City Commission Regular Meeting

APPROVED:9/12/2019 MINUTES Regular City Commission Meeting 6:00 PM - Thursday, August 1, 2019 - City Hall INVOCATION: PASTOR DANN RAGAN, LIFEPOINTE CHURCH PLEDGE OF ALLEGIANCE: COMMISSIONER MORIN CALL TO ORDER: 6:02 P.M. ACKNOWLEDGEMENT OF QUORUM AND PROPER NOTICE Present: Commissioner Marie Aliberti, Commissioner Emily Lee, Vice Mayor Karen LeHeup-Smith, Commissioner Robert Morin and Mayor Michael Holland 1. AGENDA UPDATE 2. APPROVAL OF MINUTES July 18, 2019 - Regular City Commission Meeting Moved by Commissioner Morin, seconded by Commissioner Lee, to approve the Minutes as submitted. Motion carried by the following votes: Ayes: Commissioner Aliberti, Commissioner Lee, Vice Mayor LeHeup-Smith, Commissioner Morin and Mayor Holland 3. PRESENTATIONS Proclamation recognizing Maurice Hayes on his selection as the 2019 Florida Mortician of the Year Mayor Holland read the proclamation and presented it to Maurice Hayes recognizing his selection as the 2019 Florida Mortician of the Year. Maurice Hayes thanked Mayor Holland and the other Commissioners and expressed his gratitude to the community and recognized his grandfather, mother and father, his uncle Donald Hayes Sr. noting that he and his father Tommy are the founding members of the Hayes Brothers Funeral Home. He also recognized his cousins - Thelma Hayes Wooden and Linda Monroe. He expressed his pleasure in being recognized by his hometown. 4. AUDIENCE TO BE HEARD Richard Morgan, representing the Eustis 9-1-1 dispatchers, addressed the Commission expressing opposition to the proposal to consolidate the dispatch functions with the Lake County Sheriff's Office. He gave examples of situations where the local dispatchers were helpful to people in need of assistance and how local dispatchers can keep the officers safer. Ann Vickers Nelsen stated she has been with the City for 33 years, expressed concern regarding the proposed consolidation and the benefits to the community. Ron Neibert, City Manager, stated a meeting would be held the next week with all of the dispatch staff. He added there will be severance packages for the staff members as well as available positions with the Lake County Sheriffs Office and the City of Leesburg and representatives from those agencies would be at the meeting. He confirmed the Commission would have to approve the agreement. Nan Cobb reported to the Commission on her participation in the Lake County Education Foundation's fundraiser - Dancing with the Stars and noted they raised over $150,000 for the school system. Stephanie Carder, representing the Lake County Area Chamber of Commerce, thanked the City's Public Works Department on their work on the building they will be leasing from the City. Vice Mayor LeHeup-Smith noted the sign needs to be changed with Mr. Neibert stating staff was working on it. Nancy Jenkins, representing Sunset Village, addressed the Commission regarding issues with groups renting the Eustis Service Center due to noise levels and people coming into their backyards. She noted she presented a letter with some of her neighbors' signatures to the City Manager. Mr. Neibert responded that officers will be patrolling during events and the City will be installing a stockade fence between the parking area and the residences. Gail Isaac Thomas addressed the Commission to ask if a date had been set for a dedication of the new plaque for the Carver Park boardwalk. Mayor Holland responded that the plaque had been ordered but it will take about 12 weeks to receive it. The dedication will be scheduled after it is received. Ms. Isaac Thomas complimented the City's dispatchers and noted she had tickets for the next Comedy Show. Jimmy Crawford addressed the Commission regarding Sorrento Pines LLC. He distributed to the Commission copies of an aerial photograph of their property. He explained they are in the process of requesting a rezoning from Lake County and cited concessions they have made to the County and surrounding residents. He indicated they have the support of the Sorrento Springs COD. He noted they had a hearing before the Lake County Commission and stated they would be coming back to Eustis for consideration of a utility agreement. He stated several County Commissioners asked him to formally request that the City of Eustis waive the requirement for future annexation . He stated that all of the other cities he has worked with have the same requirement. He noted that their property is not located within the City's JPA and it is doubtful that the property will be contiguous in the near future. He asked that the City consider waiving the annexation requirement when the agreement comes before them. He indicated his willingness to assist the City in working out the issue and asked for permission to contact the City Attorney. The Commission stated their willingness for him to contact the City Attorney. It was agreed that the City policy would remain the status quo at this time until something is brought back.  Ms. Isaac Thomas asked about the upcoming Housing Committee meeting with Mr. Neibert responding that the meeting was scheduled for August 20th . 5. CONSENT AGENDA 5.1 Resolution Number 19-60: Final Plat approval for the Eleven Oaks Subdivision (3000 E. Orange Avenue) 5.2 Resolution Number 19-71: Acceptance of Edward Byrne Memorial Justice Assistance Grant (2017-JAGD-2187) 5.3 Resolution Number 19-72: Release of Lien, 226 West Doane Avenue, Code Enforcement Case 16-01125 Moved by Commissioner Morin, seconded by Commissioner Lee, to approve the Consent Agenda. Motion carried by the following votes: Ayes: Commissioner Aliberti, Commissioner Lee, Vice Mayor LeHeup-Smith, Commissioner Morin and Mayor Holland 6. ORDINANCES, PUBLIC HEARINGS & QUASI-JUDICIAL HEARINGS 6.1 Resolution Number 19-63: lnterlocal agreement between Lake County and the City of Eustis relating to the provision of library services Derek Schroth , City Attorney, announced Resolution Number 19-63: A Resolution of the City Commission of the City of Eustis, Florida; authorizing the City Manager to execute an interlocal agreement between the City of Eustis Memorial Library and the Lake County Library System . Ann Ivey, Library Director, reviewed the proposed agreement citing the following benefits to the City: 1) Enhance the accessibility of library materials for residents; 2) Maintain autonomy of the City's collection; 3) Increase eligibility to receive state aid; 4) Annual Funding Allocation - The first allocation will be approximately $15,000 and will increase based upon circulation; 5) Save on catalog costs; 6) Save on technology costs; 7) Double access to online databases for less money; 8) Eliminate confusion and promote goodwill as the City is currently the only library in the County not affiliated with the County system; 9) Assist with marketing the City's library programs; and 10) Allow broader access to County resources. Ms. Ivey then reviewed the various cost savings and the estimated allocations over the next three years. She introduced George Taylor, Lake County Library System Director. The Commission expressed concern that money saved should go back into the library with Mr. Neibert assuring the Commission that the intent is to re-invest the savings in the library. They also confirmed that all staff will still belong to the City and the library facility will still belong to the City and that any decisions about it will be made by the City and not the County. Ms. Ivey indicated the only things shared will be the patron library cards, software and technology. She expressed support for the agreement as the means for expanding the library.  Mr. Schroth opened the public hearing at 6:44 p.m . There being no public comment, the hearing was closed at 6:44 p.m . Moved by Commissioner Aliberti , seconded by Vice Mayor LeHeup-Smith , to approve Resolution Number 19-63. Motion carried by the following votes: Ayes: Commissioner Aliberti, Commissioner Lee, Vice Mayor LeHeup-Smith , Commissioner Morin and Mayor Holland SECOND READING 6.2 Ordinance Number 19-21: Annual update of the Five-Year Capital Improvements schedule of the Comprehensive Plan Fiscal Year 2019-20 Mr. Schroth read Ordinance No. 19-21 by title on second and final reading : An Ordinance of the City Commission of the City of Eustis, Lake County, Florida, approving the annual update of the five year Capital Improvements Schedule of the Comprehensive Plan pursuant to Florida Statutes 163.3177(3)5(b); providing for conflicting ordinances; severability and effective date. Mr. Schroth opened the public hearing at 6:45 p.m . There being no public comment, the hearing was closed at 6:45 p.m . Moved by Vice Mayor LeHeup-Smith , seconded by Commissioner Lee , to approve Ordinance Number 19-21 on second reading. Motion carried by the following votes: Ayes : Commissioner Aliberti, Commissioner Lee, Vice Mayor LeHeup-Smith , Commissioner Morin and Mayor Holland 6.3 Ordinance Number 19-22: Amendment to Land Development Regulations, Chapter 109, Section 109.3 Land Use District Development Intensity Mr. Schroth read Ordinance No. 19-22 by title on second and final reading: An Ordinance of the City Commission of the City of Eustis, Lake County, Florida, amending the Land Development Regulations, Chapter 109, Section 109.3, Land Use District Development Intensity to assign incrementally decreasing intensities (floor area ratios) for non-residential and mixed-use land use districts based on design district designation and other locational criteria ; providing for codification , severability and an effective date. Mr. Schroth opened the public hearing at 6:46 p.m. There being no public comment, the hearing was closed at 6:46 p.m . Moved by Commissioner Morin , seconded by Vice Mayor LeHeup-Smith, to approve Ordinance Number 19-22 on second reading . Motion carried by the following votes: Ayes: Commissioner Aliberti , Commissioner Lee, Vice Mayor LeHeup-Smith, Commissioner Morin and Mayor Holland 7. FUTURE AGENDA ITEMS: NONE 8. COMMENTS 8.1 City Commission Commissioner Morin reported on his attendance at a recent Lake County Board of Commissioners meeting. He noted the Board voted 3 to 2 to allow the Kirby Smith statue to be brought to Lake County. He commented on the number of audience members who appeared in opposition to the statue and cited the number of Eustis residents present. He also commented on alternatives for the statue and nine other cities' opposition to it. He stated there would be a march on Saturday, August 10th at 11 a.m. to oppose the statue. Commissioner Lee commented on the Commission's responsibility to represent all of the residents and the need for the City to work together to be more united. She stated Eustis can be an example to Lake County and the rest of Florida on how to be united to help the City. Commissioner Aliberti cited the Bay Street Players Dolly Awards stating all the Commissioners were invited. Commissioner Morin asked to have played a short clip from the County Commission meeting where Commissioner Josh Blake made comments about Georgefest. The clip was played with Commissioner Blake's comments. Vice Mayor LeHeup-Smith reported on upcoming training to be offered by Lake Community Action Agency for construction industry training for young people between the ages of 15 and 24. She then announced the upcoming fundraiser - Soup for Good - to benefit the Open Door facility. Commissioner Aliberti asked about the teacher's breakfast with Mayor Holland stating there would not be a breakfast but the Chamber is collecting items for the teachers. Nan Cobb noted that Publix was unable to do a supply drive this year so the LC Sheriffs Charities donated some funds. They will also be out at Seminole Springs with backpacks to give away. 8.2 City Manager Mr. Neibert reported on the progress on the dog park in memory of Commissioner Carla Gnann-Thompson. He announced that her cousin had called and offered to foot the bill for the entire park. He added that Duke Energy also was donating funds. He indicated that there would be an expansion of the plans. A gentleman also called to donate funds for a shade structure for the park. He indicated they would still be doing the memorial bricks for $100 and the information on that would be on the Facebook page and website. Mr. Neibert then reported on staffs meeting with Lake County regarding the ISBA. He indicated there are a number of issues that staff believes are untenable. He indicated a discussion would be held once the City receives the County's responding resolution. 8.3 City Attorney - None 8.4 Mayor  Mayor Holland noted that the City of Clermont lost one of their City Commissioners Ray Goodgame. He announced the date for the funeral services and asked everyone to keep them in their prayers. He also announced that former Lake County Commissioner Richard Schwartz had passed away. He then expressed agreement with Commissioner Lee that the City of Eustis needs to lead by example. He noted that the Commission had passed a resolution in opposition to the Kirby Smith statue; therefore, he signed the letter that was sent to the Governor. He stated that anything that causes hurt within the Community is not needed. He emphasized that everyone has to work together both locally and within the State of Florida. He added that everyone needs to put the bad past behind them and move on. It was reported that there would be a road dedication on Friday recognizing a local soldier who was killed in action at 9 a.m. at the fairgrounds. Mayor Holland reminded everyone about the First Friday event featuring a high school pep rally and announced that a decision would be made about 1 p.m. regarding whether or not it has to be cancelled due to rain. 9. ADJOURNMENT: 7:03 P.M. *These minutes reflect the actions taken and portions of the discussion during the meeting. To review the entire discussion concerning any agenda item, go to www.eustis.org and click on the video for the meeting in question. A DVD of the entire meeting or CD of the entire audio recording or verbatim transcript of the meeting can be obtained from the office of the City Clerk for a fee. \ M~~ontez Michael L. Holland City Clerk Mayor/Commissioner