City Council

EVANSTON CITY COUNCIL Second Regular M eeting February 21, 2017 The official record of proceedings of the second regular m eeting of the Evanston City Council for the m onth of February was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Mayor W illiam s led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, Mike Sellers, and W endy Schuler. Councilm em ber David W elling was excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Trudy Lym ; Police Chief, Jon Kirby; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Jay Dee Nielsen; Associate Planner, DuW ayne Jacobsen; and Deputy City Clerk, Nancy Stevenson. City Engineer, Brian Honey was excused. A group of interested citizens were also present. Approve Agenda Councilmember Perkes moved, Councilmember Schuler seconded, to approve the agenda. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held February 7, 2017, and the W ork Session M eeting held February 14, 2017 w ere approved as presented. Bills Councilmember Lynch moved, Councilmember Kopp seconded, to approve the follow ing bills for payment: February 8, 2017 to February 21, 2017 VENDOR FOR AMOUNT AXA Equivest Payroll 2,130.68 FlexShare Payroll 2,407.25 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 34,154.90 Orchard Trust Payroll 733.35 Parks and Recreation Payroll 184.58 United W ay Payroll 25.00 Utah Child Support Payroll 181.01 Vantage Point Payroll 778.90 W ells Fargo Payroll 192.00 Payroll Payroll 97,801.84 First Advantage Testing 61.00 All W est Internet 947.82 Dennis M. Boal Services 7,347.20 Caselle Support/Maintenance 1,200.00 Altitude Evanston Parts 84.75 Cazin’s Supplies 931.62 CD’s Electric Electrical 1,230.76 Century Equipm ent Parts 492.17 CH Diagnostics Testing 790.00 City of Evanston Utilities 2,389.46 Codale Electric Supplies 287.52 Verizon W ireless Cell Phones/Record Search 418.19 CCI Network Utilities 202.54 Cum m ins Rocky Mountain Subscription Renewal 720.00 Norco Supplies 199.76 Deru’s Glass Services 1,642.50 Ellingford’s Gravel/Supplies 602.43 Chem tech-Ford Laboratories Testing 378.00 Em pireW est Parts 162.90 Energy Laboratories Testing 1,776.50 Century Link Utilities 2,944.41 Evanston Parks & Recreation City Subsidy/Reim bursem ent 119,551.06 Evanston Uinta Co Airport Contract 19,346.58 Foreup Services 367.00 First Bank Visa 2,909.05 Fastenal Supplies 94.49 Forsgren Associates Services 1,960.00 Freeway Tire Supplies 76.80 Frontier Psychological Association Services 575.00 Garage Door Specialist Repairs 198.00 Mtn W est Truck Center Parts 67.57 Great Basin Turf Registration 15.00 Murdochs Supplies 655.62 Hach Com pany Supplies 143.34 Hutchinson Oil Supplies 344.16 House of Pum ps Parts 6,959.74 IGCSA Dues 130.00 Jeff Murdock Reim bursem ent 50.00 Kallas Autom otive Parts 1,664.91 Modern Cleaners Laundry Service 608.93 Morcon Industrial Supplies 4,067.26 Mtn W est Business Solutions Contract 1,522.64 Questar Gas Utilities 16,099.39 MailFinance Contract 3,293.58 Office Products Dealer Supplies 35.98 Ping Supplies 569.49 Real Kleen Supplies 1,383.80 Rush Truck Center Parts 91.02 Secretary of State Notary Fees 60.00 Don Shillcox Service Award/Reim bursem ent 250.00 Six States Parts 302.19 Skaggs Com panies Supplies 558.00 Paul R. Skog Services 3,400.00 Sm ith’s Food & Drug Supplies 301.96 Standard Plum bing Parts 3.59 Stateline Metals Supplies 240.37 Local Gov’t Liability Pool Insurance Claim 2,250.00 Alsco Laundry Service 427.06 Tom ’s HVAC Repairs 271.09 Titleist Supplies 1,278.57 Clayton B. Thom as Services 40.00 Uinta Urgent Care Services 136.00 Uinta County Jail/Dispatch Fees 76,265.28 Uinta County Herald Ads 482.03 Uinta County Solid W aste Landfill Fees 19,412.40 United Service & Sales Parts 592.48 Rocky Mountain Power Utilities 45,169.51 Vision Auto Glass W indshields 630.00 W alm art Stores Restitution 101.43 W yom ing W aste System s Services 55.32 W estar Printing Printing 1,077.93 W etco Supplies 220.00 Stotz Equipm ent Parts 617.98 W atertech Supplies 5,280.00 Hogm an Lum ber Supplies 64.92 W yo Dept of Em ploym ent Unem ploym ent 599.03 One-Call of W yom ing Services 39.25 Uinta County Peace Officers Association Dues 280.00 Calibre Press Registration 298.00 IPSSSDR Prom otional 2,060.00 Lawrence’s Screen Printing Services 75.00 Microflex Supplies 540.25 W yom ing Dept of Transportation Street Maintenance/Supplies 870.15 W arner Truck Center Parts 998.87 Consolidated Plastics Supplies 315.33 Golden Rule Services 281.23 Carlene Dowell Refund 100.00 Media Skills Ads 18,404.00 Cody W ebb Reim bursem ent 288.64 Nikoli Knezovich Reim bursem ent 45.00 Carl Hatch Refund 25.00 W right Express Fuel 26,626.85 The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler.  Revenue & Expenditure Report Councilmember Schuler moved, Councilmember Sellers seconded, to approve the Revenue and Expenditure Report for Novem ber 2016. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler. Council Comments Councilm em ber Sellers thanked the Police and Public W orks Departm ents for their help with som e water problem s he was having. Councilm em ber Schuler com m ented on the proposed change to the City logo and stated that she has had positive feedback on the suggested change. The Mayor and Councilm em bers wished Councilm an W elling a speedy recovery. Special Presentation/Crime Stoppers Councilmember Lynch gave a brief overview of the Southw estern W yoming Crime Stoppers program stating that fund-raising plays a large part in keeping this great program going. He then presented raffle tickets for the latest fund-raiser and M ark Tesoro drew for the first four prizes and M ayor W illiams drew for the grand prize. Appointment to Boards/Commissions M ayor W illiams made appointments to the following boards and com m issions. Councilmember Lynch moved, Councilmember Perkes seconded, to confirm the follow ing appointments: Airport joint Pow ers Board Rich Clover- January 2020 Historic Preservation Commission Jim Davis - January 2019 Housing Authority Board Andy Kopp - March 2021 Lodging Tax Board Trudy Lym - January 2020 Tree Board Peter Howard - January 2020 Susan Anderson - January 2020 Urban Renew al Board Brian Davis - February 2022 The m otion passed unanim ously with 5 yes votes: Lynch, Kopp, Perkes, Sellers, Schuler. Consent Agenda Councilmember Schuler moved, Councilmember Kopp seconded, to approve the follow ing Consent Agenda: A Limited M alt Beverage Permit requested by The Arts, Inc. for the Celtic Festival at the Roundhouse and Railyards Complex on Friday, M arch 24, 2017 from 3:00 p.m. to 11:00 p.m. and Saturday, M arch 25, 2017 from 11:00 a.m. to 11:00 p.m. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler. Ordinance 17-01 Councilmember Perkes sponsored Ordinance 17-01. Councilmember Sellers moved, Councilmember Lynch seconded, to pass Ordinance 17-01 on first reading. Ordinance 17-01: AN ORDINANCE OF THE CITY OF EVANSTON, W YOMING AMENDING SECTION 7-29 OF THE CITY CODE TO PROVIDE THAT THE AMOUNT OF THE FEE THE CITY W ILL CHARGE FOR BUILDING PERMITS SHALL BE SET IN THE ANNUAL BUDGET RESOLUTION, EXEMPTING CITY PROJECTS FROM THE PAYMENT OF THE FEE AND DELETING THE FEE FOR ELECTRICAL PERMITS. The m otion passed unanim ously on first reading with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler. Ordinance 17-02 Councilmember Perkes sponsored Ordinance 17-02. Councilmember Sellers moved, Councilmember Schuler seconded, to pass Ordinance 17-02 on first reading. Ordinance 17-01: AN ORDINANCE OF THE CITY OF EVANSTON, W YOMING AMENDING SECTIONS 7- 16, 7-25, 7-27, 7-28, 7-30 AND REPEALING SECTION 7-17.1 TO REMOVE THE REFERENCES TO AN ELECTRICAL INSPECTOR AND ELECTRICAL PERMITS IN CHAPTER 7, BUILDINGS, IN THE CITY CODE. The m otion passed unanim ously on first reading with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler. Additional Dispensing Room/W yoming Dow ns OTB Councilmember Schuler moved, Councilmember Kopp seconded, to approve a request from Wyoming Dow ns OTB 8, LLC., dba: W yoming Dow ns OTB, to add an additional Dispensing Room in a 38' x 55' room located in the Southw est corner of the building. The m otion passed unanim ously 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler. Resolution 17-06 Councilmember Perkes introduced Resolution 17-06. Councilmember Perkes moved, Councilmember Schuler seconded, to adopt Resolution 17-06. RESOLUTION 17-06: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE ACCEPTANCE OF A PROPOSAL W ITH FORSGREN ASSOCIATES, INC. TO PROVIDE A COMPLETENESS CERTIFICATION FOR THE BEAR MEADOW S PROJECT. The m otion failed with 3 yes votes: W illiam s, Perkes, Schuler. 3 no votes: Lynch, Kopp, Sellers. Resolution 17-07 Councilmember Lynch introduced Resolution 17-07. Councilmember Lynch moved, Councilmember Kopp seconded, to adopt Resolution 17-07. RESOLUTION 17-07: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO A SCADA SERVICE AGREEMENT RENEW AL W ITH W ETCO, INC. TO PROVIDE MAINTENANCE SERVICES FOR THE SCADA SYSTEM IN THE W ASTE W ATER TREATMENT PLANT. W HEREAS, the City has need to provide m aintenance services to the SCADA System of the waste water treatm ent plant; and W HEREAS, W ETCO, INC. is able to provide such services pursuant to the attached SCADA Service Agreem ent Renewal: NO W , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY O F EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, on behalf of the City, the attached SCADA Service Agreem ent Renewal with W ETCO, Inc. to provide m aintenance services for the SCADA System in the waste water treatm ent plant. PASSED, APPROVED AND ADOPTED the 21 st day of February, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler. Resolution 17-08 Councilmember Perkes introduced Resolution 17-08. Councilmember Perkes moved, Councilmember Lynch seconded, to adopt Resolution 17-08. RESOLUTION 17-08: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH COOK-SANDERS AND ASSOCIATES, INC. TO PROVIDE DESIGN AND CONSTRUCTION MANAG EM ENT SERVICES FOR THE FAIR GROUNDS SEW ER PROJECT. W HEREAS, a Selection Com m ittee of the City considered com petitive proposals from engineering firm s to provide design and construction m anagem ent services for the Fair Grounds Sewer Project; and W HEREAS, after reviewing the proposals and interviewing the firm , the Selection Com m ittee recom m ended the City accept the proposal from Cook-Sanders and Associates, Inc. to provide design and construction m anagem ent services for the Fair Grounds Sewer Project;  NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreem ent between the City of Evanston and Cook-Sanders and Associates, Inc. a copy of which is attached hereto, to provide design and construction m anagem ent services for the Fair Grounds Sewer Project. PASSED, APPROVED AND ADOPTED the 21 st day of February, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:26 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk