City Council

EVANSTON CITY COUNCIL First Regular M eeting April 3, 2018 The official record of proceedings of the first regular m eeting of the Evanston City Council for the m onth of April was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Mayor W illiam s led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, Mike Sellers, and W endy Schuler. Councilm em ber David W elling was excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Trudy Lym ; Director of Engineering & Planning, Dean Barker; Public W orks Director, Oop Hansen; Associate Planner, DuW ayne Jacobson; Police Lieutenant, Ken Pearson; and Deputy City Clerk, Nancy Stevenson. Police Chief, Jon Kirby and Director of Parks and Recreation, Jay Dee Nielsen were excused. A group of interested citizens were also present. Approve Agenda Councilmember Perkes moved, Councilmember Schuler seconded, to approve the agenda. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held M arch 20, 2018, and the W ork Session M eeting held M arch 27, 2018 w ere approved as presented. Bills Councilmember Lynch moved, Councilmember Kopp seconded, to approve the follow ing bills for payment: March 21, 2018 to April 3, 2018 VENDOR FOR AMOUNT AXA Equivest Payroll 492.45 FlexShare Payroll 2,496.33 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 35,731.34 Orchard Trust Payroll 803.35 Parks and Recreation Payroll 221.89 Vantage Point Payroll 643.90 W ells Fargo Payroll 208.00 Payroll Payroll 114,071.63 Evanston Youth Club Reim bursem ent 1,212.50 Dennis M. Boal Services 2,996.00 Caselle Support/Maintenance 1,654.00 Cazin’s Supplies 433.34 Verizon W ireless Cell Phones 792.53 Chapm an & Associates Registration 295.00 Deru’s Glass Parts 597.35 Century Link Utilities 430.89 Evanston Parks & Recreation City Subsidy/Reim bursem ent 127,327.86 Murdochs Supplies 249.43 Harris Law Office Contract 4,000.00 Holland Equipm ent Parts 1,887.80 Hutchinson Oil Supplies 2,115.97 Kallas Autom otive Parts 1,187.17 Mobile Golf Services Parts 830.65 Morcon Industrial Supplies 278.36 Mountain W est Business Solutions Equipm ent/Service Agreem ent 10,428.80 Office Products Dealer Supplies 265.48 Pro Im pact Golf Supplies 299.00 Parnell’s Glass & Bodyworks Repairs 2,696.65 Staker Parson Com panies Sand 432.00 Ping Supplies 4,998.54 Real Kleen Supplies 77.40 Interwest Supply Equipm ent 15,442.60 Six States Parts 38.86 Sm ith’s Food & Drug Supplies 298.75 Turf Equipm ent Supplies 597.00 Uinta County Herald Ads 2,335.50 Rocky Mountain Power Utilities 5,555.99 W alm art Supplies 1,702.21 W estar Printing Supplies 1,721.00 W yo. Association of Sheriffs Registration 370.00 Yam aha Motor Corp. Contract 3,281.75 W ARW S Registration 1,540.00 NASRO Registration 225.00 Rotary Club of Evanston Dues 100.00 UPS Shipping 172.29 Microflex Corp. Supplies 648.30 Golden Rule Services 85.50 Paul Robbins Reim bursem ent 260.00 Media Skills Ads 1,355.00 Shipping Plus Shipping 18.24 KDCA Cham ber of Com m erce W orkshop 60.00 Am anda Robertson Refund 143.48 Rosalie Delgado Refund 1,000.00 Joe Bidondo Refund 100.00 Michelle Mendoza Refund 450.00 The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler. Revenue & Expenditure Report Councilmember Schuler moved, Councilmember Sellers seconded, to approve the Revenue and Expenditure Report for December 2017. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler. Council Comments M ayor W illiam s, Councilm em bers Schuler and Sellers thanked the local law enforcem ent for all they do to keep our com m unity safe. Councilm em ber Schuler also reported that she, a couple other Councilm em bers and som e City Staff recently attended the annual Main Street Conference. She stated that is was a great conference and is hopeful that som e of the things they learned can im plem ented in our com m unity. Appointment to Board M ayor W illiams made an appointment to the follow ing board. Councilmember Lynch m oved, Councilmember Kopp seconded, to confirm the follow ing appointments: Revolving Loan Fund Board Trudy Lym - February 2019 Mike Sellers - February 2021 The m otion passed unanim ously with 5 yes votes: Lynch, Kopp, Perkes, Sellers, Schuler. Resolution 18-17 Councilmember Kopp introduced Resolution 18-17. Councilmember Kopp moved, Councilmember Schuler seconded, to adopt Resolution 18-17. RESOLUTION 18-17: RESOLUTION OF THE CITY OF EVANSTON, W YOM ING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES W ITH ARTS INC., DBA YOUNG MUSICIANS, A W YOMING NON-PROFIT CORPORATION TO PROVIDE THE ANNUAL CELTIC MUSIC FESTIVAL. W HEREAS, Young Musicians has for a num ber of years put on a Celtic Music Festival in Evanston which provides m usic education and cultural activities for m em bers of the com m unity; and W HEREAS, the Celtic Music Festival also prom otes tourism with in the City; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, a Contract for Services with Arts Inc., dba: Young Musicians, a W yom ing non-profit corporation to provide the annual Celtic Music Festival, a copy of which is attached hereto.  PASSED, APPROVED AND ADOPTED the 3 rd day of April, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Seller, Schuler. Resolution 18-18 Councilmember Lynch introduced Resolution 18-18. Councilmember Lynch moved, Councilmember Perkes seconded, to adopt Resolution 18-18. RESOLUTION 18-18: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF THE EMPLO YERS PLAN SELECTION AND NOTICE AND ACKNOW LEDGMENT REQUIRED BY W YOMING EDUCATORS BENEFIT TRUST, (W EBT) TO CONTINUE THE CITY’S MEDICAL PLAN FOR CITY EMPLOYEES. W HEREAS, the City of Evanston desires to continue providing a m edical plan for its em ployees by executing the attached Em ployer Plan Selection and Notice and Acknowledgm ent with W EBT; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute on behalf of the City of Evanston the attached Em ployer Plan Selection and Notice and Acknowledgm ent with W EBT to continue providing a m edical plan for its em ployees. PASSED, APPROVED AND ADOPTED the 3 rd day of April, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Seller, Schuler. Resolution 18-19 Councilmember Schuler introduced Resolution 18-19. Councilmember Schuler moved, Councilmember Kopp seconded, to adopt Resolution 18-19. RESOLUTION 18-19: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH M & K STRIPING TO STRIPE CROSS W ALKS, STO P BARS, PARKING LOTS, DOW NTOW N PARKING AND CURBS IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston and M & K Striping have reached an agreem ent whereby M & K Striping will provide all m aterials and labor specified in the agreem ent to stripe cross walks, stop bars, parking lots, street parking and curbs in Evanston, W yom ing; and W HEREAS, the City of Evanston and M & K Striping have set their agreem ent in writing, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreem ent between the City of Evanston and M & K Striping, a copy of which is attached hereto, to stripe cross walks, stop bars, parking lots, street parking and curbs within the City of Evanston. PASSED, APPROVED AND ADOPTED the 3 rd day of April, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Seller, Schuler. Resolution 18-20 Councilmember Perkes introduced Resolution 18-20. Councilmember Perkes moved, Councilmember Sellers seconded, to adopt Resolution 18-20. RESOLUTION 18-20: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH PECK STRIPING INC. TO STRIPE EDGE AND CENTER LINES IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston and Peck Striping Inc. have reached an agreem ent whereby Peck Striping Inc. will provide all m aterials and labor specified in the agreem ent to stripe the edge and center lines on selected city streets in Evanston, W yom ing; and W HEREAS, the City of Evanston and Peck Striping Inc. have set their agreem ent in writing, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreem ent between the City of Evanston and Peck Striping Inc., a copy of which is attached hereto, to stripe the edge and center lines on selected city streets within the City of Evanston. PASSED, APPROVED AND ADOPTED the 3 rd day of April, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Seller, Schuler. Resolution 18-21 Councilmember Lynch introduced Resolution 18-21. Councilmember Lynch moved, Councilmember Schuler seconded, to adopt Resolution 18-21. RESOLUTION 18-21: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES W ITH UINTA RECYCLING, INC., A W YOMING NON-PROFIT CORPORATION, (UINTA RECYCLING), TO ASSIST IN THE PROVISION OF W ASTE RECYCLING SERVICES TO THE COMMUNITY. W HEREAS, Uinta Recycling is established to provide the com m unity with recycling services and educational program s regarding recycling, waste reduction, com posting and other conservation m easures; and W HEREAS, Uinta Recycling has requested the City convey to it the surplus property of a 2008 Ford Pickup Truck, so that it can m ore efficiently and effectively provide recycling services to the com m unity; and W HEREAS, the City has determ ined that it is in the public’s interest to enable and assist Uinta Recycling in providing the recycling services and educational program s regarding recycling, by conveying a surplus m otor vehicle pursuant to this Contract for Services NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing, as follows: Section 1. The Mayor is authorized to execute and the City Clerk attest the attached Contract for Services to convey to Uinta Recycling the surplus property of 2008 Ford Pickup Truck, so that it can m ore efficiently and effectively provide recycling services to the com m unity. PASSED, APPROVED AND ADOPTED the 3 rd day of April, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Seller, Schuler. Excess City Assets Councilm em ber Lynch m oved, Councilm em ber Kopp seconded, to declare various listed item s as excess City assets to be sold at a future surplus sale. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler.  Aw ard Bid/City View W ater M ain Replacement Phase I Councilmember Perkes moved, Councilmember Sellers seconded, to aw ard the bid for the City view W ater main Replacement Phase I, to Longhorn Construction, Inc., the apparent low bidder meeting all City specification, in the amount of $448,480.10. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Seller, Schuler. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:01 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk