City Council

EVANSTON CITY COUNCIL First Regular M eeting November 1, 2016 The official record of proceedings of the first regular m eeting of the Evanston City Council for the m onth of Novem ber was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Mayor W illiam s led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, David W elling, Sandra Meyer, and W endy Schuler. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; City Treasurer, Kathy Defa; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Engineer, Brian Honey; Public W orks Director, Oop Hansen; Associate Planner, DuW ayne Jacobsen; Director of Parks and Recreation, Jay Dee Nielsen; Deputy City Clerk, Nancy Stevenson; Patrol Lieutenant, Mike Vranish; and Accountant, Trudy Lym . Police Chief, Jon Kirby was excused. A group of interested citizens were also present. Approve Agenda Councilmember Schuler m oved, Councilmember W elling seconded, to approve the agenda. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held October 18, 2016, and the W ork Session M eeting held October 25, 2016 w ere approved as presented. Bills Councilm em ber M eyers moved, Councilmember Kopp seconded, to approve the follow ing bills for payment: October 19, 2016 to Novem ber 1, 2016 VENDOR FOR AMOUNT AXA Equivest Payroll 2,330.68 FlexShare Payroll 2,506.00 ING Life Insurance Payroll 29.20 IRS Tax Deposit Payroll 37,012.48 Orchard Trust Payroll 733.35 Parks and Recreation Payroll 175.48 Uinta County Court Payroll 288.81 United W ay Payroll 10.00 Utah Child Support Payroll 181.01 Vantage Point Payroll 853.90 W ells Fargo Payroll 208.00 Payroll Payroll 104,279.65 First Advantage Testing 183.00 Civic Plus W ebsites 3,450.07 Castle Rock Chevrolet Parts 21.24 Cutting Edge Training Tuition 238.00 Cleveland Golf Supplies 3,038.65 Verizon W ireless Cell Phones 734.21 CSI-Network Telewood Services 130.00 Dash Medical Supplies 182.70 Deru’s Glass Repairs 268.58 Ellingford’s Supplies 616.90 Chem tech-Ford Laboratories Testing 1,306.00 Executech Maintenance 982.29 Em pire Inc Supplies 4,247.25 Energy Laboratories Testing 1,134.00 Evanston Parks & Recreation Reim bursem ent 40,671.25 Flare Fire Protection Inspection 210.00 Frontier Psychological Association Services 575.00 Century Link Utilities 455.85 Murdochs Supplies 34.99 Orson H. Gygi Supplies 100.98 Harris Law Office Contract 4,000.00 Hutchinson Oil Fuel 1,791.90 Sportsworld Supplies 134.32 Jack’s Truck & Equipm ent Parts 559.43 J-Bar Trucking Freight 212.73 J-Bar Excavation Sand 440.66 Jeff Murdock Reim bursem ent 390.00 Kallas Autom otive Parts 1,088.81 Kam an Industrial Parts 384.94 Lexis Nexis Matthew Bender Supplies 126.43 Carolyn Maddux Reim bursem ent 45.00 Mile High Turfgrass Supplies 555.00 Morcon Industrial Supplies 360.68 Mtn W est Business Solutions Contract 1,780.86 Nike Golf Supplies 85.37 Office Products Dealer Supplies 321.05 Optix Media Equipm ent Upgrade 4,418.00 Office Depot Supplies 741.99 Planet Technologies Equipm ent Upgrade 7,052.40 Pocket Press Supplies 269.70 Porter Muirhead Cornia Howard Audit 20,000.00 Real Kleen Supplies 1,851.97 Rush Truck Center Parts 534.16 Rocket Sanitation Services 93.50 Safety Supply & Signs Signs 357.32 Six States Parts 97.32 Skaggs Supplies 2,182.72 Sm ith’s Food & Drug Supplies 449.54 Tom ’s HVAC Repairs 270.00 Thatcher Chem ical Chem icals 4,033.19 Titleist Supplies 873.90 Uinta County Fair Reim bursem ent 1,800.00 Uinta County Hum an Services Contract 36,675.00 Uinta County Fire Protection Contract 51,297.35 Uinta County Herald Ads 711.39 Uinta County Solid W aste Landfill Fees 15,825.40 Uinta Engineering Services 3,231.00 Rocky Mountain Power Utilities 15,689.65 Vision Auto Glass W indshield 280.00 W arrior Services Services 120.00 W alMart Supplies 1,886.41 W estar Printing Printing 293.50 Hogm an Lum ber Supplies 216.46 W yom ing Financial Insurance Notary Bond 50.00 Young Ford Parts 142.89 Yam aha Motor Corp Contract 3,281.75 Rotary Club of Evanston Dues 175.00 JC Golf Accessories Supplies 377.28 Callaway Golf Supplies 913.21 Consolidated Plastics Supplies 202.47 Interm ountain Sales of Denver Tools 4,404.00 Golden Rule Services 47.50 Shawn Stahl Reim bursem ent 329.66 W ayne Pipkens Refund 500.00 HMBD Insurance 32,912.83 W yom ing State Golf Association Dues 2,675.00 Shipping Plus Shipping 14.29 The Bugnappers Services 1,015.00 Stacey Norton Refund 75.00 Kyle Thurm an Refund 300.00 Susan LaFrance Restitution 50.00 Flare Construction Retainage 64,687.24 The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Council Comments Councilm em bers Meyer and Schuler both com m ented on the W yom ing Cowboy’s win last weekend and wished them luck this weekend. Councilm em bers Perkes and Schuler com m ented on the upcom ing election and encouraged everyone to get out and vote. Councilm em ber Schuler also wished the Evanston Girls Volleyball Team good luck at the State Tournam ent. Mayor W illiam s acknowledged Kathy Defa, stating her last day with the City will be W ednesday, Novem ber 1st . He thanked Kathy for her m any years of service to the City and the com m unity and for all that she has done to help him .  Appointment/City Treasurer Councilmember Perkes moved, Councilmember Lynch seconded, to confirm M ayor W illiams’ appointment of Trudy Lym to fill the position of Evanston City Treasurer, (w hich w as left vacant due to the retirement of Kathy Defa) from November 3, 2016 until the first City Council meeting in January 2017. The m otion passed unanim ously with 6 yes votes: Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Mayor W illiam s then presented the Oath of Office to Mrs. Lym , and she was sworn in as Treasurer of the City of Evanston, W yom ing. Final Acceptance/Payment of Retainage/Bear M eadow s Project Councilmember Perkes moved, Councilmember Schuler seconded, to authorize final acceptance and payment of retainage to Flare Construction, Inc., for the Bear M eadow Project, upon the conditions that all closing documents are executed by Flare Construction and delivered to the City prior to the release of the check. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 16-69 Councilmember Lynch introduced Resolution 16-69. Councilmember Lynch moved, Councilmember M eyer seconded, to adopt Resolution 16-69. RESOLUTION 16-69: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, CONSENTING TO THE CONSTRUCTION OF IMPROVEMENTS BY SEXUAL ASSAULT & FAMILY VIOLENCE TASK FORCE INCORPORATED, (SAFV), TO THE CITY’S BUILDING BEING USED AS A SHELTER FOR VICTIMS OF DOMESTIC VIOLENCE. W HEREAS, SAFV is using a building owned by the City to provide a safe shelter for victim s of dom estic violence pursuant to a Building Use Agreem ent; and W HEREAS, Article II Section 4 of the Building Use Agreem ent requires SAFV to obtain the written consent of the City prior to constructing any im provem ents to the building; and W HEREAS, SAFV desires to install and construct the im provem ents set forth in the attached exhibit to the City’s Building; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston hereby grants its consent to Sexual Assault & Fam ily Violence Task Force Incorporated for the construction and installation of the im provem ents described in the attached Exhibit to the City’s building located 336 Sum m it, Evanston W yom ing. PASSED, APPROVED AND ADOPTED the 1st day of Novem ber, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed with 6 yes votes: W illiam s, Lynch, Perkes, W elling, Meyer, Schuler. 1 abstain: Kopp. Resolution 16-70 Councilmember W elling introduced Resolution 16-70. Councilmember W elling moved, Councilmember Schuler seconded, to adopt Resolution 16-70. RESOLUTION 16-70: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTIO N O F A G RANT AGREEMENT W ITH THE W YOMING OFFICE OF STATE LANDS AND INVESTMENTS TO RECEIVE CONSENSUS GRANT FUNDS FOR THE EVANSTON FAIRGROUNDS SEW ER EXPANSION PROJECT. W HEREAS, the City of Evanston participates in the Consensus List Block Grant Program to assist in financing capital improvem ents within the com m unity; and W HEREAS, it is necessary for the City to execute the attached Grant Agreem ent with the W yom ing Office of State Lands and Investm ents in order to receive Consensus Grant funds for the Evanston Fairgrounds Sewer Expansion Project; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows:  Section 1. The Mayor is hereby authorized to approve and execute the Grant Agreem ent with the W yom ing Office of State Lands and Investm ents to receive Consensus Grant Funds for the Evanston Fairgrounds Sewer Expansion Project, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 1 st day of Novem ber, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiams, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 16-71 Councilmember M eyer introduced Resolution 16-71. Councilmember M eyer moved, Councilmember Lynch seconded, to adopt Resolution 16-71. RESOLUTION 16-71: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A SELECTIVE TRAFFIC ENFORCEMENT GRANT FROM THE HIGHW AY SAFETY PROGRAM OF THE W YOMING DEPARTMENT OF TRANSPORTATION. W HEREAS, grant funds are available from the Highway Safety Program of the W yom ing Departm ent of Transportation which are to be used by local law enforcem ent agencies im prove traffic safety through increased enforcem ent; and W HEREAS, it is necessary for the City to execute that attached Grant Agreem ent in order to receive Selective Traffic Grant funds; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The Mayor is authorized to sign the, a Selective Traffic Enforcem ent Grant from the Highway Safety Program of the W yom ing Departm ent of Transportation, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 1 st day of Novem ber, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiams, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Comments/Remarks Mayor W illiam s and the City Council presented Kathy Defa a photograph of the City with an inscription indicating her years of service. The Mayor and Council all expressed their sincere thanks and appreciation to her. Public Participation Irene Hansen, representing the Hum an Services Tripartite Board, presented Kathy Defa a plaque for her years of service on that board. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:00 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk