City Council

EVANSTON CITY COUNCIL First Regular M eeting September 6, 2016 The official record of proceedings of the first regular m eeting of the Evanston City Council for the m onth of Septem ber was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Kevin Kallas led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, David W elling, Sandra Meyer, and W endy Schuler. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; City Treasurer, Kathy Defa; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Engineer, Brian Honey; Police Chief, Jon Kirby; Public W orks Director, Oop Hansen ; Associate Planner, DuW ayne Jacobsen; Director of Parks and Recreation, Jay Dee Nielsen; and Deputy City Clerk, Nancy Stevenson. A group of interested citizens were also present. Approve Agenda Councilmember Schuler m oved, Councilmember W elling seconded, to approve the agenda. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held August 16, 2016, the Special City Council M eeting held August 23, 2016, and the W ork Session M eeting held August 23, 2016 w ere approved as presented. Bills Councilmember Perkes moved, Councilmember M eyer seconded, to approve the follow ing bills for payment: August 17, 2016 to Septem ber 6, 2016 VENDOR FOR AMOUNT AXA Equivest Payroll 2,330.68 FlexShare Payroll 2,506.00 ING Life Insurance Payroll 29.20 IRS Tax Deposit Payroll 36,933.92 Orchard Trust Payroll 683.35 Parks and Recreation Payroll 181.21 Uinta County Court Payroll 288.81 United W ay Payroll 10.00 Utah Child Support Payroll 181.01 Vantage Point Payroll 853.90 W ells Fargo Payroll 208.00 Payroll Payroll 105,680.44 AM&E Supplies 696.12 Ace Recycling & Disposal Services 595.00 Am erican Equipm ent Inspection 1,497.30 Am erican Electric Electrical 408.20 Biolynceus Supplies 955.86 Cazin’s Supplies 364.25 CD’s Electric Electrical 123.92 Century Equipm ent Parts 99.65 Concrete Conservation Repairs 13,955.00 Verizon W ireless Cell Phones 713.79 Cajun Com puters Repairs 50.00 W yo Dept of Transportation License Plate 2.00 Deru’s Glass Supplies 82.50 Ellingford’s Cem ent 2,100.00 Executech Maintenance 967.29 Evanston Parks & Recreation Reim bursem ent 53,313.91 Evanston Uinta Airport Contract 20,813.65 Fastenal Supplies 3.22 Flowtech Repairs 454.00 Murdochs Supplies 623.90 Hach Com pany Services 7,916.00 Harris Law Office Contract 4,000.00 Hutchinson Oil Supplies 1,971.76 Interm ountain Sweeper Parts 680.00 Jack’s Truck & Equipm ent Parts 211.57 Kallas Autom otive Parts 2,130.29 M&K Striping Striping 5,553.30 Modern Cleaners Laundry Service 703.35 Morcon Industrial Supplies 1,164.61 Mtn W est Business Solutions Contract 447.14 Questar Gas Utilities 28.46 Nalco Com pany Chem icals 81,638.00 Mail Finance Contract 3,293.58 Office Products Dealer Supplies 344.07 Office Depot Supplies 971.98 Pace Cleaning System s Services 2,829.60 Parnell’s Glass & Bodyworks Repairs 910.00 Staker Parson Com panies Contract 215,262.80 Preferred Fire Protection Repairs 2,683.51 Porter Muirhead Cornia Howard Audit 20,000.00 Real Kleen Supplies 289.32 RELM W ireless Corporation Equipm ent 5,148.88 Rip’s Grocery Propane 34.82 Rocket Sanitation Services 80.00 Red Valve Com pany Parts 2,450.45 Rocky Mtn Hostage Negotiators Registration 50.00 Skaggs Com panies Supplies 4,046.84 Sm ith’s Food & Drug Supplies 116.24 Stateline Metals Parts 1,094.25 Local Gov’t Liability Pool Insurance 5,000.00 Superior Rental Services 296.45 Thatcher Chem ical Chem icals 5,746.59 Turf Equipm ent Parts 1,236.48 Uinta County Herald Ads 527.10 Uinta County Solid W aste Landfill Fees 16,248.80 Uinta Engineering Services 2,004.50 Century Link Utilities 1,228.85 Rocky Mountain Power Utilities 16,739.30 Vision Auto Glass W indshield 280.00 W alm art Supplies 835.13 Xylem W ater Solutions Parts 266.32 W estar Printing Printing 896.01 W etco Repairs 6,365.00 W heeler Machinery Parts 1,261.96 W yom ing Crim e Victim s Com pensation Victim Com pensation 2,550.00 Yam aha Motor Corp Contract 3,281.75 Highland Golf Parts 589.07 Barco Products Supplies 226.60 Tim or Susie Hickerson Refund 100.00 Mity Lite Supplies 55.46 Evanston Cowboy Days Reim bursem ent 2,700.00 Kathy Bella Reim bursem ent 2,700.00 Golden Rule Supplies 703.88 Shipping Plus Shipping 98.91 South Park Village Supplies 300.00 Kickin Grass Services 62.00 Roger or Holly Grisham Refund 100.00 Rebecca Krezelok Refund 100.00 David or Anna Sibbett Refund 100.00 Cory Brown Reim bursem ent 530.00 Hope Robertson Refund 1,100.00 Sarah Ruth Refund 100.00 Nutech Specialties Supplies 215.50 Steve Regan Supplies 1,038.30 Best W estern Dunm ar Room s 174.98 The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Council Comments Councilm em ber Lynch thanked all those who helped with cleanup after the Labor Day W eekend Celebrations. Councilm em ber Meyer thanked the City staff who helped the Councilm em bers in preparation for the Cowboy Days Parade. Councilm em ber Schuler com m ented that it was great Labor Day weekend and stated that she has heard m any positive com m ents in regard to this years celebration. Mayor W illiam s also com m ented that this year was Cowboy Day’s 80 th anniversary and that it was a great weekend celebration. Public Hearing/Liquor License Renew als A public hearing was conducted by City Attorney, Dennis Boal for all the applicants that filed for the renewal of their liquor licenses within the City of Evanston. Mr. Boal stated that all the applications have been reviewed by City Staff and the W yom ing Liquor Division. Notice for the hearing has been advertised for two consecutive weeks in the local newspaper and a notice has been posted at each place of business. Mr. Boal asked if there was any opposition or com m ents regarding any of the liquor license renewals. No one addressed the issue and Mr. Boal closed the hearing. Councilmember Lynch moved, Councilmember M eyer seconded, to renew the follow ing Liquor Licenses w ithin the City of Evanston: Applicant Doing Business As Type Rachel’s, LLC Kate's Retail B.A.D. Co., Inc. Michael’s Bar and Grill Retail The Last Outpost, Inc. Don Pedro Fam ily Mexican Restaurant Retail Yellow Creek Liquor, Inc. Discount Liquor Retail W yom ing Downs OTB 8, LLC W yom ing Downs OTB Retail Spanky’s Bar, LLC Spanky’s Bar Retail Sm ith’s Food & Drug Center, Inc. Sm ith’s #86 Retail Guru Arjundevji, Inc. 3B Sinclair Retail The Golden Ticket, LLC The Painted Lady Saloon Retail Fraternal Order of Eagles #2359 FOE #2359 Lim ited Dunm ar Inn, LLC Legal Tender Lounge Retail BK Managem ent, LLC BK Managem ent Retail V.F.W . Post 4280 V.F.W . Post 4280 Lim ited BASK, Inc. TC’s Steakhouse Bar & Grill Gateway Gourm et Catering, LLC The Gateway Grille Retail APE W yom ing, Inc. Porter's TNT Fireworks Retail High Plains Pizza, Inc. Pizza Hut #234 Restaurant Jalisco Mexican Grill, LLC Jalisco Mexican Grill Restaurant Five - K, Inc. The Lincoln Highway Tavern Retail Tum blin Tum bleweeds, LLC Tum blin Tum bleweeds Bar & Grill H.N.A., Inc. Cowboy Joe’s Retail Fraughton Enterprises, LLC The Last Chance Retail Jolly Jacs, LLC Kegger’s Liquor & Beer Retail Maverik, Inc. Maverik #162 Retail Spirits of Red Mountain, Inc. Spirits of Red Mountain Retail Luis Ibara El Rancho Grande Restaurant Bon Rico, Inc. Bon Rico Retail JB’s Star Holdings, Inc. J.B.'s Restaurant Restaurant R & R Station, LLC R & R Station Restarurant Suds Brother, Inc. Suds Brothers Brewery Bar & Grill Sum m it Food and Beverage, LLC Knights Inn Resort Main St. Deli, LLC Main Street Deli Restaurant The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Change Dispensing Room/M averik Councilmember Lynch moved, Councilmember W elling seconded, to approve a request from M averik, Inc., dba: M averik# 162 to change the location and dimensions of their Dispensing Room from a “Parked License” in a 7' x 9' room in the W est Side of the Building to a 17' x 40' room in the North Side of the Building. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Additional Dispensing Room and Deck/The Painted Lady Saloon Councilmember M eyer moved, Councilmember Lynch seconded, to approve a request from The Golden Ticket, LLC., dba: The Painted Lady Saloon to add an additional dispensing Room in a 14' x 10' room in the North W est Corner of the Building, and to also add an additional 50' x 100' deck/patio on the North side of the building. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Consent Agenda Councilmember M eyers m oved, Councilmember W elling seconded, to approve a Limited M alt Beverage Permit requested by M elody Production, LLC., for the Rock’s Angel’s Concert event to be held at the Roundhouse on Friday, September 30, 2016 from 6:00 p.m. to 11:00 p.m. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler.  Resolution 16-57 Councilmember Schuler introduced Resolution 16-57. Councilmember Schuler moved, Councilmember M eyer seconded, to adopt Resolution 16-57. RESOLUTION 16-57: RESO LUTIO N OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING, DESIGNATING THE SPLASH PARK W ITHIN THE BEAR MEADOW S PARK AREA AS A ROUNDUP PROJECT. W HEREAS, in 1989 the City created the Roundup Program as a m eans of generating funds to be used for com m unity projects; and W HEREAS, funds are generated by the Roundup Program because it allows citizens to round-up the paym ent of their utility bills to the next dollar; and W HEREAS, a group of citizens have organized to raise funds for the construction and m aintenance of a splash park to be used by m em bers of the com m unity; and W HEREAS, to assist in the fund raising efforts, the City hereby designates the splash park, within the Bear Meadows Park Area, as the Roundup Project; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston hereby authorizes and designates that a splash park, located within the Bear Meadows Park Area, as the Round Up project to assist in raising sufficient funds for the construction and m aintenance of the splash park. PASSED, APPROVED AND ADOPTED the 6 th day of Septem ber, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 16-58 Councilmember Lynch introduced Resolution 16-58. Councilmember Lynch moved, Councilmember Perkes seconded, to adopt Resolution 16-58. RESOLUTION 16-58: RESOLUTION OF THE GOVERNING BODY OF THE CITY O F EVANSTON, W YO M ING AUTHORIZES THE EXECUTION OF THE FIRST AMENDMENT OF BUILDING USE AGREEMENT ENTERED INTO W ITH THE BOYS AND GIRLS CLUB OF EVANSTON, INC. W HEREAS, the City and The Boys and Girls Club have previously entered into a Building Use Agreem ent, dated Decem ber 3, 2015, (the “Agreem ent”), whereby The Boys and Girls Club has been given the right to use the City’s building located at 419 Fourth Street, Evanston, W yom ing, (the “Building”), as the location to provide education and activities for the youth of the com m unity after school; and W HEREAS, The Boys and Girls Club acknowledges the Building is also being used by Evanston Child Developm ent Center, Inc., (ECDC), to provide early childhood education; and W HEREAS, the Parties agree that there is a need to am end the Agreem ent to include a provision aim ed at resolving any disputes that m ay occur between The Boys and Girls Club and ECDC regarding their joint use of the Building; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY O F THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor and City Clerk are authorized to sign and attest the attached First Am endm ent of Building Use Agreem ent on behalf of the City of Evanston, W yom ing. PASSED, APPROVED AND ADOPTED the 6 th day of Septem ber, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler.  Resolution 16-59 Councilmember M eyer introduced Resolution 16-59. Councilmember M eyer moved, Councilmember W elling seconded, to adopt Resolution 16-59. RESOLUTION 16-59: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH MYERS ANDERSON ARCHITECTS, PLLC TO PROVIDE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR THE ROUNDHOUSE 2016 PROJECT. W HEREAS, a Selection Com m ittee of the City considered com petitive proposals from architect and engineering firm s to provide design and construction m anagem ent services for the Roundhouse 2016 Project; and W HEREAS, after reviewing the proposals and interviewing the firm s, the Selection Com m ittee recom m ended the City accept the proposal from Myers Anderson Architects, PLLC to provide design and construction m anagem ent services for the Roundhouse 2016 Project; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreem ent between the City of Evanston and Myers Anderson Architects, PLLC, a copy of which is a attached hereto, to provide design and construction m anagem ent services for the Roundhouse 2016 Project. PASSED, APPROVED AND ADOPTED the 6 th day of Septem ber, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Final Acceptance/Street Overlay Project 2016 Councilmember W elling moved, Councilmember M eyer seconded, authorized final acceptance and payment of retainage to Staker/Parsons Companies, for the Street Overlay Project 2016. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Comments/Remarks City Treasurer, Kathy Defa addressed the Mayor and City Councilm em bers stating that it was m ixed em otions, that after 35½ years of service to the City of Evanston, she was announcing her retirem ent effective Novem ber 2, 2016. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:16 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk