City Commission Workshop Meeting

APPROVED: 8/20/2013 City Hall City of Eustis, Florida 10 North Grove Street Post Office Drawer 68 Eustis, FL 32727-0068 Meeting Minutes - Final* City Commission Workshop Thursday,August1,2013 5:00PM City Hall CALL TO ORDER: Mayor Muenzmay ACKNOWLEDGEMENT OF QUORUM AND PROPER NOTICE Present: 5- Linda Bob; Albert Eckian; Michael Holland; Karen LeHeup-Smith ; and Kress Muenzmay I. Workshop Item 13174 Previously Reviewed Elements of the Comprehensive Plan Dianne Kramer, Development Services Director, stated she would begin with a review of the previously reviewed elements to see if there were any additional changes desired by the Commission. She began with the Future Land Use Element and noted that she had not included the Appendix since there were no changes to the appendices. She explained that the primary intent of the initial revisions was to remove those items that were no longer required by state statute. She asked for any comments on the Future Land Use Element. The Commission discussed the following as part of the Future Land Use element: 1) the use of the word "adequate" under the FLU Goals as being subjective; 2) the changing the FLU Goal #1 bullet point wording to "recognize the value of natural resources"; 3) the definition of "urban core" and how it relates to the City; 4) what would be required for development of the property int he northern outlying area of the City; and 5) the cost of development within a suburban area versus an urban area. CONSENSUS: It was a consensus of the Commission to revise the Future Land Use element as follows: 1) to eliminate the word "adequate" under the FLU Goals; and 2) to change the FLU Goal #1 wording to "recognize the value of natural resources". Ms. Kramer asked for comments on the Conservation, Infrastructure, Housing and Recreation & Open Space elements. CONSENSUS: It was a consensus of the Commission to make no further changes to the Conservation, Infrastructure, Housing and Recreation & Open Space elements. 13175 Review of Economic Development, Intergovernmental Coordination, Public Schools Facilities, and Capital Improvement Elements of the Comprehensive Plan Ms. Kramer explained two of the elements are optional - Economic Development and Public Schools Facilities. She noted that Economic Development has always been optional but the City wanted to have emphasis on economic development. She further explained that removal of the Public Schools Facilities element would not mean the City was doing away with school concurrency as concurrency is covered by the interlocal agreement. City of Eustis, Florida Page 1 Printed on 811312013 City Commission Workshop Meeting Minutes - Final August 1, 2013 IT. Commission Discussion The Commission discussed elimination of the Economic Development element. CONSENSUS: It was a consensus of the Commission to leave in the Economic Development element with the name change for Lake Sumter State College. Ms. Kramer asked for comments on the Intergovernmental Coordination element. The Commission discussed Section 1.4.2 regarding storage and disposal of hazardous materials. CONSENSUS: It was a consensus of the Commission to see if it is possible to eliminate that section. The Commission discussed Section 1.4.4 regarding Trout Lake Nature Center noting the City's ongoing financial support of the Center. CONSENSUS: It was a consensus of the Commission to remove that section from the Comprehensive Plan but to maintain its support for the Nature Center and for staff to research why Trout Lake Nature Center can't or doesn't charge for admission to the Center. The Commission discussed Section 1.4.5 regarding Historical Resources. CONSENSUS: It was a consensus of the Commission to leave in the section but to remove the specific organization names. Ms. Kramer asked for comments on the Public School Facilities Element. The Commission discussed removing from the Public School Facilities Element from the comprehensive plan with Ms. Kramer noting that most of it is already in the interlocal agreement. CONSENSUS: It was a consensus of the Commission to remove the Public School Facilities Element. Ms. Kramer then asked for comments on the Capita/Improvements Element. She noted the majority of items recommended for removal pertain to financial feasibility requirements. She stated those items are no longer required by the state. She confirmed that a new Table 1 will be included based on the new five-year capital improvement plan. She cited Section 2.1 .8- Concurrency Management System. She stated that transportation has already been removed and added that recreation and school concurrency could also be removed. She noted that the only local government that has opted out of the school concurrency is Mount Dora. She explained that to do that, the City would have to provide notice and also withdraw from the interloca/ agreement. The Commission discussed the purpose of school concurrency, how school decisions are made, communication between the governments and schools, and the need for the City to be involved in the schools. Ms. Kramer explained that, in giving up transportation concurrency, the City still requires a transportation study and provides information to the MPO (Metropolitan Planning Organization). She explained the school concurrency was adopted when there was so much growth the schools were overcrowded and residents wanted a tool to manage overcrowding. She stated, currently, there are no capacity issues and there was never the opportunity to see how concurrency would work. The Commission discussed the need to continue a number of items that have been removed from the plan and what would be the advantages to removing the school concurrency. Ms. Kramer stated removal would eliminate one of the hoops a developer has to go through. She stated it would not affect payment of impact fees and explained the City would still have to report to the School Board the number of units approved for a development. City of Eustis, Florida Page2 Printed on 811312013 City Commission Workshop Meeting Minutes - Final August 1, 2013 The Commission further discussed removing the school concurrency as long as they retain the ability to have input in the process. CONSENSUS: It was a consensus of the Commission to make the staff recommended revisions, remove the recreation and school concurrency from Section 2.1.8 of the Capita/Improvements Element and for Ms. Kramer to include a draft intertocal agreement as part of the opting out process. The Commission asked about any new schools planned for the Eustis area with Ms. Kramer responding that recommendations have been made but the School Board does not currently have the funding. She added that if they do a referendum, there is a list of recommendations. Ms. Kramer stated that all of the proposed revisions will be brought back to the Commission in one ordinance for first reading; after which, it will go to the State for approval before being brought back to the Commission for second and final reading. III. Public Input Mayor Muenzmay opened the floor to public comment at 5:45p.m. Dan Langley, representing Fishback-Dominick law firm, noted comments made by the Commission at the June 26th workshop regarding changes to the open space element. He cited concern by residents that the City might make changes to the open space requirements in order to "back door" a settlement for the Keating litigation. He stated that the day after the decision, the Development Services Director spoke with Mr. Keating regarding scheduling a meeting. He questioned the purpose of the meeting and explained he received a copy of the email as part of a public records request. He stated the discussion during the workshop did sound as if the Commission does not intend to revisit the open space requirements. Egor Emery, 35544 Estes Road, Eustis, expressed concern about the City opting out of some of the concurrency management elements and commented on the purpose of concurrency to ensure funding is available for current needs. The public comment portion of the meeting was closed at 5:51p.m. IV. Commission Direction The Commission discussed the comments made by Attorney Langley and noted that long before the June workshop the Commission had directed staff to schedule another workshop to discuss the open space requirements. Ms. Kramer confirmed that the Commission would next begin a review of the Land Development Regulations. V. Adjournment- 5:53 p.m. J?t~ c. }'Y!Aihiv -MAR ~-Y~C~.~ MO-N~T~EZ~~~~~~-----~~S T. MUENZMAY \/\ City Clerk Mayor/Commissioner *These minutes reflect the actions taken and portions of the discussion during the meeting. To review the entire discussion concerning any ag a item, go to www.eustis.org and click on the video for the meeting in question. A DVD of the entire meeting or CD of the entire audio recording or verbatim = tran s.......- & meeting can be obtained from the office of the City Clerk for a fee . City of Eustis, Florida Page3 Printed on 811312013