City Commission Workshop Meeting

APPROVED:S/19/2016 City Hall City of Eustis, Florida 10 North Grove Street Post Office Drawer 68 Eustis, FL 32727-0068 Meeting Minutes - Final* City Commission Workshop Thursday, May 5, 2016 5:30PM City Hall CALL TO ORDER: Mayor Holland- 5:30p.m. ACKNOWLEDGEMENT OF QUORUM AND PROPER NOTICE Present: 5- Linda Bob; Bill Brett; Carla Gnann-Thompson; Karen LeHeup-Smith; and Michael Holland I. Workshop Item 16085 Five Year Capital Improvement Plan Rob Visser, Deputy Finance Director, reviewed the draft Capita/Improvement Plan for FY2016-17 through FY2020-21. He explained the definition of a capital improvement and stated the purpose of the plan. He stated that each project is evaluated for prioritization based on risk, return on investment, and whether it maintains or improves the level of service. Mr. Visser reviewed the major projects scheduled for FY20 16-17 as follows: 1) Eastern WWTP expansion- $7,000,000; 2) Lakeview Avenue improvements- $2,500,000; 3) Sunset Isle skate park- $500,000; 4) Street resurfacing- $406,800; 5) Ardice-Kurl Street/Ruleme stormwater project- $300,000; 6) Sewer East pre-treatment- $285,000; 7) Norlh sewer slip-line- $264,500; 8) Three Lakes water main- $242,000; and 9) Kurl Street improvements- $200,000. He then reviewed the funding analysis including Sales Tax Revenue, CRA Revenue, stormwater fees, water and sewer sources, and grants including the FRDAP grant. He provided a breakdown of the funding sources for FY16-17 and the expenditures by category. He then explained the various funding source levels from FY16-17 through FY20-21. He cited the following growth assumptions: 1) Sales Tax Revenue Fund- 2% growth; 2) Community Redevelopment Fund- 3%; 3) Stormwater Fund- 1%; 4) Water & Sewer Fund- 1. 7%; and 5) Impact fees for water and sewer- 2%. He stated that any Commission suggestions would be incorporated into the final plan with Commission acceptance scheduled for July 21st. The FY2016-17 C/P projects would then be incorporated into the FY16-17 budget. II. Commission Discussion The Commission questioned planned improvements to the parks with Mr. Neiberl explaining some of the improvements will be done in the current fiscal year with others in the CIP for FY16-17. The Commission asked about the planned renovations to the library with Mr. Neiberl explaining that project had been removed from the plan due to the need for additional planning on the project as well as lack of funding. He stated it may be added later as the details of the project are completed and available funding is identified. The Commission asked if the skate park could be postponed to provide additional funding for the library with Mr. Neiberl explaining the City received grant funding specifically for the skate park and there are deadlines tied to the grant. The Commission asked how the projects are prioritized with Mr. Neiberl explaining the projects will be implemented within the fiscal year indicated; however, whether they are completed within that year will depend on scheduling at that time. Rick Gierok, Public Services Director, explained some of the projects already have the engineering completed so they can be accomplished more quickly. He explained how some of the annual projects are timed each year to avoid special events such as Georgefest. He furlher explained that City of Eustis, Florida Page 1 Printed on 511112016 City Commission Workshop Meeting Minutes - Final May 5, 2016 the wastewater treatment plant expansion is currently being engineered and the permit application has already been submitted to the Department of Environmental Protection. He stated that plans are to begin construction in October or November if all of the funding is in place. He stated that the Lakeview Avenue project is currently being permitted noting specific issues with the project concerning the outfall. He stated the engineering fees for the project are already included in the current year and the project will go to bid in the current fiscal year. The Commission asked which projects were removed from the plan with Mr. Neibert responding there was planning for some other park improvements that was eliminated and master planning for parking that was removed. Mr. Visser stated that some vehicle costs were reduced due to efforts to get better deals on the purchases. The Commission asked about the $100,000 for City Hall repairs with Mr. Neibert stating that was removed due to funding and further explained that some items may be added back prior to final ratification. Regarding the library, he stated the total funding was $450,000 budgeted over two years. He cited the projected future negative fund balance in the Sales Tax Fund which necessitated the holding back of some of the previously proposed projects. The Commission asked to have the plans for the library improvements sent back to the Commission for further review. III. Public Input- None IV. Commission Direction The Commission directed staff to provide the plans for the library improvements and then proceed with finalizing the plan and bringing it back for approval. V. Adjournment- 5:48 p.m. City Clerk Mayor/Commissioner *These minutes reflect the actions taken and portions of the discussion during the meeting. To review the entire discussion concerning any agenda item, go to www.eustis.org and click on the video for the meeting in question. A DVD ofthe entire meeting or CD of the entire audio recording or verbatim transcript of the meeting can be obtained from the office of the City Clerk for a fee. City of Eustis, Florida Page2 Printed on 511112016