City Council

EVANSTON CITY COUNCIL First Regular M eeting April 4, 2017 The official record of proceedings of the first regular m eeting of the Evanston City Council for the m onth of April was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Mayor W illiam s led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers, Andy Kopp, Evan Perkes, David W elling, Mike Sellers, and W endy Schuler. Councilm em ber Tim Lynch was excused until he was able to join the m eeting at a later tim e. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Trudy Lym ; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Jay Dee Nielsen; Associate Planner, DuW ayne Jacobson; Deputy City Clerk, Nancy Stevenson and Police Lieutenant, Rhett Groll. Director of Engineering & Planning, Dean Barker; and Police Chief, Jon Kirby were excused. A group of interested citizens were also present. Approve Agenda Councilmember Schuler moved, Councilmember W elling seconded, to approve the agenda. The m otion passed unanim ously with 6 yes votes: W illiam s, Kopp, Perkes, W elling, Seller, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held M arch 21, 2017, and the W ork Session M eeting held M arch 28, 2017 w ere approved as presented. Bills Councilmember Perkes m oved, Councilmember Kopp seconded, to approve the follow ing bills for payment: March 22, 2017 to April 4, 2017 VENDOR FOR AMOUNT AXA Equivest Payroll 1,934.28 FlexShare Payroll 2,411.25 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 51,544.99 Orchard Trust Payroll 733.35 Parks and Recreation Payroll 312.02 Uinta County Court Payroll 287.45 United W ay Payroll 25.00 Utah Child Support Payroll 181.01 Vantage Point Payroll 778.90 W ells Fargo Payroll 184.00 Payroll Payroll 117,382.90 W yo Conference of Building Officials Registration 200.00 Boys & Girls Club of Evanston Contract 11,250.00 Caselle Support/Maintenance 1,336.00 Cazin’s Supplies 25.60 CD’s Electric Electrical 536.93 Century Equipm ent Parts 949.45 Verizon W ireless Cell Phones 396.63 Norco Supplies 17.94 Evanston Sm all Business Network Registration 20.00 Energy Laboratories Testing 1,652.00 Evanston Parks & Recreation Reim bursem ent/City Subsidy 124,280.62 Fastenal Supplies 6.02 Forsgren Associates Services 4,640.00 Freeway Tire Parts 27.00 Frontier Psychological Association Evaluations 850.00 Graingers Parts 425.48 Murdochs Supplies 576.93 Harris Law Office Services 4,000.00 Kallas Autom otive Parts 1,198.94 Kellerstrass Oil Oil 3,836.44 Modern Cleaners Laundry Services 548.25 Morcon Industrial Supplies 566.27 Mine & Industrial Equipm ent Parts 587.04 Mtn W est Business Solutions Contract 236.49 North Ridge Construction Contract 134,396.99 Office Depot Supplies 337.53 Parnell’s Glass & Bodyworks Repairs 2,232.15 Staker Parson Com panies Sand 400.00 Roto-Aire Parts 328.58 Six States Parts 17.89 Local Gov’t Liability Pool Insurance 2,500.00 Tom ’s HVAC Maintenance 725.00 Team Laboratory Chem ical Corp Road Patch 3,390.00 Uinta County Solid W aste Landfill Fees 17,563.20 Uinta Lock & Key Locks 335.00 Rocky Mountain Power Utilities 6,461.35 Vision Auto Glass W indshield 315.00 W alm art Supplies 1,264.49 W estar Printing Printing 1,078.80 W innelson Co Parts 1,646.27 Hogm an Lum ber Supplies 190.07 W yom ing Association of Sheriffs Registration 185.00 W yom ing Downs Sponsorship 300.00 W yom ing Public Health Laboratory Supplies 459.00 Young Ford Parts 111.10 Yam aha Motor Corp Contract 3,281.75 Media Skills Ads 18,404.00 Abram Hitt Refund 177.59 Curtis Moore Refund 150.00 Cole Ogden Refund 5.00 Catherine Hornecker Restitution 2,064.83 Cam eron Ball Reim bursem ent 22.50 Nutech Specialties Supplies 69.56 The m otion passed unanim ously with 6 yes votes: W illiam s, Kopp, Perkes, W elling, Seller, Schuler. Council Comments Councilm em bers Perkes asked that all the citizens riding m otorcycles in town be extra careful until the City crews are able to get the sand sweep and off the streets. Mayor W illiam s and Councilm em ber Sellers both thanked the Police Departm ent and other law enforcem ent agencies for all their work on the recent m urder investigations. Councilm em ber Schuler com m ented on the great turn out for the Celtic Festival and thanked all those involved with that event. Appointment to Boards/Commissions M ayor W illiams made an appointm ent to the follow ing commission and board. Councilmember Schuler moved, Councilmember W elling seconded, to confirm the follow ing appointment: Planning and Zoning Com m ission Michael Day - January 2019 Lodging Tax Board Mark Sm ith - January 2019 The m otion passed unanim ously with 5 yes votes: Kopp, Perkes, W elling, Sellers, Schuler. Consent Agenda Councilmember Sellers moved, Councilmember W elling seconded, to approve a an Open Container Permit requested by Jonny Pentz for a Car Show and Sw ap M eet event on Saturday, July 22, 2017 on Front Street from 8th Street to 11th Street, M ain Street from 7th Street to 11 th Street, and 8 th, 9 th, and 10th Streets from Front Street to M ain Street. from 8:00 a.m. to 4:00 p.m.; and A Street Closure Permit requested by Jonny Pentz for a Car Show and Sw ap M eet event on Saturday, July 22, 2017 on M ain Street from 7th Street to 10th Street (w ith the M ain and 9th Street Intersection remaining open), and 8 th Street froom Front Street to M ain Street from 8:00 a.m. to 4:00 p.m. The m otion passed unanim ously with 6 yes votes: W illiam s, Kopp, Perkes, W elling, Seller, Schuler. Resolution 17-13 Councilmember Perkes introduced Resolution 17-13. Councilmember Perkes moved, Councilmember Schuler seconded, to adopt Resolution 17-13. RESOLUTION 17-13: RESO LUTIO N OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A SPECTRUM LEASE AGREEMENT W ITH SENSUS USA INC.& SENSUS SPECTRUM, LLC TO ASSURE THE CONTINUED USE OF RADIO SPECTRUM BY THE CITY FOR ITS W IRELESS W ATER METER SYSTEM.  W HEREAS, the City of Evanston is currently using a portion of the radio spectrum to operate its wireless water m eter system ; and W HEREAS, it is necessary for the City to enter into the attached Spectrum Lease Agreem ent with Sensus USA, Inc. & Sensus Spectrum LLC to assure the continued use of the wireless water m eter system ; and \ NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Spectrum Lease Agreem ent with Sensus USA Inc.& Sensus Spectrum LLC, a copy of which is attached, to assure the continued use of radio spectrum by the City for its wireless water m eter system . PASSED, APPROVED AND ADOPTED the 4 th day of April, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Kopp, Perkes, W elling, Seller, Schuler. Councilmember Tim Lynch entered the meeting and took his seat w ith the governing body. Resolution 17-14 Councilmember Kopp introduced Resolution 17-14. Councilmember Kopp moved, Councilmember Sellers seconded, to adopt Resolution 17-14. RESOLUTION 17-14: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING AM ENDING BUDGET RESOLUTION 16-23 FOR FISCAL YEAR 2016-2017 TO SET A FEE FOR THE CITY TO TURN ON W ATER SERVICE FOR INSPECTION PURPOSES. W HEREAS, the governing body has determ ined there is a need to am end the budget resolution to set a fee for the City to turn-on water service so that an inspection of the prem ises m ay be conducted; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The General Utility Charges of Budget Resolution 16-23 for fiscal year 2016-2017 are hereby am ended and reenacted to provide as follows: GENERAL UTILITY CHARGES Late and Delinquent Paym ent Penalty one and one half percent (1.5%) per m onth. Service Restoration after 3:30 p.m . on days; weekends and holidays $ 75.00 Service Restoration Fee - Voluntary 20.00 Service Restoration Fee for Inspection 20.00 Service Restoration after Delinquency 50.00 Account Deposit 100.00 Repair Service parts, labor and Frozen Meters 50.00 W ater for Construction per 1,000 gal. 10.00 Monthly Adm inistration Fee for Construction W ater 20.00 Meter for W ater Construction 50.00 Minim um Charge for Construction W ater 20.00 per load up to 2,000 gal. W hen a utility account becom es delinquent and subject to term ination as provided by Section 23-15.1 of the City Code, the user m ay enter into an agreem ent with the City of Evanston for continued utility services. The agreem ent shall require the user to pay in full all current m onthly charges for utility services incurred during each m onth of the term of the agreem ent, plus a m inim um of one-twelfth (1/12) of the delinquent am ount. The agreem ent shall further provide that if the user fails to m ake the paym ents designated in the agreem ent when due then the full unpaid am ount, plus all delinquencies and penalties, shall be im m ediately due and payable in full. Section 2. The above-referenced fees shall go into effect im m ediately. Section 3. All of the other term s, conditions and requirem ents of the Budget Resolution shall rem ain in full force and effect.  PASSED, APPROVED AND ADOPTED the 4 th day of April, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 17-15 Councilmember Welling introduced Resolution 17-15. Councilmember Welling moved, Councilmember Schuler seconded, to adopt Resolution 17-15. RESOLUTION 17-15: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN ADOPTION AGREEMENT 2017 TO PROVIDE A FLEXIBLE BENEFITS PLAN FOR THE CITY’S EMPLOYEES. W HEREAS, the City of Evanston desires to continue providing fringe benefits for its em ployees through the attached Flexible Benefits Plan; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute on behalf of the City of Evanston the attached Adoption Agreem ent 2017 to am end the Flexible Benefits Plan provided to its em ployees. PASSED, APPROVED AND ADOPTED the 4 th day of April, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 17-16 Councilmember Perkes introduced Resolution 17-16. Councilmember Perkes moved, Councilmember Schuler seconded, to adopt Resolution 17-16. RESOLUTION 17-16: RESOLUTION OF THE CITY OF EVANSTO N, W YOMING, AUTHORIZING THE EXECUTION OF AN ADOPTION AGREEMENT 2017 TO PROVIDE A HEALTH REIMBURSEMENT ARRANGEMENT PLAN FOR THE CITY’S EMPLOYEES. W HEREAS, the City of Evanston desires to continue providing fringe benefits for its em ployees through the attached Health Reim bursem ent Arrangem ent Plan; NO W , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute on behalf of the City of Evanston the attached Adoption Agreem ent 2017 to am end the Health Reim bursem ent Arrangem ent Plan provided to its em ployees. PASSED, APPROVED AND ADOPTED the 4 th day of April, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Councilm em bers Schuler and Kopp declared a conflict of interest on the next item of business and took a seat in the audience. Resolution 17-17 Councilmember Lynch introduced Resolution 17-17. Councilmember Lynch moved, Councilmember W elling seconded, to adopt Resolution 17-17. RESOLUTION 17-17: RESOLUTIO N O F THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A LEASE W ITH THE EVANSTON YOUTH CLUB FOR BOYS AND GIRLS, A W YOMING NON PROFIT CORPORATION.  W HEREAS, the governing body of the City of Evanston recognizes that it benefits the citizens of the com m unity to provide education and activities for the youth of the com m unity after school and at other tim es; and W HEREAS, the Evanston Youth Club for Boys and Girls was form ed to provide education and other healthy activities for the young persons of the com m unity; W HEREAS, the City owns a parcel of real property located on 6h Street which is suitable for the construction of a building and other im provem ents to provide such services for the com m unity; and W HEREAS, The Evanston Youth Club for Boys and Girls proposes to construct a building and other im provem ents on the real property at its cost of approxim ately $700,000.00. NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston hereby approves and authorizes the Lease of the real property described in the attached Lease to The Evanston Youth Club for Boys and Girls, subject to the term s and conditions as set forth in said Lease. Section 2: The Mayor and City Clerk are authorized to sign and attest the attached Lease with The Evanston Youth Club for Boys and Girls to provide education and other constructive activities for the youth of the com m unity after school and at other tim es. PASSED, APPROVED AND ADOPTED the 4 th day of April, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed with 5 yes votes: W illiam s, Lynch, Perkes, W elling, Seller. Councilm em bers Schuler and Kopp returned to their seats as m em bers of the governing body. Resolution 17-18 Councilmember Welling introduced Resolution 17-18. Councilmember Welling moved, Councilmember Perkes seconded, to adopt Resolution 17-18. RESOLUTION 17-18: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A RENEW AL OF A PLANNED MAINTENANCE AGREEMENT W ITH CUMMINS ROCKY MOUNTAIN LLC TO PROVIDE MAINTENANCE FOR ELECTRIC GENERATORS USED BY THE CITY. W HEREAS, the City has a need to m aintain generators used by the City to provide services to its citizens; NOW , THEREFORE, BE IT RESO LVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Renewal of a Planned Maintenance Agreem ent with Cum m ins Rocky Mountain LLC to provide m aintenance for generators used by the City, a copy of the Agreem ent and Addendum is attached hereto. PASSED, APPROVED AND ADOPTED the 4 th day of April, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:05 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk