City Council

EVANSTON CITY COUNCIL First Regular M eeting M arch 6, 2018 The official record of proceedings of the first regular m eeting of the Evanston City Council for the m onth of March was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Councilm em ber W elling led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, David W elling, Mike Sellers, and W endy Schuler. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; Police Chief, Jon Kirby; Director of Engineering & Planning, Dean Barker; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Jay Dee Nielsen; Associate Planner, DuW ayne Jacobson; and Deputy City Clerk, Nancy Stevenson. City Treasurer, Trudy Lym was excused. A group of interested citizens were also present. Approve Agenda Councilmember Schuler moved, Councilmember W elling seconded, to approve the agenda. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held February 20, 2018, and the W ork Session M eeting held February 27, 2018 w ere approved as presented. Bills Councilmember Perkes moved, Councilmember Lynch seconded, to approve the follow ing bills for payment: February 21, 2018 to March 6, 2018 VENDOR FOR AMOUNT AXA Equivest Payroll 492.45 FlexShare Payroll 2,616.33 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 34,022.29 Orchard Trust Payroll 803.35 Parks and Recreation Payroll 227.75 Vantage Point Payroll 643.90 W ells Fargo Payroll 208.00 Payroll Payroll 108,648.73 AAA Spring Parts 585.40 Academ i Registration 450.00 Paul Barnard Refund 100.00 Evanston Youth Club Contract 11,250.00 Dennis M. Boal Services 2,868.00 Cazin’s Supplies 127.71 Century Equipm ent Parts 539.00 Club Form s Supplies 509.03 Verizon W ireless Cell Phones 856.15 Ellingford’s Supplies 43.34 Em pirewest, Inc Parts 213.58 Evanston Cham ber of Com m erce Awards Banquet 1,000.00 Evanston Parks & Recreation Reim bursem ent/City Subsidy 129,306.33 Evanston Uinta Airport Contract 18,750.00 Fastenal Parts 94.12 Forsgren Associates Services 6,070.00 Flowtech Equipm ent 13,155.50 Harris Law Office Contract 4,000.00 Evanston Regional Hospital Testing 71.13 Interm ountain Sweeper Parts 1,264.66 Ferguson W aterworks Parts 1,180.61 Jeff Murdock Reim bursem ent 1,276.20 Kallas Autom otive Parts 1,368.34 L-3 Mobile-Vision Equipm ent 8,522.00 Morcon Industrial Supplies 304.06 Mt W est Business Solutions Contract 215.43 North Face Roofing Repairs 1,403.75 Pex Fitness Equipm ent 15,354.00 Ping Supplies 153.00 Porter Muirhead Cornia Howard Audit Fees 47,776.16 Scott Ehlers Reim bursem ent 56.14 Pat McCarthy Productions Registration 798.00 Standard Plum bing Parts 11.50 Superior Rental Equipm ent Rental 2,450.00 Tom ’s HVAC Repairs 2,198.48 Turf Equipm ent Parts 2,792.66 Uinta County Herald Subscription 76.10 Rocky Mountain Power Utilities 20,711.38 W alMart Supplies 1,977.81 W estar Printing 155.00 The Lum beryard Supplies 129.94 Yam aha Motor Corp Contract 3,281.75 Green River Star Ads 260.00 Norm ont Equipm ent Parts 497.13 Arts Inc. Ads 125.00 Jim ’s Service Towing 80.00 Golden Rule Supplies 760.36 Selina Zuehlsdorff Reim bursem ent 48.18 Media Skills Advertising 18,899.00 Altitude Evanston Refund 100.00 Dave Allen Refund 700.00 The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Councilm em ber W elling acknowledged the Evanston High School Boys and Girls Basketball team s and congratulated them for both winning their regional tournam ents. He also encouraged everyone to attended the upcom ing Celtic Festival Events. Councilm em ber Schuler also com m ented on the Celtic Festival. Mayor W illiam s stated that he had received com plim ents in regard to Public W orks and snow rem oval. Appointment to Boards/Commissions M ayor W illiams made an appointment to the follow ing board. Councilmember W elling moved, Councilmember Schuler seconded, to confirm the follow ing appointments: Housing Authority Board Andy Kopp - March 2023 Michelle Tholl - March 2022 The m otion passed unanim ously with 6 yes votes: Lynch, Kopp, Perkes, W elling, Sellers, Schuler. M ayor W illiams made an appointment to the follow ing board. Councilmember Kopp m oved, Councilmember Sellers seconded, to confirm the follow ing appointments: Urban Systems Board Tim Lynch - January 2020 Dean Barker - January 2020 Marlin W right - January 2020 Evan Perkes - January 2019 Allan Hansen - January 2019 DuW ayne Jacobsen - January 2019 The m otion passed unanim ously with 6 yes votes: Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Consent Agenda Councilmember Lynch moved, Councilmember W elling seconded, to approve a request by the Evanston Liquor Dealers Association for extended hours in 2018 for the follow ing dates: W yoming Dow ns Closing W eekend on Saturday, August 18, 2018, Demolition Derby on Saturday, September 8, 2018, Hallow een on Saturday, October 27, 2018, and New Year’s Eve on M onday, December 31, 2018; A Limited M alt Beverage Permit requested by The Arts, Inc., for the Celtic Festival Pre-Festival Concert at the Strand Theater on Thursday, M arch 22, 2018 from 6:00 p.m. to 10:00 p.m.; A Street Closure Permit requested by Jonny Pentz for the Evanston Car Show on Saturday, July 21, 2018 on M ain Street from 7th Street to 11th Street (w ith M ain and 9th and 10 th Street Intersection remaining open), and 8 th Street from Front Street to M ain Street from 7:00 a.m . to 4:00 p.m.; and An Open Container Permit requested by Jonny Pentz for the Evanston Car Show on Saturday, July 21, 2018 on M ain Street from 7th Street to 11th Street, and 7th , 8th , 9th , and 10th Streets from Front Street to Center Street, from 7:00 a.m . to 4:00 p.m. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler.  Ordinance 18-02 Councilmember W elling moved, Councilmember Lynch seconded, to pass Ordinance 18-02 on third and final reading. ORDINANCE 18-02:AN ORDINANCE OF THE CITY OF EVANSTON, W YOMING, ANNEXING THE REAL PROPERTY MORE PARTICULARLY DESCRIBED HEREIN AS REQUESTED IN THE PETITION TO ANNEX SUBMITTED BY ROBERT JAMES DOUGLAS. W HEREAS, the governing body of the City of Evanston, W yom ing, did on the 2nd day of January, 2018, pass a Resolution declaring the intention of the City to annex real property into the City of Evanston upon the Petition to Annex filed by Robert Jam es Douglas; and W HEREAS, an annexation report as specified in W .S. §15-1-402 has been prepared for the subject property; and W HEREAS, said Resolution set a hearing for the 6th day of February, 2018, at 5:30 p.m ., at the City Council Cham bers at City Hall of the City of Evanston, to receive com m ents from m em bers of the public, to determ ine if the proposed annexation m eets the conditions of W .S. 15-1-402 and if the required procedures have been m et; and W HEREAS, notice of the hearing and the annexation report has been published and provided to all landowners and public utilities as required by W .S. 15-1-402 and W .S. 15-1-405; and W HEREAS, after considering the evidence presented at the hearing, the governing body for the City of Evanston finds the following: (i) An annexation of the area is for the protection of the health, safety and welfare of the persons residing in the area and in the city; (ii) The urban developm ent of the area sought to be annexed would constitute a natural, geographical, econom ical and social part of the annexing city or town; (iii)The area sought to be annexed is a logical and feasible addition to the city and the extension of basic and other services custom arily available to residents of the city shall, within reason, be available to the area to be annexed; (iv) The area sought to be annexed is contiguous with or adjacent to the city; (v) the existing utility franchises are able to serve the proposed annexed area; (vi) the term s and conditions of the Petition to Annex do exist; NO W , THEREFORE, BE IT ORDAINED BY THE GOVERNING BO DY O F THE CITY O F EVANSTON, W YOMING, as follows: Section 1. The real property m ore particularly described below, is hereby annexed into the City of Evanston, W yom ing to-wit: ALL OF THE ADKINS SUBDIVISION; A SUBDIVISION LOCATED W ITHIN THE SOUTH HALF OF SECTION 19, TOW NSHIP 15 NORTH, RANG E 120 W EST OF THE 6 TH P.M., UINTA COUNTY, W YOMING, AS SAID SUBDIVISION IS LAID OUT AND DESCRIBED ON THE OFFICIAL PLAT OF SAID SUBDIVISIO N O N FILE AND OF RECORD IN THE OFFICE OF THE UINTA COUNTY CLERK AND EX-O FFICIO REGISTER OF DEEDS IN AND FOR UINTA COUNTY, W YOMING. Section 2. A certified copy of this annexation ordinance and an annexation m ap prepared pursuant to W .S. 15-1-402 shall be filed with the County Clerk of Uinta County, W yom ing. PASSED AND APPROVED on First Reading this 6 th day of February, 2018. PASSED AND APPROVED on Second Reading this 20 th day of February, 2018. PASSED AND APPROVED on Third and Final Reading this 6 th day of March, 2018. CITY OF EVANSTON, W YOMING Kent H. W illiam s, Mayor ATTEST: _____ Am y L. Grenfell, City Clerk The m otion passed unanim ously on third and final reading with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Resolution 18-13 Councilmember Schuler introduced Resolution 18-13. Councilmember Schuler moved, Councilmember Kopp seconded, to adopt Resolution 18-13. RESOLUTION 18-13: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A W ORK ORDER AGREEMENT W ITH FORSGREN ASSOCIATES, INC. TO PROVIDE AN INSPECTION AND REPORT REGARDING THE CONDITION OF W ATER TANK #2 FOR THE CITY. W HEREAS, the City of Evanston and Forsgren Associates, Inc. have negotiated an agreem ent whereby Forsgren Associates, Inc., will perform the services set forth in the W ork Order Agreem ent to provide an inspection and report regarding the condition of water tank #2; and W HEREAS, the City of Evanston and Forsgren Associates, Inc. have set their agreem ent in writing, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the W ork Order Agreem ent between the City of Evanston and Forsgren Associates, Inc., a copy of which is attached hereto, for an inspection and report regarding the condition of water tank #2. PASSED, APPROVED AND ADOPTED the 6 th day of March, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 18-14 Councilmember W elling introduced Resolution 18-14. Councilmember W elling moved, Councilmember Lynch seconded, to adopt Resolution 18-14. RESOLUTION 18-14: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE SUBMISSION O F A W ATER DEVELOPMENT PROGRAM APPLICATION TO THE W YOMING W ATER DEVELOPMENT COMMISSION SEEKING FUNDING FOR A LEVEL II FEASIBILITY STUDY TO PROVIDE ADDITIONAL STORAGE TANK AND DISTRIBUTION TO THE CITY’S W ATER SYSTEM. W HEREAS, the City of Evanston has a need to add additional storage tank and distribution to its water system to serve future growth within the corporate lim its; and W HEREAS, the W yom ing W ater Developm ent Com m ission has funding which could be used to provide a Level II Feasibility Study regarding City’s water system ; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute on behalf of the City of Evanston, a W ater Developm ent Program Application to the W yom ing W ater Developm ent Com m ission seeking funding for a Level II Feasibility Study to provide additional storage tank and distribution to the city’s water system . PASSED, APPROVED AND ADOPTED the 6 th day of March, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 18-15 Councilmember Lynch introduced Resolution 18-15. Councilmember Lynch moved, Councilmember Perkes seconded, to adopt Resolution 18-15. RESOLUTION 18-15: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A MERCHANT APPLICATION AND AGREEMENT W ITH MERRICK BANK TO PROCESS AND PAY CREDIT CARD TRANSACTIONS FOR THE PURPLE SAGE MUNICIPAL GOLF COURSE. W HEREAS, Merrick Bank will process and pay credit card transactions for the City a the Purple Sage Municipal Golf Course pursuant to the attached Merchant Application and Agreem ent; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT:  Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Merchant Application and Agreem ent between the City of Evanston and Merrick Bank to process and pay credit card transactions for the City at the Purple Sage Municipal Golf Course, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 6 th day of March, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:05 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk