City Council

EVANSTON CITY COUNCIL Second Regular M eeting April 17, 2018 The official record of proceedings of the second regular m eeting of the Evanston City Council for the m onth of April was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Chief Jon Kirby led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, Mike Sellers, and W endy Schuler. Councilm em ber David W elling was excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; Police Chief, Jon Kirby; Director of Engineering & Planning, Dean Barker; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Jay Dee Nielsen; Associate Planner, DuW ayne Jacobson; Deputy City Clerk, Nancy Stevenson; and Econom ic Developm ent Coordinator, Mieke Madrid. City Treasurer, Trudy Lym was excused. A group of interested citizens were also present. Approve Agenda Councilmember Kopp moved, Councilmember Lynch seconded, to approve the agenda. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held April 3, 2018, and the W ork Session M eeting held April 10, 2018 were approved as presented. Bills Councilmember Lynch moved, Councilmember Schuler seconded, to approve the follow ing bills for payment: April 4, 2018 to April 17, 2018 VENDOR FOR AMOUNT AXA Equivest Payroll 492.45 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 134,434.21 Delta Dental Payroll 7,823.10 FlexShare Payroll 2,865.33 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 38,934.03 NCPERS Payroll 112.00 Orchard Trust Payroll 803.35 Parks and Recreation Payroll 221.89 The Hartford Payroll 238.80 Vantage Point Payroll 643.90 Vision Service Plan Payroll 1,177.59 W EBT Payroll 968.00 W ells Fargo Payroll 200.00 W yom ing Departm ent of Em ploym ent Payroll 7,476.13 W yom ing Retirem ent Payroll 51,638.42 Payroll Payroll 120,085.72 All W est Internet 1,374.29 Dennis M. Boal Services 4,084.00 Civic Plus W ebsite 3,553.54 Yeti Parts 124.94 Cazin’s Supplies 586.63 CD’s Electric Electrical 220.76 CH Diagnostics Testing 400.00 City of Evanston Utilities 4,023.95 Codale Electric Parts 101.00 Com m unication Technologies Parts 30.64 CCI Network Utilities 197.56 Norco Supplies 99.22 W yom ing Dept. of Transportation Supplies 666.53 Deru’s Glass Parts 250.40 Ellingford’s Supplies 277.04 Chem tech-Ford Laboratories Testing 378.00 Evanston Parks & Recreation City Subsidy 98,020.00 First Bank Visa 12,402.20 Fastenal Supplies 7.32 Century Link Utilities 2,549.60 Murdochs Supplies 151.94 The Greenhorn Plant 40.00 Ferguson W aterworks Meter Upgrades 5,263.16 Kallas Autom otive Parts 913.26 Mountain W est Business Solutions Service Agreem ent 100.50 Dom inion Energy Utilities 13,354.66 Mountain Music Parts 16.95 Mountainland Supply Parts 272.28 National Pen Com pany Supplies 251.50 Office Products Dealer Supplies 348.11 Office Depot Supplies 106.80 Olson Janitorial Services 200.00 Plains Tire Services 80.98 City of Evanston Reim bursem ent 152.40 Real Kleen Supplies 1,293.01 Skaggs Supplies 3,173.87 Paul R. Skog Services 2,380.00 Sm ith’s Food & Drug Supplies 45.78 Stateline Metals Repair 48.75 Alsco Laundry Service 424.50 Superior Rental Parts 988.98 Turf Equipm ent Parts 3,926.42 Clayton B. Thom as Services 80.00 Uinta County Fire Protection Contract 50,587.68 Uinta County Solid W aste Landfill Fees 19,049.20 Uinta Lock & Key Services 230.00 Rocky Mountain Power Utilities 41,046.69 W yom ing W aste System s Services 82.16 W estar Printing Supplies 526.00 One-Call of W yom ing Services 32.25 W yom ing Departm ent of Revenue Sales/Use Tax 1,850.55 Dana Kepner Parts 1,197.60 Highland Golf Parts 23.08 Trudy Lym Reim bursem ent 158.00 JC Golf Supplies 73.98 Callaway Golf Supplies 8,462.51 Vehicle Lighting Solutions Supplies 607.46 Arts Inc. Celtic Festival 6,300.00 Taylor Made Supplies 4,314.85 USA Blue Book Supplies 1,202.77 Evanston Rodeo Series Contract 2,232.00 Shipping Plus Shipping 17.38 ETS Corporation Equipm ent 187.75 Mark or Kathleen Ducharm e Refund 100.00 Keith E. Heitz Refund 100.00 Carlos Ojeda Reim bursem ent 420.00 Michael or Vikki Jackson Restitution 109.40 Marilyn Clark Restitution 100.00 Thom as Spero Refund 250.00 Arjun Singh Refund 77.00 W right Express Fuel 11,435.49 Joe Archuleta Services 100.00 W BCO Mem bership/Conference 200.00 The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler. Revenue & Expenditure Report Councilmember Perkes moved, Councilmember Sellers seconded, to approve the Revenue and Expenditure Report for January 2018. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler. Council Comments Councilm em ber Sellers welcom ed a new business, BASC Group, who will be opening soon in the W ells Fargo Building. Council Mem ber Schuler rem inded everyone of the Sm all Business Expo tom orrow and encouraged everyone to attend. She also com m ented on an other am azing concert that Art’s Inc. held last weekend.  Appointment to Boards/Commissions M ayor W illiams made an appointment to the follow ing board. Councilmember Schuler moved, Councilmember Lynch seconded, to confirm the following appointments: Golf Advisory Board Gary Spencer - Decem ber 2020 The m otion passed unanim ously with 6 yes votes: Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Consent Agenda Councilmember Perkes m oved, Councilmember Schuler seconded, to approve the follow ing: A Limited M alt Beverage Permit requested by The Arts, Inc. for the Speakeasy Night Fundraiser at the Roundhouse on Friday, M ay 4, 2018 from 5:00 p.m. to 11:00 p.m. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler. Councilmember Kopp moved, Councilmember Lynch seconded, to approve the follow ing: A Limited M alt Beverage Permit requested by Evanston Cow boy Days for the Annual Cow boy Days Celebration at the uinta County Fairgrounds for the following dates and times: Friday, August 31, 2018 4:00 p.m. to 11:00 p.m. Saturday, September 1, 2018 4:00 p.m. to 9:00 p.m. Sunday, September 2, 2018 4:00 p.m. to 9:00 p.m. M onday, September 3, 2108 12:00 p.m. to 5:00 p.m. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler. Councilmember Schuler moved, Councilmember Sellers seconded, to approve the follow ing: A Parade Route requested by Evanston Cow boy Days for the Annual Cowboy Days Celebration and Labor Day Parade on M onday, September 3, 2108, beginning at 10:00 a.m. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, Schuler. Resolution 18-22 Councilmember Lynch introduced Resolution 18-22. Councilmember Lynch moved, Councilmember Kopp seconded, to adopt Resolution 18-22. RESOLUTION 18-22: RESOLUTION 18-22: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH MYERS ANDERSON ARCHITECTS, PLLC TO PROVIDE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FO R THE ROUNDHOUSE DOORS AND CONCRETE, SECTIONS 2-4 PHASE II PROJECT. W HEREAS, the City of Evanston and Myers Anderson Architects, PLLC have negotiated an agreem ent whereby Myers Anderson Architects, PLLC, will provide design and construction m anagem ent services for the Roundhouse Doors and Concrete, Sections 2-4 Phase II Project; and NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreem ent between the City of Evanston and Myers Anderson Architects, PLLC, a copy of which is attached hereto, to provide design and construction m anagem ent services for the Roundhouse Doors and Concrete, Sections 2-4 Phase II Project. PASSED, APPROVED AND ADOPTED the 17 th day of April, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Seller, Schuler. Resolution 18-23 Councilmember Schuler introduced Resolution 18-23. Councilmember Schuler moved, Councilmember Sellers seconded, to adopt Resolution 18-23. RESOLUTION 18-23: RESOLUTIO N 18-23: RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR A USDA RURAL DEVELOPMENT GRANT TO OBTAIN FUNDS FOR THE EVANSTON ECONOMIC MARKETING PROJECT. W HEREAS, the USDA has grants funds which can be used by the City to create and dissem inate a variety of m arketing m aterials to prom ote city-owned sites and strictures for business developm ent; and  W HEREAS, the governing body for the City of Evanston has determ ined that it is in the public’s interest to apply for a USDA Rural Developm ent Grant to create and dissem inate the m arketing m aterials described in the Grant application as the Evanston Econom ic Marketing Project; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BO DY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston is authorized to subm it an application for a USDA Rural Developm ent Grant to obtain funds for the Evanston Econom ic Marketing Project. Section 2: The Mayor and City Clerk are authorized to sign the grant application and all other docum ents on behalf of the City which are necessary to apply for the Grant. PASSED, APPROVED AND ADOPTED the 17 th day of April, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Seller, Schuler. Resolution 18-24 Councilmember Lynch introduced Resolution 18-24. Councilmember Lynch moved, Councilmember Kopp seconded, to adopt Resolution 18-24. RESOLUTION 18-24: RESOLUTION 18-24: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN CONTRACT W ITH UINTA ENGINEERING & SURVEYING, INC. TO PROVIDE THE ENGINEERING CONSTRUCTION MANAGEMENT SERVICES DESCRIBED THEREIN FOR THE RECREATION CENTER PUMP ROOM ELECTRICAL PROJECT. W HEREAS, the City of Evanston and Uinta Engineering & Surveying, Inc. have negotiated an agreem ent whereby Uinta Engineering & Surveying, Inc., will perform the services set forth in the Contract for the Recreation Center Pum p Room Electrical Project; and W HEREAS, the City of Evanston and Uinta Engineering & Surveying, Inc. have set their agreem ent in writing, a copy of which is attached hereto; NO W , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Contract between the City of Evanston and Uinta Engineering and Surveying Inc., a copy of which is attached hereto, to provide engineering and construction m anagem ent services necessary for the Recreation Center Pum p Room Electrical Project. PASSED, APPROVED AND ADOPTED the 17 th day of April, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Seller, Schuler. Comments/Remarks Chief Kirby rem inded everyone of the public Meet and Greet BBQ next week at the Recreation Center. Public Participation United W ay of Southwest W yom ing Com m unity Im pact Coordinator, Shelley Richno addressed the Mayor and City Councilm em bers inform ing them and the public of their newest program in Uinta County. The new program is a Com m unity Diaper Bank to help support fam ilies struggling with diaper needs. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:07 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk