City Council

EVANSTON CITY COUNCIL First Regular M eeting June 5, 2018 The official record of proceedings of the first regular m eeting of the Evanston City Council for the m onth of June was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Mayor W illiam s led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, David W elling, Mike Sellers, and W endy Schuler. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Trudy Lym ; Police Chief, Jon Kirby ; Director of Engineering & Planning, Dean Barker; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Jay Dee Nielsen; Associate Planner, DuW ayne Jacobson; and Deputy City Clerk, Nancy Stevenson. A group of interested citizens were also present. Approve Agenda Councilmember W elling moved, Councilmember Schuler seconded, to approve the agenda. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held M ay 15, 2018, the W ork Session M eeting held M ay 22, 2018 and the W ork Session M eeting held M ay 29, 2018 w ere approved as presented. Bills Councilmember Lynch moved, Councilmember Kopp seconded, to approve the following bills for payment: VENDOR FOR AMOUNT AXA Equivest Payroll 492.45 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 137,113.56 Delta Dental Payroll 7,911.90 Evanston Police Benevolent Payroll 216.00 FlexShare Payroll 2,865.33 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 34,717.14 NCPERS Payroll 112.00 Orchard Trust Payroll 1,003.35 Parks and Recreation Payroll 221.89 The Hartford Payroll 238.80 Vantage Point Payroll 443.90 Vision Service Plan Payroll 1,141.07 W EBT Payroll 957.00 W yom ing Dept. of Em ploym ent Payroll 7,269.29 W yom ing Retirem ent Payroll 50,469.72 Payroll Payroll 111,199.13 Artistic Sign Design Repairs 95.00 Am eriTech Equipm ent Parts 598.37 Evanston Youth Club Contract 11,250.00 Biolynceus Supplies 1,685.76 Business Managem ent Daily Subscription 97.00 Dennis M. Boal Services 4,248.00 Yeti Parts 283.12 Cazin’s Supplies 684.06 CD’s Electric Electrical 408.91 Verizon W ireless Cell Phones 867.39 Ellingford’s Cem ent 533.00 Century Link Utilities 2,021.33 Engineered Specialties Supplies 74.69 Evanston Parks & Recreation Reim bursem ent/City Subsidy 145,946.78 Evanston Urban Renewal Renewal Ball 1,560.00 Fastenal Supplies 362.29 Freeway Tire Tires 1,396.90 Frontier Psychological Association Evaluation 775.00 Gear for Sports Supplies 1,788.17 Great Basin Turf Supplies 734.86 Murdochs Supplies 281.90 Harris Law Office Contract 4,000.00 Interm ountain Concrete Supplies 309.48 Kallas Autom otive Parts 3,207.10 Mile High Turfgrass Supplies 1,649.00 Morcon Industrial Supplies 487.55 Mountain W est Business Solutions Contract 1,739.81 Mountainland Supply Parts 2,620.88 North Face Roofing Repairs 15,080.00 Mailfinance Contract 3,293.58 Office Products Dealer Supplies 416.84 Office Depot Supplies 540.95 Personnel Screening Services 230.00 Real Kleen Janitorial Supplies 2,694.12 Rem ote Control System s Update 1,150.00 Rip’s Grocery Propane 19.83 Shred-It USA Docum ent Shredding 75.17 Six States Parts 340.43 Sm ith’s Food & Drug Supplies 1,033.49 Standard Plum bing Parts 220.77 Local Gov’t Liability Pool Insurance Deductible 1,233.51 Superior Rental Parts 15.00 Travis Mathew Supplies 420.99 Titleist Supplies 160.62 Turf Equipm ent Equipm ent 19,993.20 Uinta County Reim bursem ent 1,203.60 Uinta County Herald Ads 1,405.65 Rocky Mountain Power Utilities 17,684.32 Vision Auto Glass W indow 345.00 W alm art Supplies 1,131.20 W estar Printing 416.18 The Lum beryard Supplies 129.43 Yam aha Motor Corp Contract 3,281.75 Creative Ink Im ages Supplies 236.57 J&J Nursery Trees 799.60 UPS Shipping 310.20 Cara Enterprises Fees 175.00 Mity Lite Parts 138.67 Taylor Made Golf Supplies 854.21 Media Skills Brochures 3,876.00 The Bugnappers Services 739.00 Tabatha Ruiz Reim bursem ent 955.00 JMK Sports Supplies 74.70 Kenneth Peterson Refund 100.00 Maria Isaacson Refund 200.00 Barbara Burchell Refund 50.00 Autum n Robertson Refund 100.00 Shannon Arellanes Refund 58.89 Ruth L. Anderson Reim bursem ent 588.63 Longhorn Construction Contract 59,743.48 The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Revenue & Expenditure Report Councilmember Perkes moved, Councilmember Schuler seconded, to approve the Revenue and Expenditure Report for M arch and April 2018. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, W elling, Perkes, Sellers, Schuler. Council Comments Councilm em ber Sellers congratulated Police Officer Don Shillcox on his retirem ent and thanked him for his m any years of service. Councilm em ber Schuler thanked Officer Shillcox and Parks and Recreation Director, Jay Dee Nielsen for their service to the com m unity. She also rem inded everyone of the m any events happening this m onth and encouraged everyone to participate in them .  Appointment to Boards/Commissions M ayor W illiams made an appointment to the follow ing board. Councilmember Kopp moved, Councilmember W elling seconded, to confirm the follow ing appointments: Michael Jacketta -June 2021 Mark Mari - June 2021 The m otion passed unanim ously with 6 yes votes: Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Public Hearing/Transfer Liquor License/Grille at Purple Sage, LLC City Attorney Dennis Boal conducted a public hearing to receive public com m ent regarding the application for a transfer of ownership of a Retail Liquor License from Gateway Gourm et Catering, LLC., dba: The Gateway Grill at Purple Sage to Grille at Purple Sage, LLC., DBA: Grille at Purple Sage. Jam es Cottrell owner of Grille at Purple Sage explained the reason for the transfer. No one else addressed the issue and the hearing was closed. Transfer/Resort Liquor License/Grille at Purple Sage, LLC Councilmember Lynch moved, Councilmember Schuler seconded, to approve the transfer of ow nership of a Retail Liquor License from Gatew ay Gourmet Catering, LLC., dba: The Gatew ay Grill at Purple Sage to Grille at Purple Sage, LLC., dba: Grille at Purple Sage. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, W elling, Perkes, Sellers, Schuler. Consent Agenda Councilmember W elling moved, Councilmember Perkes seconded, to approve the following: A Street Closure Permit requested by M ain Street Promotions for the Dow ntow n “Get to Know Your Neighbor” on Thursday, June 21, 2018 on 10th Street betw een M ain Street and the Alley betw een M ain and Center Streets, from 4:30 p.m. to 8:00 p.m.; An Open Container Permit requested by M ain Street Promotions for the Dow ntow n “Get to Know Your Neighbor” on Thursday, June 21, 2018 on 10 th Street betw een M ain Street and the Alley betw een M ain and Center Streets, from 4:30 p.m. to 8:00 p.m.; A Limited M alt Beverage Permit request by Katherine Bella for the Evanston Bluegrass Festival at Depot Square on Friday, June 22, 2018 from 4:00 p.m. to 11:00 p.m. and Saturday, June 23, 2018 from 11:00 a.m. to 12:00 a.m.; A Street Closure Permit requested by Evanston Car Show and the Historic Preservation Commission for the New York to Paris Car Show/Race on Friday, June 29, 2018 on M ain Street from 10th Street to 11th Street, from 12:00 p.m. to 8:00 p.m.; and An Open Container Permit requested by Evanston Car Show and the Historic Preservation Commission for the New York to Paris Car Show /Race on Friday, June 29, 2018 on M ain Street from 10th Street to 11 th Street, from 12:00 p.m. to 8:00 p.m. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, W elling Schuler. ECDC/Feasibility Study for Expansion Councilmember Sellers moved, Councilmember Perkes seconded, to authorize the Evanston Child Development Center (EDCD) to conduct a feasibility study for the expansion of the facilities located at 419 Fourth Street, Evanston, W yoming. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, Sellers, W elling Schuler. Resolution 18-29 Councilmember Schuler introduced Resolution 18-29. Councilmember Schuler moved, Councilmember W elling seconded, to adopt Resolution 18-29. RESOLUTION 18-29: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO AN OPERATING AGREEMENT W ITH THE EVANSTON PARKS AND RECREATION DISTRICT FOR THE OPERATION, MANAGEMENT AND REGULATION OF RECREATION W ITHIN THE CITY OF EVANSTON. W HEREAS, the City of Evanston the Evanston Parks and Recreation District have negotiated an agreem ent for the operation, m anagem ent and regulation of recreation within the City of Evanston; W HEREAS, the City and the Recreation District have set the agreem ent in writing, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BO DY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Operating Agreem ent, a copy of which is attached hereto, with the Evanston Parks and Recreation District.  PASSED, APPROVED AND ADOPTED the 5 th day of June, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 18-30 Councilmember Lynch introduced Resolution 18-30. Councilmember Lynch moved, Councilmember Kopp seconded, to adopt Resolution 18-30. RESOLUTION 18-30: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING AN APPLICATION TO OBTAIN A BULLET PROOF VEST PARTNERSHIP GRANT FROM THE U.S. DEPARTMENT OF JUSTICE. W HEREAS, grant funds are available from the U.S. Departm ent of Justice which are to be used to assist in th purchase of bullet proof vests for the police departm ent; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The Police Departm ent of the City of Evanston is authorized to apply for a Bullet Proof Vest Partnership Grant from the U.S. Departm ent of Justice. PASSED, APPROVED AND ADOPTED the 5 th day of June, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 18-31 Councilmember Kopp introduced Resolution 18-31. Councilmember Kopp moved, Councilmember W elling seconded, to adopt Resolution 18-31. RESOLUTION 18-31:RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH LONGHORN CONSTRUCTION, INC. FOR THE COMPLETION OF ALL W ORK AS SET FORTH IN THE AG REEMENT FOR THE CITY VIEW W ATER MAIN REPLACEMENT PROJECT-PHASE I. W HEREAS, the City of Evanston has determ ined that there a need to construct and install a new water m ain line with in a portion of Cheyenne Drive; and W HEREAS, Longhorn Construction, Inc. has subm itted the low bid for the project; and W HEREAS, the City of Evanston and Longhorn Construction, Inc. are prepared to enter into an agreem ent whereby Longhorn Construction, Inc. will provide all m aterials and labor specified in the plans and specifications and the bid docum ents for the Fairgrounds Sewer Project; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreem ent between the City of Evanston, as Owner, and Longhorn Construction, Inc., as Contractor, for com pletion of all work necessary for the City View W ater Main Replacem ent Project-Phase I. PASSED, APPROVED AND ADOPTED the 5 th day of June, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler.  Aw ard Bid/2018 Street Overlay Project Councilmember Schuler moved, Councilmember Perkes seconded, to award the bid for the 2018 Street Overlay Project, to Consolidated Paving and Concrete, Inc., the apparent low bidder meeting all City specification, in the amount of $404,591.50. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Comments//Remarks Jay Dee Nielsen rem inded everyone of the Strike Out For Cancer Softball Tournam ent this weekend. Trudy Lym com m ented on a Yoga Festival that will be held in Evanston this weekend. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:05 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk