that the HRC endorse the proposed statement (included in March’s meeting packet). The commission discussed the request, but there was no quorum for a vote. I. Coulibaly suggested that some HRC members attend WeCU meeting to discuss the groups concerns as described in the statement. Meeting adjourned at 8:10pm Recorded by Fabio Andrade An audio recording of this meeting is kept by the Human Rights and Neighborhood Involvement Office 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 |HRNI@ci.eugene.or.us | www.eugene-or.gov/HRC  4/3/2019 THE HISTORY OF CIT  CIT was developed in Memphis in 1988 as a model for patrol response to psychiatric crisis.  CIT is recognized by the Department of Justice as the best practice for law enforcement and community response to psychiatric crisis. Research outcomes include decreased officer injury rates, EPD CIT Overview  decreased use of force, decreased arrest rates; decreased use of seclusion and restraint, decreased involuntary commitment, and improved treatment compliance. SERGEANT RYAN NELSON  The model is based on community collaboration and recognition of law enforcement as part of the team. COMMUNITY PARTNERS POLICY 418.1 PURPOSE AND SCOPE  CIT is tailored to each department depending on their community  Individuals who are experiencing a mental health crisis can pose a partners. significant challenge to police officers. Such a person can behave  CAHOOTS in an unpredictable manner, and can pose a safety hazard to him or herself, police officers, and/or to others. The Eugene Police  Whitebird Department will strive to de-escalate the situation and deal with  Lane County Behavioral Health such a person in a compassionate yet safe manner in order to protect the individual, the public, and officers. A person  Peace Health experiencing a mental health crisis will be taken into custody only  Shelter Care when he or she has committed a criminal offense; has a valid detention order against him or her; or has demonstrated by his or  Private in-patient treatment facilities her actions, as observed by a reliable person, that he or she poses a  Local mental health professionals danger to him or herself or to others and is in need of immediate  Buckley House care, custody, or treatment for a mental illness. TACTICS TRAINING  De-escalate: A deliberate attempt to reduce the necessity or  Multi-agency approach to training. LCSO and SPD intensity of force to resolve confrontation.  40 hour CIT class for all sworn employees  Delaying Custody: A tactic that can be used if the officer  DPSST adopted the Memphis model and is not teaching it at the determines immediately taking the person into custody may result in state academy. an undue safety risk.  On-going CIT refresher training conducted during in-service training  Disengagement: The intentional decision, based on the totality of the circumstances, to discontinue contact after the initial attempts with a person in crisis.  Non-engagement: The intentional decision, based on the totality of circumstances, not to make contact with the person in crisis. 1  4/3/2019 DE-ESCALATION DE-ESCALATION PURPOSE AND SCOPE TACTICS  De-escalation is designed to reduce the need to use force,  Officers should make every reasonable effort to de-escalate recognize the sanctity of life, protect officers from harm, reduce confrontations to prevent the need to use force. When a subject’s injuries to subjects and build community trust. This policy provides actions create an imminent threat to the public or to officers, it is guidance as to the expectations of the Eugene Police Department expected that officers will respond with reasonable and decisive force. De-escalation techniques and tactics include, but are not in the application of de-escalation. limited to: DEFINITION  Tactical communications, including active listening. De-escalation: Tactics and techniques used by officers, when safe Communication with the subject should be limited to one officer at and without compromising law enforcement priorities, which seek to a time in order to ensure clear communications. minimize the likelihood of the need to use force during an incident,  Requesting and utilizing additional officers whenever necessary. If and increase the likelihood of voluntary compliance. one officer is unable to build rapport with a subject, another officer should be given an opportunity to communicate with the subject whenever reasonable possible. DE-ESCALATION TACTICS DE-ESCALATION TACTICS CONT. CONT.  Leveraging time by slowing down the situation  Creating and maintaining distance, while utilizing cover and concealment  When safe and feasible under the totality of circumstances, officers shall attempt to slow down or stabilize the situation so that more  Tactical positioning, repositioning and pause time, options and resources are available for incident resolution  Remaining calm and professional  When time and circumstances reasonably permit, officers shall assess and accommodate, whether a subject’s lack of compliance is a deliberate attempt to resist, or an inability to comply basked on factors including, but not limited to: Medical conditions, Mental impairment, Developmental disability, Physical limitation, Language barrier, Drug interaction, Behavioral crisis, Emotional Response/ Fear QUESTIONS 2 Human Rights Commission Budget Fiscal Year 2019 (FY19) DATE REQUESTING GROUP EVENT OR DESCRIPTION AMOUNT BALANCE 7/1/18 $4,500.00 SPONSORSHIP U nder The Bridge HRC Homelessness Workgroup Film Showing & Discussion $30.00 $4,470.00 Tony ‐ The Movie HRC Homelessness Workgroup Film Showing & Discussion $50.00 $4,420.00 Workshop CALC Raising Respectful Kids in a Diverse World $200.00 $4,220.00 BIG Dinner BIG Blacks in Gov't Fundraiser Dinner $150.00 $4,070.00 Freedom Fund Dinner NAACP Freedom Fund Dinner $375.00 $3,695.00 White Nationalism Film seSURJ Understanding and Confronting White nationalism $200.00 $3,495.00 DisOrient DisOrient Film Festival $250.00 $3,245.00 SUBTOTAL $1,255.00 $3,245.00 WORKPLAN EXPENSE IHRD WeCU IHRD Celebration $1,000.00 SUBTOTAL $1,000.00 TOTALS $2,255.00 $2,245.00 Human Rights Commission Request for Support Date of Event 5/27/2019 Date Funding Required 5/20/2019 What is the support and/or Community wide free Memorial Day Gathering and BBQ Event- funding request for? Level of Support Requested Co-sponsorship: up to $200 for event with HRC involvement How much is the request $200 for? Name of Support and/or Funding Recipient Organization (if applicable) Eugene/Springfield NAACP Applicant's First Name Eric Applicant's Last Name Richardson Address (for mailing check) PO Box 11484 City Eugene State Name Or ZIP 97440 Email president@naacplanecounty.org Phone 5414841119 Extension Field not completed. Payment should go to: Organization Listed How does this request align Advertisement- Supplies- Space reservation- with the work of the Human Rights Commission? What will these funds be used for specifically (if applicable). Who are the other SMART reading program Beyond Toxics and UNETE! community partners and Environmental Jusitce coalition- organizing community what is their level of outreach Centro- AARP- Tabling Cahoots- Tabling Many others involvement? Is this event: Wheelchair Accessible?, Open for language interpretation if needed?, Accessible for hearing impaired?, Open to the general public? I acknowledge that by I understand receiving funding to support this event that I am responsible for providing a brief report back to the HRC within 30-days of the event. Electronic Signature By providing the information below and electronic signature, I certify that I have read and understood the submittal requirements outlined, and that I understand that omission of any listed item may cause delay in processing the application. I (We), the undersigned, acknowledge that the information supplied in this application is complete and accurate to the best of my (our) knowledge. I am the: Applicant Full Name of Applicant Richardson representative Email of applicant's Field not completed. representative Electronic Signature Sign Human Rights Commission Request for Support Date of Event 5/4/2019 Date Funding Required 5/3/2019 Please describe the On Gay (May) 4th, Network Charter School will host a LGBTQ+ event/activity for which you youth resource fair for ages 12-20. There will be booths from are requesting support community organizations offering free binders for trans youth, a and/or funding clothing exchange, drag queen and poetry workshops, HIV testing, and other activities. Our goal is to educate the community and provide resources for LGBTQ+ youth. Though Eugene has a vibrant community in many ways, resources for LGBTQ+ youth are quite limited. We feel It is important that LGBTQ+ youth have access to resources and support to deal with the questions and challenges many may face as they mature into adulthood. We hope this project can shine a light on the resources we currently do have in the community and celebrate our LGBTQ+ youth in a safe and welcoming environment. Level of Support Requested Co-sponsorship: up to $200 for event with HRC involvement How much is the request 200 for? Name of Support and/or Funding Recipient Organization (if applicable) Network Charter School Applicant's First Name Denise Applicant's Last Name Velasco Address (for mailing check) 2550 Portland St. City Eugene State Name OR ZIP 97405 Email denise@networkcharterschool.net Phone 5419530154 Extension Field not completed. Payment should go to: Organization Listed How does this request align This event aligns with the Human Rights Commission by with the work of the Human providing an equal opportunity for all youth to access free Rights Commission? What resources. We will provide support to LGBTQ youth by will these funds be used for providing a safe space to get clothing, access programs, and specifically (if applicable). services in town. Our hopes are to improve and build relations with other LQBTQ+ youth by providing a safe place for all. Who are the other HIV Alliance, providing free testing and information. community partners and Trans*Ponder, providing information and clothing exchange. As what is their level of you like it, age appropriate gender affirming products. involvement? Is this event: Wheelchair Accessible?, Open to the general public? I acknowledge that by I understand receiving funding to support this event that I am responsible for providing a brief report back to the HRC within 30-days of the event. Electronic Signature By providing the information below and electronic signature, I certify that I have read and understood the submittal requirements outlined, and that I understand that omission of any listed item may cause delay in processing the application. I (We), the undersigned, acknowledge that the information supplied in this application is complete and accurate to the best of my (our) knowledge. I am the: Applicant Full Name of Applicant Denise Velasco representative Email of applicant's denise@networkcharterschool.net representative Electronic Signature Sign  Bias Crime Report Reported Activity from January of 2014 through February of 2019 Bias Crime Report - Key  Distinct Bias Crime = polices cases with denoted bias modifier  Trend Line =  Outliers = is a data point that is distant from other data points. Bias Crime Distinct Bias Crime Reports (by Year) 100 90 80 70 Distinct Reports 60 50 (outliers in blue) 40 30 20 10 0 2014 2015 2016 2017 2018 Reports 45 48 46 86 47 Bias Crime by Quarter Distinct Bias Crime Reports (by Quarter) 30 25 Distinct Reports 20 15 (outliers in blue) 10 5 0 2 314 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 2014 2015 2016 2017 2018 Reports 10 11 13 11 10 13 14 11 3 14 12 17 22 26 17 21 18 13 7 9 Bias Crime Activity by Month Distinct Bias Crime Reports (by Month) 14 12 Distinct Reports 10 8 (outliers in blue) 6 4 2 0 1 3 5 7 9 11 1 3 5 7 9 11 1 3 5 7 9 11 1 3 5 7 9 11 1 3 5 7 9 11 1 2014 2015 2016 2017 2018 2019 Year-to-Date Comparison Distinct Bias Crime Reports (for Jan-Feb, by Year) 2014 6 Jan thru Feb, by Year 2015 6 2016 2 2017 17 2018 13 2019 3 0 2 4 6 8 10 12 14 16 18 20 Distinct Reports (outliers in blue) Human Rights Commission Work Group Updates Date: April 11, 2019 Work Group: WeCU Prepared by: Bonnie Souza Date of last meeting: March 30, 2019 What were the main topics discussed in the last meeting? • New Zealand Massacre – Commissioner and WeCU member Ib Hamide shared his thoughts and informed us of the local response by City leaders and community members to the tragedy. • Update and next steps regarding WeCU statement on Charlie Landeros death and its impact on marginalized communities (see comment at bottom of page). • City Staff Fabio Andrade attended our meeting and gave update on WeCU’s prioritized recommendations: City Progress on Liaison and Multicultural Center. WeCU is awaiting the City’s description of a Liaison to culturally-marginalized communities (new staff position) for purposes of Budget Committee consideration. WeCU will take that description and decide what input WeCU will give to Budget Committee regarding the position. Initial planning for a Multicultural Center has begun, and an advisory committee comprised of WeCU members, human rights commissioners, other community members and two staff, Jen Van Der Haeghen and Fabio Andrade, is about to be formed, with multiple meetings planned between now and July 2019. • WeCU members meeting with Police Chief to take place on Monday, April 15, at 3:30, in the Sloat Room, Atrium Building. An agenda has been prepared and Fabio is sending out a public notice for that meeting. The purpose of the meeting is described like this: “WeCU, a Eugene Human Rights Commission work group, will have a conversation with Chief Chris Skinner about the relationship between marginalized communities and the police." Do you have a proposal for the HRC to consider or any issues you need the HRC’s feedback on during the next meeting? Yes, if HRC members choose to give feedback. • At the last two HRC meetings, WeCU presented its statement on the January 11 th police shooting and its impact on marginalized communities. WeCU’s hope had been that: (1) marginalized voices would have been heard by the full HRC; (2) the Commission would discuss its specific concerns about the statement; and (3) a decision could have been made regarding approval of the statement, based on serious consideration. Because this did not happen, some WeCU members expressed a continued interest at their March 30 th meeting in having HRC members discuss their specific concerns about approving WeCU’s statement and to have the opportunity to respond to those concerns. LIAISON UPDATES Liaison Name: Serena Markstrom Liaison to/from: Civilian Review Board Meeting Forum and Date: Bascom room April 9, 2019 No meeting in May or August Issue of interest to the Human Rights Commission: Auditor report: Community impact case: auditor doesn’t think landeros case should be one because EPD not in charge of the investigation. CRB could still recommend it, if they feel it should be. Family said they don’t want it, which doesn’t bear on the decision but shouldn’t be ignored, the auditor said. CRB selection committee. It’s in the ordinance that we are the only board/ appointed commission that is required to create a subcommittee to make Recs. Auditor described process. Meeting at Cafe Soriah (I was on that subcommittee and 4/5 of my top picks got the requisite votes to be recommended to the city council, but overall the list of candidates wasn't very diverse. It made me very curious about the outreach for boards and commissions.) Brian Nelson and Arron johns gave a presentation on school resource officers of the EPD, which is five officers for 22,000 kids in Bethel and 4J school districts. Impacts upon Human Rights Commission or City human rights work goals: It sounds like the familiarity of these officers can lead to trust and greater chances of reporting being a victim of a crime. Most officers assigned to this work stay in the schools for a long time and build trust with the students. For more information contact: Vicki Cox 541-682-5016 City of Eugene Multicultural Center Department Advisory Committee April 10, 2019 Context: In 2017 the Human Rights Commission developed and presented the Marginalized Voices Report. This report offered the city recommendations on opportunities to better serve the City of Eugene’s marginalized communities. In the FY 19 Human Rights Commission work plan the commission voted to prioritize moving forward with the recommendation that the City establish an Advisory Committee to explore the feasibility of establishing a Multicultural Center in Eugene. The City Manager has directed staff to convene an Advisory Committee. Purpose • To better understand the needs and desires of the community related to establishing a Multicultural Center • To begin a community engagement process with an initial set of stakeholders from marginalized communities Outcomes • To explore the needs of marginalized communities as they relate to a Multicultural Center • To research existing models for Multicultural Centers in like cities • To identify shared goals, outcomes and scope for the creation of a Multicultural Center • To develop a DAC report that includes recommendations to be shared with City Manager Jon Ruiz Process • To convene a Multicultural Center Department Advisory Committee (March 2019) o The MCDAC will consist of: 2 Human Rights Commission Representatives, 2-3 WeCU representatives, 4 at large Community Members. o The MCDAC will be staffed by: Jen Lleras Van Der Haeghen and Fabio Andrade o The MCDAC will follow Department Advisory process (JLV → BD → KH and JR) • Jen and Fabio will extend invitations to advisory committee participants • The MCDAC will be convened 4-6 times from March to June • MCDAC report that includes recommendations  STAFF UPDATE TO HRC WORK GROUPS Responsibilities of HRNI staff to Human Rights Commission (About .3 FTE) 1. Coordinates development and reporting of annual work plans of the Human Rights Commission (Commission); 2. Tracks work plan progress and performs specialized research and analysis to assist work plan implementation; 3. Serves as resource for issue-specific work groups; facilitates Commission sponsorship of community events; 4. Coordinates annual reporting to City Council; 5. Coordinates agendas with Commission Chair and Vice-Chair, ensures public meeting requirements are met, attends meetings, coordinates logistics, takes notes and keeps Commission web pages up to date; 6. Tracks commissioner terms and facilitates involvement in the recruitment and selection process for new commissioners; 7. Coordinates development and implementation of public information activities for the Commission and responds to public requests for information regarding Commission activities; 8. Acts as liaison between community groups and the City regarding the work of the Commission; 9. Assists Commission in maintaining constructive communications with City Manager's Office, employees, other commissions, and the public. HUMAN RIGHTS COMMISSION (HRC) BYLAWS (Adapted) ARTICLE VIII. COMMITTEES, PROGRAMS AND WORK GROUPS Section 1. Work groups are formed to complete tasks in the commission’s council approved biennial work plan. Section 2. Work groups include commission members and community members formally invited by the HRC and the office of Human Rights and Neighborhood Involvement (HRNI) staff. Section 3. The work groups are chaired by a HRC member but may be facilitated by any member of the group including community members. Groups will select a lead from the work group that is an HRC member. Human Rights Commission Bylaws Draft—Amended October 2012  Section 4. The lead of each work will submit a monthly report concerning relevant activities, requests, or proposals to the HRC (Submit to HRNI, preferably by the Wednesday before the third Tuesday, which is when the HRC meets). Section 5. Work groups may undertake information gathering, compiling of reports, plan events, and engage in other such activities to accomplish their designated work plan tasks. Section 6. Work groups may not directly make reports, recommendations, or requests to City Council without formal full commission approval beforehand. Section 7. To comply with Oregon Public Meeting law, each work group will record the meetings’ content including members present, work discussed, and decisions made. Section 8. The work group will seek consensus decision-making. Consensus is round-the-table support for outcomes under discussion. The majority voting decision-making approach can be used when the work group is taking a formal position on a topic and consensus is not possible. The Oregon conflict of interest laws apply in consensus or majority decision-making. Any member with an actual conflict of interest must recuse her/himself from deliberation on the issue. Section 9. Work group members may refer to Robert's Rules of Order regarding rules of procedure for guidance with respect to the conduct of meetings or points of order (HRNI has copies of this booklet). Human Rights Commission Bylaws Draft—Amended October 2012  Process for Majority Decision Making Human Rights Commission Bylaws Draft—Amended October 2012 Important! Items to be considered through this process must be integrated into the formal agenda for the meeting in which they will be presented. 1. INTRODUCE ISSUE or AGENDA ITEM (5 minutes) Highlight links to Human Rights Commission mission, goals, work plan, or activities, and relationship to community or City Council. What is needed from the Commission? 2. ROUND ROBIN COMMENTS (1-2 minutes per commissioner) The Chair, or Chair’s appointee will facilitate Commissioner comments on the item. Specifically respond to the question of “What is needed from the Commission?” Share concerns, questions, awareness of pros and cons issues, etc. • Start at right or left of Chair and Vice- chair • Commissioners can also ‘pass’ and speak after we’ve gone around the table 3. ASSESSMENT Entertain a motion or more comments? Chair requests a motion for next steps. “Are we ready for…” A) a decisive motion; or B) a motion for further discussion (another time round the table/popcorn discussion with queue and time limit); or C) a motion for postponement to a future agenda to allow for further inquiry/research?” If a motion is put on the table for a vote: The chair pauses and restates the motion on the table. 4. A SECOND FOR THE MOTION? Options: YES: restate the motion clearly again for the vote and the public record. Friendly amendments proposed and forwarded. NO: motion dies Clarify the purpose of the item. Seeking input, updating, decision/action, etc. MOTION SECONDED Discussion of motion - Round Robin comments (1-2 minutes per commissioner) Commissioners invited to state last comments on the motion. This is an opportunity for Commissioners to state for the record the points that were important to them as they considered this issue, if they choose. • Start at right or left of Chair and Vice- chair. • Commissioners can also ‘pass’ and speak after we’ve gone around the table. 5. BAROMETER CHECK Are we ready for a vote? Yes: Thumb up Need more information: Sideways thumb No: Thumb down 6.VOTE: VOTE DOCUMENTED IN PUBLIC RECORD Abstentions are permitted if any conflicts of interest are noted for abstentions 7.PLANS TO ENACT THE APPROVED MOTION CLARIFIED. Who does what, when? Decisions/action plans documented in minutes.  City of Eugene Human Rights Commission Human Rights Commission Agenda for Tuesday, May 21, 2019, 5:30 – 7:30 PM 99 W 10th Ave., Sloat Room, Eugene-OR Human Rights Commissioners: Joel Iboa (Chair), Ibrahim Coulibaly (Vice Chair), Ela Kubok, Ibrahim Hamide, Serena Markstrom, Rick Guerra, Bonnie Souza, Aria Seligmann, Julia Johnson, Aimee Walsh, Councilor Emily Semple Human Rights and Neighborhood Involvement Staff: Jennifer Lleras Van Der Haeghen, Fabio Andrade The mission of the Human Rights Commission is to promote implementation of universal human rights values and principles in all City of Eugene programs and throughout the wider community. To carry out this mission the commission shall affirm, encourage and initiate programs and services within the City of Eugene and in the wider community designed to place priority upon protecting, respecting, and fulfilling the full range of universal human rights as enumerated in the Universal Declaration of Human Rights. To support and promote human rights, the commission will: provide human rights education, be proactive in human rights efforts, address human rights violations, ensure active public participation, be transparent and open, be publicly accountable for human rights progress. Item Description Action Time Duration 1 Agenda/Minutes Review (Chair) Discuss/Vote 5:30 - 5:35 5 min 2 Public Comment (Chair) 5:35 - 5:45 10 min 3 Support Request (Chair) Discuss/Vote 5:45 – 5:50 5 min 4 EPD Liaison Updates 5:50 – 6:00 10 min 5 6 7 8 HRC Work Groups Updates 6:50 – 7:00 10 min 9 Liaisons to other boards and Commissions Updates 7:00 – 7:10 10 min 10 City Councilor report Updates 7:10 – 7:20 10 min 11 Human Rights and Neighborhood Involvement Updates 7:20 – 7:25 5 min 12 June HRC Meeting Agenda Discuss 7:25 – 7:30 5 min The next scheduled meeting of the Human Rights Commission is on June 18, 2019 The Eugene Human Rights Commission welcomes your interest in these agenda items. This meeting location is wheelchair accessible. For the hearing impaired, FM-assistive listening devices are available or an interpreter can be provided with 48 hours’ notice prior to the meeting. Spanish-language interpretation will also be provided with 48 hours’ notice. To arrange for these services, contact staff at (541) 682-5177. La Comisión de Derechos Humanos agradece su interés por participar en los asuntos de esta agenda. El local de la reunión tiene acceso para personas en silla de ruedas. Para las personas con dificultades auditivas ofrecemos sistemas FM para ayudarlo a escuchar, o intérpretes de lenguaje de señas. También ofrecemos intérpretes de español. Si necesita cualquiera de estos servicios por favor solicítelos con 48 horas de anticipación, llamando al (541) 682-5177. The Human Rights Commission meets monthly on the third Tuesday at the Sloat Room, Atrium Building, 99 W 10th Street Eugene, OR 97401 - Contact: Fabio Andrade, 541-682-5177 fandrade@eugene-or.gov