City Council

EVANSTON CITY COUNCIL First Regular M eeting August 1, 2017 The official record of proceedings of the first regular m eeting of the Evanston City Council for the m onth of August was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Mayor W illiam s led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers, Tim Lynch, Evan Perkes, and David W elling. Councilm em ber Andy Kopp, Mike Sellers, and W endy Schuler were excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Trudy Lym ; Director of Engineering & Planning, Dean Barker; Police Chief, Jon Kirby; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Jay Dee Nielsen; and Deputy City Clerk, Nancy Stevenson. A group of interested citizens were also present. Approve Agenda Councilmember Welling moved, Councilmember Perkes seconded, to approve the agenda. The m otion passed unanim ously with 4 yes votes: W illiam s, Lynch, Perkes, W elling. Approve M inutes The official record of proceedings for the City Council M eeting held July 18, 2017 and the W ork Session M eeting held July 25, 2017 were approved as presented. Bills Councilmember Lynch moved, Councilmember W elling seconded, to approve the follow ing bills for payment: July 19, 2017 to August 1, 2017 VENDOR FOR AMOUNT AXA Equivest Payroll 913.73 Blue Cross Blue Shield Payroll 133,854.62 Delta Dental Payroll 7,673.10 FlexShare Payroll 2,411.25 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 36,859.11 Orchard Trust Payroll 743.35 Parks and Recreation Payroll 177.37 Utah Child Support Payroll 181.01 Vantage Point Payroll 778.90 Vision Service Plan Payroll 1,145.44 W EBT Payroll 935.00 W ells Fargo Payroll 184.00 Payroll Payroll 105,651.61 W ex Bank Supplies 2.00 First Bankcard Visa 120.00 First Advantage Testing 122.00 Arbor Day Foundation Supplies 19.90 Bridgestone Golf Supplies 279.00 Beacon Services Repairs 130.00 Dennis M. Boal Services 3,476.00 Altitude Evanston Services 29.00 Cazin’s Supplies 111.92 CH Diagnostics Testing 400.00 ClicGear Supplies 146.00 Verizon W ireless Cell Phones 804.61 Norco Parts 9.08 Ellingford’s Cem ent 4,297.78 Energy Laboratories Testing 356.00 Evanston Cham ber of Com m erce Contract 9,388.00 Fastenal Tools 232.99 Flexshare Benefits Cobra 50.00 Forsgren Associates Services 100.00 Freeway Tire Tires 10,592.72 Frontier Psychological Evaluation 575.00 Century Link Utilities 456.30 Mountain W est Truck Center Parts 1,779.26 Great Basin Turf Supplies 1,435.84 Murdochs Safety Boots/Supplies 810.82 Harris Law Office Contract 4,000.00 Hutchinson Oil Fuel 1,269.46 Kallas Autom otive Parts 295.46 MJB Anim al Clinic Services 381.25 Morcon Industrial Supplies 541.88 Questar Gas Utilities 2,660.35 Myers/Anderson Architects Services 5,642.35 Nalco Com pany Supplies 25,620.00 North Ridge Construction Contract 494,129.56 Dave Norris Construction Repairs 5,223.00 Office Products Dealer Supplies 1,112.26 Office Depot Supplies 451.43 Staker Parson Com panies Asphalt 2,038.06 Ping Supplies 2,577.32 Rip’s Propane 26.31 Shred-It USA Docum ent Shredding 229.36 Skaggs Supplies 3,636.94 Thatcher Chem ical Supplies 5,600.57 Titleist Supplies 460.16 Uinta County Jail/Dispatch Fees 85,611.78 Uinta County Herald Subscription 76.10 Union Pacific Railroad Lease 100.00 Rocky Mountain Power Utilities 5,908.52 Vision Auto Glass W indshield 270.00 W alMart Supplies 630.93 W estar Printing Supplies 461.25 Hogm an Lum ber Supplies 371.52 W AM Mem bership Dues 15,736.24 Yam aha Motor Corp Contract 3,281.75 JC Golf Supplies 685.05 UPS Shipping 296.00 Eisinger-Sm ith Supplies 577.06 Callaway Golf Supplies 1,198.91 Gardn W ise Supplies 58.93 Golden Rule Services 180.00 Julie Card Refund 100.00 Herrera’s Quick Curb & Landscape Repairs 200.00 Bill or Debbie Ellsworth Refund 266.51 Robert Russell Refund 100.00 Sky Golf Supplies 581.68 The m otion passed unanim ously with 4 yes votes: W illiam s, Lynch, Perkes, W elling. Council Comments Councilm em ber Perkes rem inded everyone to go out and support W yom ing Downs for the last two weeks of their season. David W elling com m ented that Brewfest and the Car Shop were well attended and successful events this year. He also rem inded everyone of the Roundhouse Festival this com ing weekend. Mayor W illiam s stated that the County Com m issioners appointed Am anda Hutchinson as County Clerk, due to the retirem ent of Lana W ilcox, and wished Am anda best wishes in her new position. Public Hearing/Transfer Liquor License/Summit Lodging, LLC City Attorney Dennis Boal conducted a public hearing to receive public com m ent regarding the application for a transfer of ownership of a Resort Liquor License from Sum m it Food and Beverage, LLC., dba: Knights Inn to Sum m it Lodging, LLC., DBA: Knights Inn. Donna Lapin owner of Knights Inn explained the reason for the transfer. No one else addressed the issue and the hearing was closed. Transfer/Resort Liquor License/Summit Lodging, LLC Councilmember Lynch moved, Councilmember Perkes seconded, to approve the transfer of ow nership of a Resort Liquor License from Summit Food and Beverage, LLC., dba: Knights Inn to Summit Lodging, LLC., dba: Knights Inn. The m otion passed unanim ously with 4 yes votes: W illiam s, Lynch, Perkes, W elling. Consent Agenda Councilmember Lynch moved, Councilmember W elling seconded, to approve a Catering Permit requested by the Fort Bridger Cash Store for the Sibelrud/Aimone W edding on Saturday, August 12, 2017 at the M achine Shop from 5:00 p.m. to 11:30 p.m.; and a Limited M alt Beverage Permit requested by the Veterans of Foreign W ars #4280 for a Softball Tournament at the Overthrust Ball Fields for Friday, August 18, 2017 from 5:00 p.m. to 11:00 p.m., Saturday, August 19, 2017 for 11:00 a.m. to 10:00 p.m. and Sunday, August 20, 2017 from 11:00 a.m. to 8:00 p.m. The m otion passed unanim ously with 4 yes votes: W illiam s, Lynch, Perkes, W elling. Councilmember W elling moved, Councilmember Lynch seconded, to approve a Limited M alt Beverage Permit requested by Evanston Cow boy Days for the Annual Cowboy Days Celebration at the Uinta County Fairgrounds on Friday, September 1, 2017 from 5:00 p.m. to 11:00 p.m., Saturday, September 2, 2017 from 4:00 p.m. to 9:00 p.m., Sunday, September 3, 2017 from 4:00 p.m . to 9:00 p.m ., and M onday, September 4, 2017 from 12:00 p.m. to 5:00 p.m.; and a Parade Route Permit requested by Evanston Cow boy Days for the Annual Cow boy Days Celebration and Labor Day Parade on M onday, September 4, 2017, beginning at 10:00 a.m. The m otion passed unanim ously with 4 yes votes: W illiam s, Lynch, Perkes, W elling. Rooftop Patio/Kate’s Councilmember Lynch moved, Councilmem ber Perkes seconded, to table a request from Rachel’s, LLC, dba: Kate’s, to serve alcoholic beverages on the rooftop patio area of their establishment located at 936 M ain Street, to the August 15, 2017 City Council M eeting. The m otion passed unanim ously with 4 yes votes: W illiam s, Lynch, Perkes, W elling. Resolution 17-49 Councilmember Perkes introduced Resolution 17-49. Councilmember Perkes, Councilmember W elling seconded, to adopt Resolution 17-49. RESOLUTION 17-49: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT W ITH THE W YOMING BUSINESS COUNCIL TO OBTAIN MAIN STREET TECHNICAL ASSISTANCE FUNDS. W HEREAS, there are grant funds available from the W yom ing Business Council to provide technical assistance as part of the City’s Main Street program ; and W HEREAS, it is necessary for the City to enter into the attached Grant Agreem ent in order to receive the funds; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The Mayor is authorized to sign on behalf of the City the attached Grant Agreem ent with the W yom ing Business Council to obtain funds to provide technical assistance as part of the City’s Main Street program . PASSED, APPROVED AND ADOPTED the 1st day of August, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 4 yes votes: W illiam s, Lynch, Perkes, W elling. Resolution 17-50 Councilmember Lynch introduced Resolution 17-50. Councilmember Lynch, Councilmember W elling seconded, to adopt Resolution 17-50. RESOLUTION 17-50: A RESO LUTIO N O F THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A CONTRACT FOR FISCAL YEAR 2018 W ITH THE W YOMING DIVISION OF VICTIM SERVICES TO ENABLE THE POLICE DEPARTMENT TO OBTAIN GRANT FUNDS TO CONTINUE THE VICTIM SERVICES PROGRAM. W HEREAS, the City of Evanston Police Departm ent has been awarded a grant from the W yom ing Division of Victim Services which shall be used to continue the services of a Spanish-speaking advocate for victim s to assist the Departm ent in the prevention and prosecution of dom estic violence and sexual assault cases; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The Mayor is hereby authorized to sign a Contract for Fiscal Year 2017 with the W yom ing Division of Victim Services to enable the Evanston Police Departm ent to obtain a grant funds to continue the services of a Spanish-speaking advocate for victim s.  PASSED, APPROVED AND ADOPTED the 1st day of August, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 4 yes votes: W illiam s, Lynch, Perkes, W elling. Aw ard Bid/1/2 Ton Pickup/Public W orks Councilmember Lynch moved, Councilmember Perkes seconded, to aw ard bid for one (1) 2017, 4W D Crew Cab, ½ Ton, Short Box Pickup Truck to Fremont Chevrolet Buick GM C of Riverton, W yoming, the apparent low bidder meeting all City specifications, in the amount of $29,442.08. The m otion passed unanim ously with 4 yes votes: W illiam s, Lynch, Perkes, W elling. Aw ard Bid/3/4 Ton Pickup/Public W orks Councilmember Lynch moved, Councilmember W elling seconded, to award bid for one (1) 2017, 4W D Crew Cab, 3/4 Ton, Long W heelbase Pickup Truck to David Sutherland Spradley M otor’s of Cheyenne, W yoming, the apparent low bidder meeting all City specifications, in the amount of $28,862.00. The m otion passed unanim ously with 4 yes votes: W illiam s, Lynch, Perkes, W elling. Aw ard Bid/Street Overlay Project 2017 Councilmember Perkes moved, Councilmember Lynch seconded, to aw ard bid for the City of Evanston Street Overlay Project 2017 to Staker Parsons Companies, the apparent low bidder meeting all City specifications, in the amount of $275,900.00. The m otion passed unanim ously with 4 yes votes: W illiam s, Lynch, Perkes, W elling. Resolution 17-51 Councilmember Welling introduced Resolution 17-51. Councilmember W elling, Councilmember Perkes seconded, to adopt Resolution 17-51. RESOLUTION 17-51: RESOLUTION OF THE CITY OF EVANSTON, W YO M ING , AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH STAKER PARSONS COMPANIES FOR THE COMPLETION OF ALL W ORK REQUIRED FOR THE STREET OVERLAY PROJECT. W HEREAS, the City of Evanston has a need to overlay som e of its streets; and W HEREAS, Staker Parsons Com panies has subm itted the lowest bid for the project; and W HEREAS, the City of Evanston and Staker Parsons Com panies have set their agreem ent in writing; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the attached Agreem ent between the City of Evanston and Staker Parsons Com panies, for com pletion of all work necessary for the street overlay project in Evanston, W yom ing. PASSED, APPROVED AND ADOPTED the 1st day of August, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 4 yes votes: W illiam s, Lynch, Perkes, W elling. Resolution 17-52 Councilmember Lynch introduced Resolution 17-52. Councilmember Lynch, Councilmember Perkes seconded, to adopt Resolution 17-52. RESOLUTION17-52: A RESOLUTION APPROVING THE FINAL PLAT FOR THE EDSEL ADDITION, A SUBDIVISION W ITHIN UINTA COUNTY, W YOMING AS MORE PARTICULARLY DESCRIBED HEREIN. W HEREAS, Section 22-6 of the City Code requires all subdivisions located within a half m ile of the city corporate lim its to com ply with Chapter 22 of the Evanston City Code; and  W HEREAS, W .S. § 34-12-103 requires that any subdivision of land with one m ile of the boundaries of any city be approved by both the board of county com m issioners and the governing body of the city; and W HEREAS, the Edsel Addition is located within the half m ile periphery of the City of Evanston so that Chapter 22 of the City Code does apply, and the approval of the governing body is required pursuant to W .S. 34-12-103; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing, that: Section 1. The final plat of the Edsel Addition is hereby approved and described in particularity as follows, to-wit: Thet "Edsel Addition" to the City of Evanston, W yom ing, is a subdivision of part of the N1/2 SE1/4 of Section 31, Township 15 North, Range 120 W est, 6th P.M., Uinta County, W yom ing, said Addition being all of that parcel of land described by W arranty Deed in Book 992 on Page 778 of the Uinta County Records (Carpenter Parcel) and being m ore particularly described as follows: Com m encing at the Northeast corner of said N1/2 SE1/4 (East one-quarter corner) and running thence S 0°02'08" W , 120.33 feet (120.0 feet, m ore or less, Record) along the East boundary thereof (Basis of Bearing) to the Northeast corner of said Carpenter Parcel and the POINT OF BEGINNING; thence continuing S 0°02'08" W , 1204.93 feet (1204.99 feet, m ore or less, Record) along the East boundary of said Carpenter Parcel and the East boundary of said N1/2 SE1/4 to the Southeast corner thereof (South one-sixteenth corner); thence S 89°57'27" W , 2495.12 feet (2495.13 feet, m ore or less, Record) along the South boundary of said N1/2 SE1/4 and the South boundary of said Carpenter Parcel to the Southwest corner thereof; thence N 0°02'33" W , 1028.42 feet (1028.42 feet, m ore or less, Record) along the W est boundary of said Carpenter Parcel to the Northwest corner thereof; thence N 85°54'49" E, 2503.00 feet (2503.64 feet, m ore or less, Record) along the North boundary of said Carpenter Parcel to the POINT OF BEGINNING. Said Subdivision containing 63.983 acres, m ore or less. Section 2. The Mayor and City Clerk are hereby authorized and to sign the final plat of the subdivision on behalf of the City of Evanston, W yom ing. PASSED, APPROVED AND ADOPTED the 1st day of August, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 4 yes votes: W illiam s, Lynch, Perkes, W elling. Resolution 17-53 Councilmember Lynch introduced Resolution 17-53. Councilmember Lynch, Councilmember W elling seconded, to adopt Resolution 17-53. RESOLUTION 17-53: RESOLUTION O F THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A PURCHASE AGREEMENT FOR THE SALE OF REAL PROPERTY W ITH HIGH COUNTRY BEHAVIORAL HEALTH, A W YOMING NON PROFIT CORPORATION. The m otion passed unanim ously with 4 yes votes: W illiam s, Lynch, Perkes, W elling. Comments/Remarks Am y Grenfell invited everyone to attend the annual Downtown Sidewalk Sale on Thursday and the Roundhouse Festive on Friday, Saturday, and Sunday. Public Participation Maryl Thom pson rem inded everyone that the Uinta County Fair is going on this week. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:32 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk