City Commission Workshop Meeting

APPROVED:S/17/2018 City Hall City of Eustis, Florida 10 North Grove Street Post Office Drawer 68 Eustis, FL 32727-0068 Meeting Minutes- Final* City Commission Workshop Thursday, May 3, 2018 5:30PM City Hall CALL TO ORDER: Mayor Morin - 5:30 p.m. ACKNOWLEDGEMENT OF QUORUM AND PROPER NOTICE Present: 3 - Linda Bob; Marie Aliberti; and Robert Morin Absent: 1 - Carla Gnann-Thompson (Commissioner Sabatini resigned effective April 30, 2018 I. Workshop Item 18-0100 Five- Year Capital Improvement Plan Rob Visser, Deputy Finance Director, explained the need for the Capita/Improvement Plan to prioritize capital projects over a five-year period. He provided an overview of the FY2018-19 capital projects including the following: 1) Street resurfacing- $375, 727; 2) Buena Vista stormwater improvements- $212,000; 3) Police vehicle replacement- $175,000; 4) Reclaimed water main extension - $344, 000; 5) Woodward sewer replacement- $396, 175; and 6) Ferran Park Phase 4- $1,431 ,000. He then reviewed the funding projections and distribution for the five-year period, a breakdown of CIP expenditures by category and a summary of the Sales Tax, CRA, Storm water, and Water/Sewer funding plans by year He explained the next step would be for staff to incorporate any Commission suggestions into the final CIP for FY2019-2023. He stated that the Commission would have final acceptance of the CIP at the July 19th meeting with approval of the overall budget in September II. Commission Discussion Commissioner Bob asked about the use of the current CDBG grant to assist people with home repairs with Mr Neibert explaining that money was granted specifically for the Palmetto Plaza project. He stated that the City is not eligible to apply for a new CDBG grant until the Palmetto Plaza project closes. He explained that staff plans on applying for a CDBG grant in the next fiscal year, along with $250,000 of CRA funds, to do housing rehabilitation projects. Commissioner Bob questioned how much the City maintains in the General Fund for reserves with Finance Director Colleen Scott indicating there is approximately $2 million in reserves. Mayor Morin concurred with Commissioner Bob and the need to address housing issues. Mr Neibert indicated that would be part of the CRA budget as they go further into the budgeting process and discuss what CRA projects will be funded with Mayor Morin indicating there are homes that need assistance that are not in the CRA district. Mr Neibert indicated that staff can look at capital projects under the regular CRA budget. III. Public Input Horace Jones questioned the drastic decrease in CRA funding for one of the years with Mr Visser explaining that is the amount of TIF funds being used that year for CIP projects, not the amount of TIF revenue for that fiscal year City of Eustis, Florida Page 1 Printed on 511012018 City Commission Workshop Meeting Minutes - Final May 3, 2018 Mr. Neibert further explained that those numbers might change as the plan proceeds since it is over a five year period. IV. Commission Direction Mr. Neibert indicated it was an informational meeting only and no direction was required. V. Adjournment- 5:45 p.m. MARIE H. ALIBERTI City Clerk Acting Mayor/Commissioner *These minutes reflect the actions taken and portions of the discussion during the meeting. To review the entire discussion concerning any agenda item, go to www.eustis.org and click on the video for the meeting in question. A DVD of the entire meeting or CD of the entire audio recording or verbatim transcript of the meeting can be obtained from the office of the City Clerk for a fee. City of Eustis, Florida Page 2 Printed on 511012018