City Commission Regular Meeting

APPROVED: 12/4/2014 City Hall City of Eustis, Florida 10 North Grove Street Post Office Drawer 68 Eustis, FL 32727-0068 Meeting Minutes - Final* City Commission Thursday, November 20, 2014 6:00PM City Hall INVOCATION: Rev. Elijah Perry, Church of God by Faith PLEDGE OF ALLEGIANCE: Commissioner LeHeup-Smith CALL TO ORDER: Mayor Bob - 6:02 p.m. ACKNOWLEDGEMENT OF QUORUM AND PROPER NOTICE Present: 5 - Commissioner Karen LeHeup-Smith; Commissioner Kress Muenzmay; Vice-Mayor Albert Eckian; Commissioner Michael Holland; and Mayor Linda Bob I. AGENDA UPDATE- None II. APPROVAL OF MINUTES 14270 November 5, 2014- Canvassing Board Meeting November 6, 2014- Regular City Commission Meeting November 6, 2014- City Commission Workshop A motion was made by Commissioner Holland, seconded by Commissioner LeHeup-Smith, to Approve the Minutes. The motion carried by the following vote: Aye: 5 - Commissioner LeHeup-Smith; Commissioner Muenzmay; Vice-Mayor Eckian; Commissioner Holland; and Mayor Bob III. AUDIENCE TO BE HEARD- None IV. CONSENT AGENDA 14266 Resolution No. 14-87: Expenditure in Excess of $50,000 for Sludge Cake Hauling 14261 Resolution No. 14-88: Purchase in Excess of $50,000 for Public Works Temporary Labor Services 14264 Resolution No. 14-89: Purchase of Asphalt in Excess of $50,000 14263 Resolution No. 14-90: Purchase of Concrete in Excess of $50,000 A motion was made by Commissioner Holland, seconded by Vice-Mayor Eckian, to Approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Commissioner LeHeup-Smith; Commissioner Muenzmay; Vice-Mayor Eckian; Commissioner Holland; and Mayor Bob City of Eustis, Florida Page 1 Printed on 1112612014 City Commission Meeting Minutes - Final November 20, 2014 V. ORDINANCES, PUBLIC HEARINGS & QUASI-JUDICIAL HEARINGS FIRST READING 14267 Ordinance No. 14-30: Revision of General Ordinance 58, Article II of the Eustis Code of Ordinances - Library Derek Schroth, City Attorney, read Ordinance No. 14-30 by title on first reading: An Ordinance of the City Commission of the City of Eustis, Florida; Repealing Chapter 58; Replacing Chapter 58, Article 1/: Eustis Memorial Public Library of the City of Eustis Code of Ordinances in its Entirety; Providing for Conflict with Existing Ordinances; Providing for Inclusion in the Code of Ordinances; Providing for Severability; Providing for an Effective Date. Marlene Blye, Eustis Memorial Library Director, reviewed the proposed changes to Chapter 58 - Eustis Memorial Public Library. She explained the changes were proposed by the Library Board due to those sections being obsolete. The Commission confirmed that in the strike-through version the title line for paragraph (f) on Page 2 should also be struck. Mr. Schroth opened the public hearing at 6:07p.m. There being no public comment, the hearing was closed at 6:07p.m. A motion was made by Commissioner Holland, seconded by Commissioner Muenzmay, to Approve Ordinance No. 14-30 on First Reading with the omission of paragraph (f). The motion carried by the following vote: Aye: 5 - Commissioner LeHeup-Smith ; Commissioner Muenzmay; Vice-Mayor Eckian ; Commissioner Holland ; and Mayor Bob VI. OTHER BUSINESS 14262 Commission Direction on Fixed Income Investment Options Jim Myers, Finance Director, explained the two options presented- one long-term and one shorter-term. He reviewed the specifics of each option and then introduced Ken Carpenter, United Southern Bank. The Commission questioned the difference between the long-term and short-term interest rate with Mr. Myers responding that it will be the average over the term. He further explained that to receive back all the premium, the City would have to hold all of the bonds until maturity The Commission confirmed that the outlay of cash for both options would be $400,000 but the long-term option would require holding the bonds approximately five years longer. The Commission discussed the interest earnings under both proposals and questioned what would make the short term investment more attractive. Ken Carpenter explained that with the short term option the City would have the opportunity to re-invest the funds quicker. He noted that right now there is not a lot of difference between the long term and short term. He reviewed some of the different investments in each portfolio and how they would change with fluctuations in the market. He commented on the recent 30 basis point drop within a two week period following their previous proposal. The Mayor opened the floor to public comment at 6:20p.m. There was no public comment at that time. CONSENSUS: Following further discussion, it was a consensus of the Commission to select Option B. City of Eustis, Florida Pagel Printed on 1112612014 City Commission Meeting Minutes - Final November 20, 2014 VII. FUTURE AGENDA ITEMS- None VIII. COMMENTS City Commission Commissioner Muenzmay reported on his attendance at the Partners for Success event in South Lake. Commissioner LeHeup-Smith announced the City was sponsoring free admission at the Lake Eustis Museum of Art through January 3, 2015. She also announced that the Open Door would be holding a lunch time Meet and Greet on Dec. 5th on Citrus Avenue. Vice Mayor Eckian thanked the Senior Management Team for the recent employee barbecue. Commissioner Holland announced the dedication of the new fire station would be held on Saturday, the Eustis Historical Museum Christmas Craft Fair would be held Nov. 24th through Dec. 7th at the Methodist Church, Light Up Eustis would be held on Friday, Nov. 28th, and the World Aids Day, celebration of life event, would be held Monday, Dec. 1st. City Manager Dianne Kramer, Acting City Manager, reminded the Commission that two shade meetings would be held on Nov. 25th - one regarding the Keating lawsuit and one on the Panuska law suits. She commented on the Bay Street median project and thanked Mike Brisson for his work on the project. City Attorney- None Mayor Mayor Bob commented on the ''Adopt a Lake" calendar contest and cited the following events: Dec. 19th Movie Night in Ferran Park, the Thanksgiving Dinner at Sunset Island Park on Sunday, Nov. 23rd, and the First United Methodist Church Thanksgiving dinner. She announced that the new school should be finished in January or February. She noted the number of people volunteering at the school and announced that the second Thursday of each month is family night at the school. She reminded everyone to invite someone to Thanksgiving dinner that would otherwise be alone and announced there would be a workshop following the Commission meeting. IX. ADJOURNMENT - 6:34 p.m. LINDA DURHAM BOB City C lerk Mayor/Commissioner ~ minutes reflect the actions taken and portions of the discussion during the meeting. o review the entire discussion concerning any agenda item, go to L_lustis.org and click on the video for the meeting in question. A DVD of the entire meeting or CD of the entire audio recording or verbatim transcript of the meeting can be obtained from the office of the City Clerk for a fee. City of Eustis, Florida Page3 Printed on 1112612014