City Council

EVANSTON CITY COUNCIL First Regular M eeting M ay 2, 2017 The official record of proceedings of the first regular m eeting of the Evanston City Council for the m onth of M ay was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Mayor W illiam s led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers, Tim Lynch, Andy Kopp, Evan Perkes, and Mike Sellers. Councilm em bers David W elling and W endy Schuler were excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; City Treasurer, Trudy Lym ; Director of Engineering & Planning, Dean Barker; Police Chief, Jon Kirby; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Jay Dee Nielsen; Associate Planner, DuW ayne Jacobson; and Deputy City Clerk, Nancy Stevenson. Director of Adm inistrative Services/City Clerk, Am y Grenfell was excused. A group of interested citizens were also present. Approve Agenda Councilmember Perkes moved, Councilmember Lynch seconded, to approve the agenda. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Seller. Approve M inutes The official record of proceedings for the City Council M eeting held April 18, 2017, and the W ork Session M eeting held April 25, 2017 were approved as presented. Bills Councilmember Lynch moved, Councilmember Kopp seconded, to approve the follow ing bills for payment: April 19, 2017 to May 2, 2017 VENDOR FOR AMOUNT AXA Equivest Payroll 937.87 FlexShare Payroll 2,411.25 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 33,435.05 Orchard Trust Payroll 733.35 Parks and Recreation Payroll 177.37 Uinta County Court Payroll 271.10 United W ay Payroll 25.00 Utah Child Support Payroll 181.01 Vantage Point Payroll 778.90 W ells Fargo Payroll 184.00 Payroll Payroll 97,001.28 First Advantage Testing 61.00 Altitude Evanston Parts 86.56 Cazin’s Supplies 225.93 Verizon W ireless Cell Phones 311.58 Mobile Crim e Scene Academ y Registration 350.00 Deru’s Glass Supplies 174.68 Evanston Cham ber of Com m erce Prom otional 1,374.15 Century Link Utilities 425.40 Evanston Parks & Recreation Reim bursem ent/City Subsidy 126,937.29 Fastenal Supplies 46.98 Flexshare Benefit HRA 125.00 Forsgren Associates Services 2,000.00 Randy George Service Award 100.00 Hach Com pany Supplies 503.42 Harris Law Office Contract 4,000.00 Hutchinson Oil Oil 360.78 Evanston Regional Hospital Testing 67.74 Interwest Fire Protection Repairs 557.00 Kallas Autom otive Parts 491.40 Morcon Industrial Supplies 619.15 Questar Gas Utilities 1,696.82 Myers/Anderson Architects Services 2,821.17 Nalco Supplies 25,681.00 North Ridge Construction Contract 165,828.82 Northwest Scientific Supplies 1,245.61 Office Products Dealer Supplies 227.07 Ogden Blue Supplies 57.78 Parnell’s Glass and Bodyworks Repairs 807.60 Staker Parson Com panies Sand 416.00 Real Kleen Janitorial Supplies 374.86 Safety Supply & Sign Signs 2,006.00 Sirchie Finger Print Lab Supplies 91.87 Six States Parts 2,249.39 Skaggs Com panies Supplies 1,615.80 Standard Plum bing Parts 42.96 Superior Rental Parts 345.54 Thatcher Chem ical Supplies 5,721.30 Turf Equipm ent Parts 994.85 Uinta County Hum an Services Contract 35,362.50 Uinta County Herald Ads 3,195.14 Uinta County Solid W aste Landfill Fees 24,277.70 Union Pacific Railroad Track Lease 20,220.00 United Service & Sales Parts 336.41 Rocky Mountain Power Utilities 6,039.66 W alMart Supplies 653.61 W estar Printing Supplies 1,977.61 Hogm an Lum ber Supplies 26.15 Yam aha Motor Corp Contract 3,281.75 Creative Ink Im ages Supplies 246.68 Rotary Club of Evanston Dues 174.00 UPS Shipping 156.58 Tam m y’s Hem House Services 16.00 Taylor Made Supplies 6,626.63 Atkinson Sound Equipm ent 11,308.00 Utah Section PGA Ads 1,700.00 Agrono-Tec Seed Supplies 300.00 Young Musicians Reim bursem ent 2,700.00 Ray Perkins Service Award 100.00 Shipping Plus Shipping 15.01 The Bugnappers Services 160.00 Dave Black Refund 100.00 Ali Am irkhizi Refund 100.00 Lee Parker Refund 750.00 City of Rock Springs Tuition 300.00 Jennifer Staley Refund 100.00 Loren Robertson Reim bursem ent 45.00 Troy Milam Refund 500.00 Steve Regan Supplies 155.73 The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Seller. Revenue & Expenditure Report Councilmember Perkes moved, Councilmember Sellers seconded, to approve the Revenue and Expenditure Report for February 2017. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers. Council Comments Councilm em ber Lynch thanked Trudy Lym for the new form at and look of the Financial Report, stating that it is m uch easier to read and understand. Councilm em ber Sellers thanked the Police Departm ent and the Parks and Recreation Departm ent for the Meet and Greet BBQ last week. Mr. Sellers also com m ented on Jim m y Johns opening and welcom ed them . Consent Agenda Councilmember Lynch moved, Councilmember Kopp seconded, to approve a request by the Evanston Liquor Dealers Association for extended hours in 2017 for the follow ing dates: W yoming Dow ns Closing W eekend Saturday, August 12, 2017 Demolition Derby Saturday, September 9, 2017 Hallow een Saturday, October 28, 2017 New Year’s Eve Sunday, December 31, 2017 The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers. Councilmember Perkes moved, Councilmember Kopp seconded, to approve a request by Evanston Parks and Recreation to close the Bear River Greenw ay M ain Access Road from the 6 th Street Underpass to the Bear Community Center, and close the Bear Community Center Parking Lot for the Uinta County Outdoor Recreation Fair on Saturday, M ay 13, 2107 from 6:00 a.m. to 3:00 p.m.; A request by Evanston Parks and Recreation to close the Bear Ice Ponds for Trout Fishing on M onday, June 5, through Friday, June 9, 2017; and A request by Evanston Parks and Recreation to close the Bear River Greenw ay M ain Access Road from the 6th Street Underpass to the Bear Community Center, and close the Bear Community Center Parking Lot for the Trout Unlim ited Kids Fishing Day on Saturday, June 10, 2017 from 6:00 a.m. to 1:00 p.m. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Seller. Sell of W indow Frames Councilmember Sellers moved, Councilmember Lynch seconded, to authorize the sell of w indow frames, to the public, w hich w ere removed from the Roundhouse because of the reconstruction. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Seller. Resolution 17-25 Councilmember Lynch introduced Resolution 17-25. Councilmember Lynch moved, Councilmember Kopp seconded, to adopt Resolution 17-25. RESOLUTION 17-25: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON APPROVING CHANGE ORDER NO. 002 FOR THE EVANSTON RAILYARDS ROUNDHOUSE W INDOW S AND MASONRY PROJECT IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston has previously authorized the Evanston Railyards Roundhouse W indows and Masonry Project which is being constructed by North Ridge Construction; and W HEREAS, the governing body has determ ined that it is in the public’s interest to approve Change Order No. 002 for the reasons set forth therein; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing, as follows: Section 1. Change Order No. 002 for the Evanston Railyards Roundhouse W indows and Masonry Project, a copy of which is attached hereto, is approved. Section 2. The Mayor is authorized to approve Change Order No. 002 on behalf of the City. PASSED, APPROVED AND ADOPTED the 2 nd day of May, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Seller. Resolution 17-26 Councilmember Kopp introduced Resolution 17-26. Councilmember Kopp moved, Councilmember Perkes seconded, to adopt Resolution 17-26. RESOLUTION 17-26: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN AM ENDMENT TO THE AGREEMENT W ITH COOK-SANDERS AND ASSOCIATES INC. TO PROVIDE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR THE FAIR GROUNDS SEW ER PROJECT. W HEREAS, the City of Evanston and Cook-Sanders and Associates, Inc. have previously entered into agreem ent whereby Cook-Sanders and Associates, Inc. is to perform design and construction m anagem ent services for the Fair Grounds Sewer Project; and W HEREAS, the City of Evanston and Cook-Sanders and Associates, Inc. agree there is a need to am end the agreem ent for the reason set forth in the attached addendum s to the agreem ent; NOW , THEREFORE, BE IT RESO LVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Addendum to the Agreem ents between the City of Evanston and Cook-Sanders and Associates, Inc., a copy of which is attached hereto.  PASSED, APPROVED AND ADOPTED the 2 nd day of May, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Seller. Public Participation Patrick Montgom ery announced that he has obtained the Federal Com m unication License for 1240 KEVA Radio. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:00 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk