City Commission Regular Meeting

APPROVED:l/5/2017 City Hall City of Eustis, Florida 10 North Grove Street Post Office Drawer 68 Eustis, FL 32727-0068 Meeting Minutes- Final* City Commission Thursday, December 15, 2016 6:00PM City Hall INVOCATION: A moment of silence was observed . PLEDGE OF ALLEGIANCE: Commissioner Morin CALL TO ORDER: Mayor Holland - 6:02 p.m. ACKNOWLEDGEMENT OF QUORUM AND PROPER NOTICE Present: 5 - Commissioner Robert Morin ; Commissioner Linda Bob; Commissioner Carla Gnann-Thompson ; Vice-Mayor Karen LeHeup-Smith; and Mayor Michael Holland I. AGENDA UPDATE - None II. APPROVAL OF MINUTES 16257 December 1, 2016- Regular City Commission Meeting A motion was made by Vice-Mayor LeHeup-Smith, seconded by Commissioner Gnann-Thompson, to Approve the Minutes. The motion carried by the following vote: Aye: 5- Commissioner Morin ; Commissioner Bob; Commissioner Gnann-Thompson; Vice-Mayor LeHeup-Smith; and Mayor Holland III. AUDIENCE TO BE HEARD Phil Malley presented photographs of his property and damage he stated was due to excessive rain runoff due to sidewalks installed on Kurt Street. He commented on his loss of property damage due to the runoff, effect of toxic waste on his lawn and debris collecting on his property. Mayor Holland asked the City Manager to meet with Mr. Malley to review the issue. Gail Isaac Thomas addressed the Commission regarding break-ins in her neighborhood. She stated she was getting the word out about the community meeting January 12th being sponsored by the Police Department. She expressed thanks to Mayor Holland and Vice Mayor LeHeup-Smith for their service to the City. Mayor Holland explained the community meeting to be held January 12th at the Garden Room in Carver Park and cited the various agencies that would be present in addition to the Police Department. Bill May echoed the thanks to the Mayor and Vice Mayor and complimented them for the work they have done. He also expressed thanks to the rest of the Commission for their efforts. He noted the Commissioners-elect in the audience. IV. CONSENT AGENDA 16255 Resolution No. 16-106: City of Eustis Engineering & Design Standards City of Eustis, Florida Page 1 Printed on 1212912016 City Commission Meeting Minutes - Final December15,2016 16258 Resolution No. 16-107: Authorizing Acceptance of a Small Cities Community Development Block Grant in the amount of $750,000 for the upgrading of Palmetto Plaza A motion was made by Commissioner Bob, seconded by Commissioner Morin, to Approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Commissioner Morin; Commissioner Bob; Commissioner Gnann-Thompson; Vice-Mayor LeHeup-Smith; and Mayor Holland V. ORDINANCE, PUBLIC HEARINGS & QUASI-JUDICIAL HEARINGS 16256 Resolution No.16-1 03: Amendment to Personnel Rules and Regulations -Administrative Leave Program Derek Schroth, City Attorney, announced Resolution No. 16-103: A Resolution by the City Commission of the City of Eustis, Lake County, Florida, amending the Personnel Rules and Regulations of the City of Eustis Section 6.08. Bill Howe, Human Resources Director, explained that the Interim City Manager had established an administrative leave program for specific exempt employees who routinely worked more than the standard 40-hour work week due to required attendance at Commission meetings and other needs. However, he and the current City Manager could not see where the policy had ever been approved by the City Commission. He stated staff's desire to have Commission approval for the policy so that it could continue to be offered to those employees. He provided an overview of the program and explained the parameters noting that it could not be carried over to subsequent years or paid out. The Commission commented on the program and benefit to the employees. Mr Schroth opened the public hearing at 6:13p.m. There being no public comment, the hearing was closed at 6:13p.m. A motion was made by Commissioner Morin, seconded by Commissioner Gnann-Thompson, to Approve Resolution No. 16-103. The motion carried by the following vote: Aye: 5 - Commissioner Morin; Commissioner Bob; Commissioner Gnann-Thompson; Vice-Mayor LeHeup-Smith; and Mayor Holland SECOND READING 16254 Ordinance No. 16-31 : Amendments to the Land Development Regulations Mr Schroth read Ordinance No. 16-31 by title on second and final reading: An Ordinance of the City Commission of the City of Eustis, Florida; amending the Land Development Regulations Chapters 102, 118 and 115; replacing Chapters 100, 109 and 110 of the Land Development Regulations in their entirety, removing Appendix A Standard Transportation Construction Specifications; Appendix B standard storm water Management Facility Construction Specifications, and Appendix C standard Utility Construction standards, and incorporating them by reference hereafter to be known as the City of Eustis Engineering standards; providing for codification, severability and an effective date. Lori Barnes, Development Services Director, highlighted changes made to Exhibit A between first and second readings as follows: 1) Storage of recreational vehicles and utility trailers on double frontage lots; and 2) Clarification to the sign code to reflect administrative practices that gave some flexibility for placement of signage. She stated staff's recommendation for approval. Mr Schroth opened the public hearing at 6:16p.m. There being no public comment, the hearing was closed at 6:16p.m. City of Eustis, Florida Page2 Printed on 1212912016 City Commission Meeting Minutes - Final December 15, 2016 A motion was made by Vice-Mayor LeHeup-Smith, seconded by Commissioner Morin, to Adopt Ordinance No. 16-31 on second reading. The motion carried by the following vote: Aye: 5 - Commissioner Morin; Commissioner Bob; Commissioner Gnann-Thompson; Vice-Mayor LeHeup-Smith; and Mayor Holland VI. FUTURE AGENDA ITEMS - None VII. COMMENTS City Commission Commissioner Gnann-Thompson thanked everyone for their assistance when she was ill. Commissioner Bob commented on it being the last meeting for the year. Commissioner Morin stated he was looking forward to next year and welcomed the new Commissioners. Vice Mayor LeHeup-Smith expressed condolences to Mayor Holland on the loss of his father. City Manager Ron Neibert, City Manager, reported that after a meeting with Duke Energy staff was able to determine a budget adjustment would not be needed for the LED installation due to Duke waiving the capital costs with the project to begin in April. He thanked Mayor Holland and Vice Mayor LeHeup-Smith for their support and seNice to the City. City Attorney Mr. Schroth expressed thanks to the Commission and specifically to Vice Mayor LeHeup-Smith and Mayor Holland. He reported that Leonard Wheeler has requested that the City's lawsuit against him be taken to mediation. He explained that a formal mediation would be done typically by a retired judge or attorney. He offered to conduct an informal mediation. Mr. Neibert reported that the City had provided a settlement offer to Mr. Wheeler and he rejected it. The Commission discussed the cost to the City for a mediator due to Mr. Wheeler having insufficient funds. Mr. Neibert explained the lawsuit only addresses the derelict vehicles not the other issues raised by Mr. Wheeler. CONSENSUS: It was a consensus of the Commission to not go to mediation but to allow it to go to the hearing in February. Mayor Mayor Holland thanked everyone for their condolences and support. He wished everyone a Merry Christmas. VIII. ADJOURNMENT - 6:26 p.m. *These minutes reflect the actions taken and portions of the discussion during the meeting. To review the entire discussion concerning any agenda item, go to www.eustis.org and click on the video for the meeting in question. A DVD of the entire meeting or CD of the entire audio recording or verbatim transcript of the meeting can be obtained from the office of the City Clerk for a fee. City of Eustis, Florida Page3 Printed on 1212912016