City Council

EVANSTON CITY COUNCIL First Regular M eeting June 6, 2017 The official record of proceedings of the first regular m eeting of the Evanston City Council for the m onth of June was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Councilm em ber Perkes led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers, Tim Lynch, Andy Kopp, Evan Perkes, David W elling, Mike Sellers, and W endy Schuler. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Trudy Lym ; Director of Engineering & Planning, Dean Barker; Police Chief, Jon Kirby; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Jay Dee Nielsen; Associate Planner, DuW ayne Jacobson; Deputy City Clerk, Nancy Stevenson; and Police Lieutenant, Ken Pearson. A group of interested citizens were also present. Approve Agenda Councilmember Schuler moved, Councilmember W elling seconded, to approve the agenda. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held M ay 16, 2017, the Special City Council M eeting held M ay 23, 2017 and the W ork Session M eeting held M ay 23, 2017 w ere approved as presented. Bills Councilmember W elling moved, Councilmember Perkes seconded, to approve the follow ing bills for payment: May 17, 2017 to June 6, 2017 VENDOR FOR AMOUNT AXA Equivest Payroll 937.87 FlexShare Payroll 2,411.25 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 34,927.81 Orchard Trust Payroll 733.35 Parks and Recreation Payroll 177.37 Utah Child Support Payroll 181.01 Vantage Point Payroll 778.90 W ells Fargo Payroll 184.00 Payroll Payroll 101,125.45 First Advantage Testing 61.00 Am eri Tech Equipm ent Parts 359.69 Cazin’s Supplies 602.39 CD’s Electric Electrical 686.90 Century Equipm ent Parts 1,406.65 CH Diagnostics Testing 400.00 Codale Electric Supplies 255.20 Verizon W ireless Cell Phones 311.43 Cook-Sanders & Associates Services 12,010.50 CPS Distributors Parts 2,706.28 Thyssen Krupp Elevator Maintenance 940.05 Easy Picker Golf Products Supplies 144.96 Ellingford’s Supplies 480.96 Evanston Parks & Recreation Reim bursem ent/City Subsidy 136,968.46 Evanston Uinta County Airport Contract 19,025.44 Fastenal Supplies 17.23 Freeway Tire Services 85.55 Murdochs Supplies 236.02 Harris Law Office Contract 4,000.00 Hutchinson Oil Fuel 926.83 Evanston Regional Hospital Testing 135.48 Jack’s Truck & Equipm ent Parts 118.44 Kallas Autom otive Parts 1,363.02 L-3 Com Mobile-Vision Maintenance 494.00 Mile High Turfgrass Supplies 1,513.00 Modern Cleaners Laundry Service 917.25 Morcon Industrial Supplies 67.15 Mtn W est Business Solutions Contract 666.63 Midwest Industries Supplies 1,370.00 Mountainland Supply Parts 471.76 Myers/Anderson Architects Contract 5,658.63 Nalco Supplies 4,534.00 NGL Connection Parts 187.85 North Ridge Construction Contract 254,544.59 Nike Golf Supplies 59.15 MailFinance Contract 3,293.58 Pops Privy Services 80.00 Real Kleen Supplies 66.00 Skaggs Supplies 468.74 Standard Plum bing Parts 9.99 Tom ’s HVAC Repairs 450.00 Thatcher Chem ical Supplies 3,834.70 Titleist Supplies 78.26 Triple H Com pany Supplies 253.34 Turf Equipm ent Parts 2,015.76 Uinta County Herald Ads 915.10 Rocky Mountain Power Utilities 6,107.03 Vision Auto Glass W indshield 315.00 W alMart Supplies 1,580.78 W estar Printing Supplies 293.00 Hogm an Lum ber Supplies 4,866.25 W AM Registration 675.00 W yom ing State Historical Society Mem bership 60.00 Yam aha Motor Corp Contract 3,281.75 Ultra Max Supplies 1,932.00 Carm en Atencio D’Mayer Service Award 100.00 JC Golf Accessories Supplies 154.69 Cum m ins Rocky Mountain Parts 176.45 Callaway Golf Supplies 1,014.78 Mity Lite Supplies 7,351.86 Foot Joy Supplies 1,349.10 USA Blue Book Supplies 632.34 Jeff Martin Service Award 100.00 Golden Rule Services 28.50 Tyler Tholl Reim bursem ent 1,390.19 Robert Carroll Fees 500.00 The Bugnappers Services 160.00 Cam eron Ball Reim bursem ent 65.00 Varsity Scoreboards Equipm ent 5,037.79 Kelsey or Sam Nielsen Refund 100.00 Kaycee Carver Refund 1,750.00 Virginia Burkett Refund 450.00 Brian Lonsway Reim bursem ent 534.88 The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Council Comments Councilm em ber Perkes rem inded everyone of the Kids Fishing Day this Saturday, June 10 th. Councilm em ber W elling thanked Evanston High School students for their day of com m unity service. Councilm em ber Sellers thanked everyone that attended and helped with the Veterans program last week. Councilm em ber Schuler thanked all those involved with the Renewal Ball. Mrs. Schuler com m ented that she, the Mayor and Councilm an W elling attended the annual W AM Convention and was appreciative of the knowledge they were able to gain. She also stated that she is please to have the Bear Meadows Project closed out. Consent Agenda Councilmember Lynch moved, Councilmember Kopp seconded, to approve a request by Evanston Parks and Recreation to close the Hamblin Park M ain Access Road and Parking Lot on W ednesday, June 21, 2017 from approximately 6:00 a.m. until 4:00 p.m. for the Safe Kids Fair; and to approve a request by Evanston Parks and Recreation to close the Hamblin Park M ain Access Road and Parking Lot on Tuesday, July 4, 2017 from approximately 6:00 a.m. until 7:00 p.m. for the Annual Independence Day Fresh Air, Freedom and Fun Festival. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler.  Ordinance 17-03 Councilmember W elling moved, Councilmember Perkes seconded, to pass Ordinance 17-03 on second reading. Ordinance 17-03: AN ORDINANCE OF THE CITY OF EVANSTON, W YOMING AMENDING SECTIONS 14- 6., BEEKEEPING. OF THE CITY CODE TO REGULATE THE PRACTICE OF BEEKEEPING W ITHIN THE CORPORATE LIMITS. The m otion passed with 6 yes votes: W illiam s, Lynch, Perkes, W elling, Seller, Schuler. 1 no vote: Kopp Aw ard Bid/Union Center Fiber Conduit Project Councilmember Schuler moved, Councilmember W elling seconded, to aw ard the bid for the 2017 Union Center Fiber Conduit Project to Probst Electric, the apparent low bidder m eeting all City specifications, in the amount of $161,677.49. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 17-27 Councilmember Welling introduced Resolution 17-27. Councilmember W elling moved, Councilmember Lynch seconded, to adopt Resolution 17-27. RESOLUTION 17-27: RESOLUTIO N O F THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING AUTHORIZES THE EXECUTION OF THE FIRST AMENDMENT OF THE LEASE ENTERED INTO W ITH THE EVANSTON BOAT CLUB. W HEREAS, the City and the Evanston Boat Club have previously entered into a Lease Agreem ent, dated May 21, 2008, whereby the Boat Club leased from the City a parcel of real property located adjacent to Sulphur Creek Reservoir, for the purpose of operating a boat club for its m em bers; and W HEREAS, the Parties now desire to enter into this First Am endm ent of the Lease to extend the Term of the Lease for a period of ten years, com m encing on June 1, 2018, and ending on June 1, 2028; NOW , THEREFO RE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston, W yom ing is hereby authorized to enter into the First Am endm ent to Lease Agreem ent with the Evanston Boat Club for a parcel of real property located adjacent to Sulphur Creek Reservoir, a copy of which is attached hereto. Section 2: The Mayor and City Clerk are authorized to sign and attest the attached First Am endm ent of the Lease on behalf of the City of Evanston, W yom ing. PASSED, APPROVED AND ADOPTED the 6 th day of June, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 17-28 Councilmember Schuler introduced Resolution 17-28. Councilmember Schuler moved, Councilmember Perkes seconded, to adopt Resolution 17-28. RESOLUTION NO 17-28: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING IN SUPPORT OF THE PROPOSAL BY MANAGEMENT & TRAINING CORPORATION AND ITS PARTNERS TO LOCATE A PRIVATE DETENTION FACILITY TO HOUSE IMMIGRATION AND CUSTOMS ENFORCEMENT (ICE) DETAINEES IN UINTA COUNTY. W HEREAS, the Mayor of the City of Evanston and the Evanston City Council have m ade a com m itm ent to attracting needed em ploym ent opportunities for the city and county; and W HEREAS, the proposal by Managem ent & Training Corporation and its partners is for a state-of- the-art detention facility with an aesthetically pleasing design that will integrate with and not adversely im pact nearby properties; and W HEREAS, construction of the project will contribute to the developm ent of essential infrastructure at a m ajor em ploym ent center in the City of Evanston and Uinta County; and W HEREAS, the project will result in significant tax revenues in the City of Evanston im m ediately and in the future; and  W HEREAS, the project will result in num erous construction jobs in the near term and hundreds of perm anent well-paying jobs upon com pletion; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BO DY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1 The Mayor and City Council support this project and its exclusive relationship with Managem ent & Training Corporation, and directs the city staff to work with the developers on the planning and engineering issues to bring this project to fruition. PASSED, APPROVED AND ADOPTED the 6 th day of June, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 17-29 Councilmem ber Kopp introduced Resolution 17-29. Councilmember Kopp moved, Councilmember Lynch seconded, to adopt Resolution 17-29. RESOLUTION 17-29: RESOLUTION OF THE CITY OF EVANSTON, W YO M ING, AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH HACH COMPANY TO PROVIDE THE ANNUAL CALIBRATION SERVICES NEEDED FOR THE W ATER TREATMENT PLANT. W HEREAS, the City of Evanston and Hach Com pany have reached an agreem ent whereby Hach Com pany will provide the annual calibration services needed for the City’s water treatm ent plant; NO W , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreem ent between the City of Evanston and Hach Com pany, a copy of which is attached hereto, to provide the annual calibration services needed for the City’s water treatm ent plant. PASSED, APPROVED AND ADOPTED the 6 th day of June, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 17-30 Councilmember Lynch introduced Resolution 17-30. Councilmember Lynch moved, Councilmember W elling seconded, to adopt Resolution 17-30. RESOLUTION 17-30: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING AN APPLICATIO N FO R A GRANT FROM THE U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS AND BUREAU OF JUSTICE STATISTICS TO ASSIST IN THE IMPLEMENTATION OF THE NATIONAL INCIDENT-BASED REPORTING SYSTEM, (NIBRS). W HEREAS, the FBI m aintains the National Incident-Based Reporting System , (NIBRS), to generate detailed national estim ates of crim e; and W HEREAS, the FBI has announced that it will establish NIBRS as the crim e data reporting standard for the nation; and W HEREAS, grant funds are available from the U.S. Departm ent of Justice, Office of Justice Program s and Bureau of Justice Statistics which are to be used by local law enforcem ent agencies to assist in the im plem entation of the National Incident-based Reporting System , (NIBRS); NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The Police Departm ent of the City of Evanston, W yom ing is authorized to apply for a grant from the U.S. Departm ent of Justice, Office of Justice Program s and Bureau of Justice Statistics to assist in the im plem entation of the National Incident-based Reporting System , (NIBRS).  Section 2. The Mayor, City Clerk and Police Departm ent are authorized to sign and attest all docum ents and take all other actions which are necessary to apply for the grant. PASSED, APPROVED AND ADOPTED the 6 th day of June, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 17-31 Councilmember Perkes introduced Resolution 17-31. Councilmember Perkes moved, Councilmember Schuler seconded, to adopt Resolution 17-31. RESOLUTION 17-31: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON APPROVING CHANGE ORDER NO. 003 FOR THE EVANSTON RAILYARDS ROUNDHOUSE W INDOW S AND MASONRY PROJECT IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston has previously authorized the Evanston Railyards Roundhouse W indows and Masonry Project which is being constructed by North Ridge Construction; and W HEREAS, the governing body has determ ined that it is in the public’s interest to approve Change Order No. 003 for the reasons set forth therein; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing, as follows: Section 1. Change Order No. 003 for the Evanston Railyards Roundhouse W indows and Masonry Project, a copy of which is attached hereto, is approved. Section 2. The Mayor is authorized to approve Change Order No. 003 on behalf of the City. PASSED, APPROVED AND ADOPTED the 6 th day of June, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 17-32 Councilmember Welling introduced Resolution 17-32. Councilmember Welling moved, Councilmember Sellers seconded, to adopt Resolution 17-32. RESOLUTION 17-32: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON APPROVING CHANGE ORDER NO. 004 FOR THE EVANSTON RAILYARDS ROUNDHOUSE W INDOW S AND MASONRY PROJECT IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston has previously authorized the Evanston Railyards Roundhouse W indows and Masonry Project which is being constructed by North Ridge Construction; and W HEREAS, the governing body has determ ined that it is in the public’s interest to approve Change Order No. 004 for the reasons set forth therein; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing, as follows: Section 1. Change Order No. 004 for the Evanston Railyards Roundhouse W indows and Masonry Project, a copy of which is attached hereto, is approved. Section 2. The Mayor is authorized to approve Change Order No. 004 on behalf of the City. PASSED, APPROVED AND ADOPTED the 6 th day of June, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Comments/Remarks Jay Dee Nielsen rem inded everyone of the Strike Out Cancer Soft Ball Tournam ent this weekend with over 25 team s signed up to play. Public Participation Mick Kindler, on behalf of the local Liquor Dealers Association, stated that the Retail Liquor License holder had m et and have som e suggestions for the governing body to consider in regard to m inors in licensed buildings. He then presented the Mayor and Council with som e proposed language. Toni Hawks invited the Mayor, Council, and City Staff to participate in the Hom erun & W alk for a Cure event which will take place on July 15, 2017 from 9:00 a.m . to 10:00 p.m . at the O verthrust Ballfields. She encouraged everyone to get som e team s together or to just com e walk for the cause. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:35 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk