City Council

EVANSTON CITY COUNCIL First Regular M eeting M ay 1, 2018 The official record of proceedings of the first regular m eeting of the Evanston City Council for the m onth of M ay was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Mayor W illiam s led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Evan Perkes, Mike Sellers, and W endy Schuler. Councilm em ber Andy Kopp and David W elling were excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Trudy Lym ; Police Chief, Jon Kirby ; Director of Engineering & Planning, Dean Barker; Director of Parks and Recreation, Jay Dee Nielsen; Associate Planner, DuW ayne Jacobson; and Deputy City Clerk, Nancy Stevenson. Public W orks Director, Oop Hansen was excused. A group of interested citizens were also present. Approve Agenda Councilmember Schuler moved, Councilmember Lynch seconded, to approve the agenda. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Perkes, Sellers, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held April 17, 2018, and the W ork Session M eeting held April 24, 2018 were approved as presented. Bills Councilmember Lynch moved, Councilmember Perkes seconded, to approve the follow ing bills for payment: VENDOR FOR AMOUNT AXA Equivest Payroll 984.90 FlexShare Payroll 4,992.66 ING Life Insurance Payroll 26.40 IRS Tax Deposit Payroll 73,639.36 Orchard Trust Payroll 1606.70 Parks and Recreation Payroll 443.78 Vantage Point Payroll 1,287.80 W ells Fargo Payroll 200.00 Payroll Payroll 111,311.65 Media Skills Marketing 18,899.00 ATV Research Supplies 3,219.00 Brownells Parts 78.36 Dennis M. Boal Services 3,460.00 Caselle Support/Maintenance 1,300.00 Yeti Parts 254.38 Cazin’s Supplies 300.84 CD’s Electric Electrical 622.82 Verizon W ireless Cell Phones 813.21 Cajun Com puters Repairs 50.00 Cowboy Supply House Parts 103.97 Thyssen Krupp Elevator Maintenance 793.80 ESRI Contract 1,688.77 EZ Links Services 575.00 Ellingfords Supplies 17.04 Evanston Parks & Recreation Reim bursem ent/City Subsidy 137,632.23 Fastenal Supplies 64.67 Forsgren Associates Services 3,393.75 Harris Law Office Contract 4,000.00 Sports W orld Supplies 1,000.02 Evanston Regional Hospital Testing 142.26 Kallas Autom otive Parts 1,437.96 Modern Cleaners Laundry Services 800.90 Morcon Industrial Supplies 2,595.94 Mountain W est Business Solutions Contract 717.91 NGL Connection Parts 25.00 Marin Consulting Associates Registration 350.00 Office Products Dealer Supplies 610.59 Office Depot Supplies 28.78 Quality Propane Supplies 36.90 Real Kleen Supplies 344.49 Rocky Mountain Turf Parts 325.35 Safety Supply & Sign Signs 3,826.77 Shred-It USA Docum ent Shredding 228.55 Sim plot Partners Supplies 2,019.50 Sign Craft Signs 96.00 Six States Parts 13.63 Skaggs Supplies 137.99 Sirius XM Services 159.07 Superior Rental Supplies 238.75 Tom ’s HVAC Maintenance 1,899.84 Thatcher Chem ical Chem icals 5,134.41 Triple H Com pany Supplies 252.41 Turf Equipm ent Parts 116.98 Uinta County Herald Ads 160.80 Union Pacific Railroad Track Lease 20,220.00 Rocky Mountain Power Utilities 5,400.57 W alm art Supplies 621.49 W yom ing DARE Inc. Registration 200.00 The Lum beryard Supplies 358.35 Yam aha Motor Corp. Contract 3,281.75 Uinta County Peace Officers Assoc. Dues 310.00 W ARW S Registration 200.00 Independent Software Solutions Equipm ent 6,418.00 JC Golf Supplies 746.24 UPS Shipping 208.87 Taylor Made Supplies 1,143.79 Brenda or Ronnie Lam b Refund 100.00 USA Blue Book Supplies 1,378.68 Ray Perkins Reim bursem ent 40.00 Brian Lonsway Reim bursem ent 40.00 W endy Schuler Reim bursem ent 25.13 Teresa Cooper Refund 100.00 Andrea Ayala Refund 100.00 Michael or Karen Berry Refund 100.00 Ruth Miller Refund 250.00 Malarie Beck Refund 1,100.00 John Caldwell Restitution 255.20 Sam antha Hawkes Restitution 1,024.00 The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Perkes, Sellers, Schuler. Revenue & Expenditure Report Councilmember Lynch moved, Councilmember Schuler seconded, to approve the Revenue and Expenditure Report for February 2018. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Perkes, Sellers, Schuler. Council Comments Councilm em ber Sellers rem inded everyone of the Arts Inc., Speakeasy fundraiser event this weekend. Councilm em ber Schuler com m ented that is it National Veteran Awareness Month and encouraged everyone to support upcom ing cerem onies in honor of our Veterans. Mayor W illiam s echoed the com m ents m ade by Councilm em bers Schuler and Sellers. Consent Agenda Councilmember Lynch moved, Councilm em ber Perkes seconded, to approve a Parade Route requested by NVAR/VFW for the National Veterans Aw areness Ride on Thursday, M ay 17, 2018 beginning at 5:00 p.m. at Exit 3 and ending on 9th Street between M ain Street and Front Street; and A Street Closure Permit requesting by NVAR/VFW for the National Veterans Aw areness Ride on Thursday, M ay 17, 2018 on 9th Street from Front Street to M ain Street, from 5:00 p.m. to 9:00 p.m. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Perkes, Sellers, Schuler.  W AM Voting Delegate Councilmember Lynch moved, Councilmember Perkes seconded, to select Councilmember David W elling as the Official Voting Delegate and Councilmember W endy Schuler as an Alternate Voting Delegate for the 2018 Annual W AM Convention Business M eeting to be held in Pinedale, W yoming, Thursday, June 14, 2018. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Perkes, Sellers, Schuler. Resolution 18-25 Councilmember Schuler introduced Resolution 18-25. Councilmember Schuler m oved, Councilmember Perkes seconded, to adopt Resolution 18-25. RESOLUTION 18-25: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A LICENSE AND INDEMNIFICATION AGREEMENT W ITH ARVIG ENTERPRISES INC. TO INSTALL AND MAINTAIN A CABLE UNDER THE CITY’S RIGHT-OF-W AY TO CONNECT CELL TOW ERS. W HEREAS, Arvig Enterprises Inc. desires to install a underground cable in City’s right-of-way to connect cell towers; and W HEREAS, the attached License and Indem nification Agreem ent would grant Arvig Enterprises Inc. a license for ten years to install and m aintain an underground cable upon the condition that it pay the City consideration, release the City and its franchised facilities from any claim s, and com ply with the directions set by the City Engineer regarding the installation of the cable; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the on behalf of the City of Evanston, the License and Indem nification Agreem ent between the City of Evanston and with Arvig Enterprises Inc., a copy of which is attached hereto, to install and m aintain a cable under the city’s right-of-way to connect cell towers. PASSED, APPROVED AND ADOPTED the 1st day of May, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Perkes, Seller, Schuler. Resolution 18-26 Councilmember Perkes introduced Resolution 18-26. Councilmember Perkes moved, Councilmember Sellers seconded, to adopt Resolution 18-26. RESOLUTION 18-26: A RESOLUTION OF THE GOVERNING BO DY OF THE CITY OF EVANSTON APPROVING AND ADOPTING A CONSULTANT SERVICES POLICY THE CITY W ILL USE W HEN HIRING CONSULTANTS, SUCH AS ENGINEERING OR ARCHITECTURAL FIRMS, FOR PROJECTS USING FUNDS OBTAINED THROUGH THE W YOMING DEPARTMENT OF TRANSPORTATION. W HEREAS, the W yom ing Departm ent of Transportation, (W YDOT), has required the City to adopt a Consultant Services Policy if it desires to use W YDOT funds for transportation projects such as road and bridge construction; and W HEREAS, the attached Consultant Services Policy sets forth the procedure and requirem ents the City will use when hiring s consultant, such as an engineering, architectural or surveying firm , to assist the City in undertaking a transportation project; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing, as follows: Section 1. The City of Evanston hereby approves and adopts the Consultants Services Agreem ent, dated May 1, 2018, attached hereto, which the City will use when hiring consultants to assist the City in undertaking transportation projects using funds obtained through the W yom ing Departm ent of Transportation. PASSED, APPROVED AND ADOPTED the 1st day of May, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Perkes, Seller, Schuler.  Resolution 18-27 Councilmember Perkes moved, Councilmember Schuler seconded, to table Resolution 18-27 to the M ay 15, 2018 City Council M eeting.. RESOLUTION 18-27: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE ACCEPTANCE OF A PROPOSAL AND THE EXECUTION OF A MEMORANDUM OF AGREEMENT W ITH CONDREY AND ASSOCIATES, INC. TO CONDUCT A CLASSIFICATION AND COMPENSATION STUDY FOR THE CITY OF EVANSTON. The m otion to table Resolution 18-27 passed unanim ously with 5 yes votes: W illiam s, Lynch, Perkes, Seller, Schuler. Sale of Excess City Assets Councilmember Lynch moved, Councilmember Perkes seconded to sale various excess City Assets to the highest bidders as follow s: Item # Item Buyers Name $ Amount 002 John Deere Snow Blower Kelly Morris $ 67.00 003 Pitney Bowes Envelope Mach Jim ’s Service 7.00 006 5 Printer Cartridges Randy Barker 10.00 010 Black Spreader Darrel Norris 17.00 011 Richo Printer Randy Barker 10.00 013 Furnace Flters - Box W illiam W arner 3.15 016 Side Chair Kelly Morris 5.00 017 18 Conference Room Chairs Pete Bass 90.03 018 2 Side Chairs Maggie Jones 20.75 020 3 Gas Cans Tyler Stout 5.00 021 2 Gas Cans Jason Hatch 6.00 022 Green Fertilizer Spreader Jeff Martin 22.23 023 Frontier Snow Blower Gordon Robinson 55.00 024 John Deere Push Mower Ron Petersen 26.00 025 John Deere Tractor Rob Milender 50.00 028 1999 Ford Expedition Kelly Morris 1,601.00 029 2004 Ford Taurus Ray McBroon 2,500.00 030 2010 Ricoh Color Copier/Printer Randy Barker 10.00 032 1992 GMC ½ ton PU w/flatbed Rick Schuler 1,210.00 033 2001 Chevy Im pala. Jam es Dennis 810.00 034 GMC 3500 Fire Pum p Truck David Dennis 3,900.00 035 Chevy Fire/Rescue Truck Dwayne W illard 3,500.00 036 2001 Dodge PU W es Mills 3,150.00 038 Line Locator/Metal Detector Darrell Norris 20.00 039 Tackle Box Jeff Martin 21.62 040 Black & Decker Drill Rick Carrigan 5.00 041 Dewalt Drill Ron Petersen 14.00 042 Black & Decker Drill Robert Dorris 2.00 043 Socket Set Skip Sm ith 6.00 044 Hom elit Chainsaw Kelly Morrisl 12.00 045 Chicago Staple Gun Herm an Roybal 7.00 046 CH Stapler Herm an Roybal 18.00 047 Stanley Stapler Kelly Morris 7.00 048 Black & Decker Drill Robert Dorris 2.50 049 Tool Box w/Misc. Tools Maggie Jones 28.00 051 Tackle Box Deb W agstaff 12.11 052 W interstick Snowboard Robert Dorris 5.00 055 Craftsm an Bench Grinder Gordon Robinson 35.00 056 Sam sung Flat Screen TV Maggie Jones 52.00 057 Cam pbell Hausfeld Air Tank Rob Milender 21.00 059 Bosche Jigsaw Rick Carrigan 12.00 060 Ryobi Drill Gary Thom pson 3.50 061 Vector Polisher Darrell Norris 12.00 062 Glam our Girl Bike W illiam W arner 3.05 063 Black Mtn. Bike Jim ’s Service 1.00 064 Green BMX Bike Doroteo Antunez 10.00 065 Red/Black Mtn. Bike Gordon Robinson 5.00 066 Brown Mongoose Mtn. Bike Rick Schuler 10.00 067 Brown Mtn. Bike W illiam W arner 1.10 068 Gold Mtn. Bike Buddy Carroll 7.36 069 Black Roadm aster Mtn. Bike Jim ’s Service 1.00 070 Blue Specialized Mtn. Bike Trevor Valentine 31.51 071 Blue MGX/DXR Mtn. Bike Randy Barker 25.00 072 Pink Roadm aster Mtn. Bike Rick Schuler 10.00 073 Blue Roadm aster Granit Peak John Quillinan 73.00  074 W hite Nishiki Mtn. Bike Trevor Valentine 21.51 075 Blue Huffy Cruiser Bike Rick Schuler 12.00 076 Red Next Powe-X Mtn. Bike W illiam W arner 2.25 077 Black Ross Mtn. Bike Jim ’s Service 1.00 078 Green Next Chaos BMX Bike Buddy Carrol 7.36 079 Gold BMX Bike Jim ’s Service 1.00 080 4 Drawer File Cabinet Larry Putnam 30.00 081 Sam sung Com puter Screen Tyler Stout 3.00 083 4 Cork Boards Darrell Norris 5.00 084 Chalk Board Darrell Norris 5.00 086 Off W hite Metal Shelf Kelly Morris 11.00 087 W ooden Square Shelf Trevor Valentine 21.51 090 Black File Cabinet Maggie Jones 8.00 098 Desk & Side Table Maggie Jones 51.00 099 Executive Flat Top Desk Maggie Jones 53.00 100 2 Cork Boards Pete Bass 5.01 102 Projector Screen Herm an Roybal 22.00 103 Draft Table Pete Bass 26.00 104 Sm all Draft Table Linda Gilm ore 4.00 111 10 Key Calculator Tyler Stout 5.00 113 Large Cupboard Pete Bass 24.00 114 1980 Trophy Case Chris Dunning 8.00 116 2 Cork Boards Pete Bass 5.04 117 Lateral File Cabinet Chris Dunning 8.00 118 Lateral File Cabinet Jim ’s Service 7.00 119 6 Round 5' Tables Holly Slade 60.00 120 6 Round 5' Tables Holly Slade 60.00 121 7 Round 5' Tables Holly Slade 60.00 122 Monitor Chris Dunning 1.00 The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Perkes, Seller, Schuler. Comments//Remarks Jay Dee Nielsen thanked all those who helped with the recent Meet & Greet BBQ and also those that participated in the Arbor Day Celebration. Trudy Lym stated that her departm ent m ade the switch over to a new online bill paym ent program . Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:05 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk