City Council

EVANSTON CITY COUNCIL First Regular M eeting August 2, 2016 The official record of proceedings of the first regular m eeting of the Evanston City Council for the m onth of August was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Cham ber of Com m erce Director, Bret McCoy led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, Sandra Meyer, and W endy Schuler. Councilm em ber David W elling was excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; City Treasurer, Kathy Defa; City Engineer, Brian Honey; Police Chief, Jon Kirby; Public W orks Director, Oop Hansen ; Associate Planner, DuW ayne Jacobsen; Director of Parks and Recreation, Jay Dee Nielsen; and Deputy City Clerk, Nancy Stevenson. Director of Adm inistrative Services/City Clerk, Am y Grenfell was excused. A group of interested citizens were also present. Approve Agenda Councilmember Schuler moved, Councilmember M eyer seconded, to approve the agenda. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Meyer, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held July 19, 2016 and the W ork Session M eeting held July 26, 2016 were approved as presented. Bills Councilmember Lynch moved, Councilmember Kopp seconded, to approve the follow ing bills for payment: July 20, 2016 to August 2, 2016 VENDOR FOR AMOUNT AXA Equivest Payroll 2,330.68 FlexShare Payroll 2,506.00 ING Life Insurance Payroll 29.20 IRS Tax Deposit Payroll 37,252.76 Orchard Trust Payroll 683.35 Parks and Recreation Payroll 181.21 United W ay Payroll 10.00 Utah Child Support Services Payroll 181.01 Vantage Point Payroll 853.90 W ells Fargo Payroll 208.00 Payroll Payroll 106,166.28 Artistic Sign Design Supplies 285.00 Am eri Tech Equipm ent Parts 2,724.34 Civic Plus W ebsites 3,450.07 Cazin’s Supplies 529.57 CD’s Electric Electrical 116.00 Verizon W ireless Cell Phones 727.10 Boot Barn Safety Boots 199.73 CSI-Network Telewood Services 331.93 Deru’s Glass Repairs 332.63 Ellingford’s Cem ent 1,030.00 Chem tech-Ford Laboratories Testing 1,144.00 Executech Maintenance 957.79 Energy Laboratories Testing 1,306.50 Ferguson Enterprises Parts 472.00 Forsgren Associates Services 140.00 Freeway Tire Tires 5,917.92 Murdochs Safety Boots 254.98 Justin George Reim bursem ent 132.76 Harris Law Office Services 4,000.00 Hutchinson Oil Supplies 1,861.95 Kallas Autom otive Parts 890.87 Law-Tech Consultants Tuition 885.00 Lexis Nexis Matthew Bender Supplies 144.31 Mile High Turfgrass Supplies 1,100.00 Mobile Golf Services Parts 1,770.55 Modern Cleaners Laundry Service 622.90 Morcon Industrial Supplies 1,638.90 Mountainland Supply Co Parts 199.58 Rip’s Grocery Propane 16.82 Rocky Mountain Turf Parts 441.21 Safety Supply & Sign Sign 57.39 Skaggs Com panies Supplies 346.00 Sm ith’s Food & Drug Supplies 677.76 Tom ’s HVAC Repair 321.84 Thatcher Chem ical Supplies 5,777.54 Turf Equipm ent Parts 1,043.38 Uinta County Hum an Services Contract 36,675.00 Uinta County Fire Protection Contract 51,297.35 Uinta County Herald Ads/Subscription 206.10 Uinta County Solid W aste Landfill Fees 19,405.60 Uinta Engineering Services 3,323.00 Union Pacific Railroad Land Lease 100.00 Century Link Utilities 455.85 Rocky Mountain Power Utilities 15,899.43 VFW Flag Fund Contract 610.00 W alMart Supplies 29.92 W asatch Surveying Services 583.00 W estar Printing Supplies 37.14 W yom ing Law Enforcem ent Academ y Am m unition/Tuition 1,033.00 One-Call of W yom ing Services 141.00 Yam aha Motor Corp Contract 3,281.75 Nickerson Co Repair 10,369.00 Heartland Kubota Parts 140.38 Highland Golf Parts 84.86 Vehicle Lighting Solutions Equipm ent 577.00 Arts, Inc Reim bursem ent 1,800.00 W arner Truck Center Parts 208.41 Evanston Cowboy Days Contract 7,200.00 Golden Rule Services 9.00 Gareth Hayes Restitution 597.00 John Brophy Refund 500.00 Tin Cup Products Supplies 445.60 Ben Gilm ore Reim bursem ent 77.07 Loretta Saenz Restitution 248.01 Brianna Heaven Refund 250.00 The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Meyer, Schuler. Revenue & Expenditure Report Councilmember M eyer moved, Councilmember Perkes seconded, to approve the Revenue and Expenditure Report for June 2016. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Meyer, Schuler. Council Comments Councilm em bers Schuler and Meyer both com m ented on the horse races at the W yom ing Downs and thanked all those involved with the races and the events at the Downs season. Councilm em ber Schuler also rem inded everyone of the Roundhouse Festival this weekend and Cowboy Day’s com ing up on Labor Day W eekend. Mayor W illiam s echoed the com m ents m ade by Councilm em bers Schuler and Meyer. The Mayor gave an update on the Tokewanna fire and offered his condolences to all those who have had losses because of the fire. He also thanked all those involved in helping with the fire and other services that have been rendered. Special Recognition/Boys and Girls State Delegates Mayor W illiam s congratulated DeeLynn Miller, Cody Schm idt, Trae Albert, Cassie Lym and Ashlee Lazaro for being selected from Evanston High School to attend the Am erican Legion Auxiliary W yom ing Boys and Girls State. The delegates were selected for their outstanding achievem ents, within their own school and com m unity, and was sponsored by Richard Burchell of the local Am erican Legion Auxiliary Unit.  Consent Agenda Councilmember Lynch moved, Councilmember M eyer seconded, to approve a Liquor Catering Permit requested by The G olden Ticket, LLC, dba: The Painted Lady Saloon for the W yoming W est M usic Fest at the Painted Lady and Econo Lodge Parking Lots for Friday, August 12, 2016 from 12:00 p.m. to 2:00 a.m., Saturday, August 13, 2016 from 11:00 a.m. to (all night), and Sunday, August 14, 2016 from 11:00 p.m. to 12:00 a.m. The m otion passed with 5 yes votes: Lynch, Kopp, Perkes, Meyer, Schuler; 1 no vote: W illiam s. Councilmember Schuler moved, Councilmember M eyer seconded, to approve a Limited M alt Beverage Perm it requested by the Evanston Chamber of Commerce, for the Bear End Arts & Entertainment Festival to be held at the Bear River Greenw ay M eadow s and Pond Areas on Saturday, 20, 2016 from 1:00 p.m. to 10:30 p.m.; and A Street Closure Permit requested by the Evanston Chamber of Commerce, for the Bear End Arts & Entertainment Festival, on Saturday, August 20, 2016 from 6:00 a.m. to 11:59 p.m. at the Bear River Greenw ay Park Access on Bear River Drive. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Meyer, Schuler. Councilmember Perkes moved, Councilmember Lynch seconded, to approve an Open Container Permit requested by Evanston Cow boy Days for the Cowboy Days Kick-off Event on Friday, September 2, 2016 on Front and M ain Streets from 9 th Street to 11 th Street; on 9 th Street from Front to M ain Street, and on 10th Street from Front Street to the alley betw een M ain and Center Street, from 5:00 p.m. to 11:30 p.m.; A Limited M alt Beverage Permit requested by the Evanston Cow boy Days Committee for the Annual Cow boy Days Celebration at the Uinta County Fairgrounds for Saturday, September 3, 2016 from 4:00 p.m. to 10:00 p.m., Sunday, September 4, 2016 from 4:00 p.m. to 10:00 p.m., and M onday, September 5, 2016 from 12:00 p.m. to 6:00 p.m.; and A Parade Route Permit requested by Evanston Cow boy Days for the Annual Cow boy Days Celebration and Labor Day Parade on M onday, September 5, 2016, beginning at 10:00 a.m. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Meyer, Schuler. Councilmember Lynch moved, Councilmember M eyer seconded, to approve a Limited M alt Beverage Permit requested by the Evanston Volunteer Firefighters, Inc., for the annual Demolition Derby to be held at the Uinta County Fairgrounds on Saturday, September 10, 2016 from 4:00 p.m. to 10:30 p.m. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Meyer, Schuler. Resolution 16-46 Councilmember Schuler introduced Resolution 16-46. Councilmember Schuler moved, Councilmember Perkes seconded, to adopt Resolution 16-46. Resolution 16-46: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING EVANSTON CHILD DEVELOPM ENT CENTER, INC., (“ECDC”), TO CONSTRUCT A FENCE AS SET FORTH IN THE ATTACHED SITE PLAN. W HEREAS, ECDC is using the City’s building and prem ises located at 336 Sum m it Street, Evanston, W yom ing, to provide daycare and educational services for children; and W HEREAS, ECDC has requested that it be perm itted to construct a fence as set forth in the attached site plan, to provide additional safety for the children; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The City of Evanston hereby authorizes and grants perm ission for ECDC to construct a fence as set forth in the attached site plan. Section 2. This authorization and grant of approval is conditioned upon ECDC obtaining a license agreem ent from the City for the encroachm ent of the fence into the city right-of-way and obtaining a height exception for the fence from the Planning and Zoning Com m ission. PASSED, APPROVED AND ADOPTED the 2nd day of August, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Meyer, Schuler.  Resolution 16-47 Councilmember M eyers introduced Resolution 16-47. Councilmember M eyers moved, Councilmember Perkes seconded, to adopt Resolution 16-47. Resolution 16-47: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A SPECIAL SERVICES AGREEMENT W ITH DEMSEY, FILLIGER & ASSOCIATES, LLC. TO PROVIDE A STANDARD GASB 45 ACTUARIAL REPORT. W HEREAS, the City needs the preparation of an actuarial report of the potential cost of the health insurance benefit it offers to retirees, in order to com ply with GASB 45; and W HEREAS, Dem sey, Filliger & Associates, LLC. will provide a standard GASB 45 Actuarial report for the City; NOW , THEREFORE, BE IT RESOLVED BY THE G OVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Special Services Agreem ent with Dem sey, Filliger & Associates, LLC. to provide a standard GASB 45 actuarial report, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 2nd day of August, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Meyer, Schuler. Comments/Remarks Kathy Defa com m ented that she received a letter stating the revenues the City will be receiving from Off Track Betting will be $5000, and that this am ount is considerably less than the City received last year. Public Participation Maryl Thom pson address the Mayor and Council, rem inding everyone of the Local Law Enforcem ent and Em ergency Responders Appreciation BBQ on Saturday, August 6th . She advised that the public is also invited to attend. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:20 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk