City Commission Workshop Meeting

APPROVED:2/18/2016 City Hall City of Eustis, Florida 10 North Grove Street Post Office Drawer 68 Eustis, FL 32727-0068 Meeting Minutes - Final* City Commission Workshop Thursday, February 4, 2016 5:30PM City Hall CALL TO ORDER: Mayor Holland - 5:37p.m. ACKNOWLEDGEMENT OF QUORUM AND PROPER NOTICE Present: 5 - Carla Gnann-Thompson; Karen LeHeup-Smith; Linda Bob; Bill Brett; and Michael Holland I. Workshop Item 16024 City Charter Review Ron Neiberi, City Manager, reviewed previous discussion by the Commission regarding the charier noting six changes that have previously been discussed. It was agreed that the Commission would discuss each item as presented. II. Commission Discussion Mr. Neiberi presented the first item for discussion as the residency requirement. He recommended changing the charier to incorporate the change to one year from two years as previously approved by ordinance. CONSENSUS: It was a consensus of the Commission to incorporate the residency change into the charier. Mr. Neiberi explained the second change up for discussion was the holding of the annual organizational meeting in January on Thursday rather than as outlined in the charier. CONSENSUS: It was a consensus of the Commission to change the organization meeting day to the first Thursday in January and the time to 6:00p.m. Mr. Neiberi stated the third change was to revise Section 9 of Ariicle Ill regarding the appointment of an interim Commissioner to fill a Commission vacancy. Mary Montez, City Clerk, explained the problem primarily periains to when a vacancy occurs with more than six months left in the term. She commented on the shori turnaround time provided in the charier which results in the interim Commissioner only serving for about a month prior to the holding of a special election. CONSENSUS: It was a consensus of the Commission for the City Clerk to research how other cities fill their vacancies as well as how it was done prior to the last charier amendment periaining to the filling of vacancies. Mr. Neiberi cited Ariicle IX- Elections - Recalls stating that there are inconsistencies with the current election process. He then cited Ariicle X - General Provisions - Section 7 - Road district; taxation stating that the section was superseded by the Local Option Gas Tax. CONSENSUS: It was a consensus of the Commission for those sections inconsistent to be amended to follow current laws and practices. City of Eustis, Florida Page 1 Printed on 211112016 City Commission Workshop Meeting Minutes - Final February 4, 2016 There being no further suggestions for changes, Mr. Neibert stated that with Commission permission staff would begin the process for the formal adoption as a referendum. He acknowledged the additional research that would be needed regarding the filling of vacancies. III. Public Input- None IV. Commission Direction Mayor Holland stated it was the direction of the Commission for staff to proceed with the charter amendment process with the understanding that the City Clerk would further research the filling of vacancies and bring that issue back for further consideration. V. Adjournment- 5:45p.m. ~11~ ) City Clerk Mayor/Commissioner *These minutes reflect the actions taken and portions of the discussion during the meeting. To review the entire discussion concerning any agenda item, go to www.eustis.org and click on the video for the meeting in question. A DVD of the entire meeting or CD of the entire audi o recording or verbatim transcript of the meeting can be obtained from the office of the City Clerk for a fee . City of Eustis, Florida Page2 Printed on 211112016