City Commission Workshop Meeting

APPROVED: 11/19/2013 City Hall City of Eustis, Florida 10 North Grove Street Post Office Drawer 68 Eustis, FL 32727-0068 Meeting Minutes - Final* City Commission Workshop Thursday, November 7, 2013 7:00PM City Hall CALL TO ORDER: Mayor Muenzmay- 7:05 ACKNOWLEDGEMENT OF QUORUM AND PROPER NOTICE Present: 5 - Linda Bob; Albert Eckian; Michael Holland; Karen LeHeup-Smith; and Kress Muenzmay I. Workshop Item #1 13255 Review of Commission Rules of Order Commissioner Eckian commented on previous revisions to the Rules of Order and stated that he had discussed his concerns with Ms. Kramer and asked her to review those issues. II. Commission Discussion Ms. Kramer referred to paragraph 7 regarding closed meetings and recommended that subparagraph (b) restricting discussion by the Commissioners after the meeting be eliminated. The Commission confirmed that the subparagraph is not required by law and the fact that much of what is discussed in the closed sessions is already in the public domain. Mr. Schroth stated that the Commission does not have the authority to restrict what the Commissioners discuss after a meeting, only a judge has the authority to issue a "gag order''. He noted that paragraph 19 (c) asserts that the Rules of Order are guidelines only and do not carry the force and effect of law. Ms. Kramer then reviewed paragraph 8, subparagraph (3), and recommended wording to clarify the handling of motions that died for lack of a second. Ms. Kramer then reviewed paragraph 10, subparagraph (c), regarding adding an item to an agenda with the following additional wording: ''An item may be added to the agenda at a meeting if the majority of the Commission approves, but such items should generally be of a ministerial nature." She provided examples of items that might be added. Ms. Kramer reviewed paragraph 10, subparagraph (d), with the following recommended additional wording: "If the Commission agrees to remove an item from the agenda, the Presiding Officer shall first give the public an opportunity to speak on the item." The Commission discussed whether that is necessary in light of the new state law regarding public input with Mr. Schroth noting that the wording would be helpful in the event that an item was determined to be tabled after the ''Audience to be Heard" portion of the meeting. Ms. Kramer reviewed paragraph 11, subparagraph (5), with the following wording to be added under Agenda Update: "by the City Manager; (Generally limited to items removed or tabled and additions of a ministerial nature)". City of Eustis, Florida Page 1 Printed on 1111412013 City Commission Workshop Meeting Minutes - Final November 7, 2013 It was a consensus to omit that wording as it is clear under the charter that the agenda is under the purview of the City Manager. Ms. Kramer reviewed paragraph 14 - General Procedures with the same changes regarding sequence as proposed under paragraph 8 (3) . Ms. Kramer then reviewed paragraph 17 - Disruption of Meetings with the following additional wording: ·~ny Commissioner may request that the City Manager provide a uniformed law enforcement officer for any regular or special meeting or study session of the Commission." lll. Public Input- None IV. Commission Direction CONSENSUS: It was a consensus of the Commission for the proposed revisions to be brought back for approval with the exception of the proposed change to paragraph 11 (5) regarding the Agenda Update. V. Workshop Item #2 13256 Fire Station #2 on the North End of the City Fire Chief Rex Winn explained the need for a north side fire station to reduce response times to the northern end of the City. He explained the proposed location for the station on City-owned property off of Hicks Ditch Road. He further explained why the mulch plant would not be conducive due to the amount of roadwork that would have been required. He presented the proposal for use of a modular building with an estimated cost of $392,463. He noted that the building could later be moved or sold if the City decided to build something else. VI. Commission Discussion The Commission asked about the impact in relation to the previously discussed fire district with Chief Winn stating that it would help with the areas that Mount Dora was requesting assistance with. He added it would not be as close as Station #27 that was discussed as part of the fire district. He noted that the other cities involved in the discussion both have two fire stations and this would make Eustis equal with the other cities. The Commission discussed the need for improved northern response and including Phase II and Phase Ill with Phase I due to the low additional cost. Ms. Kramer thanked Chief Winn for his work on the project. She noted that the majority of the funds would come from Fire Impact Fees that the City already has but approximately $100,000 would need to be identified. She indicated that there are other issues in the Capita/Improvement budget that need to be discussed and staff would bring that back for consideration. VII. Public Input Mayor Muenzmay opened public comment at 7:35p.m. B. E. Pace, 3002 Linmont Lane, 29 Diedrich St. , 2733 Maywood St. , noted he was told that mutual aid was only for confirmed fires and not medical calls. He questioned why that is. He noted that the County has a station immediately across from Park Place and, yet, they would not respond for a medical call. Chief Winn explained that the City's interlocal agreement is with Lake County Fire for structural fires and fire alarms. He stated that Station #27 is called if there is a major medical call. He noted that City of Eustis, Florida Page2 Printed on 11/1412013 City Commission Workshop Meeting Minutes - Final November 7, 2013 the only time the County has refused is when they were out of the station. He explained that if the City had to respond automatically to all of the County's medical calls, they would spend all of their time responding to County calls. He added that Lake EMS responds to all of the medical calls; however, the City's unit usually arrives first. Mr. Pace questioned why the County doesn't respond dually to all medical calls. Mr. Muenzmay stated the City does not have the resources available to respond dually to all calls. He added that all of the City's staff are advanced medically trained but not all of the County staff are. He noted that the new station will reduce response times to Park Place by 3. 5 minutes. Commissioner Holland commented on how the County units may be dispatched anywhere else in the County and not be in station. Jerry Cobb, 1255 E CR44, expressed support for the proposed fire station noting that any growth in the City will be to the north and offered his assistance. He thanked the Commission for utilizing the City's tax dollars on such a worthwhile project. There being no further public comment, public input was closed at 7:44p.m. VTII. Commission Direction CONSENSUS: It was the consensus of the Commission for staff to move forward with the plans for the fire station with all three phases to be done simultaneously. IX. Adjournment-7:45p.m. City Clerk Mayor/Commissioner •These minutes reflect the actions taken and portions of the discussion during the meeting. To review the entire discussion concerning any agenda item, go to www.eustJs .org and chck on the v1deo for the meetmg m question. A DVD of the entire meeting or CD of the entire audio recording or verbatim transcript of the meetmg can be obtamed from the office of the City Clerk for a fee. City of Eustis, Florida Page3 Printed on 1111412013