City Council

EVANSTON CITY COUNCIL Second Regular M eeting M arch 15, 2016 The official record of proceedings of the second regular m eeting of the Evanston City Council for the m onth of March was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Councilm em ber Perkes led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, David W elling, Saundra Meyer, and W endy Schuler. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y G renfell; City Treasurer, Kathy Defa; City Engineer, Brian Honey; Public W orks Director, Oop Hansen; Associate Planner, DuW ayne Jacobsen; Director of Parks and Recreation, Jay Dee Nielsen; and Deputy City Clerk, Nancy Stevenson. Police Chief, Jon Kirby was excused. A group of interested citizens were also present. Approve Agenda Councilmember W elling moved, Councilmember M eyer seconded, to approve the agenda. The m otion passed unanim ously with 7 yes votes: W illiam s, Kopp, Lynch, Perkes, W elling, Meyer, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held M arch 1, 2016, a Special City Council M eeting held M arch 8, 2016 and the W ork Session M eeting held M arch 8, 2016 w ere approved as presented. Bills Councilmember Schuler moved, Councilmember Perkes seconded, to approve the follow ing bills for payment: March 2, 2016 to March 15, 2016 VENDOR FOR AMOUNT AXA Equivest Payroll 2,330.68 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 121,548.08 Delta Dental Payroll 7,401.40 FlexShare Payroll 2,959.00 ING Life Insurance Payroll 29.20 IRS Tax Deposit Payroll 47,990.44 NCPERS Payroll 80.00 Orchard Trust Payroll 646.12 Parks and Recreation Payroll 196.05 The Hartford Payroll 216.80 Uinta County Court Payroll 606.70 United W ay Payroll 11.00 Utah Child Support Services Payroll 181.01 Vantage Point Payroll 851.14 Vision Service Plan Payroll 1,141.55 W EBT Payroll 979.00 W ells Fargo Payroll 216.00 W yom ing Dept of Em ploym ent Payroll 9,940.90 W yom ing Retirem ent Payroll 47,222.41 Payroll Payroll 119,852.86 Uinta County Circuit Court Reim bursem ent 75.00 Am erican Electric Electrical 489.80 All W est Internet Services 1,349.38 Am erican Planning Association Dues 249.00 Boys & Girls Club of Evanston Contract 12,500.00 Dennis M. Boal Legal Services 6,188.00 Brian’s Muffler Shop Supplies 23.00 Calibration Tech & Supply Repairs 205.00 Caselle Support/Maintenance 523.67 Casper Star Tribune Ad 687.50 Cazin’s Supplies 85.18 CD’s Electric Electrical 165.86 Centennial Construction Services 1,000.00 Century Equipm ent Parts 2,093.31 Certified Balance Service Services 160.00 City of Evanston Utilities 2,029.25 Com m unication Technologies Equipm ent 578.78 Verizon W ireless Cell Phones 422.84 CCI Network Utilities 227.52 Cook Brothers Broadcasting Ads 338.00 Crum Electric Supplies 496.25 Cum m ins Rocky Mountain Parts 215.18 Norco Supplies 132.96 Evanston Cham ber of Com m erce Prom otional 1,000.00 Evanston Parks & Recreation City Subsidy 95,449.00 Foreup Contract 367.00 First Bank Visa 7,986.10 Fastenal Supplies 21.90 Flare Construction Contract 24,150.52 Freeway Tire Tires 719.92 Murdochs Supplies 1,104.74 Hach Com pany Supplies 446.58 Harrington Industrial Plastics Parts 83.45 Jack’s Truck & Equipm ent Parts 91.82 J-Mac Radiator Service Repairs 232.50 Kallas Autom otive Parts 1,258.22 Modern Cleaners Laundry Service 878.10 Morcon Industrial Supplies 128.36 Mtn W est Business Solutions Contract 244.80 Questar Gas Utilities 12,777.98 Real Kleen Janitorial Supplies 396.70 Rip’s Supplies 136.28 Safety Supply & Sign Signs 170.49 Sim plot Partners Supplies 4,448.50 Signalscape Inc Equipm ent 17,134.28 Six States Parts 3,044.12 Skaggs Com panies Supplies 684.74 Paul R. Skog Legal Services 3,716.00 Sm ith’s Food & Drug Supplies 312.35 Standard Plum bing Parts 70.69 Local Gov’t Liability Pool Insurance 39,161.00 Alsco Laundry Services 481.89 Tom ’s HVAC Repairs 4,105.98 Turf Equipm ent Parts 186.93 Uinta County Herald Ads 3,769.64 Uinta County Solid W aste Landfill Fees 12,372.20 Uinta Engineering Services 9,772.00 Century Link Utilities 2,413.15 Rocky Mountain Power Utilities 44,033.10 Utah Media Group Ads 602.48 Valley Kubota Parts 151.02 Vision Auto Glass W indshield 280.00 W yom ing W aste System s Services 54.49 W estar Printing Printing 2,272.00 Stotz Equipm ent Supplies 131.38 W hite Mountain Lum ber Supplies 88.51 Uinta County Public Health Vaccinations 152.00 W yo Dept of Transportation Materials/Maintenance 3,870.68 Golden Rule Services 48.00 Sem i Service Parts 318.88 Michael Sellers Reim bursem ent 1,440.00 USPS - Neopost Postage 15,000.00 Media Skills Advertising 13,585.00 Zaq Anderson Restitution 800.33 Judy W illiam s Refund 100.00 Juan Pu Refund 500.00 Jam es Salyer Restitution 500.00 Jose Hernandez Restitution 1,031.61 Adam Atkinson Refund 100.00 Sonia Diaz Refund 100.00 Keith Carter Refund 815.80 Am y Pearson Refund 450.00 SAFV Task Force Reim bursem ent 80.48 Best W estern Dunm ar Room s 179.98 The m otion passed unanim ously with 7 yes votes: W illiam s, Kopp, Lynch, Perkes, W elling, Meyer, Schuler.  Council Comments Councilm em ber Kopp asked when the City’s new phone system would be installed. Mrs. Defa advised him that hopefully it would be installed within the next six weeks. Councilm em ber W elling welcom ed Boy Scout Troop 81 to the m eeting and thanked them for attending. Councilm em ber Schuler rem inded everyone that the Celtic Festival is this week and encouraged everyone to attend. Mayor W illiam s read a statem ent he had prepared encouraging everyone to look for ways to be positive and upbeat, rather than looking at all the negative. Appointments to Planning and Zoning Commission/Board of Adjustments Councilmember Schuler moved, Councilmember W elling seconded, to confirm M ayor W illiams’ appointments of Robert Smith, Heath Beaudry, and Row dy Dean to the Planning and Zoning Commission, w ith their terms ending January 2017. The m otion passed with 5 yes votes: Lynch, Perkes, W elling, Meyer, Schuler. 1 abstain: Kopp Councilmember Perkes moved, Councilmember Lynch seconded, to confirm M ayor W illiams’ appointments of Kevin Adams and Kimberly Begalla to the Planning and Zoning Commission, w ith their terms ending January 2018. The m otion passed unanim ously with 6 yes votes: Kopp, Lynch, Perkes, W elling, Meyer, Schuler. Councilmember W elling moved, Councilmember Kopp seconded, to confirm M ayor W illiams’ appointments of Colton Ellingford and M aryl Thompson to the Planning and Zoning Commission, with their terms ending January 2019. The m otion passed unanim ously with 6 yes votes: Kopp, Lynch, Perkes, W elling, Meyer, Schuler. Ordinance 16-01 Councilmember W elling moved, Councilmember Schuler seconded, to pass Ordinance 16-01 on third and final reading. Ordinance 16-01: AN ORDINANCE OF THE CITY OF EVANSTON, W YOMING AMENDING SUBSECTION 2-71 A. OF THE CITY CODE TO REDUCE THE NUMBER OF MEMBERS OF THE PLANNING AND ZONING COMMISSION FROM NINE TO SEVEN. W HEREAS, the governing body has determ ined that the efficiency and workablity of the Planning and Zoning Com m ission m ay be im proved by reducing its num ber of m em bers from nine to seven; NOW THEREFORE, BE IT O RDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING, as follows: Section 1: Subsection 2-71 A. Of the Evanston City Code is hereby am ended and reenacted to provide as follows: § 2-71 Planning and zoning com m ission generally. A. There is hereby created a planning and zoning com m ission of the City, consisting of seven m em bers, to be appointed by the m ayor and confirm ed by the city council. Of the m em bers first appointed, three m em bers shall be appointed for a term of one year, two m em bers shall be appointed for a term of two years and two m em bers shall be appointed for a term of three years. All subsequent appointm ents shall be for a three-year term or until a successor is appointed, such appointm ent to be m ade by the m ayor and City council. Such m em bers m ay be eligible for reappointm ent. PASSED AND APPROVED on First Reading this 1 st day of March, 2016. PASSED AND APPROVED on Second Reading this 8 th day of March, 2016 PASSED AND APPROVED on Third and Final Reading this 15 th day of March, 2016. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Ordinance 16-02 Councilmember Perkes moved, Councilmember W elling seconded, to pass Ordinance 16-02 on third and final reading. Ordinance 16-02: AN ORDINANCE OF THE CITY OF EVANSTON, W YOMING AMENDING SUBSECTION 24-101 A. OF THE CITY CODE TO REDUCE THE NUMBER O F MEMBERS OF THE BOARD OF ADJUSTMENT FROM SEVEN TO FIVE. W HEREAS, the governing body has determ ined that the efficiency and workablity of the Board of Adjustm ents m ay be im proved by reducing its num ber of m em bers from seven to five;  NOW THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING, as follows: Section 1: Subsection 24-101 A. of the Evanston City Code is hereby am ended and reenacted to provide as follows: § 24-101 Organization of a board of zoning adjustm ent. A. There is hereby created the City a board of adjustm ent which shall consist of m em bers consisting of five m em bers who shall be residents of the City and who shall serve without com pensation. Mem bers shall be appointed by the m ayor with the consent of a m ajority of the city council. Of the initial appointm ents, two m em bers shall be appointed for a term of one year, two m em bers shall be appointed for a term of two years, and one m em ber shall be appointed for a term of three years. All subsequent appointm ents shall be for a three year term or until a successor is appointed is appointed by the m ayor with the consent of a m ajority of the City council. Any m em ber m ay be eligible for reappointm ent. PASSED AND APPROVED on First Reading this 1 st day of March, 2016. PASSED AND APPROVED on Second Reading this 8 th day of March, 2016 PASSED AND APPROVED on Third and Final Reading this 15 th day of March, 2016. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. 2016 Firew orks/Additional Dates Councilm em ber Meyer m oved, Councilm em ber W elling seconded, to designate (2) two additional days (July 1st and 2nd ), for fireworks to be discharged within the City of Evanston for the 2016 season, The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 16-07 Councilmember Lynch introduced Resolution 16-07. Councilmember Lynch moved, Councilmember M eyer seconded, to adopt Resolution 16-07. Resolution 16-07: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A ENFORCING UNDERAGE DRINKING CONTRACT W ITH THE W YOMING ASSOCIATION OF SHERIFFS AND CHIEFS OF POLICE. W HEREAS, funds are available from the W yom ing Association of Sheriffs and Chiefs of Police which are to be used to reduce underage drinking of alcohol within the com m unity; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The Police Departm ent of the City of Evanston is authorized to accept and execute the attached Enforcing Underage Drinking Contract with the W yom ing Association of Sheriffs and Chiefs of Police. Section 2. The Mayor, City Clerk and Police Departm ent are authorized to sign and attest all docum ents and take all other actions which are necessary to accept and receive the funds. PASSED, APPROVED AND ADOPTED the 15 th day of March, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 16-08 Councilmember Perkes introduced Resolution 16-08. Councilmember Perkes moved, Councilmember W elling seconded, to adopt Resolution 16-08. Resolution 16-08: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHO RIZING THE EXECUTION OF A EMPLOYER PLAN SELECTION W ITH THE W YOMING EDUCATOR’S BENEFIT TRUST (W EBT) TO PROVIDE ADMINISTRATIVE AND ADVISORY SERVICES W ITH RESPECT TO THE CITY EMPLOYEE MEDICAL, VISION, LIFE INSURANCE PROGRAMS. W HEREAS, one of the benefits the City provides to its em ployees is m edical, vision and life insurance program s; W HEREAS, the W yom ing Educator’s Benefit Trust (W EBT) provides adm inistrative and advisory services for the City, with respect to the program s; and  W HEREAS, the City needs to m ake a plan selection for W EBT to adm inister; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1. The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Em ployer Plan Selection between the City of Evanston and the W yom ing Educator’s Benefit Trust (W EBT) a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 15 th day of March, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 16-09 Councilmember M eyer introduced Resolution 16-09. Councilmember M eyer moved, Councilmember Schuler seconded, to adopt Resolution 16-09. Resolution 16-09: RESOLUTION OF THE CITY OF EVANSTON, W YOMING SUPPORTING THE SUBMISSION OF AN APPLICATION FOR A W YOMING CULTURAL TRUST FUND GRANT BY THE EVANSTON URBAN RENEW AL DISTRICT TO OBTAIN FUNDS TO PROVIDE ACOUSTIC W ALL PANELS AND STAGE LIGHTING EQUIPMENT FOR THE STRAND THEATER. W HEREAS, there are W yom ing Cultural Trust Fund Grants which can be used to restore and repair historical structures such as the Strand Theater located in Evanston’s Historic Downtown District; W HEREAS, the Evanston Urban Renewal Agency will subm it an application for a W yom ing Cultural Trust Fund Grant to obtain funds which it intends to use to provide acoustic wall panels and stage lighting equipm ent for the Strand Theater; and W HEREAS, the public benefit of this Project is to develop and prom ote a strong cultural/arts center in the heart of Evanston’s downtown, thus creating a m ore robust and vibrant local econom y; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston supports the subm ission of an application for a W yom ing Cultural Trust Fund Grant by the Evanston Urban Renewal Agency to obtain funds to provide acoustic wall panels and stage lighting equipm ent for the Strand Theater. PASSED, APPROVED AND ADOPTED the 15 th day of March, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 16-10 Councilmember Perkes introduced Resolution 16-10. Councilmember Perkes moved, Councilmember Kopp seconded, to adopt Resolution 16-10. Resolution 16-10: A RESOLUTION APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE REX ADDITION, A SUBDIVISION W ITHIN THE CITY OF EVANSTON, W YOMING AS MORE PARTICULARLY DESCRIBED HEREIN. W HEREAS, Jared Rex and Am ber Ruth Rex,(the “Subdivider”), has m ade application to the governing body of the City of Evanston, W yom ing for approval and authorization of the proposed subdivision entitled the Rex Addition, a subdivision located within the City of Evanston, W yom ing; and W HEREAS, the City of Evanston finds that said subdivision is a m inor subdivision and can be approved pursuant to Section 22-10 of the Evanston City Code. NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing, that: Section 1. The final plat of the Rex Addition is hereby approved, accepted and authorized and described in particularity as follows, to-wit:  Rex Addition to the City of Evanston, W yom ing, a replatting of Lots 29 and 30, Brook Hollow Phase 2, City of Evanston, Uinta County, W yom ing, as said Brook Hollow Phase 2 is platted and recorded in the Office of the Uinta County Clerk, said Rex Addition being located in the NE1/4 SE1/4 of Section 28, Township 15 North, Range 120 W est, 6th P.M ., City of Evanston, Uinta County, W yom ing, lying entirely within the corporate lim its of the City of Evanston, and being m ore particularly described as follows: Com m encing at the Southeast corner of said Brook Hollow Phase 2, from which point the East one-quarter corner of said Section bears N 0°04'40" W , 562.19 feet; and running thence S 80°20'00" W , 6.37 feet along the South boundary of said Brook Hollow Phase 2 to the original Southeast corner of said Lot 30 and the POINT OF BEGINNING; thence continuing S 80°20'00" W , 245.98 feet along the original Southerly boundary of said Lot 30 and said Lot 29 to the original Southwest corner of said Lot 29; thence N 9°40'00" W , 87.77 feet along the original W esterly boundary of said Lot 29 to the original Northwest corner thereof, said corner lying on a curve to the left having a radius of 171.28 feet, from which point a radial line bears N 9°40'00" W ; thence northeasterly 130.09 feet along the arc of said curve and the original northwesterly boundary of said Lot 29 and said Lot 30 through a central angle of 43°31'02", the long chord of which bears N 58°34'29" E, 126.98 feet, to the original northernm ost corner of said Lot 30; thence S 53°11'01" E, 185.95 feet along the original Northeasterly boundary of said Lot 30 to the POINT OF BEGINNING. Said Rex Addition containing 0.476 acres, m ore or less. Section 2. The Mayor and City Clerk are hereby authorized and directed to enforce the m andates of chapter 22 of the Code of the City Evanston with regard to the filing of the final plat with the County Clerk of Uinta County, W yom ing as by law required. PASSED, APPROVED AND ADOPTED the 15 th day of March, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 16-11 Councilmember Lynch introduced Resolution 16-11. Councilmember Lynch moved, Councilmember Perkes seconded, to adopt Resolution 16-11. Resolution 16-11: A RESOLUTION APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE SOUTH STATION ADDITION, A SUBDIVISION W ITHIN THE CITY OF EVANSTON, W YOMING AS MORE PARTICULARLY DESCRIBED HEREIN. W HEREAS, the Uinta County Fire Protection and Em ergency Services Joint Powers Board,(the “Subdivider”), has m ade application to the governing body of the City of Evanston, W yom ing for approval and authorization of the proposed subdivision entitled the South Station Addition, a subdivision located within the City of Evanston, W yom ing; and W HEREAS, the City of Evanston finds that said subdivision is a m inor subdivision and can be approved pursuant to Section 22-10 of the Evanston City Code. NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing, that: Section 1. The final plat of the South Station Addition is hereby approved, accepted and authorized and described in particularity as follows, to-wit: A tract of land being all of Lots 10 and 11 of the South Valley Subdivision No. 2, all in the City of Evanston, Uinta County, W yom ing, said tract being m ore particularly described as follows: BEGINNING at the Southwest corner of said Lot 11, running thence the following eight (8) courses along the com bined boundary of said Lots 10 and 11: N 25E55'48" W , 388.00 feet; thence N 64E31'18" E, 24.13 feet to the Point of Curvature of a curve concave to the Northwest and having a radius of 288.36 feet; thence Northeasterly 111.51 feet along the arc of said curve, through a central angle of 22E09’25”, the long chord of which bears N 53E26'35" E, 110.82 feet; thence N 42E21'53" E, 62.15 feet to the Point of Curvature of a curve concave to the Southeast and having a radius of 259.37 feet;  thence Northeasterly 51.29 feet along the arc of said curve, through a central angle of 11E19’46”, the long chord of which bears N 48E01'46" E, 51.20 feet; thence S 25E55'48" E, 436.42 feet to the Point of Curvature of a non-tangent curve concave to the Northwest, from which the radius point bears N 38E42'45" W , 361.58 feet; thence Southwesterly 80.67 feet along the arc of said curve, through a central angle of 12E46’57”, the long chord of which bears S 57E40'43" W , 80.50 feet; thence S 64E04'12" W , 160.00 feet to the POINT OF BEGINNING. Said tract containing 2.248, acres, m ore or less. Section 2. The Mayor and City Clerk are hereby authorized and directed to enforce the m andates of chapter 22 of the Code of the City Evanston with regard to the filing of the final plat with the County Clerk of Uinta County, W yom ing as by law required. PASSED, APPROVED AND ADOPTED the 15 th day of March, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:20 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk