City Council

EVANSTON CITY COUNCIL Second Regular M eeting September 18, 2018 The official record of proceedings of the second regular m eeting of the Evanston City Council for the m onth of Septem ber was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Mayor W illiam s led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Evan Perkes, David W elling, Mike Sellers, and W endy Schuler . Councilm em ber Andy Kopp was excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal: Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Trudy Lym ; Police Chief, Jon Kirby; Director of Engineering and Planning, Dean Barker; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Scott Ehlers; Associate Planner, DuW ayne Jacobsen; and Deputy City Clerk, Nancy Stevenson. A group of interested citizens were also present. Approve Agenda Councilmember W elling moved, Councilmember Schuler seconded, to approve the agenda. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Perkes, W elling, Sellers, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held September 4, 2018 w ere approved as presented. Bills Councilmember Lynch moved, Councilmember Perkes seconded, to approve the follow ing bills for payment: August 22, 2018 to Septem ber 4, 2018 VENDOR FOR AMOUNT AXA Equivest Payroll 492.45 Evanston Police Benevolent Payroll 216.00 Flex Share Payroll 2,396.33 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 42,748.41 Orchard Trust Payroll 20,903.35 Parks and Recreation Payroll 221.89 Vantage Point Payroll 443.90 Payroll Payroll 122,268.23 Blue360 Media Supplies 147.56 Dennis M. Boal Services 2,252.00 Bushnell Corporation Supplies 247.92 Calibration Tech Parts 13.70 Auto Farm Vehicle 38,186.47 Cazin’s Supplies 421.93 CD’s Electric Electrical 2,450.30 Verizon W ireless Cell Phones 842.97 Consolidate Paving & Concrete Street Overlay 357,075.31 CSI-Networks Telecom Services 97.50 Ellingford’s Cem ent 4,270.08 Evanston Cham ber of Com m erce Refund 300.00 Century Link Utilities 428.37 Evanston Parks & Recreation Reim bursem ent 54,990.52 Ferguson Enterprises Metering System Upgrade 8,673.68 Fastenal Supplies 66.61 Flare Fire Protection Maintenance 706.00 Forsgren Associates Services 850.00 Harris Law Office Contract 4,000.00 Hutchinson Oil Fuel 931.68 Jack’s Truck & Equipm ent Parts 61.37 Kallas Autom otive Parts 842.44 Kellerstrass Oil Supplies 214.28 Longhorn Construction Contract 50,579.01 Morcon Industrial Supplies 203.25 Mountain W est Business Solutions Service Agreem ent 448.38 Dom inion Energy Utilities 19.94 Mountainland Supply Parts 3,319.00 Myers/Anderson Services 6,122.24 OT Excavation Services 350.00 Office Products Dealer Supplies 370.29 Staker Parson Com panies Asphalt 874.70 Pukka Supplies 535.20 Ping Supplies 174.92 Rip’s Propane 25.96 Rocky Mountain Turf Parts 713.06 Shred-It USA Docum ent Shredding 76.51 Skaggs Supplies 1,242.95 Sm ith’s Food & Drug Supplies 259.68 Superior Rental Supplies 41.98 Turf Equipm ent Parts 355.21 Rocky Mountain Power Utilities 16,267.12 W alm art Supplies 1,183.12 Yam aha Motor Corp Contract 3,281.75 Ken Pearson Service Award 100.00 UPS Shipping 235.70 Oquirrhberg Kennels Tuition 3,000.00 Eisinger-Sm ith Supplies 502.18 Arts, Inc Contract 5,184.00 Media Skills Ads 19,399.00 Shipping Plus Shipping 58.16 The Bugnappers Services 530.00 Paula or Ozzie Knezovich Refund 100.00 Marty or Baileigh Anderson Refund 100.00 W alter Dan W heeler Refund 280.00 Teton Developm ent Refund 100.00 Barbara Janicek Refund 200.00 Melanie Montgom ery Refund 150.00 Kelsey Sullivan Refund 150.00 Prasad Mattey Refund 150.00 The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Perkes, W elling, Sellers, Schuler. Revenue & Expenditure Report Councilmember W elling moved, Councilmember Perkes seconded, to approve the Revenue and Expenditure Report for June 2018. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, W elling, Perkes, Sellers, Schuler. Council Comments Councilm em ber Perkes com m ented that the Dem olition Derby was a huge success and he also welcom ed those in attendance at the City Council m eeting. Councilm em ber W elling com m ented on the First Responders BBQ and thanked those who attended and those who put the BBQ on. Councilm em ber Sellers encouraged everyone to shop local. Councilm em ber Schuler rem inded everyone of the upcom ing EHS Hom ecom ing weekend, she encouraged everyone to give a big welcom e to the W EDA Conference participants this week, and thanked City staff for hosting the event. Mayor W illiam s echoed the com m ents m ade by the Councilm em bers. Special Presentation/EPOA Ben Gilm ore, representing the EPOA (Evanston Police Officer Association) announced that the EPOA, as part of their annual fundraiser were holding a raffle to help with local events such as “Shop with a Cop”, the annual Easter Egg Hunt, and local scholarships. Two raffle tickets were drawn by Mayor W illiam s, with each of the two winners receiving a half of a beef, cut, wrapped, and delivered. Public Hearing/Transfer Liquor License/Harkrisham, LLC City Attorney Dennis Boal conducted a public hearing to receive public com m ent regarding the application for a transfer of ownership of a Retail Liquor License from Guru Arjundevji, Inc., dba: 3B Sinclair to Guru Harkrishan, LLC., dba: Shell Gas Station & Truck Stop, LLC. Arjun Singh, representing Guru Harkrishan, LLC., spoke, explaining the reason for the transfer. No one else addressed the issue and the hearing was closed.  Transfer/Liquor License/Guru Harkrishan, LLC Councilmember Lynch moved, Councilm em ber Schuler seconded, to approve the transfer of ow nership of a Retail Liquor License from Guru Arjundevji, Inc., dba: 3B Sinclair to Guru Harkrishan, LLC., DBA: Shell Gas Station & Truck Stop. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Perkes, W elling, Sellers, Schuler. Public Hearing/Bar & Grill License/KSA, LLC City Attorney Dennis Boal conducted a public hearing to receive public com m ent regarding the application for a Bar and Grill Liquor License from KSA, LLC., dba: Tum bleweeds. Kelly Sm ith and Shawn Callister, both representing KSA, LLC., spoke on behalf of Tum bleweeds. No one else addressed the issue and Mr. Boal closed the hearing. Bar & Grill License/KSA, LLC Councilmember W elling moved, Councilmember Lynch seconded, to approve a Bar and Grill Liquor License for KSA, LLC., dba: Tumblew eeds and to allow alcoholic beverages to be served on the patio/deck. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Perkes, W elling, Sellers, Schuler. Consent Agenda Councilmember Schuler moved, Councilmember W elling seconded, to approve a Parade Route Permit requested by the Evanston High School Student Council for the 2018 Home Coming Parade on Friday, October 5, 2018 beginning at 4:00 p.m. at Davis M iddle School. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Perkes, W elling, Sellers, Schuler. Ordinance 18-06 Councilmember Lynch moved, Councilmember W elling seconded, to pass Ordinance 18-06 on second reading. ORDINANCE 18-05: AN ORDINANCE OF THE CITY OF EVANSTON, W YOMING, VACATING A PORTION OF AVENUE “D” OF THE UNION PACIFIC RAILW AY COMPANY’S FIRST ADDITION TO THE CITY OF EVANSTON, AS MORE PARTICULARLY DESCRIBED HEREIN. The m otion passed unanim ously on second reading with 6 yes votes: W illiam s, Lynch, Perkes, W elling, Sellers, Schuler. Final Acceptance/2018 Street Overlay Councilmember Perkes moved, Councilmember Sellers seconded, to authorize final acceptance and payment of retainage to Consolidated Paving and Concrete, Inc., for the 2018 Street Overlay Project. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Perkes, W elling, Sellers, Schuler. Resolution 18-65 Councilmember Schuler introduced Resolution 18-65. Councilmember Schuler moved, Councilmember Lynch seconded, to adopt Resolution 18-65. RESOLUTION 18-65: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON AUTHORIZING THE ACCEPTANCE OF A QUOTE FROM DFA, LLC TO PROVIDE THE CITY AN ACTUARY REPORT TO ENABLE THE CITY TO MAKE REQUIRED GASB DISCLOSURES. W HEREAS, the City of Evanston is required by the Governm ental Accounting Standards Board (GASB) to disclose the City’s liability of its postretirem ent health benefit program s; and W HEREAS, DFA, LLC will provide the City with an actuary report to enable the City to m ake required GASB disclosures; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing, as follows: Section 1. The City of Evanston accepts the attached Quote from DFA, LLC to provide the City an actuary report to enable the City to m ake required GASB disclosures. Section 2. The Mayor is authorized to execute the attached Quote with DFA, LLC on behalf of the City.  PASSED, APPROVED AND ADOPTED the 18 th day of Septem ber, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Perkes, W elling, Sellers, Schuler. Resolution 18-66 Councilmember Perkes introduced Resolution 18-66. Councilmember Perkes moved, Councilmember Lynch seconded, to adopt Resolution 18-66. RESOLUTION 18-66: A RESO LUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER TO INFINITY POW ER AND CONTROLS TO PURCHASE MATERIALS AND UPGRADE VARIOUS COMPONENTS OF THE W ATER TREATMENT PLANT. W HEREAS, the City of Evanston has need to replace and upgrade certain equipm ent and com ponents of the W ater Treatm ent Plant; and W HEREAS, Infinity Power and Controls has subm itted the best proposal to upgrade and install said equipm ent and com ponents; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing, as follows: Section 1. The City of Evanston is authorized issue a Purchase Order to Infinity Power and Control for the upgrade and installation of equipm ent and com ponents of the W ater Treatm ent Plant pursuant to the proposal which is attached hereto. Section 2. The Public W orks Superintendent is authorized to issue the Purchase Order on behalf of the City. PASSED, APPROVED AND ADOPTED the 18 th day of Septem ber, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Perkes, W elling, Sellers, Schuler. Resolution 18-67 Councilmember Welling introduced Resolution 18-67. Councilmember Welling moved, Councilmember Lynch seconded, to adopt Resolution 18-67. RESOLUTION 18-67: RESOLUTION OF THE CITY OF EVANSTON, W YOMING SUPPORTING THE SUBMISSION OF AN APPLICATION FOR A W YOMING CULTURAL TRUST FUND GRANT BY THE EVANSTON URBAN RENEW AL AGENCY TO OBTAIN FUNDS TO PROVIDE STAGE CURTAINS AND EQUIPMENT FOR THE EVANSTON CULTURAL CENTER AT THE STRAND THEATRE. W HEREAS, the W yom ing Cultural Trust Fund Grants which can be used to preserve and rehabilitate historical structures such as the Evanston Cultural Center located in Evanston’s Historic Downtown District; W HEREAS, the Evanston Urban Renewal Agency will subm it an application for a W yom ing Cultural Trust Fund Grant to obtain funds which it intends to use to provide stage curtains and various equipm ent needs for the Evanston Cultural Center at the Strand Theatre; and W HEREAS, the public benefit of this Project is to develop and prom ote a strong cultural arts venue in the heart of Evanston’s Downtown, thus creating a m ore robust and vibrant local econom y; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston supports the subm ission of an application for a W yom ing Cultural Trust Fund Grant by the Evanston Urban Renewal Agency to obtain funds to provide stage curtains and equipm ent for the Evanston Cultural Center at the Strand Theatre.  PASSED, APPROVED AND ADOPTED the 18 th day of Septem ber, 2018. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Perkes, W elling, Sellers, Schuler. Public Participation Linda Cum m ings addressed the Governing Body and those in attendance stating that Septem ber 24 - 30, 2018 is Diaper Need Awareness W eek and rem inded everyone that there is a Com m unity Diaper Bank for Uinta County which helps with providing diapers to low incom e fam ilies. She also wanted to let citizens know that donations are always welcom e to this worthy cause. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:05 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk