City Council

EVANSTON CITY COUNCIL First Regular M eeting October 2, 2018 The official record of proceedings of the first regular m eeting of the Evanston City Council for the m onth of October was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Councilm em ber Lynch led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers, Tim Lynch, David W elling, Mike Sellers and W endy Schuler. Councilm em ber Evan Perkes were excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Trudy Lym ; Director of Engineering & Planning, Dean Barker; Police Chief, Jon Kirby; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Scott Ehlers; Associate Planner, DuW ayne Jacobsen; and Deputy City Clerk, Nancy Stevenson. A group of interested citizens were also present. Approve Agenda Councilmember W elling moved, Councilmember Schuler seconded, to approve the agenda. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, W elling, Sellers, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held September 18, 2018 and the W ork Session M eeting held September 25, 2018 w ere approved as presented. Bills Councilmember Lynch moved, Councilmember Sellers seconded, to approve the follow ing bills for payment: Septem ber 18, 2018 to October 2, 2018 VENDOR FOR AMOUNT AXA Equivest Payroll 492.45 Evanston Police Benevolent Payroll 216.00 Flex Share Payroll 2,396.33 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 40,428.09 Orchard Trust Payroll 903.35 Parks and Recreation Payroll 221.89 Vantage Point Payroll 443.90 Payroll Payroll 122,692.93 Fire Safety & Alarm Inspection 565.50 Evanston Youth Club Contract 11,250.00 Black Clover Supplies 165.50 Dennis M. Boal Services 3,740.00 Caselle Registration 1,980.00 Yeti Parts 247.50 Cazin’s Supplies 266.86 CH Diagnostics Testing 400.00 Verizon W ireless Cell Phones 397.56 D&L Supply Parts 1,186.00 Diam ondville Collision Repairs 6,716.76 EZ Links Services 575.00 Ellingford’s Cem ent 3,176.00 Eurofins Eaton Analytical Testing 290.00 Em pire Turf Supplies 4,644.25 Evanston Parks & Recreation Reim bursem ent 46,764.72 Evanston Uinta Airport Contract 18,750.00 Fastenal Supplies 41.86 Freeway Tire Tires 2,092.96 Century Link Utilities 1,013.64 Golden W est Industrial Supply Supplies 148.52 Golf Software Software 147.00 Murdochs Supplies 183.97 Harris Law Office Contract 4,000.00 Hutchinson Oil Fuel 1,456.36 Evanston Regional Hospital Testing 284.52 Interm ountain Electric Services 66,480.07 J-Bar Trucking Freight 245.25 J-Bar Excavation Sand 474.15 Kallas Autom otive Parts 378.49 Kam insky, Sullenberger & Associates Registration 700.00 Morcon Industrial Supplies 256.64 Liberty Mutual Insurance 4,934.00 Mountain W est Business Solutions Service Agreem ent 207.30 Office Products Dealer Supplies 256.95 Real Kleen Supplies 72.83 Rush Truck Center Parts 1,342.72 Rip’s Grocery Propane 8.56 Rotational Molding Trash Containers 2,585.00 Shred-It USA Docum ent Shredding 76.51 Six States Parts 15.73 Stateline Metals Parts 4.02 Local Gov’t Liability Pool Insurance 5,000.00 Team Laboratory Road Patch 1,695.00 Titleist Supplies 907.06 Triple H Com pany Supplies 418.92 Uinta County Herald Ads 950.00 Uinta Engineering Services 1,200.00 Rocky Mountain Power Utilities 6,433.80 Vision Auto Glass W indshield 315.00 W alm art Supplies 992.87 Xylem W ater Solutions Parts 926.50 W estar Printing 88.00 W estern W yom ing Beverages Supplies 120.05 The Lum beryard Supplies 82.24 W yom ing Crim e Victim s Com pensation Crim e Victim s 7,202.00 W yom ing Financial Insurance Notary Bond 50.00 W yom ing Law Enforcem ent Academ y Registration 1,025.00 One-Call of W yom ing Services 239.25 W yom ing Public Health Laboratory Supplies 493.00 Yam aha Motor Corp Contract 3,281.75 Ultra Max Supplies 242.40 Creative Ink Im ages Supplies 2,799.05 JC Golf Accessories Supplies 76.92 Norm ont Equipm ent Supplies 5,197.50 UPS Shipping 161.87 Callaway Golf Supplies 55.00 The Bruno Group Supplies 1,209.25 Evanston Cowboy Days Reim bursem ent 2,700.00 Golden Rule Supplies 384.24 W yom ing State Golf Association Mem bership 4,050.00 Am y Pearson Refund 100.00 Kickin Grass Services 55.00 Alex Roberts Refund 750.00 Tharpe Consulting Registration 750.00 Condrey & Associates Services 17,250.00 Jem ini Leckie Reim bursem ent 50.00 Randall Johnson Refund 331.00 Lam ar Spencer Refund 150.00 Inger Lundershausen Refund 750.00 Megan Mysliwiec Refund 450.00 Darren Schneider Refund 450.00 Shawn Dolsen Refund 100.00 Denice W heeler Reim bursem ent 287.50 The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, W elling, Sellers, Schuler. Council Comments Councilm em ber W elling encouraged everyone to participate in som e of the m any EHS Hom ecom ing events this week and also com m ented Evanston’s 150 year birthday celebration which will take place Novem ber 10, 2018. Councilm em ber Sellers com m ent on the im provem ents at the Recreation Center and what a wonderful facility it is. Councilm em ber Schuler also com m ented about all the Hom ecom ing activities, encouraging everyone to attend. Mayor W illiam s stated that he had receive a letter of resignation from Councilm em ber Andy Kopp. Andy is resigning from his seat on the City Council due to the fact that he is no longer living in W ard 2. Am y Grenfell addressed the Mayor and the City Councilm em ber telling them that she sincerely appreciated the tim e that she has been em ployed with the City. She thanked everyone for their help and support over the last five years. The Mayor and Council all expressed their appreciation for her and her service to the City as well as the com m unity. Special Orders/Interim City Clerk Councilmember Lynch moved, Councilmember Schuler seconded, to name Nancy Stevenson as the Interim Evanston City Clerk effective October 6, 2018. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, W elling, Sellers, Schuler. Mayor W illiam s then swore in Nancy Stevenson as the Interim Evanston City Clerk. Consent Agenda Councilmember W elling moved, Councilmember Sellers seconded, to approve the follow ing on the Consent Agenda: An Open Container Permit requested by Urban Renew al/Evanston M ain Street for the annual Hunters’ W idow s Night Out, on M ain Street from 9 th Street to 11 th Street and 10 th Street from Front Street to M ain Street, on Thursday, October 18, 2018, from 5:00 p.m. to 8:30 p.m.; and A Street Closure Permit requested by Urban Renew al/Evanston M ain Street for the annual Dow ntow n Trick-or- Treating on W ednesday, October 31, 2018, on M ain Street from 7 th Street to 11 th Street, from 3:30 p.m. to 5:30 p.m. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, W elling, Sellers, Schuler. Ordinance 18-06 Councilmember Schuler moved, Councilmember W elling seconded, to pass Ordinance 18-06 on third and final reading. ORDINANCE 18-05: AN ORDINANCE OF THE CITY OF EVANSTON, W YOMING, VACATING A PORTION OF AVENUE “D” OF THE UNION PACIFIC RAILW AY COMPANY’S FIRST ADDITION TO THE CITY OF EVANSTON, AS MORE PARTICULARLY DESCRIBED HEREIN. W HEREAS, the governing body of the City of Evanston, W yom ing, did on the 4th day of Septem ber, 2018, pass a Resolution declaring the intention of the City to vacate a portion of Avenue “D” of the Union Pacific Railway Com pany’s First Addition to the City of Evanston, as described hereafter and as requested by Matt Asay, Harrison Asay, Steve Cates and Julie Cates; and W HEREAS, said Resolution set a hearing for the 4th day of Septem ber, 2018, at 5:30 p.m ., at the City Council Cham bers at City Hall of the City of Evanston, to consider all protests, rem onstrances or objections to said vacation, and that a hearing was held on said date and all protests, rem onstrances and objections to said vacation were considered by the governing body; and W HEREAS, notice of the hearing and the City’s intent to vacate was published in a newspaper of local circulation once a week for four consecutive weeks prior to the hearing; and W HEREAS, after considering the evidence presented at the hearing, the governing body for the City of Evanston has determ ined that it is in the public’s interest to vacate the portion of the Avenue D, described below; NO W , THEREFORE, BE IT ORDAINED BY THE GOVERNING BO DY O F THE CITY O F EVANSTON, W YOMING, as follows: Section 1. The portion of the Avenue “D” which is m ore particularly described as follows, to-wit: A parcel of land located in the N1/2 SE1/4 of Section 17, Township 15 North, Range 120 W est, 6th P.M., City of Evanston, Uinta County, W yom ing, said parcel being a portion of Avenue “D” as said Avenue is platted and recorded in the Office of the Uinta County Clerk on the Map of the Union Pacific Railway Com pany’s First Addition to Subdivision of a Part of the SE1/4 of Section 17, and being m ore particularly described as follows: BEGINNING AT THE Northernm ost corner of Lot 1, Block 10 of said First Addition and running thence S 42°52'54" W , 150.00 feet along the Northwesterly boundary of said Lot 1 to the W esternm ost corner thereof; thence N 47°07'44" W , 50.00 feet along the northwesterly prolongation of the Southwesterly boundary of said Lot 1 to a point on the Northwesterly boundary of said Avenue ‘D’; thence N 42°52'54" E, 150.00 feet along said Northwesterly boundary of Avenue ‘D’ to a point on the northwesterly prolongation of the Northeasterly boundary of said Lot 1; thence S 47°07'44" E, 50.00 feet along said northwesterly prolongation of the Northeasterly boundary of Lot 1 to the POINT OF BEGINNING. Said parcel containing 7500 square feet, m ore or less. Section 2. The Mayor and City Clerk are hereby authorized to execute all docum ents, including but not lim ited to quitclaim deeds, which are necessary to carry out the vacation of said portion of Avenue “D”.  PASSED AND APPROVED on First Reading this 4th day of Septem ber, 2018. PASSED AND APPROVED on Second Reading this 18 th day of Septem ber, 2018. PASSED AND APPROVED on Third and Final Reading this 2 nd day of October, 2018. CITY OF EVANSTON, W YOMING Kent H. W illiam s, Mayor ATTEST: Am y L. Grenfell, City Clerk The m otion passed unanim ously on third and final reading with 5 yes votes: W illiam s, Lynch, W elling, Sellers, Schuler. Resolution 18-68 Councilmember W elling introduced Resolution 18-68. Councilmember Welling moved, Councilmember Lynch seconded, to adopt Resolution 18-68. RESOLUTION 18-68: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING, APPROVING AND ADOPTING THE CLASSIFICATION AND COMPENSATION STUDY PREPARED BY CONDREY AND ASSOCIATES, INC. FOR THE CITY OF EVANSTON. W HEREAS, the governing body for the City of Evanston has determ ined there is a need to update the city’s classification and com pensation system for city em ployees; and W HEREAS, Condrey & Associates, Inc. was retained by the City to conduct a study to enable the City to adopt an updated com pensation plan for city em ployees; and W HEREAS, the study has been com pleted and Condrey & Associates, Inc. has subm itted for the City’s consideration, a Job Classification and Com pensation Plan for the City of Evanston, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston hereby approves and adopts the attached Job Classification and Com pensation Plan to enable the City to im plem ent an updated com pensation plan for city em ployees. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, W elling, Sellers, Schuler. Information Technology Coordinator Position Councilmember Lynch moved, Councilmember Schuler seconded, to create a new City of Evanston Permanent Position entitled Information Technology Coordinator. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, W elling, Sellers, Schuler. Resolution 18-69 Councilmember Sellers introduced Resolution 18-69. Councilmember Sellers moved, Councilmember W elling seconded, to adopt Resolution 18-69. RESOLUTION 18-69: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A ENFORCING UNDERAGE DRINKING CONTRACT W ITH THE W YOMING ASSOCIATION OF SHERIFFS AND CHIEFS OF POLICE. W HEREAS, funds are available from the W yom ing Association of Sheriffs and Chiefs of Police which are to be used to reduce underage drinking of alcohol within the com m unity; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The Police Departm ent of the City of Evanston is authorized to accept and execute the attached Enforcing Underage Drinking Contract with the W yom ing Association of Sheriffs and Chiefs of Police. Section 2. The Mayor, City Clerk and Police Departm ent are authorized to sign and attest all docum ents and take all other actions which are necessary to accept and receive the funds.  ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, W elling, Sellers, Schuler. Police Handguns Councilmember Welling moved, Councilmember Lynch seconded, to authorize the Police Department to trade-in specified handguns for trade-in value, or as an alternative, sell them to police officers for the trade-in value. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, W elling, Sellers, Schuler. Final Acceptance/City View W ater M ain Project Councilmember Schuler moved, Councilmember Sellers seconded, to authorize final acceptance and payment of retainage to Longhorn Construction, Inc., for the City View W ater main Replacement Project-Phase I, contingent that no claims are filed prior to the expiration of the notice period. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, W elling, Sellers, Schuler. Public Participation Jeana Reichenberg addressed the City Council regarding concerns the Evanston Boat Club have with the access to the property they lease from the City, adjacent to Sulphur Creek Reservoir. Kayne Pyatt rem inded everyone that the Sagebrush Theatre’s new play will begin on October 18 th and there will be a discount to ladies participating in Hunter’s W idow Night and a discount also for First Responders. Comments/Remarks The Departm ent Heads all thanked the Mayor and Council for approving the new Classification and Com pensation plan. They also wished Am y Grenfell best wishes in her new position with the W yom ing Business Council in Cheyenne. The Mayor and Council again thanked Mrs. Grenfell for her service to the City and wished her and her fam ily well in their new endeavors. The Mayor presented her with a parting gift and invited everyone to a reception in her honor after the m eeting. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:25 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk