City Commission Workshop Meeting

APPROVED: 9/18/2014 City Hall City of Eustis, Florida 10 North Grove Street Post Office Drawer 68 Eustis, FL 32727-0068 Meeting Minutes - Final* City Commission Workshop Tuesda~August26,2014 4:30PM City Hall CALL TO ORDER: Mayor Bob - 4:30 p.m. ACKNOWLEDGEMENT OF QUORUM AND PROPER NOTICE Present: 5- Linda Bob; Albert Eckian; Michael Holland; Karen LeHeup-Smith; and Kress Muenzmay I. Workshop Item 14182 City Manager Finalist Review and Selection Dianne Kramer, Acting City Manager, asked the Commissioners to be very frank regarding their assessments of the applicants and provide information regarding why they may be interested in a particular applicant. She phoned Andrea Battle-Sims to bring her into the meeting. Ann Isaacs, Human Resources Director, reviewed the discussion from the first workshop and the progress since that meeting noting Ms. Battle-Sims addition of Robert Middaugh and two late applicants - Matthew Morton and Robert Smith. II. Commission Discussion The Commission questioned how many applicants they are looking to interview with Ms. Battle-Sims recommending that three to five be selected for the final interviews. The Commission discussed possibly postponing the decision until January due to the upcoming election. Ms. Battle-Sims stated that if the Commission decides to postpone she would contact all of the semi-finalists, particularly Mr. Butler and Ms. Toney-Deal, regarding the postponement and their interest in remaining a candidate. CONSENSUS: Following further discussion regarding the current state of the City, it was a consensus of the Commission to proceed with review of the candidates. Ms. Battle-Sims reviewed her pros and cons for Jack Butler with a consensus of the Commission for Mr. Butler to be brought back for the formal interviews with the Commission. Ms. Battle-Sims then reviewed her pros and cons for Elizabeth Ann Toney-Deal with a consensus of the Commission for Ms. Toney-Deal to not be brought back for the Commission interview. Ms. Battle-Sims then explained that she had not interviewed the remainder of the applicants. She stated that if the Commission wanted any of the remaining applicants moved forward in the process, then she would interview them and provide a similar list of pros and cons for each one selected. She proceeded with reviewing the background information and any additional information for each of the remaining applicants that the Commission had previously expressed an interest in receiving additional information about. CONSENSUS: It was a consensus of the Commission to move the following applicants forward in the process: Matthew Morton, James Palenick and Gary Shimun. City of Eustis, Florida Page 1 Printed on 9/312014 City Commission Workshop Meeting Minutes - Final August 26, 2014 Ms. Battle-Sims stated she would proceed with interviewing Mr. Morton, Mr. Palenick and Mr. Shimun and have them complete the career navigator and prepare essays regarding accomplishments. She estimated it would require a week to ten days for the applicants to complete those items. She noted her company would attend the ICMA conference in September and asked if the Commission would be willing to consider any late applicants. CONSENSUS: It was a consensus of the Commission to consider late applications. The Commission questioned when the background checks would be completed with Ms. Battle-Sims explaining they would complete the background checks and reference checks after an applicant has been selected as a finalist. The Commission requested to receive copies of raw data from the background searches with Ms. Battle-Sims indicating she could send all of the information they obtain from Lex us Nexus; however, the remaining information is obtained from a vendor that obtains information regarding vehicles, credit checks, etc. The Commission discussed the feasibility of keeping the interviews scheduled for September 23rd, Commissioner planned absences in the subject timeframe, and number of references checked for each applicant. CONSENSUS: It was a consensus of the Commission to hold a workshop on September 18th at 4:45p.m. in the Development Services Conference Room and to decide the date for onsite interviews at that time. III. Public Input- None IV. Commission Direction CONSENSUS: It was the consensus of the Commission for Ms. Battle-Sims to interview Matthew Morton, James Palenick and Gary Shimun and have them complete the career navigator and essay, to allow late applications to be submitted for consideration and to hold a workshop at 4:45p.m. on September 18, 2014, in the Development Services conference room so that Ms. Battle-Sims could attend via teleconference. It was also agreed that the date for the onsite interviews would be determined at that workshop . V. Adjournment- 5:59 p.m. City Clerk Mayor/Commissioner *These minutes refl ect the actions taken and portions of the discussion during the meeting. To review the entire discussion concerning any agenda item, go to www.eustis.org and cl ick on the video for the meeting in question. A DVD of the entire meeting or CD of the entire audi o recording or verbatim transcript of the meeting can be obtained from the offi ce of the City Clerk for a fee . City of Eustis, Florida Page2 Printed on 91312014