City Council

EVANSTON CITY COUNCIL Second Regular Meeting Decem ber 15, 2015 The official record of proceedings of the second regular m eeting of the Evanston City Council for the m onth of Decem ber was held in the Council Cham bers of City Hall on the above date. Councilm em ber David W elling led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:32 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, David W elling, and W endy Schuler. Councilm em ber Saundra Meyer was excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Kathy Defa; Director of Planning & Developm ent, Paul Knopf; Police Chief, Jon Kirby; City Engineer, Brian Honey; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Jay Dee Nielsen; and Deputy City Clerk, Nancy Stevenson. A group of interested citizens were also present. Approve Agenda Councilmember W elling moved, Councilmember Schuler seconded, to approve the agenda. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held December 1, 2015 and the W ork Session M eeting held December 8,2015 w ere approved as presented. Bills Councilmember Lynch moved, Councilmember W elling seconded, to approve the following bills for payment: Decem ber 2, 2015 to Decem ber 15, 2015 VENDOR FOR AMOUNT AXA Equivest Payroll 2,736.55 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 125,979.19 Delta Dental Payroll 7,663.80 FlexShare Payroll 2,929.00 ING Life Insurance Payroll 29.20 IRS Tax Deposit Payroll 49,854.54 NCPERS Payroll 80.00 Orchard Trust Payroll 566.12 Parks and Recreation Payroll 177.57 The Hartford Payroll 216.80 United W ay Payroll 6.00 Utah Child Support Payroll 181.01 Vantage Point Payroll 851.14 Vision Service Plan Payroll 1,189.84 W EBT Payroll 1,012.00 W ells Fargo Payroll 224.00 W yom ing Dept of Em ploym ent Payroll 10,321.89 W yom ing Retirem ent Payroll 48,053.69 Payroll Payroll 161,101.34 Am sterdam Printing Supplies 181.50 All W est Internet 1,341.68 Boys & Girls Club of Evanston Contract 12,500.00 Susan L. Bridge Reim bursem ent 236.76 Dennis M. Boal Services 7,212.00 Calibration Tech & Supply Repairs 40.00 Caselle Support/Maintenance 523.67 Cazin’s Supplies 78.04 CD’s Electric Electrical 66.00 City of Evanston Utilities 2,375.94 Cleveland Golf Supplies 182.08 Boot Barn Safety Boots 150.00 CCI Network Utilities 194.90 Com pass Minerals Salt 10,927.42 Norco Supplies 181.12 Dave’s Plum bing Repairs 625.00 Chem tech-Ford Laboratories Testing 290.00 Evanston Parks & Recreation City Subsidy 95,449.00 Foreup Services 367.00 First Bank Visa 6,951.65 Fastenal Parts 106.43 Gear For Sports Supplies 531.38 Murdochs Safety Boots/Supplies 351.97 Hach Com pany Testing 337.79 Harris Law Office Contract 4,000.00 Holland Equipm ent Parts 175.25 Hom e Decor Supplies 109.80 Sports W orld Supplies 208.50 Jack’s Truck & Equipm ent Parts 54.90 Kallas Autom otive Parts 855.68 Kellerstrass Oil Oil 4,002.15 Jon Kirby Reim bursem ent 94.98 Modern Cleaners Laundry Service 857.60 Morcon Industrial Supplies 1,081.32 Mtn W est Business Solutions Contract 1,406.59 National Pen Com pany Supplies 247.70 O’Reilly Auto Parts Refund 100.00 Office Depot Supplies 165.36 City of Evanston Reim bursem ent 125.78 Posey Shoppe Plant 45.00 Proforce Law Enforcem ent Supplies 692.45 Real Kleen Supplies 509.21 Rail Pros, Inc Services 6,763.59 Six States Parts 51.78 Skaggs Com pany Supplies 62.99 Paul R. Skog Services 3,128.00 Alsco Laundry Service 426.26 Superior Rental Supplies 890.91 Tom ’s HVAC Repairs 3,385.33 Twin D. Inc Services 988.22 Uinta County Herald Ads 765.36 Uinta County Solid W aste Landfill 30,326.00 Century Link Utilities 1,491.32 Rocky Mountain Power Utilities 40,100.55 Vision Auto Glass W indshield 240.00 W alm art Supplies 1,331.56 W yom ing W aste System s Services 54.49 W heeler Machinery Parts 42.76 W hite Mountain Lum ber Supplies 48.69 W ARW S Dues 425.00 Eskelson Roofing Repairs 275.00 Ovivo USA Parts 342.46 Rotary Club of Evanston Dues 173.00 W yom ing DEQ Testing 300.00 Vehicle Lighting Solutions Equipm ent 1,767.22 Taylor Made Supplies 173.43 USA Blue Book Supplies 997.62 Young Musicians Organization Reim bursem ent 1,200.00 Roberta Shaw Refund 100.00 Media Skills Prom otional 11,298.00 Shipping Plus Shipping 28.50 Clem atine Crippen Refund 100.00 Juan Lozano Refund 100.00 Miguel Echeverria Refund 250.00 Robert Carroll Services 500.00 Harry Keyes Refund 150.00 Kelli Green Refund 500.00 Jessica Shaw Refund 100.00 Jam es Gledhill Refund 100.00 Oralee Bott Refund 550.00 W right Express Fuel 11,185.58 The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler. Revenue & Expenditure Report Councilmember Perkes moved, Councilm ember W elling seconded, to approve the Revenue and Expenditure Reports for the month of October. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler.  Council Comments The Mayor and Councilm em bers thanked all the crews that have been clearing the streets and sidewalks of the recent snow fall. They also wished everyone a very Merry Christm as. Appointment to Boards M ayor W illiams made appointments to the following Boards. Councilmember Perkes moved, Councilmember Lynch seconded, to confirm the following appointments: Golf Course Advisory Board W endy Schuler (re-appointm ent) - Decem ber 2018 Tree Board Alan Griffin (re-appointm ent) - January 2019 Lori Henderson (re-appointm ent) - January 2019 The m otion passed unanim ously with 5 yes votes: Lynch, Kopp, Perkes, W elling, Schuler. Resolution 15-72 Councilmember Lynch introduced Resolution 15-72. Councilmember Lynch moved, Councilmember Kopp seconded, to adopt Resolution 15-72. Resolution 15-72: A RESOLUTION OF THE CITY OF EVANSTO N, W YOMING AUTHORIZING THE SUBMISSION OF AN APPLICATION TO THE STATE FORESTER FRO THE CITY OF EVANSTON TO BE OFFICIALLY RECERTIFIED AS A TREE CITY USA FOR YEAR 2016. W HEREAS, City of Evanston has been previously certified as a Tree City USA by the state forester; and W HEREAS, the governing body has determ ined that it is in the public’s interest to apply for recertification; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ng as follows: Section 1 : The city of Evanston hereby authorizes the subm ission of an application to the state forester for the City of Evanston to be recertified as a Tree City USA. Section 2. The Mayor and City Clerk are authorized to sign and attest all docum ents which are necessary to apply for the recertification. PASSED, APPROVED AND ADOPTED the 15 th day of Decem ber, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler. Resolution 15-73 Councilmember Schuler introduced Resolution 15-73. Councilmember Schuler moved, Councilmember W elling seconded, to adopt Resolution 15-73. Resolution 15-73: RESOLUTION OF THE CITY OF EVANSTON, W YOMING TO ENTER INTO A MEMORANDUM OF UNDERSTANDING W ITH THE EVANSTON PARKS AND RECREATION DISTRICT FOR THE IMPLEMENTATION OF A FITNESS PROGRAM FOR THE EMPLOYEES OF THE CITY OF EVANSTON. W HEREAS, the City of Evanston desires to continue to provide and im plem ent a fitness or wellness program for its em ployees, and the Evanston Parks and Recreation District has agreed to m ake its facilities available to the City for such program ; W HEREAS, the City and the Recreation District have determ ined that it is prudent to enter into a Mem orandum of Understanding setting forth the responsibilities of each party as they relate to the im plem entation of the fitness or wellness program for the em ployees of the City, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT:  Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Mem orandum of Understanding, a copy of which is attached hereto, with the Evanston Parks and Recreation District setting forth the responsibilities of the City of Evanston and the Evanston Parks and Recreation District as they relate to the continuation and im plem entation of a fitness or wellness program for the em ployees of the City of Evanston. PASSED, APPROVED AND ADOPTED the 15 th day of Decem ber, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler. Resolution 15-74 Councilmember W elling introduced Resolution 15-74. Councilmember Welling moved, Councilmember Perkes seconded, to adopt Resolution 15-74. Resolution 15-74: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO A SCADA SERVICE AGREEMENT RENEW AL W ITH W ETCO, INC. TO PROVIDE MAINTENANCE SERVICE FOR THE SCADA SYSTEM IN THE W ASTE W ATER TREATMENT PLANT. W HEREAS, the City has need to provide, m aintenance services to the SCADA System of the waste water treatm ent plant; and W HEREAS, W ETCO, INC., is able to provide such services pursuant to the attached SCADA Service Agreem ent Renewal: NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, on behalf of the City, the attached SCADA Service Agreem ent Renewal with W ETCO, Inc., to provide m aintenance services for the SCADA System in the waste water treatm ent plant. PASSED, APPROVED AND ADOPTED the 15 th day of Decem ber, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler. Councilm em ber David W elling asked to be excused from the rem ainder of the m eeting. Resolution 15-75 Councilmember Perkes introduced Resolution 15-75. Councilmember Perkes moved, Councilmember Lynch seconded, to adopt Resolution 15-75. Resolution 15-75: A RESOLUTION OF THE G O VERNING BODY OF THE CITY OF EVANSTON APPROVING CHANGE ORDER NO. 3 FOR THE BEAR MEADOW S PROJECT IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston has previously authorized the Bear Meadows Project which has been constructed by Flare Construction, Inc.; and W HEREAS, the governing body has determ ined that it is in the public’s interest to approve Change Order No. 3 for the reasons set forth therein; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing, as follows: Section 1. Change Order No. 3 for the Bear Meadows Project, a copy of which is attached hereto, is approved. Section 2. The Mayor is authorized to approve Change Order No. 3 on behalf of the City.  PASSED, APPROVED AND ADOPTED the 15 th day of Decem ber, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Schuler. Resolution 15-76 Councilmember Schuler introduced Resolution 15-76. Councilmember Schuler moved, Councilmember Perkes seconded, to adopt Resolution 15-76. Resolution 15-76: A RESOLUTION OF THE GO VERNING BODY OF THE CITY OF EVANSTON APPROVING CHANGE ORDER NO. 4 FOR THE BEAR MEADOW S PROJECT IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston has previously authorized the Bear Meadows Project which has been constructed by Flare Construction, Inc.; and W HEREAS, the governing body has determ ined that it is in the public’s interest to approve Change Order No. 4 for the reasons set forth therein; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing, as follows: Section 1. Change Order No. 4 for the Bear Meadows Project, a copy of which is attached hereto, is approved. Section 2. The Mayor is authorized to approve Change Order No. 4 on behalf of the City. PASSED, APPROVED AND ADOPTED the 15 th day of Decem ber, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed with 3 yes votes: W illiam s, Perkes, Schuler. 2 no votes: Lynch, Kopp Resolution 15-77 Councilmember Perkes introduced Resolution 15-77. Councilmember Perkes moved, Councilmember Schuler seconded, to adopt Resolution 15-77. Resolution 15-77: A RESOLUTION OF THE GOVERNING BODY OF THE CITY O F EVANSTON APPROVING CHANGE ORDER NO. 5 FOR THE BEAR MEADOW S PROJECT IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston has previously authorized the Bear Meadows Project which has been constructed by Flare Construction, Inc.; and W HEREAS, the governing body has determ ined that it is in the public’s interest to approve Change Order No. 5 for the reasons set forth therein; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing, as follows: Section 1. Change Order No. 5 for the Bear Meadows Project, a copy of which is attached hereto, is approved. Section 2. The Mayor is authorized to approve Change Order No. 5 on behalf of the City. PASSED, APPROVED AND ADOPTED the 15 th day of Decem ber, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Schuler.  Comments/Remarks Jon Kirby rem inded everyone that Saturday will be the annual Shop W ith a Cop. Dennis Boal wished everyone Happy Holidays. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:10 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk