City Council

EVANSTON CITY COUNCIL First Regular M eeting June 7, 2016 The official record of proceedings of the first regular m eeting of the Evanston City Council for the m onth of June was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Mayor Kent W illiam s led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, David W elling, and Sandra Meyer. Councilm em ber W endy Schuler was excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; City Treasurer, Kathy Defa; City Engineer, Brian Honey; Police Chief, Jon Kirby; Public W orks Director, Oop Hansen ; Associate Planner, DuW ayne Jacobsen; Director of Parks and Recreation, Jay Dee Nielsen; and Deputy City Clerk, Nancy Stevenson. Director of Adm inistrative Services/City Clerk, Am y Grenfell was excused. A group of interested citizens were also present. Approve Agenda M ayor W illiams suggested the follow ing addition to the agenda: Under the Consent Agenda, add a Lim ited Malt Beverage requested for a Softball Tournam ent. Councilmember Lynch moved, Councilmember M eyer seconded, to approve the agenda w ith the suggested change. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Approve M inutes The official record of proceedings for the City Council M eeting held M ay 17, 2016 and the W ork Session M eeting held M ay 24, 2016 w ere approved as presented. Bills Councilmember Perkes moved, Councilmember W elling seconded, to approve the follow ing bills for payment: May 18, 2016 to June 7, 2016 VENDOR FOR AMOUNT AXA Equivest Payroll 2,330.68 FlexShare Payroll 2,506.00 ING Life Insurance Payroll 29.20 IRS Tax Deposit Payroll 35,705.41 Orchard Trust Payroll 646.12 Parks and Recreation Payroll 181.21 United W ay Payroll 10.00 Utah Child Support Services Payroll 181.01 Vantage Point Payroll 851.14 W ells Fargo Payroll 208.00 Payroll Payroll 102,171.11 Am erican Electric Electrical 1,077.94 Am erican Tape and Label Printing 1,994.21 Cazin’s Supplies 1,345.70 CD’s Electric Electrical 2,675.63 Cobra Pum a Golf Supplies 995.00 Verizon W ireless Cell Phones 352.34 Norco Supplies 22.92 Ellingford’s Supplies 62.50 Executech Maintenance 1,012.04 Evanston Parks & Recreation Reim bursem ent 46,501.65 Evanston Renewal Agency Ads 1,050.00 Fastenal Supplies 16.23 Freeway Tire Tires 200.16 Murdochs Supplies 128.74 Green Source Supplies 885.00 Hutchinson Oil Fuel 723.73 Evanston Regional Hospital Testing 64.82 Interm ountain Golf Cars Parts 283.78 Jack’s Truck & Equipm ent Parts & Equipm ent 17,985.76 Kallas Autom otive Parts 926.23 Chad Liechty Reim bursem ent 451.30 Morcon Industrial Supplies 563.41 Mitel Business System s Services 609.54 Questar Gas Utilities 7,063.90 Mountainland Supply Parts 11,017.55 MailFinance Contract 3,293.58 Office Products Dealer Supplies 239.70 Office Depot Supplies 675.54 Ping Supplies 664.62 Positive Prom otions Supplies 500.29 Real Kleen Supplies 182.15 Rem ote Control System Software 1,150.00 Rip’s Supplies 17.70 Rocket Sanitation Services 42.67 Rocky Mountain Turf Parts 59.93 Safety Supply & Sign Signs 464.34 Six States Parts 8,525.19 Skaggs Supplies 138.95 Stateline Metals Services 97.50 Superior Rental Parts 161.43 Tom ’s HVAC Repairs 2,061.54 Turf Equipm ent Parts 383.31 True Power Supplies 369.99 Uinta County Herald Ads 938.00 Uinta County Solid W aste Landfill Fees 15,470.70 Century Link Utilities/Repairs 4,502.28 Rocky Mountain Power Utilities 6,247.90 W alMart Supplies 1,543.92 W axie Sanitary Supply Supplies 52.20 W hite Mountain Lum ber Supplies 172.20 One-Call of W yom ing Services 100.50 Young Ford Parts 9.53 Yam aha Motor Corp Contract 3,281.75 Creative Ink Im ages Awards 234.75 IPSSSDR/International Pedigree Banner 21.70 Swire Coca Cola Supplies 90.72 W yom ing DEQ Testing 1,292.50 Vehicle Lighting Solutions Equipm ent 8,826.58 Taylor Made Supplies 2,130.30 PGA of Am erica Mem bership Dues 594.00 Sarah or Andrew Shepard Refund 100.00 Uinta Boces #1 Training 300.00 W endy Daniels Refund 100.00 Dan Staley Refund 100.00 Am anda Dow Refund 50.00 Mary Sm ith Refund 600.00 Shawn Todd Refund 750.00 Joe Archuleta Services 150.00 The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Council Comments Councilm em ber Kopp com m ented that he attended his first Renewal Ball last week and that he was also able to attend the National Main Street Conference recently. Councilm em ber Perkes asked everyone to m ake an extra effort to treat all the sum m er tourists well and encourage them to stay and enjoy the m any events our com m unity has to offer. He also thanked Councilm em ber Meyers for her service as a Councilm em ber and a W AM board m em ber, as she did not file for re-election. Councilm em ber Meyer thanked Mr. Perkes for his kind words and stated how m uch she has enjoyed serving. Appointment/Economic Development Commission M ayor W illiams made the following appointm ent to the Economic Development Commission: Councilmember W elling moved, Councilmember Perkes seconded, to confirm the following appointment: Economic Development Commission (Rem ainder of 3 Year Term ) Brent Hatch (replacing Gerry Bolger) - February 2019 The m otion failed with 2 yes votes: Perkes, W elling. 3 no votes: Lynch, Kopp, Meyer.  Public Hearing/Budget M odification City Attorney, Dennis Boal conducted a public hearing to receive public com m ents on the proposed m odification to the budget for the fiscal year 2016. City Treasurer, Kathy Defa explained the m odifications to the budget. No one else addressed the issue and the hearing was closed. Consent Agenda Councilmember Lynch moved, Councilmember M eyer seconded, to approve to approve a Limited M alt Beverage Permit requested by Gabriela Blevins/Uinta Cancer Care for a Strike Out Cancer Softball Tournament at the Overthrust Ball Fields on Friday, June 17, 2016 from 6:00 p.m. to 11:30 p.m., Saturday, June 18, 2016 from 8:00 a.m. to 11:30 p.m., and on Sunday, June 19, 2016 from 8:00 a.m. to 5:00 p.m. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Resolution 16-19 Councilmember Perkes introduced Resolution 16-19. Councilmember Perkes moved, Councilmember Kopp seconded, to adopt Resolution 16-19. Resolution 16-19: A RESOLUTION AUTHORIZING ADJUSTMENTS TO THE BUDGET OF THE CITY OF EVANSTON, W YO M ING FOR THE FISCAL YEAR ENDING JUNE 30, 2016 AND ALLOCATING SUCH FUNDS AND EXPENDITURES AMONG THE FUNDS AND DEPARTMENTS AS SPECIFIED HEREIN. W HEREAS, the City of Evanston, W yom ing has previously adopted a budget for the fiscal year ending June 30, 2016 which budget estim ated revenues and appropriated said revenues to the funds and departm ents of the City; and, NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING, THAT: Section 1: The following funds and departm ents shall have their appropriations revised for the fiscal year as shown: Departm ents Adjustm ent GENERAL FUND Revenue: Union Telephone Aspen Grove $ 12,000 Union Telephone Roundhouse $ 12,000 Com m unity Garden Rotary Club $ 4,000 State Forestry Grant $ 4,000 Cham ber Business Success Grant $ 5,985 For: Com m unity Garden Grant $ 4,000 Urban System Street Repairs $ 207,395 Telephone Upgrades $ 20,000 Business Success Grant $ 5,985 From : Grant $ 13,985 From : Unanticipated Revenue $ 24,000 From : Reserves $ 199,395 $ 237,380 $ 237,380 Golf Fund For: Heavy Equipm ent - Sign Replacem ent $ 17,206 From : Reserves $ 17,206 Insurance Lodging Tax Fund For: Marketing and Prom otion $ 30,000 From : Matching Funds Grants $ 20,000 From : Reserves $ 50,000 SUM M ARY OF ADJUSTM ENTS Increase From (Decrease) Revenue General Fund $ 237,380 $ 237,380 Golf Fund $ 17,206 $ 17,206 Lodging Tax fund $ 50,000 $ 50,000 TOTAL $ 304,586 $ 304,586 Section 2: The term s and conditions of the original budget shall rem ain as passed unless otherwise am ended.  PASSED, APPROVED AND ADOPTED the 7 th day of June, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Kopp, Lynch, Perkes, W elling, Meyer. Resolution 16-20 Councilmember Lynch introduced Resolution 16-20. Councilmember Lynch moved, Councilmember M eyer seconded, to adopt Resolution 16-20. Resolution 16-20: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO A OPERATING AGREEMENT W ITH THE EVANSTON PARKS AND RECREATION DISTRICT FOR THE OPERATION, MANAGEMENT AND REGULATION OF RECREATION W ITHIN THE CITY OF EVANSTON. W HEREAS, the City of Evanston the Evanston Parks and Recreation District have negotiated an agreem ent for the operation, m anagem ent and regulation of recreation within the City of Evanston; W HEREAS, the City and the Recreation District have set the agreem ent in writing, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Operating Agreem ent, a copy of which is attached hereto, with the Evanston Parks and Recreation District. PASSED, APPROVED AND ADOPTED the 7 th day of June, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Kopp, Lynch, Perkes, W elling, Meyer. Resolution 16-21 Councilmember M eyer introduced Resolution 16-21. Councilmember M eyer moved, Councilmember W elling seconded, to adopt Resolution 16-21. Resolution 16-21: RESO LUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A RENEW AL OF A PLANNED MAINTENANCE AGREEMENT W ITH CUMMINS ROCKY MOUNTAIN LLC TO PROVIDE MAINTENANCE FOR ELECTRIC GENERATORS USED BY THE CITY. W HEREAS, the City has a need to m aintain generators used by the City to provide services to its citizens; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Renewal of a Planned Maintenance Agreem ent with Cum m ins Rocky Mountain LLC to provide m aintenance for generators used by the City, a copy of the Agreem ent and Addendum is attached hereto. PASSED, APPROVED AND ADOPTED the 7 th day of June, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Kopp, Lynch, Perkes, W elling, Meyer. Resolution 16-22 Councilmember M eyer introduced Resolution 16-22. Councilmember M eyer moved, Councilmember Perkes seconded, to adopt Resolution 16-22. Resolution 16-22: RESOLUTION O F THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING BETW EEN UINTA B.O.C.E.S. #1 EDUCATION CENTER AND THE CITY OF EVANSTON TO PROVIDE ON-THE-JOB TRAINING FOR A PARTICIPANT IN THE EVANSTON READY TO W ORK PROGRAM. W HEREAS, Uinta B.O.C.E.S. #1 Education Center has developed the Evanston Ready to W ork Program which provides the program ’s participants with on-the-job training; and W HEREAS, the City is willing to provide the on-the-job training for a program participant pursuant to the attached Mem orandum of Understanding; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute on behalf of the City of Evanston, the Mem orandum of Understanding with Uinta B.O.C.E.S. #1 Education Center to provide on-the-job training for a participant in the Evanston Ready to W ork Program , a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 7 th day of June, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Kopp, Lynch, Perkes, W elling, Meyer. W AM Voting Delegate Councilmember M eyer moved, Councilmember Perkes seconded, to select David W elling as the Official Voting Delegate and M ayor Kent W illiams as an Alternate Voting Delegate for the 2016 Annual W AM Convention Business M eeting to be held in Cody, W yoming, Friday, June 10, 2016. The m otion passed unanim ously with 6 yes votes: W illiam s, Kopp, Lynch, Perkes, W elling, Meyer. Comment/Remarks Chief Kirby com m ented on som e recent training for the installation of car seats and child safety. Jay Dee Nielsen rem inded everyone of several upcom ing events that Parks and Recreation have scheduled. He also stated that the wheelchair swing is in and functional now. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:03 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk